Pixalate, the market-leading fraud protection, privacy, and compliance analytics platform for Connected TV (CTV) and Mobile Advertising. We work 24/7 to guard your reputation and grow your media value. Pixalate offers the only system of coordinated solutions across display, app, video, and OTT/CTV for better detection and elimination of ad fraud. Pixalate is an MRC-accredited service for the detection and filtration of sophisticated invalid traffic (SIVT) across desktop and mobile web, mobile in-app, and OTT/CTV advertising. www.pixalate.com

Industry: Technology, Information and Internet
Company Size: 51-200 employees

Pixalate

Savvy Admin PROD

Location: McLean, VA Employment Type: Full-Time Minimum Experience: 3 to 5 years

Position Summary

The Senior Executive Assistant provides high-level administrative support to the Chief Executive Officer, focusing on managing schedules, coordinating meetings, and handling confidential information with discretion. This is a dual role spanning both executive and personal assistance, requiring someone who can seamlessly transition between supporting high-stakes business operations and managing the personal logistics that keep the CEO's life running smoothly. The ideal candidate brings high energy, a polished and professional presence, and the adaptability to thrive in a fast-paced, globally oriented environment. They are coachable, curious, and eager to grow — someone who takes direction well, adjusts quickly to shifting priorities, and represents the CEO with poise and professionalism at all times.

Core Responsibilities

Administrative and Strategic Support

- Serve as primary gatekeeper to the CEO, managing priorities, decision flow, and both professional and personal scheduling to ensure time is always well-protected.

- Anticipate operational challenges and execute complex projects proactively, with zero tolerance for dropped details.

- Coordinate cross-functional initiatives between engineering, sales, marketing, and operations teams.

- Source, vet, and manage vendors and service providers across home, vehicle, and other personal needs; coordinate personal errands and time-sensitive tasks with discretion.

- Handle personal and professional correspondence and follow-ups as directed, always maintaining the highest level of confidentiality.

Travel & Logistics

- Design and execute complex global travel itineraries for business and personal trips, optimizing for cost, efficiency, and CEO productivity.

- Secure best-available rates through relationship building and strategic negotiation; build contingency plans for disruptions and last-minute changes.

- Coordinate international logistics including visas, customs, and cultural considerations.

- Must hold a valid passport or be prepared to obtain one immediately upon hire; frequent international travel support is a core function of this role.

Communication & Coordination

- Draft, edit, and manage high-stakes communications including client correspondence and internal announcements.

- Coordinate board meetings, investor presentations, and client meetings with flawless attention to detail.

- Synthesize complex information into clear, concise briefings and represent the CEO's office with a consistently polished and professional demeanor across all interactions.

**Qualifications**

Education: Bachelor's degree preferred; Associate's degree or equivalent practical experience accepted.

Experience: Minimum of 3 to 5 years supporting senior-level executives, with prior work-related travel experience strongly preferred. Experience in a fast-paced, global, or entrepreneurial environment is a plus.

**Requirements**

- Organizational Skills: Strong time management and the ability to handle multiple competing priorities without sacrificing quality.

- Communication: Exceptional written and verbal communication skills across diverse stakeholder groups.

- Discretion: Demonstrated ability to handle sensitive and confidential information with the utmost care.

- Problem-Solving: Proactive, solutions-oriented mindset with sound judgment under pressure.

- Global Mindset: Comfortable navigating international business contexts, diverse cultures, and cross-border logistics.

- Professionalism: Consistently polished in presentation, communication, and conduct — this role is a direct reflection of executive leadership.

- Coachability: Receptive to feedback, eager to learn, and continuously improving; thrives under strong leadership and clear direction.

- High Energy & Drive: Brings enthusiasm and urgency to every task; self-motivated and proactive.

- Adaptability & Flexibility: Able to pivot quickly in a dynamic, high-stakes environment; comfortable with ambiguity and change.

- Curiosity: An intellectually curious, growth-oriented attitude — always looking to understand the bigger picture.

- Google Suite Proficiency: Adept in Docs, Sheets, Calendar, and related tools.

What We Offer

- Opportunity to work closely with executive leadership at one of the world's most dynamic digital advertising companies

- Collaborative, data-driven culture that values bold ideas and fearless execution

- Competitive compensation package including equity participation

- Professional development opportunities and exposure to cutting-edge technology

- Work with a globally distributed team of passionate professionals

**About Us**

We're the leader in fraud detection and privacy compliance for digital advertising, protecting billions in ad spend for Fortune 500 brands and major ad platforms. As fraudsters increasingly use AI to create sophisticated attacks, we're building the next generation of AI-powered detection systems to stay ahead.

Our platform has been used to unearth multiple high-profile criminal and illegal surveillance cases, and our work has been recognized by UNICEF, covered by the Washington Post, ProPublica, Gizmodo, NBC News, and more.

Our team of lawyers, data scientists, engineers, economists, and researchers spans globally with presence in California, New York, Washington DC, London, and Singapore.

Our Culture

We believe in small teams that produce high output. Slack is a way of life and short emails are encouraged. We value a fearless attitude and bold ideas. Chess players do well here. Titles don't mean much — you attain respect by producing results. Everyone's a data addict and analytical thinker who thrives on collaboration.

Our Benefits

- Excellent benefits package including medical, dental, and vision insurance

- Premiums 100% covered for employees, 50% covered for dependents

- Unlimited PTO

- 401k

- Monthly internet reimbursement

- Casual work environment

- Opportunity for advancement

- Fun annual team events

- Being part of a high-performing team that wants to win and have fun doing it

Senior Executive Assistant

We are dedicated to fostering learning, creativity, productivity, and community through education. In 2013 we transformed a closed-down rec center in Baltimore City into a vibrant Tech Center for youth. In 2014 we launched the Center of Excellence to train others how to incorporate making into their own learning environments.

Industry: Non-profit Organization Management
Company Size: 2-10 employees

Digital Harbor Foundation

**Overview**

The Executive Assistant and Special Projects Coordinator will serve as a critical partner to the President and senior leadership of the Government Renewal Project and a central contributor to the project’s operations and stakeholder engagement. This role requires someone who is highly organized, adaptable, and proactive—able to anticipate needs, and manage complex workflows.

The Government Renewal Project is an initiative focused on building the government Americans want, deserve, and need. Our mission is to provide the next U.S. president with a first-year blueprint for building and enhancing federal government capacity to deliver results for the American people, while laying the groundwork for long-term government revitalization and transformation. Through operational, institutional, and workforce fixes and reform, the Government Renewal Project aims to bridge the gap between policy aspirations and governmental capacity while rebuilding public trust in American institutions.

Digital Harbor Foundation is dedicated to fostering learning, creativity, productivity, and community through education with a vision of digital equity for everyone. Driven by our sincere belief that access to opportunity is a basic right, we take bold yet practical actions to support making a better future now. Through a portfolio of projects focused on developing leadership within communities, we support those closest to challenges to take deliberate actions based in design thinking approach, backed by data analysis, grounded in a practice of collective impact, and driven by a commitment to racial equity.

**Experience Requirements**

- 2–5 years of relevant professional experience, ideally in roles involving executive or principal support

**Preferred Experience**

- Experience working in federal government, a policy organization, or a mission-driven initiative

- Experience coordinating complex events or stakeholder convenings

- Background in early-stage organizational operations or project management systems

**Knowledge, Skills And Abilities**

- Exceptional organizational skills, attention to detail, and ability to manage multiple projects and priorities in a fast-paced environment

- Strong written and verbal communication skills, with the ability to draft materials for senior leadership

- High emotional intelligence, sound judgment, and the ability to build trust across diverse stakeholders

- Demonstrated ability to anticipate needs, solve problems independently, and keep work moving forward

- Comfort handling confidential information and supporting high-level leadership

- Proficient with Microsoft Office (Word, Excel) and Google Suite (Sheets, Docs, Slides).

- Analytical thinking, problem-solving, organizational, and multitasking skills.

Additional Notes

This position is fully remote with occasional in-person meetings or travel to the Washington, DC area as needed to fulfill the responsibilities of the position.

Role and Responsibilities

Executive Support to the GRP President (60%)

- Manage the President’s schedule, ensuring time is aligned with strategic priorities and organizational needs

- Act as a liaison for scheduling and administrative points of contact across many partner organizations, providing timely information and responses to scheduling requests and in managing complex scheduling activities

- Coordinate the President’s briefings, correspondence, and external outreach to and from partners and stakeholders

- Draft emails, memos, and preparatory materials to support the President’s engagements and decision-making

- Anticipate operational and logistical needs to enable the President’s efficient and effective engagement across internal and external workstreams

- Maintain clear systems that ensure follow-through on action items, commitments, and requests

Stakeholder Management & Event Execution (20%)

- Support planning, coordination, and execution of convenings and meetings—including expert roundtables, stakeholder briefings, and multi-partner gatherings

- Support event logistics, agendas, participant tracking and communications, and post event follow-up, coordinating with other staff and consultants involved in planning and executing those events

- Support the GRP staff’s relationship management with subject-matter experts, partner organizations, senior government alumni, and philanthropic stakeholders

- Maintain tracking of partner and stakeholder engagements, ensuring continuity and alignment across the project’s broader ecosystem

- Work closely with the President and staff to support external communications and outreach strategies

Operations & Project Management (20%)

- Work closely with staff to ensure organizational alignment and cross-team execution, ensuring a regular schedule and effective agendas for staff communication and meetings

- Maintain meeting agendas and project management infrastructure across teams, ensure clarity on deliverables and milestones, and track progress

- Support hiring processes, including drafting materials, coordinating interviews, and maintaining candidate tracking

- Contribute to writing and research for internal documents, external briefings, and strategic communications

- Identify emerging needs, operational gaps, and opportunities for improved coordination—and drive solutions proactively

Other Duties

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice

**Compensation**

Compensation for this full-time position is $70,000 - 80,000 annually, commensurate with experience.

**Benefits**

The Government Renewal Project provides a best-in-class comprehensive set of benefits to support the team. All regular, full-time employees are eligible to receive:

Health Benefits & Insurance

- Carefirst Blue Cross Blue Shield - Health, Dental, and Vision Insurance (100% of the premium paid for employees and 85% of dependents)

- Pre-Tax Health Savings Account (HSA) (with $365 monthly employer contributions)

- Pre-Tax Flexible Savings Account (FSA)

- Paid Accidental Death & Dismemberment (AD&D) Insurance

- Paid Short-Term & Long-Term Disability Insurance

- Paid Basic Life Insurance

- Supplemental Voluntary Life Insurance (Employee, Spouse & Dependent Children)

- Total Pet Plan and Supplemental Wishbone Pet Insurance

- Employee Opportunity Program (EAP) - Health and Wellness

- Wellness Reimbursement Program

Retirement

- 401k Retirement Plan (with 6% matching)

Paid Time Off

- 15 Days Paid Time Off Per Year

- 20 Days Paid Time Off Per Year (after 3rd Anniversary)

- 25 Days Paid Time Off Per Year (after 6th Anniversary)

- 16 Paid Holidays (14 common plus 2 flexible holidays, including Dec 25 - Jan 1)

- Paid Bereavement Leave

- Paid Parental Leave for Moms and Dads (two weeks after first year)

If our mission and vision align with your personal values, please apply! A cover letter outlining your qualifications for the position along with your resume is required. Interviews will be conducted virtually. Digital Harbor and the Government Renewal Project are equal opportunity employers.

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Executive Assistant and Special Projects Coordinator, Government Renewal Project

Malala Fund is working for a world where all girls can learn for 12 years and lead without fear. Learn more at malala.org

Industry: International Affairs
Company Size: 11-50 employees

Malala Fund

Who are we?

Malala Fund is working for a world where all girls can learn and lead. Malala Fund advocates for resources and policy changes needed to give all girls a secondary education, invests in local education leaders and amplifies the voices of girls fighting for change. Learn more at malala.org.

What does this team do?

The Office of the CEO is a fast-moving, highly collaborative team that keeps priorities, people, and operations running smoothly behind the scenes. From managing complex logistics to supporting strategic initiatives, the team helps create the structure and coordination that allow the CEO, and the organisation, to operate at their best.

What does this position do?

The Executive Assistant (EA) to the CEO provides high-level administrative and operational support, ensuring the effective day-to-day functioning of the Office of the CEO. This role manages complex scheduling, travel, and meeting preparation to enable the CEO to operate with focus and efficiency.

Working in close partnership with the Chief of Staff, the EA helps maximize the CEO’s time by ensuring engagements are well-prioritized, prepared, and executed. The EA serves as a key coordination point across the organization and with external stakeholders, maintaining strong systems, attention to detail, and operational discipline.

A logistical powerhouse, the EA keeps the CEO on track and ensures operations run smoothly in a fast-paced, mission-driven environment. The role requires exceptional organization, proactivity, discretion, and sound judgment.

Duties and Responsibilities

CEO Calendar & Scheduling

- Manage a dynamic and complex calendar of internal and external meetings for the CEO.

- Prioritize requests and resolve scheduling conflicts in coordination with the Chief of Staff.

- Ensure appropriate preparation time, travel considerations, and follow-up between engagements.

- Anticipate shifting priorities and adjust schedules accordingly.

Travel & Logistics

- Plan and coordinate detailed international travel itineraries for the CEO.

- Book flights, accommodations, and transportation.

- Prepare comprehensive travel agendas and briefing materials.

- Coordinate logistics for travel-related meetings and engagements.

- Troubleshoot travel issues to ensure smooth execution.

Meeting Preparation

- Coordinate agendas and compile pre-read materials for CEO meetings.

- Track and follow up on preparation materials to ensure readiness.

- Maintain systems and standard operating procedures for meeting preparation.

Board Coordination

- Coordinate scheduling and logistics for Board and Committee meetings.

- Support board member travel and meeting arrangements as needed.

- Manage the board platform (e.g., OnBoard) in partnership with the Chief of Staff.

Office Operations & Administrative Systems

- Process and track CEO expense reports (e.g., Concur).

- Maintain organized files and documentation for the CEO and Board.

- Manage CEO contacts and relationship records (e.g., Salesforce).

- Maintain document management systems and file architecture.

- Partner with the Chief of Staff to track CEO priorities and to-do lists.

- Support monitoring of the CEO Office budget and track related expenses.

Events & Special Projects

- Provide logistical and administrative support for events and special projects on an as needed basis.

~~Organisational Values~~

- Upholds the values of Malala Fund.

- Actively contributes to a diverse, equitable, and inclusive workplace.

- Maintains the highest standards of safeguarding and professional conduct.

- Demonstrates discretion, diplomacy, and responsiveness.

- Models transparency and serves as a resource across the organization.

- Promotes a culture of learning, collaboration, and continuous improvement.

What you bring to us and the role!

**Essential**

- Significant experience supporting senior executives or leadership teams.

- Exceptional organizational and time management skills.

- Strong written and verbal communication skills.

- Ability to manage multiple priorities in a fast-paced environment.

- High level of professionalism, discretion, and sound judgment.

- Experience coordinating complex scheduling and travel logistics.

- Strong attention to detail and ability to maintain systems and processes.

- Experience with CRM systems (e.g., Salesforce), expense tools (e.g., Concur), and board platforms.

Supervisory Responsibilities

None.

Travel Required

Occasional international and domestic travel may be required.

__________________________________________________________________________________________________

Malala Fund is an equal opportunity employer and inclusive organization who welcomes employees from under-represented and intersectional communities including BIPOC, LGBTQ+ and persons with disabilities. We seek people with diverse backgrounds, cultures, ages, experiences and identities to provide a wide range of perspectives, ideas, views and insights into the strategy, policies, culture and ambitions of Malala Fund.

Malala Fund is committed to safeguarding and ensuring the safety and dignity of all of those involved in our work. Our first priority is protecting everyone who comes in direct or indirect contact with our organization, including staff, partners, grantees, and the communities in which we work

Malala Fund has a zero-tolerance approach to abuse, exploitation, harassment, or discrimination of any kind by any of our staff, representatives or partners. We commit to ensuring that those who work with Malala Fund or on our behalf are able to work in an environment that is safe, respectful, and free from harm. To uphold this commitment, Malala Fund reserves the right to conduct background checks on prospective and current employees.

Executive Assistant to the CEO

Qualdoc provides supply chain development and management services as well as industrial staffing solutions.

Industry: Outsourcing and Offshoring Consulting
Company Size: 2-10 employees

Qualdoc

**Charlottesville, VA | Full-Time | Onsite**

**Compensation Will Be Based On Experience**

We are seeking a reliable and detail-oriented Office Manager / Bookkeeper to join our team in Charlottesville, VA. This position is fully onsite and will play a key role in supporting daily office operations, accounting processes, and administrative functions.

The ideal candidate is organized, proactive, confident working independently, and comfortable managing Accounts Payable and Accounts Receivable in a fast-paced environment.

**Responsibilities:**

- Process invoices accurately and timely

- Manage Accounts Payable (AP) and Accounts Receivable (AR)

- Reconcile accounts and assist with bookkeeping functions

- Maintain organized financial and office records

- Assist with vendor communication and payment tracking

- Support day-to-day office operations and administrative tasks

- Handle incoming calls, emails, and office correspondence

- Assist leadership with reporting and special projects as needed

**Qualifications:**

- Previous office management and/or bookkeeping experience preferred

- Experience with invoice processing, AP, and AR required

- Strong organizational and multitasking skills

- High attention to detail and accuracy

- Comfortable working independently and taking ownership of tasks

- Professional communication skills

- Proficiency with Microsoft Office, especially Excel

- Experience with accounting or bookkeeping software is a plus

**What We Are Looking For:**

- Someone dependable and proactive

- Strong problem-solving and critical-thinking skills

- Ability to work confidently in an onsite office environment

- Positive attitude and team-oriented mindset

We look forward to finding someone who will become a valuable part of our team.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Office Manager / Bookkeeper

Johnson Floors, LLC is a top-quality commercial flooring contractor serving the DMV and Richmond, VA markets. Our principals have a combined 40-plus years of experience in the commercial flooring industry.

Specializing In carpet, resilient, ceramic tile, polished concrete, floor leveling & moisture mitigation. Through our vast resources and hands-on approach, our objective is to provide the highest level of quality, value, and professional service to our customers.

Industry: Construction
Company Size: 2-10 employees

Johnson Floors, LLC

**Company Description **

Johnson Floors, LLC is a prominent commercial flooring contractor serving the DMV and Richmond, VA markets. With over 40 years of combined experience, our team specializes in carpet, resilient flooring, and ceramic tile We are committed to delivering exceptional quality, value, and professional service to our customers through our extensive resources and hands-on approach. Johnson Floors is dedicated to meeting and exceeding the expectations of clients across various industries.

**Role Description**

This is a full-time, on-site Administrative Assistant position located in Gaithersburg, MD. The Administrative Assistant will be responsible for managing day-to-day administrative tasks, coordinating schedules, handling communication, maintaining records, and ensuring efficient office operations.

**Qualifications**

Office management skills, including scheduling, organizing, and maintaining accurate records

Strong proficiency in written and verbal communication, email correspondence, and professional documentation

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and related software

Attention to detail, time management, and the ability to prioritize and multitask effectively

Customer service and interpersonal skills for collaborating with team members and external contacts

Familiarity with the commercial flooring industry or similar industries is a plus.

**Pay: $50,000-$65,000 a year depending on experience**

Administrative Coordinator

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