One of the largest supporters of arts in the world, the J. Paul Getty Trust is an international cultural and philanthropic institution that focuses on the visual arts in all their dimensions. Getty serves both the general public and a wide range of professional communities in Los Angeles and throughout the world.

Through the work of the four Getty programs—the Museum, Research Institute, Conservation Institute, and Foundation—the Getty aims to further knowledge and nurture critical seeing through the growth and presentation of its collections and by advancing the understanding and preservation of the world's artistic heritage. The Getty pursues this mission with the conviction that cultural awareness, creativity, and aesthetic enjoyment are essential to a vital and civil society.

Industry: Museums, Historical Sites, and Zoos
Company Size: 1,001-5,000 employees

J. Paul Getty Trust

Savvy Admin PROD

Getty is committed to creating a welcoming workplace that reflects the various backgrounds of the communities we serve. We value differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.

**Job Summary**

Responsible for providing administrative support or project coordination for a department, program or project team or Sr. Manager.

**Major Job Responsibilities**

- Composes and produces a variety of business correspondence, reports and related materials or guides the work of other staff toproduce these materials

- Coordinates the preparation, development and production of major documents, such as presentations or proposals

- Responds to inquiries and requests for information requiring knowledge of department/program activities, policies and procedures

- Serves as internal resource to department/program staff on Getty policies and procedures. Researches information and relaysofficial interpretations. Stays up to date on organizational policies and procedures

- Performs administrative duties associated with scheduling and coordinating meetings and planning events. Arranges with externalvendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution ofrelated materials. Attends functions to ensure satisfactory outcome

- Researches and gathers data for department/program reports. Conducts preliminary analysis of data and recommends reportcontent and format to display findings most effectively

- Assists in administration of contracts. Interacts with Procurement and Finance Departments to provide information and resolveissues

- Assists in the preparation of budget materials. Tracks and monitors budget expenditures and reports on variances

- Oversees day-to-day office operations. Implements changes or enhancements to procedures to improve productivity and efficiency

- Assists in maintaining office equipment and purchases (including ordering Grounds uniforms)

- May advise, direct or review the work of staff or external consultants

**Qualifications**

- High school diploma/GED; Bachelor's degree preferred

- Minimum 3-4 years related experience

- Bi-lingual skills in Spanish and English

**Knowledge, Skills And Abilities**

- Proficient computer skills and demonstrated experience with office software and email applications

- Demonstrated ability to follow through and complete assigned tasks

- Strong verbal and written communication skills

- Excellent customer service/interpersonal skills

- Ability to prioritize and multi-task

- Depending on assigned area, reading or conversation skills in one or more foreign languages preferred

**Benefits And Perks**

Here are just some examples that Getty offers/provides for full-time employees:

- Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.

- 403(b) Employee Investment retirement plan – with up to 5% Getty Match

- Getty contribution of 6%, on behalf of employee, to 401(a) retirement account

- Educational Assistance and professional development

- Paid Vacation, Sick and Personal Days

- 12 Paid Holidays

- Many positions have bi-weekly Off-Fridays

- On-Site Fitness Center at Getty Center

- Community service opportunities

To learn more about our comprehensive benefits and long list of perks, go to **Getty HR **.

Project/Administrative III

We are dedicated to the advancement of positive practices in the field of challenging behavior. We sincerely hope that this site will assist you in your endeavor to provide non-aversive, person-centered services to support people with challenging behavior.

Industry: Mental Health Care
Company Size: 501-1,000 employees

Institute for Applied Behavior Analysis

**Location: ** Culver City, CA

**Schedule: ** Monday - Friday | Full-Time

**Pay Rate: ** $26.00 - $28.00 per hour

**About Us**

Join a collaborative and mission-driven team where organization, efficiency, and attention to detail make a real impact. We are a growing company committed to delivering high-quality services while fostering a supportive and productive workplace.

**Position Overview**

We are seeking a proactive and detail-oriented **Office Assistant ** to support daily administrative, HR, and accounting functions. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and takes pride in keeping operations running smoothly.

**Requirements**

**Company Overview:**

High school diploma or G.E.D. required

Associate's degree (A.A.) preferred

2+ years of hands-on administrative experience preferred

**Experience In Human Resources And/or Accounting Strongly Preferred**

Proficiency in Microsoft Office (Word, Excel, Outlook)

Knowledge of office procedures and systems

**Key Skills**

-  Strong attention to detail and accuracy

-  Excellent organizational and multitasking abilities

-  Ability to prioritize workload effectively

-  Self-motivated and adaptable in a dynamic environment

-  Professional communication skills

**Responsibilities**

- (Provide general administrative and clerical support including mailing, faxing, scanning, copying and filing

- Responsible for maintaining office filing and recordkeeping systems in human resources. Retrieves and files information when needed

- Provide administrative support to recruiter by assisting with applicant correspondence, reference verification and checking, and maintaining applicant information files

- Assist with preparation for New Hire Orientation by duplicating, sorting and distributing documents and assembling the New Hire Orientation notebooks

- Assist with the review of cash and billing batches, mileage expense submittals, corporate credit cards expense reports, and other accounts payable processes

- Provide back-up support to the front desk which includes greeting and directing visitors, answering and routing incoming phone calls, and receiving deliveries

- Prepare and organize documents to conform to quality control standards, office procedures and system processes

- Archive inactive records in accordance with the company's document retention policies

- Coordinate quarterly file shredding schedule according to company's document lifecycle procedures and the state and federal rules and regulations

- Assist with special projects as needed

- Assist with electronic file organization and archiving on the server

- Other duties and projects as assigned

**Physical Requirements**

-  Ability to lift up to 25 pounds

-  Ability to stand or walk for extended periods

**Training Provided**

-  Competency-based and on-the-job training

-  HIPAA training

-  Ongoing professional development opportunities

**Benefits**

- Medical insurance

- Dental insurance

- Vision insurance

- 401k

- Employee assistance program

- Paid time off

- Sick time

- Holiday pay

- Employee discounts

Office Assistant

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