PTS Advance teams up with thousands of candidates, clients, and partners to advance workforce utilization in the Oil, Gas & Chemicals, Power & Renewables, Advanced Manufacturing, and Construction & Infrastructure sectors.

We do more than just fill a position, we work hard to understand your changing needs and requirements so that we can make a valuable contribution to your career, company, or industry.

Services that we provide include: 
-      Contract Hire
-      Direct Hire
-      Project Hire / RPO
-      Transition Services / Contingent Workforce Management
-      Payroll Services
-      Consulting

We are PTS Advance. 

Advancing People Through Business, And Business Through People.

Industry: Staffing and Recruiting
Company Size: 501-1,000 employees

PTS Advance

Savvy Admin PROD

**Office Assistant **

A growing organization is seeking a seasoned Office Assistant to provide high-level administrative and operational support in a fast-paced office environment. This is a fully onsite role requiring a Monday through Friday schedule and is not eligible for remote, hybrid, or flex scheduling.

The Office Assistant will play a key role in ensuring the smooth day-to-day operation of the office by supporting leadership, office staff, and project teams with a wide range of administrative, financial, and operational responsibilities.

**Key Responsibilities **

- Provide administrative support to office leadership, including calendar management, appointment scheduling, conference calls, travel arrangements, expense reports, and meeting coordination.

- Support office staff and leadership with daily operational and administrative tasks.

- Assist project teams with proposal development and project-specific tasks such as issuing purchase orders, maintaining schedules, tracking budgets, and monitoring financial information.

- Manage reception area duties including greeting visitors, answering phones, and directing inquiries appropriately.

- Plan, coordinate, and facilitate onsite and offsite meetings, trainings, and events.

- Coordinate office events, catering, conference room scheduling, and event setup and breakdown.

- Prepare correspondence, meeting agendas, meeting minutes, reports, presentations, memos, and other business documents.

- Gather, compile, proofread, and analyze information for reports, presentations, and financial documentation.

- Utilize Excel and PowerBI to analyze business plans, budgets, and financial reports.

- Maintain seating and organizational charts using Visio.

- Review and process office expenditures, accounts payable invoices, and budget tracking.

- Oversee office appearance, supplies, furniture, equipment, kitchenette organization, and inventory management.

- Administer office security access, including badges and keys.

- Support onboarding and offboarding activities in coordination with management and human resources.

- Manage office correspondence, mail, packages, and communications.

- Coordinate with building management regarding office maintenance and facility needs.

**Qualifications **

- High School Diploma or GED required.

- Minimum of 4 years of relevant office, administrative, or clerical experience required.

- Advanced proficiency with Microsoft Word, Excel, and PowerPoint required.

- Experience using PowerBI and Visio strongly preferred.

- Strong organizational skills with exceptional attention to detail.

- Ability to manage multiple priorities and deadlines in a fast-paced environment.

- Excellent written and verbal communication skills.

- Ability to work independently with strong reliability, professionalism, and problem-solving abilities.

- Demonstrated ability to interact effectively with leadership, clients, vendors, and business partners.

- Ability to maintain discretion and confidentiality.

Office Assistant

We’re a team of recruiters from across the country who share a passion for helping companies hire the people they need to grow. Our direct-hire work spans:

Accounting & Finance | Administration | Creative | Education | Engineering | Executive Search | Insurance | IT Services | Healthcare | Sales & Marketing | Scientific

We take a listen first, friendly, consultative approach and use our industry experience to make sure our clients meet the professionals who can make a real impact.

Industry: Staffing and Recruiting
Company Size: 2-10 employees

Monument Search Group

4-days in office and Fridays are a WFH day!

Private Equity firm with a fantastic team culture and 100% paid benefits package and is looking for an Administrative Assistant to join the firm in its San Francisco Bay Area office. A successful Administrative Assistant will be organized, reliable, able to maintain confidentiality, and able to successfully manage several time sensitive requests and projects simultaneously.

**Role Responsibilities **

- Provide comprehensive administrative support to leaders across the organization.

- Manage calendars by scheduling meetings and proactively coordinating with executives and partners.

- Coordinate domestic and international travel, including transportation, accommodations, and itineraries, in accordance with the Firm’s Travel & Expense Policy.

- Prepare and submit expense reports on time as outlined in the Firm’s Travel & Expense Policy.

- Serve as backup for the Office Assistant and provide front desk coverage as needed.

- Assist with ordering, organizing, and distributing office and event supplies.

- Participate in event planning and culture-building initiatives across the Firm.

- Handle sensitive and confidential information with the highest level of discretion.

- Actively contribute as a member of the Operations team.

**Qualifications **

- Bachelor’s degree preferred.

- Minimum of 2 years of Executive/Administrative Assistant experience in a formal office setting.

- Exceptional attention to detail, strong organizational skills, and excellent interpersonal abilities.

- High integrity in handling confidential information.

- Proficiency in Concur, Microsoft Word, Excel, PowerPoint, and Outlook.

- Ability to multi-task, prioritize, and perform under pressure to meet deadlines.

- Flexible, collaborative team player willing to assist, teach, and learn from others.

Please share your resume with us at hello@monumentsearchgroup.com for immediate consideration.

Administrative Assistant

Situated at the northern tip of Monterey Bay, Santa Cruz enjoys a moderate climate year-round and is surrounded by a beautiful coastline and a greenbelt of mountains and redwood forests. With an estimated population of 62,864 according to the 2013 Census, Santa Cruz is the largest city in Santa Cruz County. Santa Cruz is home to the University of California, Santa Cruz, a premier research institution and educational hub.  

TOP REASONS TO WORK IN THE CITY OF SANTA CRUZ

The Place

The City of Santa Cruz City Hall is located in the heart of beautiful downtown Santa Cruz. The community has a sense of place and history with a small-town atmosphere.

The People

The City of Santa Cruz is the third largest employer in Santa Cruz. The City is an equal opportunity employer that values diversity. The workforce is comprised of approximately 700 full-time, 50 part-time, and about 450 seasonal workers. One of the highlights of working for the City of Santa Cruz is the opportunity to work with an extraordinary team of people committed to delivering excellence in all services provided.

The Perks

The City offers competitive compensation, benefits, and retirement plans. City-paid benefits include medical, dental, vision, basic life insurance, long-term disability, and an Employee Assistance Program, which includes free counseling, legal, and financial services. The City supports employee health and wellness! City employees can participate in a variety of free healthy and fun lunchtime activities, including yoga, meditation, disc golf, ping pong, jogging, walking, basketball, and arts and crafts. 

The Projects

Employees have the opportunity to work on meaningful and engaging projects within a community of active and engaged citizens. City projects are complex and challenging due to the community’s unique history and location, its demographics and growing population, and its natural resources and environmental constraints.

Industry: Government Administration
Company Size: 501-1,000 employees

City of Santa Cruz

**The Position**

Santa Cruz Public Libraries is seeking customer-focused individuals who are passionate about connecting the community with books, information, resources, and services in the role of Library Assistant II. This key public-facing position helps foster a welcoming and inclusive library environment while also supporting the behind-the-scenes operations that keep our library branches running smoothly and efficiently for all who visit. Under supervision, the Library Assistant II provides a wide variety of basic public, technical, and clerical services including circulation services, information and ready-reference service, reader’s advisory, presentation of programs, collection management services, and administrative support.

**The current vacancies are for Library Assistant II in for the Santa Cruz Public Libraries. ** **The eligible list established from this recruitment may be used to fill full-time, part-time, or temporary Library Assistant II vacancies in all branches during the life of the list. ** The eligible list established from this recruitment is valid for up to one year from the date established unless the list is extended or abolished by the Human Resources Director.

**The Santa Cruz Public Libraries consist of 10 neighborhood library branches, a web-based digital library, a Bookmobile and community-based programs. Click here to read about the Santa Cruz Public Library System including branch locations or ****https://www.santacruzpl.org**

**Recruitment #26-072**

**APPLICATION AND SELECTION PROCESS:**

The following process may be changed as deemed necessary by the Human Resources Director. The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.

-  On Thursday, 06/04/26 recruitment will close. All application materials must be received by the Human Resources Department by 5:00 pm; postmarks are not accepted. To apply, submit:

- Application - online application only. Resumes are not accepted in lieu of filling out the application form completely. Click the Apply button to begin the online application process.

- Response to supplemental questions - will be a primary tool in the evaluation of your qualifications for this position. Any work experience described here must also be included in your employment history on the main application.

- Week of 06/15 and 06/22/26: Applications will be competitively screened based on the minimum qualifications for this position. Candidates will be notified of their status in the recruitment by 07/02/26.

-  Week of 07/13 and/or 07/20/26: I nterviews will be tentatively scheduled for top candidates. The examination process will include an interview and may include a written and/or performance exercise.

Basic Function

Under supervision, the Library Assistant II provides a wide variety of basic public, technical, and clerical services including circulation services, information and ready-reference service, reader’s advisory, presentation of programs, collection management services, and administrative support.

**Distinguishing Characteristics**

The Library Assistant II is the next higher-level classification from a Library Assistant I in the library series. The Library Assistant II is distinguished from the Library Assistant I with the former having stronger customer service skills, more complex assignments, and a greater scope of library operational responsibility. The Library Assistant II is distinguished from the next higher classifications of Library Assistant III and Information Specialist in that the latter specializes in one or more direct services to the public requiring advanced paraprofessional knowledge, skills and abilities.

**Assignments**

**Branch Services:**

Provide customer service in a variety of settings that generally include extensive contact with the public: assist library customers in using library materials, services and technologies; answer basic information questions, assist customers with the use of public computers, related technologies and computer-related questions; troubleshoot printers and software; administer Internet access process for customers; assist in the general operation of branch library. May assist with onsite or offsite program delivery.

**Collection Management Services **:

Supports the acquisition, processing, and circulation of library materials and technology, including Inter-Library Loan services. Responsible for a variety of technical procedures, including copy cataloging, catalog maintenance, receiving new library materials, and adding items to the library database.

**System Support Services:**

Works closely with professional staff to create content for the library’s digital and print marketing; provides support services for library programming through direct customer services, database maintenance, program material inventory maintenance, and the creation, or acquisition, of program materials. Assistance and delivery of programs may include coordinating with other library staff and directing the work of assigned volunteers. Programs may include trainings and open labs.

**Typical Duties**

(May include, but are not limited to, those duties listed below.)

- May be responsible for opening and closing the library facility and for securing the facility, its contents, and premises.

- Assists patrons with any routine activity associated with being in or using the library.

- Performs a broad range of tasks in assisting the branch manager in operating the branch such as training staff and handling basic patron, facility and equipment issues.

- May direct the work of Library Aides, Library Assistant I’s and volunteers.

- Provides constructive input and feedback within the library system concerning the needs of the public and the effectiveness of services and programs.

- Operates various office equipment, computers, printers, tablets, and audio visual equipment as required.

- Assists the public with locating and using the virtual branch and its services.

- Performs and assists with customer account transactions including borrower registrations, orientation to library services, receiving fines and fees, and the resolution of account disputes.

- Monitors and troubleshoots automated check-out, check-in systems; assist patrons with automated check-out systems; sort and transport library materials.

- Performs all circulation tasks such as checking-out and checking in materials, retrieving holds, shelving, filing, arranging items in order, processing requests and interlibrary loans.

- Assists with development and maintenance of the collection including acquisitions, serials control, interlibrary loan, receiving, copy cataloging, processing and mending.

- Assists in the creation and delivery of library programs; prepares marketing materials and branch displays; -may deliver programs designed by professional staff for the audience of the specialized service.

- Efficiently refers questions to librarians from the public according to guidelines.

- Performs other related duties as assigned.

- Provides basic assistance to patrons utilizing library resources, and related software, through either library owned or patron owned devices.

- Provides basic information to the public through print and electronic collections.

- Tracks payments and prepares invoices for payment, resolves issues with vendor orders, and monitors open orders, funds, and purchase orders.

- Responsible for enforcing the Library’s Code of Conduct.

- May be assigned as backup assistance for courier driver.

- Performs other related duties that may be reasonably expected as part of this classification.

**WORKING CONDITIONS**

Requires frequent sitting, walking, standing, reaching, stooping, repetitive use of hands, and pushing in the performance of daily activities. Crouching, grasping and twisting is required in the performance of weekly activities. Occasional climbing, kneeling, working overhead, pushing and pulling, and finger dexterity is required. The position requires near and far vision and normal hearing in the performance of daily activities. The need to lift up to 25 pounds on a daily basis and 35 pounds on an occasional basis is required.

Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

**Minimum Qualifications**

The minimum qualifications for Education, Experience, Knowledge, Skills and Abilities are the following:

**Education And Experience**

- High school graduation or tested equivalent; and

- Two (2) years of customer service experience.

**Skills:**

- Competent in computer, tablet, smartphone operations and programs.

- Strong communication and interpersonal skills with adults and children.

- Read and speak English fluently.

- Basic numeracy with addition, subtraction, multiplication, and division.

- Oral communication skills to convey information clearly, succinctly, and accurately.

- A reader and user of information technology and the Internet.

- Computers and standard computer software including Microsoft Office programs.

**Abilities:**

- Work independently and take initiative.

- Interact with the public, coworkers, and supervisors with courtesy and respect.

- Represent the library in a positive and meaningful way.

- Work effectively in teams with coworkers, managers, and volunteers as assigned.

- Communicate a cordial and welcoming attitude and spirit of service.

- Maintain accurate filing and record systems.

- Process detailed paperwork in strict accordance with specific procedures and policies.

- Proofread for spelling and typographic errors.

- Make evaluative decisions when referrals are necessary and use appropriate referral procedures.

- Adapt to changes in technology.

- Use good judgment in handling difficult situations.

- Transport oneself throughout the county-wide library system.

- Willingness and flexibility to work the library system’s schedule of days and hours.

**Licenses and Certificates**

- N/A

**Desirable Qualifications**

- Fluency in Spanish, an Asian language or sign language.

- Library work experience

**Career Ladder**

- Director of Libraries

- Assistant Director of Libraries

- Librarian III

- Librarian II

- Librarian I

- Library Specialist

- Library Assistant IV

- Library Assistant III /Library Information Specialist

-  Library Assistant II /Bookmobile Library Assistant

- Library Assistant I

Library Assistant II (FT & PT vacancies)

Careers In Travel | Destination Planners is a professional travel career platform dedicated to helping aspiring travel advisors turn their passion for travel into a profitable, flexible business.

We specialize in guiding individuals who are ready to build a career in the travel industry—whether part-time or full-time—through mentorship, training, and hands-on support. Our advisors gain access to industry-leading tools, trusted suppliers, certification programs, and a collaborative community focused on growth and success.

We believe travel is more than vacations — it’s an opportunity to create financial freedom, work-life balance, and meaningful impact by helping others experience the world.

At Careers In Travel | Destination Planners, we empower entrepreneurs to:

• Launch their own travel planning business
• Earn on cruises, resorts, tours, and more
• Work remotely with a flexible schedule
• Access exclusive travel perks and industry discounts
• Build long-term income in a thriving global industry

Whether you're exploring a new career path or ready to expand your entrepreneurial journey, we provide the structure, resources, and mentorship to help you succeed.

Your journey starts here.

Industry: Professional Training and Coaching
Company Size: 11-50 employees

Careers In Travel | Destination Planners

**Job Overview**

We are seeking a reliable and detail-oriented **Virtual Reservations Coordinator ** to support reservation and scheduling activities in a remote environment. This role focuses on client coordination, administrative support, and maintaining accurate reservation records while delivering a professional customer experience.

This position is well suited for individuals who are organized, service-driven, and comfortable working independently with virtual tools.

**Key Responsibilities**

Coordinate reservation and scheduling requests from clients

Assist with booking-related support across accommodations and related services

Maintain accurate client and reservation information in internal systems

Communicate clearly and professionally via email, phone, and online platforms

Review reservation details and confirmations for accuracy

Provide general administrative and customer service support

Follow established workflows and documentation procedures

Collaborate with internal teams to support client needs

**Qualifications**

Strong communication and organizational skills

High attention to detail and accuracy

Comfortable using online systems and digital tools

Ability to manage multiple tasks in a remote setting

Prior experience in customer service, scheduling, or administrative roles preferred

Reliable internet access and ability to work remotely

**Work Environment**

Fully remote position

Structured, team-oriented support environment

Training and resources provided

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Online - Reservations Coordinator - Entry Level

Practice Revenue Analysis and Identification
Revenue Enhancement Plan Creation
Patient/Physician Relations Projects
Strategic Planning
Content Development
Referring Physician Database Creation & Analysis
Publication Prep and Coordination
Physician Liaison Representation 
Print/ Digital Marketing Material Design

Industry: Advertising Services
Company Size: 2-10 employees

ADF Medical

**Virtual Assistant ** **ADF Medical Services Inc.**

We're hiring an organized and proactive **Virtual Assistant ** to support our team with administrative tasks and daily operations. If you're a self-starter with great multitasking skills and a knack for keeping things running smoothly — this role is for you.

**Role: ** Virtual Assistant

**Department: ** Administrative & Operations

**Location: ** Fully Remote **🕐 Type: ** Full-Time / Part-Time / Flexible Hours

**Requirements**

**What You'll Do:**

- Provide administrative support to management and internal teams

- Schedule and coordinate appointments, meetings, and calendar management

- Handle email correspondence, data entry, and document preparation

- Conduct research and compile reports as requested by management

- Manage and organize digital files, records, and databases

- Assist with patient communication and follow-up as needed

- Coordinate with internal departments to ensure smooth daily operations

- Handle sensitive information with strict confidentiality per HIPAA guidelines

**Benefits**

**What We're Looking For:**

- 1+ year of virtual assistant or administrative experience

- Excellent written and verbal communication skills

- Strong organizational and time management abilities

- Proficiency in MS Office, Google Workspace, and online collaboration tools

- Ability to work independently with minimal supervision

- Fast and accurate typing skills (40+ WPM)

- Reliable high-speed internet and a quiet dedicated workspace

- Healthcare or medical administrative experience is a plus

Virtual Assistant-Part Time

Paramount is a leading media and entertainment company that creates premium content and experiences for audiences worldwide. Driven by iconic studios, networks and streaming services, Paramount's portfolio of consumer brands includes CBS, Showtime Networks, Paramount Pictures, Nickelodeon, MTV, Comedy Central, BET, Paramount+, Pluto TV and Simon & Schuster, among others. Paramount delivers the largest share of the U.S. television audience and boasts one of the industry's most important and extensive libraries of TV and film titles. In addition to offering innovative streaming services and digital video products, the company provides powerful capabilities in production, distribution and advertising solutions.

Industry: Entertainment Providers
Company Size: 10,001+ employees

Paramount

**#WeAreParamount on a mission to unleash the power of content… you in?**

We’ve got the brands, we’ve got the stars, we’ve got the power to achieve our mission to entertain the planet – now all we’re missing is… YOU! Becoming a part of Paramount means joining a team of passionate people who not only recognize the power of content but also enjoy a touch of fun and uniqueness. Together, we co-create moments that matter – both for our audiences and our employees – and aim to leave a positive mark on culture.

**Executive Assistant**

**Overview:**

The Executive Assistant will provide high-level administrative support to the Head of Production Platform. This role requires solid organization skills, attention to detail, and the ability to manage multiple priorities in a dynamic environment. The EA will manage executive schedules, including booking in-person and Zoom meetings with internal or external attendees, and serve as a key point of coordination while maintaining professionalism, discretion, and confidentiality.

**Key responsibilities include:**

- Providing comprehensive calendar management across time zones.

- Coordinating domestic and international travel logistics and detailed itineraries.

- Preparing daily briefings and coordinating executive briefing logistics at vendor facilities.

- Organizing large events in partnership with security, facility, and catering teams.

- Handling expense reports, invoices, and various administrative projects as needed.

**Basic Qualifications:**

- 5+ years of experience as an Executive Assistant.

- Solid organizational and planning skills.

- Exemplary time management skills and the ability to proficiently prioritize tasks.

- Solid verbal and written communication skills.

**Additional Qualifications:**

- Knowledge of office management systems and procedures.

- Proven problem-solving skills and high attention to detail.

- Ability to handle confidential information with the highest level of discretion.

- Experience in meeting support, including agenda creation, minute taking, and action item tracking.

Paramount Streaming, a division within Paramount Global, is the home to the company's direct-to-consumer services spanning free and paid in the form of Pluto TV and Paramount+. Pluto TV is the global leader in free ad-supported TV, delivering more than 1,400 global channels and an extensive library of streaming content, including live and original channels. Paramount+, digital subscription video-on-demand and live streaming service, combines live sports, breaking news, and A Mountain of Entertainment™. Paramount+ features an expansive library of original series, hit shows and popular movies across every genre from world-renowned brands and production studios, including SHOWTIME®.

**Additional Information**

Hiring Salary Range: $85,000.00 - 100,000.00.

The hiring salary range for this position applies to New York, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable, as otherwise dictated by the appropriate Collective Bargaining Agreement.

**What We Offer:**

- Attractive compensation and comprehensive benefits packages. Check out our full list of benefits here: https://www.paramount.com/careers/benefits

- Generous paid time off.

- An exciting and fulfilling opportunity to be part of one of Paramount’s most dynamic teams.

- Opportunities for both on-site and virtual engagement events.

- Unique opportunities to make meaningful connections and build a vibrant community, both inside and outside the workplace.

- Explore life at Paramount: https://www.paramount.com/careers/life-at-paramount

Paramount is an equal opportunity employer (EOE) including disability/vet.

At Paramount, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Paramount is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access https://www.paramount.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to paramountaccommodations@paramount.com. Only messages left for this purpose will be returned.

Executive Assistant

Vuori makes premium performance apparel inspired by the active Coastal California lifestyle; an integration of fitness, surf, sport, and art. Breaking down the boundaries of traditional activewear, we are a new perspective on performance apparel.

Industry: Retail Apparel and Fashion
Company Size: 51-200 employees

Vuori

Vuori is re-defining what athletic apparel looks like: built to move and sweat in but designed with a casual aesthetic to transition into everyday life. We draw inspiration from an active coastal California lifestyle; an integration of fitness, creative expression and life. Our high energy fast paced retail environment is reflected in the clothes we make. We aim to inspire others to take on all aspects of their lives with clarity, enthusiasm and purpose…while having a lot of fun along the way. We are proud to be an outlet for opportunity and for personal growth and success.

**Job Description**

We are seeking an enthusiastic People and Culture Coordinator eager to grow their career with one of the most dynamic and innovative apparel brands in the industry. This role will provide administrative support across key People & Culture functions for both HQ and Retail teams, including onboarding, compliance, employee communications and employee lifecycle maintenance. Join us in shaping the future of our company and making a lasting impact on our workplace culture and employee experience.

**What you'll get to do:**

- Organize and execute the logistics of New Hire Orientation to ensure a smooth experience for new hires: room set-up, new hire paperwork and facilitation

- Submit onboarding tickets to coordinate and prepare for New Hire Orientation.

- Manage and send Onboarding information to new hires on day 1. (F&F discount codes, gym waiver etc.)

- Order and manage the distribution of Labor Law & Navex posters through our 3rd party vendor

- Support HQ and Retail compliance efforts, inclusive of tracking trainings, E-Verify updates, etc.

- Manage and post updates to Teams, send calendar invites and P&C email communications

- Manage and store electronic employee files and employee documents

- Manage the P&C inbox in support of employee inquiries

- Manage ongoing administrative requests (i.e., unemployment, employment verifications)​

- Coordinate offboarding with employees, inclusive of communications, offboarding tickets and exit interviews as needed

- Manage ongoing and monthly org chart updates

- Support seasonal retail initiatives as needed

**Qualifications**

**Who you are:**

- Bachelor’s degree in Human Resources, Business Administration, or a related field preferred or equivalent years of experience preferred.

- 1+ years of work experience in an administrative role, preferably in Human Resources.

- Strong organizational and multitasking skills with attention to detail.

- Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with Jira or similar HR software.

- Excellent communication and interpersonal skills.

- Ability to handle confidential information with discretion.

**Additional Information**

**Our investment in you: **

At Vuori, we’re proud to offer the following to our employees:

- Health Insurance

- Savings and Retirement Plan

- Employee Assistance Program

- Generous Vuori Discount & Industry Perks

- Paid Time Off

- Wellness & Fitness benefits

The hourly range for this role is $25/hr. - $30.84/hr.

Vuori is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

All your information will be kept confidential according to EEO guidelines.

People & Culture Coordinator

Attorney General Rob Bonta is calling on attorneys and special agents from all sectors to help defend California’s policies. From healthcare, to immigration, to consumer affairs, and the environment, no one anticipated the extent to which federal executive actions would impact the People of California and the California Department of Justice.  Join the hardworking men and women at the California Department of Justice doing unmatched work in protecting our great state.  

Don’t miss this opportunity to help Attorney General Bonta as he sees seeking accountability from those who abuse their power and harm others as one of the most important functions of the job.

Send your resume to Careers@doj.ca.gov today!

Industry: Law Enforcement
Company Size: 1,001-5,000 employees

California Department of Justice

**Job Description And Duties**

Under supervision of the Supervisor II, the Office Technician (Typing) (OT) in the Criminal Justice Services Program (CJSP) is responsible for providing a wide range of the most difficult and advanced journey-level clerical, office and administrative support functions for the section. The OT will assist the CalSTOP Unit by validating Public Records Act (PRA) request data and managing shared email boxes. The OT prepares letters, memoranda, meeting minutes, specialized statistical reports and queries, and assists on special projects, as requested by management. The OT queries, updates and reviews information in audit tracking databases such as SharePoint and Peak Performance, as needed. The incumbent will utilize a personal computer with specific software, including Microsoft Excel and Microsoft Word. The OT serves as the Client Services and CURES Attendance Coordinator and is the first-line point of contact for the Workday employee timekeeping and personnel actions platform. The OT monitors, orders, and receives office supplies; monitors and schedules office copier maintenance, and monitors and prepares various contract renewals, when needed. The OT also provides clerical and administrative assistance to other Sections within Client Services and CURES, as necessary.

You will find additional information about the job in the **Duty Statement **.

**Position Details**

**Job Code #:**

JC-515551

**Position #(s):**

420-736-1139-001

**Working Title**

**Office Technician**

**Classification**

OFFICE TECHNICIAN (TYPING)

$3,829.00 - $4,794.00 A

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

**# of Positions:**

1

**Work Location:**

Sacramento County

**Telework**

Hybrid

**Job Type**

Permanent, Full Time

**Work Shift**

Day Shift

**Work Week**

Monday - Friday

**Department Information**

This position is located in the California Justice Information Services Division, Justice Data and Investigative Services Bureau, Client Services & Cures, Criminal Justice Services Program

Please disregard the SROA/Surplus language below as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility.

For more information about the Department, please visit the Attorney General’s website at www.oag.ca.gov .

Personal Leave Program: Effective July 1, 2025, state employees are subject to temporary wage reductions in exchange for Personal Leave Program (PLP) accruals. The specific rate and hours earned were negotiated and agreed upon by each bargaining unit. The actual monetary impact of these temporary reductions can vary based on your bargaining unit and/or federal and state tax withholdings. For additional information please visit **Human Resources Manual - CalHR**

Please note that all new to state employees will be given the minimum salary of the classification. For current state employees and/or those with reinstatement rights, your salary will be determined in accordance with the applicable laws, rules, and regulations.

**Benefits of working for the State of California:**

- Work-life balance

- 11 paid holidays

- Flexible paid leave options

- Consistent wage increases

- Pension retirement

- Job stability

- Health/Dental/Vision Insurance

- Public Service Loan Forgiveness (PSLF) and more!

Office Technician

Maynard Nexsen attorneys deploy innovation and efficiency in legal services across the country and around the world. With 24 offices in the U.S., we are client-driven and team-focused.

Industry: Law Practice
Company Size: 1,001-5,000 employees

Maynard Nexsen

**Summary**

**Summary:**

Responsible for providing legal administrative support for the Insurance Practice Group.

**Essential Job Functions**

- Formatting briefs, pleadings and other legal documents.

- Filing legal documents (e-filling skills are required).

- Running conflicts checks, setting up new matters and files for billing.

- Corresponding with clients, attorneys, and other members of the Firm.

- Docketing, calendaring and scheduling.

**Necessary Knowledge, Skills And Abilities**

- Excellent interpersonal and organizational skills and the ability to work successfully with multiple team members, interacting with employees at all levels of the organization.

- Competent to handle a variety of activities with attention to detail and quality, with the ability to follow through and follow up, and adapt to quickly meet changing deadlines and priorities.

- Advanced proficiency with Microsoft Office Suite applications, including Word, Excel, and Outlook.

- Advanced proficiency with Aderant, Chrome River, Intapp and/or similar software.

- Knowledge of Pacer and e-filing platforms.

- Ability to complete multiple tasks and a high volume of work on short deadlines and follow through on assigned tasks with limited supervision.

- Retain a high level of flexibility and resourceful problem solving.

- Exceptional verbal and written communication skills.

- Ability to handle sensitive information with the highest degree of integrity and confidentiality.

**Educational And Experience Requirements**

- High School diploma required.

- Prior litigation experience required.

- 5+ years of experience preferred.

**Work Environment And Physical Demands**

- Hybrid position open to negotiation.

- Ability to work extended hours when necessary.

- Normal office environment; no unusual physical demands.

Legal Practice Assistant

Akraya is your trusted partner for Digital Transformation. Our global teams deliver scalable Product Engineering, Data, AI and talent solutions that accelerate outcomes and build future-ready enterprises. Recognized by Glassdoor as a top workplace, we combine people-first values, deep expertise and transformative processes to drive measurable business impact.

Industry: IT Services and IT Consulting
Company Size: 201-500 employees

Akraya, Inc.

Primary Skills: Client Coordination-Expert, Communication-Advanced, Administrative-Proficient, Scheduling-Intermediate, Customer Service-Advanced

Contract Type: W2 ONLY

Duration: 6+ months

Location: San Francisco, CA ( 4 days onsite)

Pay Range: $25 - $28 per hour on W2

#LP

**Job Summary:**

We are looking for a pro-active Administrative Coordinator to support our management team and represent our organization both externally and internally, upholding our commitment to exceptional relationship management. The ideal candidate will manage various administrative tasks including scheduling, report preparation, and coordination of office logistics. You will play a vital role in enhancing our operational efficiency through special projects and routine administrative support.

**Key Responsibilities: **

- Support the manager/team by keeping them informed of activities and assisting with scheduling, reports, agendas, and meetings.

- Coordinate office functions such as mail, supplies, travel arrangements, and oversee new hire logistics.

- Complete and oversee special projects, both temporary and permanent, to support the team or division.

- Maintain and utilize word processing programs for a variety of documents; manage information input to computer systems.

- Handle the staffing of the front desk, manage phone lines, and oversee the processing of executive management team's T&E and catering orders for meetings.

**Must-Have Skills: **

- Advanced MS Office skills (Word, Excel, PowerPoint).

- Strong organizational and multitasking abilities.

- Excellent communication and interpersonal skills.

**Industry Experience:**

Prior experience in administrative roles within corporate settings preferred.

**Note: ** Unfortunately parking is not provided for this location 455 Market Street, SF, CA 94105

**ABOUT AKRAYA**

Akraya is an award-winning IT staffing firm consistently recognized for our commitment to excellence and a thriving work environment. Most recently, we were recognized Inc's Best Workplaces 2024 and Silicon Valley's Best Places to Work by the San Francisco Business Journal (2024) and Glassdoor's Best Places to Work (2023 & 2022)!

**Industry Leaders in IT Staffing**

As staffing solutions providers for Fortune 100 companies, Akraya's industry recognitions solidify our leadership position in the IT staffing space.  We don't just connect you with great jobs, we connect you with a workplace that inspires!

**Join Akraya Today!**

Let us lead you to your dream career and experience the Akraya difference. Browse our open positions and join our team!

Client Care Coordinator: 26-00199

With bold growth, Fox Rothschild brings together 1,000 attorneys coast to coast. We offer the reach and resources of a national law firm combined with the personal touch and connections of a boutique firm.

Solving problems is our top priority. We invest the time to get to know you and understand your needs. We work hard to win every client’s loyalty. We do that by providing creative solutions and excellent client service.

Our Core Values:

Think Forward.
We scan the horizon and translate complexity to clarity. We prioritize innovation as an essential component in helping businesses solve legal problems and achieve their objectives.

Drive Results.
We take your problem and make it our own. We listen. Then we map out a strategy that aligns with your goals.

To Us, It’s Personal.
Our relationships run deeper than just doing business. We are invested in your concerns, and we celebrate your success. This firm was founded on a culture of collaboration that continues to set us apart.

Industry: Law Practice
Company Size: 1,001-5,000 employees

Fox Rothschild

The Legal Team Assistant provides administrative support to attorneys office-wide, to the Client Services Team (CST), the Attorney Resource Center (ARC) and/or the local office. The Legal Team Assistant works collaboratively and cooperatively with others in a team-oriented environment to deliver the highest level of service to internal and external clients.

**Essential Functions**

Provide administrative support to attorney teams office-wide, including, but not limited to, the following:

- Prepare legal correspondence, printing, scanning, or converting various documents;

- Process check requests and attorneys’ expenses as needed;

- Prepare materials for filing with courts and coordinate delivery to local courts;

- Prepare overnight/mail service deliveries;

- Create and maintain original and electronic client case files, including using appropriate document management software;

- Search and review electronic files and circulate to appropriate parties per instructions;

- Ensure proper indexing and filing of legal documents;

- Retrieve case files and prepare files for closing in accordance with the Information Governance departmental procedures;

- Prepare closed case files for off-site storage;

- Work collaboratively and proactively with the Office Administrator to complete local office projects, tasks and initiatives.

- Work collaboratively and proactively with the CST Specialists, ARC Team, and other Legal Team Assistants;

- Collaborate with resources inside and outside the firm as appropriate to complete projects and tasks; and

- Adhere to all firm policies, procedures, standards and guidelines while maintaining confidentiality.

**Additional Functions**

- Other related duties, as assigned.

- Main backup to the Receptionist and all front-end activities.

- Understanding of all Records processes.

**Education**

**QUALIFICATIONS (EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES):**

- Associate’s Degree preferred. An equivalent combination of education and/or work experience will be considered in lieu of a degree.

**Experience**

- Minimum of three (3) years related experience in a law firm environment preferred.

**Knowledge, Skills, & Abilities**

- Must exhibit initiative in managing multiple priorities simultaneously in a fast-paced, high-pressure, deadline-driven and detail-oriented work environment utilizing excellent judgment, initiative, decision-making skills and the ability to work independently.

- Working knowledge of office equipment, including personal computer, copier, telephone, transcription equipment, etc.

- Keyboarding skills of 60 wpm or higher required.

- Working knowledge of the MS Office Suite including Outlook, Word, Excel and PowerPoint.

- Strong verbal and written communication skills. High level of interpersonal skills required to handle sensitive and confidential situations.

- Position requires a highly professional demeanor and appearance including possessing excellent poise, tact and diplomacy and the ability to maintain highest level of confidentiality and provide outstanding customer service to internal and external clients/contacts.

**Work Environment & Physical Demands**

- This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

**Compensation & Benefits**

The salary ranges for this position apply to the respective listed locations. The salary range reflects a variety of factors that are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands and other business and organizational needs. It is not typical for an individual to be hired at or near the top of the range for a position. Reasonable estimates of the current ranges for this position are:

- State of California: $26.44/hr to $30.28/hr

For information on Fox Rothschild's compensation and benefits visit: Compensation & Benefits (foxrothschild.com)

**Physical Requirements**

Medium Work: Exertion of physical strength to lift, carry, push, pull, or otherwise move objects 20 to 50 pounds frequently, and/or greater than negligible up to 10 pounds.

**DISCLAIMER**

~~Fox Rothschild LLP is under no obligation to provide sponsorship for this position. Applicants must be currently authorized to work in the United States on a full-time basis now and in the future.~~

~~The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities, or requirements the employee may be required to perform, and the employee may be required to perform additional duties. Additionally, management reserves the right to review and revise the job description at any time. Employment with the firm is at-will. Employees must be able to satisfactorily perform all of the essential functions of the position with or without a reasonable accommodation. If an accommodation request would cause an undue hardship or a safety concern, the individual may not be eligible for the position.~~

~~Equal Opportunity Employer - vets, disability ~~

Legal Team Assistant

Committed to Your Success – As a law firm of more than 900 professionals, Venable delivers legal services globally in every area of regulatory compliance, government affairs, corporate and business transactions, intellectual property, and complex litigation. But no matter the practice, we are united by our passion for the work, all meant to empower you, our client, to be the best version of yourself in any circumstance. Because it’s not about us; it’s about you – your priorities, your goals, your long list of what-ifs that keep you up at night. That’s just our to-do list. That’s what keeps us focused – your success.

Disclaimer: 
Content posted to LinkedIn by the law firm Venable LLP is for informational purposes only and is not intended to provide legal advice or opinion. Such advice may only be given when related to specific fact situations that Venable has accepted an engagement as counsel to address. ATTORNEY ADVERTISING.

Industry: Law Practice
Company Size: 1,001-5,000 employees

Venable LLP

You’re looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to how we work. That’s why we’re looking for a **Legal Administrative Assistant **to provide comprehensive administrative support to assigned legal staff.

**The ideal candidate will be responsible for… **

- Prioritizing assignments and preparing often sensitive and detailed correspondence

- Preparing witness and trial binders, deposition preparation and logistics, receiving electronic filing notifications from courts for cases via Pacer accounts and court ECF accounts, and preparing exhibits for filings

- Interacting professionally with members of other departments and varied external contacts

- Scheduling appointments, making travel and/or meeting arrangements and maintaining business calendars as instructed

- Effectively establishing and maintaining well organized files, while managing the integrity of original client documents

- Maintaining confidentiality, assuring work product is accurate and presented professionally and making efforts to foster a positive rapport with all internal and external contacts

**The successful candidate will demonstrate… **

- A minimum of 2 years experience within a law firm and/or professional services environment; experience working within a litigation practice required

- Knowledge of eFiling in all court systems; experience using Pacer accounts and court ECF accounts

- Advanced use of MS Word (including redlining, comparing documents, advanced formatting, TOA and TOC creation and manipulation, and embedded hyperlinks)

- Intermediate to advanced level skills using MS Office Suite; strong computer aptitude to use other programs (including Adobe, Best Authority, eFiling, DocuSign, PDF Essentials, various ERoom platforms, DropBox, etc.)

- Proficiency in the use of document management systems

- Ability to efficiently proof and edit (using edit marks) non-routine correspondence, reports and tables for typographical errors and sentence structure

- High level of communication skills requiring social sensitivity and willingness to gain extensive knowledge of department procedures in order to communicate effectively with staff, management, attorneys, and clients

- Ability to follow and convey instructions effectively with a high degree of courtesy and tact

Pay Range for Candidates in Los Angeles: $90,000- $120,000 per year

The range provided is the minimum and maximum salary that Venable in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. Additional compensation may include discretionary bonuses and overtime, if eligible. Overtime wages earned will be paid in compliance with applicable law.

Committing your time and talent is no small matter—at Venable, we know that superior client service begins with an investment in our people. Our competitive compensation, robust benefits, and programs that support our employees’ well-being, families, and futures reflect our dedication to prioritizing the whole person, not just the professional.

Venable’s benefits package includes medical, dental, vision, disability, life insurance, flexible spending and healthcare savings accounts, 401(k) with firm profit share, paid time off, firm paid holidays, wellness and personal advocacy programs, family planning resources and leave programs, tuition reimbursement, and more. New employees are provided a detailed orientation to the firm’s benefit offerings upon hire.

Here, we strive to offer the kind of care that radiates, from our colleagues to our clients, to our communities, so that success finds everyone.

~~Applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Material job duties for this role include having access to privileged and confidential firm and client information, firm employees, and the firm’s premises. This role requires the hired individual to perform the material job duties outlined in this job posting. If the firm reasonably believes an applicant’s criminal history may have a direct, adverse, and negative relationship with the material job duties required by the role, a conditional offer of employment may be rescinded. ~~

Legal Administrative Assistant

Here at CHLA, we believe every child deserves to enjoy all those special moments that childhood has to offer, free from pain and suffering. This is what inspires our staff to be their best—and they’re equipped with everything they need to succeed. If you want to help create more special moments for children where you’re empowered to deliver the highest quality of care, this is the place to do it.

At CHLA — named best in California for treating children by U.S. News & World Report—we empower our team members to deliver the highest quality care. As a Magnet-designated hospital, we provide compassionate care for our patients more than 528,000 times each year. If you’re ready to make a difference for thousands of children while improving pediatric medicine, join us.

Industry: Hospitals and Health Care
Company Size: 1,001-5,000 employees

Children's Hospital Los Angeles (CHLA)

**Purpose Statement/Position Summary: ** To provide administrative support and coordination to the Amerman Family Foundation Dog Therapy Program. Performs administrative functions necessary for the day-to-day operation of the program and assures the attainment of program goals and objectives. Coordinates highly complex volunteer visits in a specialty withmultidisciplinary patient care areas.

**Minimum Qualifications/Work Experience:**

**Required:**

- Three (3) years of secretarial or administrative experience or an associate’s or bachelor’s degree.

- Experience working with animals (e.g., handling, care, observation, or similar relevant experience).

**Preferred:**

- Experience with dog therapy, including volunteer work or training.

- Education or credentialing in animal‑assisted intervention or a related field.

**Education/Licensure/Certification:**

**Required:**

Education, experience, or demonstrated interest in animal‑assisted intervention or related fields.

**Preferred:**

College degree or certification in animal-assisted intervention or similar discipline.

Program Assistant

Nielsen shapes the world’s media and content as a global leader in audience insights, data and analytics. Through our understanding of people and their behaviors across all channels and platforms, we empower our clients with independent and actionable intelligence so they can connect and engage with their audiences—now and into the future.

Nielsen operates around the world in more than 55 countries. Learn more at http://nlsn.co/6006JMfty and connect with us on social media (LinkedIn, Twitter, Facebook and Instagram).

Industry: Software Development
Company Size: 10,001+ employees

Nielsen

**Company Description**

Nielsen, we are passionate about our work to power a better media future for all people by providing powerful insights that drive client decisions and deliver extraordinary results. Our talented, global workforce is dedicated to capturing audience engagement with content - wherever and whenever it’s consumed. Together, we are proudly rooted in our deep legacy as we stand at the forefront of the media revolution. When you join Nielsen, you will join a dynamic team committed to excellence, perseverance, and the ambition to make an impact together. We champion you, because when you succeed, we do too. We enable your best to power our future.

**Job Description**

Job Summary

- Provide high-level administrative support to executives through calendar management and communications.

-  Requires in-depth knowledge and experience

-  Uses best practices and knowledge

-  Solves complex problems: takes a new perspective using existing solutions

-  Works independently receives minimal guidance

-  Acts as a resource for colleagues with less experience

**Responsibilities**

Responsible for solving complex problems within their discipline, leading smaller projects, and providing informal guidance to colleagues.

**Qualifications**

- Has knowledge of best practices and how own area integrates with others; is aware of the competition and the factors that differentiate Nielsen in the market

- Solves complex problems by taking a new perspective on existing solutions; exercises judgment based on the analysis of multiple sources of information

- Acts as a resource for other team members; may lead projects with limited risks and resource requirements

- Explains complex, difficult and/or sensitive information; works to build consensus

- Requires conceptual and practical expertise in own area and general knowledge of related areas

- Impacts a range of customer, operational, project or service activities within own team and other related teams; works within broad guidelines and policies

- 5-10 years, track record of independent work product

- Bachelor’s degree or equivalent experience; advanced degree or certifications preferred.

**Additional Information**

**Enabling your best to power a better media future.**

**Holistic Rewards: **We are committed to an inclusive benefits package that supports our employees and their families. This includes comprehensive health and wellness plans, a 401(k) with a Nielsen company match, and a generous paid time off policy. Depending on the role, additional benefits may include a company-provided vehicle and/or discretionary incentive/bonus eligibility.

**Compensation Transparency: **The posted base salary range is a reasonable estimate that may be adjusted based on the final work location of the selected employee. Individual pay within the range is determined by factors such as experience, training, geography, certifications, and business needs. Beyond base salary, this role may be eligible for bonuses, equity, or other incentives**.**

Nielsen makes hiring decisions without regard to disability status, protected veteran status, or membership in any other protected class.

Please be aware that job-seekers may be at risk of targeting by scammers seeking personal data or money. Nielsen recruiters will only contact you through official job boards, LinkedIn, or email with a nielsen.com domain. Be cautious of any outreach claiming to be from Nielsen via other messaging platforms or personal email addresses. Always verify that email communications come from an @nielsen.com address. If you're unsure about the authenticity of a job offer or communication, please contact Nielsen directly through our official website or verified social media channels.

Senior Executive Assistant I

The County of Lake provides a variety of services to Lake County residents and visitors, including public protection, health and sanitation, public assistance, libraries, agricultural assistance, parks, recreational and cultural activities, elections, planning, behavioral health services, and infrastructure. Many of the the County's services are provided Countywide, while others are provided only to the residents of the unincorporated areas.

The government of Lake County welcomes the opportunity to serve this energetic, expanding community.  We are dedicated to meeting the needs of the public and are striving to provide a stable, secure environment that will foster individual, social and responsible business development.

Industry: Government Administration
Company Size: 501-1,000 employees

County of Lake

Under direction and general supervision, performs a wide variety of legal secretarial and administrative support duties for an assigned county department or for staff attorneys, ranging from routine tasks to more complex and specialized assignments, including gathering and preparing information, and responding to public and staff contacts and concerns; and performs related duties as assigned.

**LEGAL ADMINISTRATIVE ASSISTANT**

**Education And Experience:**

Three (3) years of full-time responsible office and administrative support work, including experience in a position requiring knowledge of legal terminology and procedures and substantial public contact.

**Additional Directly Related Education And/or Experience May Be Substituted.**

**LEGAL ADMINISTRATIVE ASSISTANT, SENIOR**

**Education And Experience:**

Two (2) years of full-time responsible legal office and administrative support work at a level comparable to Legal Administrative Assistant with the County of Lake.

**Additional Directly Related Education And/or Experience May Be Substituted.**

The information presented in job postings, job descriptions, or recruitment materials does not form a legally binding contract, either explicit or implicit. Benefits may differ among different employee groups. The details provided in these materials are subject to change or cancellation without prior notification. Prospective employees of the County of Lake must undergo the County's pre-employment medical review program upon receiving a conditional job offer before assuming their position with the County.

Applicants may substitute relevant experience and/or education at a 2 to 1 ratio to fulfill minimum qualifications. For further details, individuals should reach out to the Human Resources department.

**ADA Accommodations**

Individuals in need of accommodation during the application and/or selection process under the Americans with Disabilities Act (ADA) should reach out to County of Lake Human Resources at (707) 263-2213.

**The County is an Equal Opportunity-Affirmative Action Employer**

**Veteran's Preference**

**LEGAL ADMINISTRATIVE ASSISTANT**

**DEFINITION**

Under general supervision, performs routine legal secretarial and administrative support duties for an assigned county department or for staff attorneys; gathers and prepares information; responds to public and staff contacts and concerns; and performs related duties as assigned.

**DISTINGUISHING CHARACTERISTICS**

This is the entry and first working level in the Legal Administrative Assistant class series. Incumbents perform a limited variety of routine legal, office, and administrative support work. Work assignments require a basic knowledge of legal terminology, legal documents, and legal procedures. This class is distinguished from Legal Administrative Assistant, Senior because incumbents in the latter class perform a broader scope of more complex legal support duties. Incumbents initially employed as a Legal Administrative Assistant may be promoted to Legal Administrative Assistant, Senior upon demonstration of sufficient work skills and knowledge, as well as sustained satisfactory work performance.

**SUPERVISION RECEIVED AND EXERCISED**

Receives direct supervision from assigned supervisory or management staff, depending on the assigned area. Exercises no supervision over staff.

**EXAMPLES OF ESSENTIAL DUTIES**

Class specifications are intended to present a descriptive list of the scope of duties performed by employees in this class and are not intended to reflect all duties performed within the job.

- Learns and performs a variety of specialized legal secretarial and administrative support duties for an assigned county department or for staff attorneys.

- Interviews office visitors and telephone callers, answering inquiries, responding to concerns, and referring them to other staff as appropriate.

- Receives documents and referrals from courts and other agencies, passing them on to attorneys or other staff when needed.

- Learns and uses on-line, automated software systems for developing program information, records, and legal documents.

- Learns to prepare or assist with the preparation of routine legal documents such as motions, briefs, court orders, notices, subpoenas, affidavits, petitions, complaints, warrants, and abstracts of judgments.

- Checks and reviews information and documents for completeness and conformance with required formats and procedures.

- Calendars court appearances and maintains case logs for proceedings.

- Prepares files and information for court proceedings.

- Retrieves historical information from files, records, and computerized information systems; compiles information for records and reports; completes reports required by other government agencies.

- Assists with the development of information requirements for assigned programs and services.

- Composes correspondence; types and/or uses word processing software to prepare reports, documents, letters, forms, and other items; completes a variety of forms and documents.

- Assists with special projects.

- Prepares materials for meetings and conferences.

- Maintains inventories of office supplies and program material.

- Operates a computer and uses standard business software to maintain detailed records of activities and functions.

- May do basic research in assisting with the development of citations for cases and background information for court documents.

- Performs related duties as assigned.

**MINIMUM QUALIFICATIONS**

**Knowledge of:**

- Legal terminology, documents, and procedures.

- Modern office methods, including filing and information retrieval systems.

- Good public relations techniques.

- File maintenance and information retrieval systems.

- Requirements for completing and filing legal documents.

- Computers and standard business software used in legal, office, and administrative support work.

- Correct English usage, grammar, spelling, and punctuation.

- Basic mathematics.

**Ability To:**

- Perform a variety of specialized legal office support, including secretarial and administrative detail work.

- Read, interpret, and apply a variety of county, department, and unit policies, procedures, and regulations applicable to the department and unit where assigned.

- Identify, prepare, and use a variety of legal documents and forms.

- Exercise good judgment in a variety of situations.

- Gather and organize data and information.

- Prepare and/or proofread a variety of letters, proclamations, resolutions, public relations materials, informational materials, and other written documents.

- Prepare clear, concise, and accurate reports.

- Operate and use office equipment, including a personal computer.

- Learn and use specialized software applicable to an assigned department’s programs and functions.

- Type and/or use word processing software at an acceptable rate to meet work production requirements.

- Take dictation and/or notes at an appropriate rate for the job assignment and transcribe them accurately.

- Deal tactfully and courteously with the public and other staff when explaining the functions and policies of the work area where assigned.

- Regularly work well under pressure, meeting multiple and sometimes conflicting deadlines.

- Constantly demonstrate cooperative behavior with colleagues, supervisors, and customers/clients.

**Additional Directly Related Education And/or Experience May Be Substituted.**

**WORKING CONDITIONS, ADA, AND OTHER REQUIREMENTS**

The County of Lake is an equal opportunity employer and will comply with its obligations under the law to provide equal employment opportunities to qualified individuals with disabilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Incumbents generally work in a typical office environment with adequate light and temperature. There may be occasional exposure?to?extreme temperatures, loud noise, fumes, noxious odors, dust, mist, gases, and poor ventilation; underground, confined, or restricted?workspaces; and heights more than five stories above ground level.?Incumbents may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Positions in this class typically require: sitting, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, talking, hearing, seeing, and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Light Work: Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for light work.

Positions in this class may require local and statewide travel as necessary.

A successful candidate will be required to submit to and pass a background check prior to the appointment. Depending upon the position and/or assigned department, the background check may include but is not limited to civil and criminal history check, reference check, Live Scan, and/or credit check (as allowed under state law).

**Disaster Service Workers: ** As members of the County of Lake Emergency Services Organization, all Lake County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to perform certain emergency services at the direction of the department and / or County.

~~The contents of this class specification shall not be construed to constitute any expressed or implied warranty or guarantee, nor shall it constitute a contract of employment. The County of Lake assumes no responsibility beyond the general accuracy of the document, nor does it assume responsibility for any errors or omissions in the information contained herein. The contents of this specification may be modified or revoked without notice. Terms and conditions of employment are determined through a “meet and confer” process and are subject to the Memorandum of Understanding currently in effect.~~

**LEGAL ADMINISTRATIVE ASSISTANT, SENIOR**

**DEFINITION**

Under direction, performs a wide variety of the more complex and specialized legal secretarial and administrative support duties for an assigned county department or for staff attorneys; gathers and prepares information; responds to public and staff contacts and concerns; and performs related duties as assigned.

**DISTINGUISHING CHARACTERISTICS**

This is the experienced, journey-level classification in the Legal Administrative class series. Incumbents perform a wide variety of legal, office, and administrative support work. Work assignments require substantial knowledge of legal terminology, legal documents, and legal procedures. This class is distinguished from the Legal Administrative Assistant because incumbents in the latter perform a limited scope of more routine legal support duties.

**SUPERVISION RECEIVED AND EXERCISED**

Receives direct supervision from assigned supervisory or management staff, depending on the assigned area. Exercises no supervision over staff. May provide lead direction, work coordination, and training, as assigned.

**EXAMPLES OF ESSENTIAL DUTIES**

Class specifications are intended to present a descriptive list of the scope of duties performed by employees in this class and are not intended to reflect all duties performed within the job.

- Performs a wide variety of specialized legal secretarial and administrative support duties for an assigned county department or for staff attorneys.

- Interviews office visitors and telephone callers, answering inquiries, responding to concerns, and referring them to other staff as appropriate.

- Receives documents and referrals from courts and other agencies, passing them on to attorneys or other staff when needed.

- Uses on-line, automated software systems for developing program information, records, and legal documents.

- Composes, prepares, or assists with the preparation of a wide variety of legal documents such as motions, briefs, court orders, notices, subpoenas, affidavits, petitions, complaints, warrants, and abstracts of judgments.

- Checks and reviews information and documents for completeness and conformance with required formats, standards, and procedures.

- Calendars court appearances and maintains case logs for proceedings.

- Prepares files and information for court proceedings.

- Retrieves historical information from files, records, and computerized information systems; compiles information for records and reports; completes reports required by other government agencies.

- Assists with the development of information requirements for assigned programs and services.

- Composes correspondence; types and/or uses word processing software to prepare reports, documents, letters, forms, and other items; completes a variety of forms and documents.

- Assists with special projects.

- Prepares materials for meetings and conferences.

- Maintains inventories of office supplies and program material.

- Operates a computer and uses standard business software to maintain detailed records of activities and functions.

- May develop and maintain.

- May perform research in assisting with the development of citations for cases and background information for court documents.

- Performs related duties as assigned.

**MINIMUM QUALIFICATIONS**

**Ability to:**

- Perform a variety of specialized legal office support, including secretarial and administrative detail work.

- Read, interpret, and apply a variety of county, department, and unit policies, procedures, and regulations applicable to the department and unit where assigned.

- Identify, prepare, and use a variety of legal documents and forms.

- Exercise good judgment in a variety of situations.

- Gather and organize data and information.

- Prepare and/or proofread a variety of letters, proclamations, resolutions, public relations materials, informational materials, and other written documents.

- Prepare clear, concise, and accurate reports.

- Operate and use office equipment, including a personal computer.

- Use specialized software applicable to an assigned department’s programs and functions.

- Type and/or use word processing software at an acceptable rate to meet work production requirements.

- Take dictation and/or notes at an appropriate rate for the job assignment and transcribe them accurately.

- Deal tactfully and courteously with the public and other staff when explaining the functions and policies of the work area where assigned.

- Regularly work well under pressure, meeting multiple and sometimes conflicting deadlines.

- Constantly demonstrate cooperative behavior with colleagues, supervisors, and customers/clients.

**WORKING CONDITIONS, ADA, AND OTHER REQUIREMENTS**

The County of Lake is an equal opportunity employer and will comply with its obligations under the law to provide equal employment opportunities to qualified individuals with disabilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Incumbents generally work in a typical office environment with adequate light and temperature. There may be occasional exposure?to?extreme temperatures, loud noise, fumes, noxious odors, dust, mist, gases, and poor ventilation; underground, confined, or restricted?workspaces; and heights more than five stories above ground level.?Incumbents may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Positions in this class typically require: sitting, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, talking, hearing, seeing, and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Light Work: Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for light work.

Positions in this class may require local and statewide travel as necessary.

A successful candidate will be required to submit to and pass a background check prior to the appointment. Depending upon the position and/or assigned department, the background check may include but is not limited to civil and criminal history check, reference check, Live Scan, and/or credit check (as allowed under state law).

**Disaster Service Workers: ** As members of the County of Lake Emergency Services Organization, all Lake County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to perform certain emergency services at the direction of the department and / or County.

~~The contents of this class specification shall not be construed to constitute any expressed or implied warranty or guarantee, nor shall it constitute a contract of employment. The County of Lake assumes no responsibility beyond the general accuracy of the document, nor does it assume responsibility for any errors or omissions in the information contained herein. The contents of this specification may be modified or revoked without notice. Terms and conditions of employment are determined through a “meet and confer” process and are subject to the Memorandum of Understanding currently in effect. ~~

Legal Administrative Assistant / Legal Administrative Assistant Sr.

Anaheim is a full-service city supporting more than 356,000 residents, 23,000 businesses and 30 million annual visitors. 

The city provides public safety through the Anaheim Police Department and Anaheim Fire & Rescue, water and power service through Anaheim Public Utilities, parks, community centers, family services and libraries through Anaheim Community Services, neighborhood and transportation improvements through Anaheim Public Works, community revitalization through Anaheim Economic Development, and affordable housing through Anaheim Housing & Community Development. 

Anaheim is a modern, diverse city with a proud history dating back to its 1857 founding. Anaheim is known worldwide as the home of the Disneyland Resort, including Walt Disney’s original Disneyland Park, as well as Angel Stadium of Anaheim and Angels Baseball, Honda Center and the Anaheim Ducks, and the Anaheim Convention Center, the largest on the West Coast. 

Anaheim’s thriving visitor industry and business community help support the city’s neighborhoods and make Anaheim a great place to live, work, and play. 

For more, please see www.anaheim.net.

Industry: Government Administration
Company Size: 1,001-5,000 employees

City of Anaheim

The City of Anaheim is seeking motivated, detail-oriented individuals to join our Risk Management Division as **Claims Assistants **. We currently have openings in both the **General Liability ** and **Workers’ Compensation ** units.

- General Liability Unit: 1 full-time position

- Workers’ Compensation Unit: 1 full-time position and 1 part-time position*

- The part-time position usually averages 30 hours per week. A minimum number of hours is not guaranteed.

**General Liability – **This role provides administrative support to the General Liability unit in all aspects of claims processing. The ideal candidate is highly organized, excels at time management, and has the aptitude for strong attention to detail. Candidates must possess experience performing highly complex clerical work involving extensive record keeping, interpretation of policies, documents, and a high level of independence when performing assigned duties. Related public sector experience is desirable but not required.

**Workers’ Compensation - **This role will support the Workers’ Compensation unit with various tasks related to claims administration. The ideal candidate is highly organized, excels at time management, and has the aptitude for strong attention to detail. Candidates must possess experience performing highly complex clerical work involving extensive record keeping, interpretation of policies, documents, and a high level of independence performing duties. Possession of Insurance Education Association certification, coupled with public sector experience is highly desired. Journey level experience as a Medical Only Adjuster, holding a State of California required designation as a Medical Only Adjuster is also highly desirable.

~~The following functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices.~~

**When Assigned To General Liability**

- Set up new claim files by reviewing claims for completeness, check for previous notice of claim, requesting/pulling general accident or vehicle/ police reports and cross referencing with any similar claims.

- Enter claims into the General Liability System and prepare file, abstract summary face sheet, index card and enter on the claim log.

- Investigate and gather pertinent information to assist in the evaluation of claims; request all known existing reports (i.e. general accident, first aid incident, paramedic, vehicle accident and police reports); list in appropriate index files.

- Evaluate and process low value property claims; evaluate for reasonable cost; goes out in field and investigate claim; determine settlement if claim is sufficient and owed; claims resulting from a contractor, identify the appropriate contractor, obtain copies of insurance documents, put contractor on notice and indemnify the city.

- Evaluate damages for reasonable cost using standard depreciation rules, or use an independent appraiser to assist in the evaluation, when damages are paid by the City.

- Prepare and process a wide variety of forms and letters in the completion of assigned duties; act upon claims, lawsuits and interrogatories within designated time frames.

- Assign claim numbers to all claims declared sufficient by the City Attorney's Office (high volume claims) and route to Claims Examiner for rejection, settlement or further investigation.

- May work with and/or assist professional claims staff by performing various aspects of claims investigation and/or data and evidence gathering.

- Perform related duties and responsibilities as required.

**When Assigned To Workers' Compensation**

- Set up claim files by assigning numbers, verifying information on injury form, setting amount of medical reserves required for injury (based upon past practice not predetermined amounts); reviews with Claims Examiner then enters into computer system using Gen Source.

- Independently manage and process all "no lost time" claims (either no lost time or up to three (3) days lost time or medical treatment only); lost time claims, verify return to work or modified work status with treating physician.

- Evaluate and authorize payment and issue checks to doctors, hospitals, pharmacies and all other vendors providing service on a claim; code all bills and tie back to a specific claim number; verify accuracy of bill to type of injury and determine reasonableness of charges; determine which bills are forwarded to a review service for further evaluation of unreasonable charges.

- Advise employee injured on the job of their rights and benefits under Workers' Compensation Laws as to proper procedures to file a claim.

- Review all physician reports and analyze medical diagnosis; determine if applicable to type of injury sustained or if it is a non-industrial injury; advise treating physician if payment is not approved.

- Contact physician and employee to initiate early return to work dates at temporary light duty jobs; obtain physician release for light duty; contact departments for possible light duty assignments.

- Monitor medical progress and set up exams with medical specialists for consultation, diagnostic tests and treatment; extend benefits as necessary; requests narrative reports of status.

- Input, print and separate checks, mail originals and record dates and amounts into individual claim files; balance all payments and verify totals do not exceed reserve established for claim.

- Each pay period, verify all industrial leave hours and dollars; verify employee went to doctor and/or was off on legitimate industrial accident (I.A.) time; if hours appear excessive, contact department for reason; independently determine what hours are appropriate and approve for payment.

- Assist Claims Examiner with specific tasks related to claims administration.

- Perform related duties and responsibilities as required.

**Experience ****: ** Performing highly complex clerical work involving extensive record keeping, interpretation of policies and a high level of independence of action in performing duties.

**Knowledge of **: Advanced record keeping policies and procedures; modern office software, equipment, and procedures; proper English usage; basic math and accounting practices; unemployment compensation, safety procedures, worker's compensation, medical terminology and/or general liability depending upon area of assignment.

**Ability to **: Operate a computer keyboard with accuracy and speed; use required software; work under stringent deadlines; work independently, with limited supervisory oversight; prioritize work; make effective and appropriate decisions; interpret and effectively communicate policies and procedures; read, understand and apply complex materials; compile data and prepare narrative and statistical reports; establish and accurately maintain extensive and complex record keeping systems; review and accurately interpret information; work in a high-volume multi-task environment with numerous interruptions; use proper grammar, spelling and punctuation; work accurately with figures; prepare clear and concise reports, letters and memos; communicate effectively both orally and in writing; deal effectively and professionally with adverse and difficult situations; take decisive action; establish and maintain effective working relationships with those contacted in the course of work.

**License/Certification Required **: Some positions may require possession of, or ability to obtain, an appropriate valid California Driver's License by date of appointment. Possession of Insurance Education Association certification is desirable. Journey level experience as a Medical Only Adjuster, holding a State of California required designation as a Medical Only Adjuster may be highly desirable.

-  IMPORTANT APPLICATION INFORMATION AND INSTRUCTION *****

Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. The deadline for the first review of applications is on **Monday, March 16, 2026 ** at **5:00PM ****. ****Applicants are encouraged to apply early. Applicants that apply after the first review are not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review date.**

Candidates must be specific and complete in describing their qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitute for a completed application. The eligibility list established from this recruitment may also be used to fill the current and/or additional vacancies throughout the City.

The successful candidate will be required to undergo a reference / background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening). The City of Anaheim utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization.

Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will not receive communications by any other method.

**Equal Opportunity Employer **

Claims Assistant - General Liability & Workers' Compensation

Artists First specializes in talent management and has 22 managers with offices in Los Angeles, New York and Chicago.

Industry: Entertainment Providers
Company Size: 11-50 employees

Artists First

**ASSISTANT **

Artists First is seeking an experienced entertainment Assistant to support a Partner. The ideal candidate is a proactive self-starter with excellent communication skills and impeccable attention to detail. The ability to multitask, manage a high-volume of information, and handle shifting priorities is essential to the position.

**RESPONSIBILITIES **

- Act as key administrative support for a Partner/Manager/Producer

- Execute administrative needs including rolling calls, scheduling, submissions, file organization and record-keeping

- Manage calendars, coordinate travel, prepare itineraries, organize auditions, and other administrative tasks for the manager and clients

- Communicate directly with agent teams, publicists, attorneys, productions, and other external parties on behalf of clients

- Assist with internal meetings

**SKILLS AND QUALIFICATIONS **

- Bachelor’s degree

- Minimum 2+ years of experience as an entertainment assistant. Agency/management experience strongly preferred

- Excellent communicator in written and verbal form

- Attention to detail

- Strong problem-solving and analytical skills

- Self sufficiency; the ability to anticipate needs, be proactive, and follow through

- Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge

- Comfortable handling confidential information

- Interest in growing as a manager preferred

- Based in Los Angeles and willing to commute to our Century City office 5-days a week.

**ABOUT THE COMPANY **

Artists First is a leading talent management and production company with offices in Los Angeles, New York, and Chicago. We produce TV shows and feature films as well as represent and manage the careers for some of the finest actors, writers, directors, and producers in the entertainment industry. Our unique culture and care for each other and our clients are just some of the reasons why Artists First is among the entertainment industry's best places to work. The company has been in business for over 25 years and continues to be an extremely competitive, vibrant, and cutting-edge management company within the industry.

Artists First is an equal opportunity employer and does not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, or status as an individual with a disability.

Assistant

Joblinxs is a marketplace and employment app, whose main objective is to match service providers with service seekers in a way that is easy and mutually beneficial for everyone involved. The service seeker can search the service provider’s profile, post as many jobs as they can, in many locations, send messages to those they are willing to hire, chat with them, book video call sessions, organize interviews, send orders, confirm orders, set reminders, track the locations of the service providers, make posts for emergency jobs, book replacements, confirm the beginning and end of a project, confirm the start of a shift, confirm the end of a shift, confirm working hours, pay service providers, collect refunds, post reviews, award endorsements, open disputes, include additional job categories which will be confirmed by the admin, refer friends and family, and contact admin.

Industry: Software Development
Company Size: 51-200 employees

Joblinxsapp

**Summary**

Weâre looking to hire an Account Coordinator who can provide day-to-day administrative support to our Account Executives and Account Representatives and ensure smooth sales procedures. Candidates applying for the role should be highly organized and able to perform multiple tasks for different teams/clients at the same time. Any sort of experience with marketing campaigns and an understanding of what âexcellent customer serviceâ means is valued highly. Ideally, the candidate should be able to both administer daily sales activities and brainstorm innovative ideas to improve our client relationships. The Candidate should drive growth to our company by being an essential part of the Account Management team.

**Responsibilities**

- Prepare, file and retrieve sales-related documents.

- Design and renew sales proposals.

- Update internal databases with account information.

- Coordinate meetings, calls and demos for the Account Management team.

- Conduct research on prospective clients.

- Collaborate with internal teams to ensure proper pre-and post-sales service.

- Communicate customer feedback to Marketing, Sales and Product Development teams.

- Create detailed reports of campaign results.

- Perform market and competitive research.

- Help create promotional materials (e.g.presentations and videos).

**Requirements**

**Requirements:**

- Proven work experience as an Account Coordinator, Sales Coordinator or any other similar role.

- Excellent computer skills (MS Office in particular).

- Hands-on experience with any CRM software.

- Experience with marketing/advertising campaigns.

- Organizational and time-management skills.

- Strong communication skills with a problem-solving attitude.

- B.Sc in Business Administration, Marketing or any other relevant field.

Accountant

As one of the nation’s largest electric utilities, we’re bringing more clean and renewable sources of energy to Southern California. 

From energy storage to transportation electrification, our employees are working on innovative projects that will help cut emissions and greenhouse gases to provide cleaner air for everyone. 

We have diverse teams, made up of inventors, doers and problem solvers. The people here at SCE don't just keep the lights on. The mission is so much bigger. We are fueling the kind of innovation that is changing an entire industry, and quite possibly the planet. 

Follow us on LinkedIn and visit www.edisoncareers.com to learn more about who we are and how we’re working together to create a better tomorrow.

Industry: Utilities
Company Size: 10,001+ employees

Southern California Edison (SCE)

**Join the Clean Energy Revolution**

Become an **Executive Assistant ** at Southern California Edison (SCE) for our Environment, Healthy, Safety, and Quality (EHSQ) organization and build a better tomorrow. In this job, you’ll provide high level administrative support to mulitiple executives. The role manages complex executive calendars, coordinates internal and external meetings, and performs a wide range of administrative and operational tasks to ensure efficient office operations. This role requires discretion, sound judgment, and the ability to manage multiple priorities. As an **Executive Assistant **, your work will help power our planet, reduce carbon emissions and create cleaner air for everyone. Are you ready to take on the challenge to help us build the future?

**Responsibilities**

- Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, presentations and other documents.

- Organizes and maintains databases, libraries, and knowledge repositories, implementing systems to enhance accessibility and eﬃciency in accessing research materials and reports.

- Takes ownership of planning and executing meetings, ensuring seamless logistics, agenda preparation, taking notes, action item tracking and monitoring, and coordination of attendees' schedules.

- Utilizing business software and Artiﬁcial Intelligence to draft correspondence, create reports and presentations, and ensure timely follow-up on action items. As directed, prioritize and route correspondence eﬀectively.

- Oversees the preparation of expenditure approvals and purchase orders for general office procurement needs, ensuring compliance with budgetary guidelines and financial regulations. Ensures preparation and dispatch of all incoming and outgoing executive mail and confidential documents.

- Provides well-researched data and analysis including but not limited to project planning, resource allocation, and special initiatives.

- Collaborates with cross-functional teams on special projects requiring in-depth research and analysis, providing valuable insights to drive project success.

- Handles sensitive and proprietary information while maintaining a high degree of conﬁdentiality and professionalism.

- A material job duty of all positions within the Company is ensuring the protection of all its physical, ﬁnancial and cybersecurity assets, and properly accessing and managing private customer data, proprietary information, conﬁdential medical records, and other types of highly sensitive information and data with the highest standards of conduct and integrity.

**Minimum Qualifications**

- Four or more years of experience performing advanced administrative, secretarial, and clerical functions.

**Preferred Qualifications**

- Experience navigating and managing SharePoint sites, document libraries and file organization systems.

- Experience with Excel to track projects, deliverables, or executive priorities.

- Experience developing and formatting PowerPoint presentations.

- Experience processing executive level expense reports and credit card reconciliations.

- Experience processing purchase orders, invoices, and requisitions in SAP or similar financial systems, ensuring compliance with company policies.

- Experience coordinating department-wide team meetings, events and logistics.

- Experience managing and prioritizing multiple, complex executive calendars, including coordination with internal and external stakeholders.

- Experience serving as an Executive Assistant

- Experience prioritizing executive's email inbox

- Previous administrative experience supporting executive leadership or senior management teams.

- Experience working in the utility industry or in a highly regulated, externally facing environment (e.g., public affairs, government relations, corporate communications).

**Additional Information**

- This position’s work mode is hybrid. The employee will report to an SCE facility for a set number of days with the option to work remotely on the remaining days.  Unless otherwise noted, employees are required to work and reside in the state of California.  Further details of this work mode will be discussed at the interview stage. The work mode can be changed based on business needs.

- Visit our Candidate Resource page to get meaningful information related to benefits, perks, resources, testing information, hiring process, and more!

- Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

- The primary work location for this position is (work location). However, the successful candidate may also be asked to work at various locations from time to time for events (e.g., offsite meetings, all-hands meetings, etc.).  .

- Relocation does not apply to this position.

- This position requires testing and applicants who are identified to continue through the selection process will be invited to test via email. Reference our Information Guides for the following tests: (BCAB test #5206). Candidates who have previously passed these assessment(s), in some cases, may not need to retest again for this position.

**About Southern California Edison**

The people at SCE don't just keep the lights on. Our mission is so much bigger. We’re fueling the kind of innovation that’s changing an entire industry, and quite possibly the planet. Join us and create a future with cleaner energy, while providing our customers with the safety and reliability they demand. At SCE, you’ll have a chance to grow personally and professionally, making a real impact in Southern California and around the world.

Southern California Edison is a proud Equal Opportunity Employer, including disability and protected veteran status.

We are committed to ensuring that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodations at AskHR@sce.com or (626) 302-3456 and select option 2.

Segal McCambridge has built a reputation as a national law firm of accomplished trial attorneys for almost four decades. Founded in 1986, the firm has grown from a four-lawyer shop in Chicago to a national firm with additional offices in Austin, Boston, Detroit, Ft. Lauderdale, Houston, Indianapolis, Jersey City, Los Angeles, New York City, Philadelphia, Pittsburgh, San Francisco, St. Louis, and Tampa. The firm routinely counsels and defends clients, including Fortune 500 companies, corporations, and individuals, across the United States in complex litigation matters including, but not limited to: asbestos, class action, construction, employment, environmental, food and beverage, insurance coverage and bad faith, life sciences, product liability, professional liability, technology and cyber risk, transportation, and warranty.

Industry: Law Practice
Company Size: 201-500 employees

Segal McCambridge

Segal McCambridge, a national litigation firm, is actively hiring multiple Legal Assistants to join our Los Angeles office supporting our general liability, warranty and construction defect teams. The ideal candidates will provide high-level administrative support to attorneys focusing on civil litigation matters. This position offers exponential opportunity for someone looking to perform challenging work in a collaborative, team environment within a well-established, but growing organization.

**We Seek Candidates With Experience**

- Creating, editing, formatting and finalizing a wide variety of documents including correspondence, memoranda, discovery, pleadings, all types of motions and briefs and other legal documents;

- Filing and serving legal documents in all CA Federal Courts and all local courts throughout the state of California;

- Communicating with courts, opposing counsel, clients and vendors;

- Processing vendor invoices and prepare check requests;

- Preparing expense reimbursement forms;

- Maintaining attorney calendars, scheduling court appearances, depositions, meetings and deadlines;

- Opening new files and ensuring proper indexing and filing of original legal documents and electronic files;

- Assisting attorneys in preparing for trials, including organizing exhibits, coordinating witness schedules and drafting trial-related documents;

- Making travel arrangements and appointments for attorney(s) and coordinating meetings, depositions, etc.;

- Entering billable time entries into the firm's timekeeping system accurately and in a timely manner;

- Working collaboratively in a fast-paced team environment, assisting attorneys and supporting colleagues as needed;

- Performing general administrative duties such as filing, photocopying, scanning, managing office supplies, answering phones, and all other duties as assigned by your supervisor.

**Desired Skills And Knowledge**

- High School Diploma;

- Minimum 3 years’ experience as a legal assistant in a civil litigation setting;

- Experience with California State and Federal court procedures and rules;

- Strong understanding of civil litigation procedures, court rules, and legal terminology;

- Excellent organizational and time-management skills with the ability to prioritize tasks and work efficiently under pressure;

- Meticulous attention to detail and accuracy in drafting, editing and proofreading legal documents;

- Proficiency with Microsoft products (Word, Excel, PowerPoint, Outlook), Windows Applications, Internet search engines and electronic court filing and service applications;

- Ability to maintain confidentiality;

- Interpersonal skills necessary in order to communicate and follow instructions effectively;

- Independent judgment required to plan, prioritize and organize diversified workload.

**Benefits**

- 401(k) with match

- Dental insurance

- Employee assistance program

- Employee discount

- Flexible spending account

- Health insurance

- Health savings account

- Life insurance

- Paid time off

- Parental leave

- Vision insurance

**About The Firm**

Segal McCambridge has built a reputation as a national law firm of accomplished trial attorneys for almost four decades. Founded in 1986, the firm has grown from a four-lawyer shop in Chicago to a national firm with additional offices in Austin, Boston, Denver, Detroit, Ft. Lauderdale, Houston, Indianapolis, Los Angeles, Memphis, New York City, Philadelphia, Pittsburgh, Providence, Roseland, San Francisco, St. Louis, Tampa, Tulsa and Wheeling. The firm routinely counsels and defends clients, including Fortune 500 companies, corporations, and individuals in complex litigation matters including, but not limited to: asbestos, class action, construction, employment, environmental, food and beverage, insurance coverage and bad faith, life sciences, product liability, professional liability, technology and cyber risk, transportation, and warranty.

Legal Assistant

BlackRock is a global asset manager and technology provider. Our purpose is to help more and more people experience financial well-being. We help millions of people invest to build savings that serve them throughout their lives. We make investing easier and more affordable. We advance sustainable investing because our conviction is it delivers better outcomes for investors. We contribute to a more resilient economy that benefits more people. 

Together with our clients, we’re contributing to a more equitable and resilient world – today and for generations to come. That’s why, we’re asking bigger questions – of ourselves, our industry, and the world at large. Questions that challenge convention and give rise to new thinking. Because the bigger questions we ask, the bigger actions we can take.  
  
Follow us for global insights shaping the economy, innovative thinking around the path to net zero and more information on culture and careers at BlackRock. 

https://bit.ly/3n6Fxdy

Industry: Financial Services
Company Size: 10,001+ employees

BlackRock

**About This Role**

The Administrative Business Coordinator is responsible for the delivery and execution of core administrative duties in support of two Managing Directors in the Aladdin business, as well as providing occasional ad hoc support to senior directors on their teams.

The ideal candidate is highly motivated, demonstrates a strong sense of initiative, and is a self-starter capable of working independently with minimal supervision. This role requires a proactive approach to anticipating needs and solving problems as they arise.

**Key Responsibilities**

- Provide dedicated comprehensive administrative support to MDs and their teams as required

- Provide back-up coverage of other HR administrative professionals as required

- Manage complex calendars across global time zones

- Coordinate domestic and international business travel

- Process Travel & Expense and Gifts & Entertainment submissions

- Support meetings, events, town halls, and strategy sessions

- Maintain confidentiality and discretion

- Follow up on action items and resolve routine issues

**Skills & Capabilities**

- Impeccable attention to detail and deadline management

- Demonstrate basic to intermediate proficiency in utilizing AI tools and technology to enhance workflow efficiency and support administrative tasks

- Willingness to actively adopt and leverage new productivity and AI tools as they emerge

- Effective written and verbal communication

- Sound judgment, reliability, and professionalism

- Highly proficient in Microsoft Outlook, Excel, and Word

- Understanding of expense, compliance, and travel processes

**Experience & Qualifications**

- Bachelor’s degree or equivalent is preferred

- Strong motivation and the ability to work independently as a self-starter

- Must be a strong team player and collaborative partner

- Comfortable collaborating with a diverse set of teams, styles, and personalities, adapting communication and approach to fit various work cultures and dynamics

- Experience in a corporate or professional administrative environment is preferred

- Experience supporting senior leaders in a fast-paced environment is preferred

- Genuine interest in working within a financial engineering or Aladdin environment

For San Francisco, CA Only the salary range for this position is USD$71,250.00 - USD$135,000.00 which is the equivalent of USD$34.25 - USD$64.90 per hour. Additionally, employees are eligible for an annual discretionary bonus, and benefits including healthcare, leave benefits, and retirement benefits. BlackRock operates a pay-for-performance compensation philosophy and your total compensation may vary based on role, location, and firm, department and individual performance.

**Our Benefits**

To help you stay energized, engaged and inspired, we offer a wide range of benefits including a strong retirement plan, tuition reimbursement, comprehensive healthcare, support for working parents and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.

**Our hybrid work model**

BlackRock’s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person – aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.

**About BlackRock**

At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being. Our clients, and the people they serve, are saving for retirement, paying for their children’s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.

This mission would not be possible without our smartest investment – the one we make in our employees. It’s why we’re dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.

For additional information on BlackRock, please visit @blackrock | Twitter: @blackrock | LinkedIn: www.linkedin.com/company/blackrock

BlackRock is proud to be an equal opportunity workplace. We are committed to equal employment opportunity to all applicants and existing employees, and we evaluate qualified applicants without regard to race, creed, color, national origin, sex (including pregnancy and gender identity/expression), sexual orientation, age, ancestry, physical or mental disability, marital status, political affiliation, religion, citizenship status, genetic information, veteran status, or any other basis protected under applicable federal, state, or local law. **View the ****EEOC’s Know Your Rights poster and its supplement ****and the ****pay transparency statement.**

BlackRock is committed to full inclusion of all qualified individuals and to providing reasonable accommodations or job modifications for individuals with disabilities. If reasonable accommodation/adjustments are needed throughout the employment process, please email Disability.Assistance@blackrock.com. All requests are treated in line with our **privacy policy **.

We recruit, hire, train, promote, pay, and administer all personnel actions without regard to race, color, religion, sex (including pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), sex stereotyping (including assumptions about a person’s appearance or behavior, gender roles, gender expression, or gender identity), gender, gender identity, gender expression, national origin, age, mental or physical disability, ancestry, medical condition, marital status, military or veteran status, citizenship status, sexual orientation, genetic information, or any other status protected by applicable law. We interpret these protected statuses broadly to include both the actual status and also any perceptions and assumptions made regarding these statuses.BlackRock will consider for employment qualified applicants with arrest or conviction records in a manner consistent with the requirements of the law, including any applicable fair chance law.

Administrative Business Coordinator, Aladdin

An award-winning recruitment agency supporting businesses and professionals globally.

🏆 Recruiter Awards 2022 Winner – Best Professional Services Agency

Strictly Recruitment specialises in: Office Support | HR | Finance & Accounts | Marketing | Legal

We partner with national & international law firms, as well as in-house legal and business support functions, leading accountancy firms, consultancies, banks, private equity houses, connecting them with high-quality talent through a trusted, network-led approach.

☎️ UK: +44 (0)207 628 4000
☎️ USA: (213) 474 3362
📧 hello@strictly-recruitment.com

Industry: Staffing and Recruiting
Company Size: 11-50 employees

Strictly Recruitment

**EXECUTIVE ASSISTANT TO MANAGING PARTNER **

**San Francisco | Complex Litigation **

Leading Global law firm seek experienced Litigation Executive Assistant to support the Managing Partner of a high-performing office. This is a rare opportunity to work alongside some of the firm’s most senior partners, playing a key role in keeping the practice running smoothly while acting as a trusted partner to leaders working at the very top of the legal profession. The role sits at the heart of a fast-paced complex Litigation team where discretion, organization and professionalism are essential

You will provide high-level litigation and administrative support across a busy practice, playing a key role in ensuring matters run smoothly and deadlines are consistently met. Over time, this role offers the opportunity to act as a mentor and point of contact for the wider assistant team, helping drive consistency, collaboration, and best practices.

**Key Responsibilities **

- Prepare, format, and proofread complex litigation documents (pleadings, motions, briefs, discovery, correspondence)

- Manage court filings across state and federal courts, including appellate courts

- Maintain awareness of court rules, procedures, and deadlines

- Draft and update tables of contents and authorities

- Coordinate hearings, depositions, mediations, and trial logistics

- Liaise with court personnel, opposing counsel, experts, and vendors

- Provide full administrative support including diary management, travel, expenses, and billing

- Assist with conflict checks, new matter openings, and engagement documentation

- Maintain accurate filing systems and provide team coverage where required

**Team Lead (Progression Opportunity) **

- Act as a liaison between Attorney Assistants and Office Administration

- Support mentoring, onboarding, and training of team members

- Help coordinate workflow, coverage, and best practices across the team

- Contribute to process improvements and operational initiatives

- Support team meetings and internal communications

**About You **

- 10+ years’ litigation experience, ideally within a large law firm or complex practice

- Strong understanding of litigation procedures, discovery, and trial preparation

- Highly organized with the ability to manage multiple priorities and deadlines

- Excellent attention to detail and communication skills

- Advanced proficiency in tools such as PACER, Adobe Acrobat, NetDocuments, and Microsoft Office

- Experience with Intapp, Chrome River, or 3E is advantageous

- Prior mentoring or informal leadership experience is beneficial

**Why Apply? **

- Work closely with high-caliber attorneys on complex litigation matters

- Opportunity to step into a lead/mentoring capacity without moving away from hands-on work

- Exposure to cross-office collaboration and firm-wide initiatives

- A role that combines technical expertise with leadership growth

If you’re a seasoned Litigation Assistant looking for your next step in a dynamic and supportive environment, we’d love to hear from you.

**Pay Transparency Statement (San Francisco) **

The expected salary range for this position is **$120,000 – $140,000 per annum **, depending on experience, qualifications, and overall fit.

At National University, we believe it’s not just about the degrees our students earn, but the degree to which they use them.

Since 1971, we have supported working professionals who want to be a powerful force for positive change. That’s why we make education accessible to adults who live and work in the real world. It’s why we were the first to develop a flexible, one-class-per-month format. It’s why we offer more than 120 graduate and undergraduate degree programs. And it’s why we will continue to innovate and leave a mark on people who will one day leave their mark on the world.

We embrace diversity. Because it brings a new perspective to every industry. Our classes and faculty are made up of an eclectic mix of people who reflect our different communities and have the influence to shape where we’re headed.

We do all this because we care. About our students. Our staff. Our supporters and our community. We are a private, nonprofit institution that does not answer to shareholders. We invest our money back into making improvements so that the people who come here can do the same.

We know our legacy does not end when our students graduate. It begins.

Industry: Higher Education
Company Size: 1,001-5,000 employees

National University

**Compensation Range:**

Hourly: $22.00 - $22.00

**Position Summary**

With limited supervision, the Administrative Assistant I (Temporary) position provides administrative and staff support duties for the Learning Experience (LeX) team, primarily LeX leadership, requiring various skills and knowledge of organizational policies and procedures. The role executes a broad range of administrative functions, including calendar and meeting coordination, document preparation, travel arrangements, expense reporting, invoice processing, and budget tracking. It supports team operations by coordinating project logistics, maintaining digital assets (e.g., SharePoint and video platforms), and ensuring accurate, timely documentation.

**Essential Functions:**

- Provides administrative support for the Learning Experience Team, including but not limited to:

- Document creation and coordination, gathering data for reports, meeting coordination and documentation, calendar management, travel planning, submission of expense reports and organizing and maintaining document filing systems.

- Assist the AVP in monitoring and seeking reimbursement from appropriate cost centers and departmental budgets.

- Executes travel arrangements for Department team members such as flights, hotel, and itinerary as needed.

- Coordinates with team to organize and store assets, including managing learning assets, documents, etc. on SharePoint, or video hosting platform.

- Submits and tracks invoices for multiple teams across the department, ensuring accuracy, proper coding, and timely processing in accordance with organizational policies.

- Coordinates and manages project logistics for the video production team, including scheduling, resource tracking, deadline monitoring, and communication with internal stakeholders to ensure timely project completion.

- Assists with taking meeting notes, updating agendas and meetings, documents, spreadsheets and tracking software.

- Orders and tracks office supplies for the department, ensuring timely fulfillment of team needs while adhering to approved budgets and purchasing guidelines.

- Coordinates and updates content on the department’s SharePoint site, ensuring materials are accurate, properly organized, and aligned with departmental standards.

- Other duties as assigned.

**Supervisory Responsibilities: **N/A

**Requirements:**

**Education & Experience:**

- High School Diploma or equivalency required.

- Bachelor’s degree preferred.

- One (1) year relevant experience in an administrative support role required.

- Preferred experience supporting a department within a university setting.

**Competencies/Technical/Functional Skills:**

- Ability to participate as an active team member for the Business unit, Department and organization and work toward a common goal. Contributes fully to the team effort and plays an integral part in the operations. Demonstrates an ability to participate as an active team member working toward common goals.

- Accepts personal accountability, proactively seeks resolution for personal limitations head-on; and supports honesty and respect towards others, the company and oneself.

- Ability to resolve problems using initiative and creativity, practical options may need to be assessed or identified, or the problem broken down into component parts; routine data or information is gathered form standard sources and analyzed using pre-determined procedures.

- Solid critical thinking, reasoning skills to determine a different course of action and complete tasks and/or projects.

- Intermediate use of computers and Microsoft Office Suite Applications such as Word, Excel, Power Point, Outlook.

- Strong working knowledge of organizational skills with attention to details, accuracy, follow-up, and follow-through.

- Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals of constituencies in a diverse community. Ability to communicate effectively orally and in writing.

- Work independently and foster a cooperative spirit within a large and/or small team of diverse cultures, while working in a fast-paced environment with multiple deadlines and frequently changing priorities.

**Travel: **No Travel Required.

Candidate receiving offers will be offered a salary/pay rate commensurate with experience that vary based on a candidate’s qualifications, skills, and competencies. Absent exceptional circumstances, candidates will be offered a salary within this range for this position. The minimum salary will be offered based on the minimum exemption threshold based on state of residency. Base pay is one component of National University’s total rewards package, as we are dedicated to supporting the needs of the “whole you” with our holistic approach to employee benefits by offering comprehensive well-being benefits for you and your family. For full details about our benefit plan offerings, please visit benefits.nu.edu. For Part-time benefits, please click here.

National University is committed to maintaining a high-quality workforce representative of the populations we serve. National University employs more than 4,500 faculty and staff and serves over 45,000 students. We are united in our mission to meet the global education demands of the 21st Century and are dedicated to creating a supportive academic and work environment that allows students, faculty and staff to develop their interests and talents while experiencing a sense of community. With programs available both online and at our many campus locations, National University is a leader in creating innovative solutions to education and meeting the needs of our student population, including adult learners and working professionals.

National University (NU) is proud to be an equal opportunity employer and does not discriminate against any employee or applicant per applicable federal, state and local laws. At NU, a mix of highly talented, innovative and creative people come together to make the impact of a lifetime for each of our student learners. All qualified applicants will receive equal consideration for employment, education, and admission at National University.

Temporary Administrative Assistant I

Sutter East Bay Medical Group (SEBMG) is one of the most innovative, rapidly growing multi-specialty medical groups in Northern California. We are privileged to care for patients and their families within the many vibrant and diverse communities of the East Bay. We are also proud members of Sutter Health, one of the largest and most respected integrated healthcare systems in the United States.  

SEBMG is committed to providing the highest quality patient care every time. Our strategic priorities are focused on returning joy to the practice of medicine, providing exceptional quality of care and service to our patients and expanding the number of patients that we serve. SEBMG is forward-thinking physician-led organization committed to developing a robust primary care network while at the same time improving our complement of specialists. SEBMG is dedicated to creating an environment where the best clinicians want to practice medicine and patients want to receive care. Our physicians and APC’s receive a very competitive compensation and benefits package. Clinicians are eligible to be shareholders after two years of employment. As a shareholder, clinicians are able to influence the direction and strategy of SEBMG through participation in committees at their hospital, practice site, or as part of the Board of the medical group.  

SEBMG leadership is constantly exploring ways to improve the operational effectiveness of clinician practices as well as ways in which we can help our clinicians connect with each other and develop meaningful relationships with staff, patients, and colleagues. We aim to attract physicians and advanced practice clinicians who want to practice in a multi-specialty medical group model where compassion, innovation, collaboration, teamwork, and quality take center stage.  

Dr. Sam Santoro, FACOG - President & CEO
Dr. Derek Johnson - Chief Medical Officer
Dr. Jill Foley, FACOG - Chief Specialty Officer
Dr. Matt Dahnke - Chief Inpatient Officer

Industry: Hospitals and Health Care
Company Size: 201-500 employees

Sutter East Bay Medical Group

**Opportunity Information**

Sutter East Bay Medical Group (SEBMG) is seeking to a hire a full-time Hospitalist physician to join a collaborative group of clinicians who practice evidence-based medicine in a team-oriented manner.

Founded in 2005, Sutter East Bay Medical Group (SEBMG) is a rapidly growing multi-specialty medical group whose physicians and advanced practice clinicians work in more than ten care centers and four hospitals in the San Francisco East Bay Area. Sutter East Bay Medical Group is affiliated with the Sutter East Bay Medical Foundation (SEBMF), a not-for-profit health care organization providing operational and administrative support to our medical group. The foundation provides the latest technology and clinical support, allowing clinicians to focus on delivering exceptional patient care. SEBMG includes 400+ clinicians in more than twenty specialties and is dedicated to providing exemplary health care to the communities we serve.

**Position Details**

- 12 shifts per month, mix of rounding and admitting

- Day, swing and night shifts required

- Differential pay for swing and night shifts

- 24-hour intensivist in-house

- 2 weekends per month required

**Department Highlights**

- Schedule flexibility

- Excellent group culture and camaraderie

- Wide range of supportive consultants

- Good relationship with hospital leadership

**Qualifications**

- Board Certified/Board Eligible

- Possess an active and unrestricted California Medical License prior to employment

- DEA license, prior to employment

- FM and IM Physicians Considered

**Join Us and Enjoy**

- Health, life, vision, dental and disability insurance

- 401 K - Profit Sharing Pension Plan with an employer funded Safe Harbor contribution

- CME, Dues, and Subscriptions stipend

- 2-year shareholder track

- Professional liability insurance, including tail fully covered

- Reimbursement for mandatory license(s) and hospital credentialing fees

- Benefits are prorated to full-time status and employees in other types of employment classifications may be eligible for some of these benefits.

**Organization Details**

- Recognized for its excellence in compassionate, patient-centered care.

- Received multiple awards for our quality, innovation, and leadership.

- Multidisciplinary group including physicians, nurse practitioners, physician assistant and certified nurse midwives.

- 25+ specialties throughout Alameda and Contra Costa Counties

- Support and encourage leadership and advancement opportunities.

**Community Information**

Antioch is situated along the banks of the San Joaquin River in Northern California. Antioch is approximately 36 miles northeast of San Francisco. Antioch has a rich history dating back to the mid-19th century when it was founded as a coal mining town. Over the years, it has evolved into a diverse suburban community with a mix of residential, commercial, and industrial areas.

Antioch's economy has historically been tied to agriculture and mining, but it has diversified over the years. Antioch is served by the Antioch Unified School District, which includes several elementary, middle, and high schools. The city offers various parks and recreational facilities for residents and visitors. The Contra Loma Regional Park is a popular destination, providing opportunities for hiking, fishing, and picnicking. Prewett Family Park is a large community park with sports fields, playgrounds, and open spaces. Black Diamond Mines Regional Preserve provides hiking trails and historical mining sites. Antioch is accessible by major highways, including Highway Public transportation options include buses and the Antioch-Pittsburg BART (Bay Area Rapid Transit) extension, connecting the city to other parts of the Bay Area. Antioch hosts a variety of community events and festivals throughout the year, bringing residents together for celebrations and entertainment. The city has a range of commercial establishments, shopping centers, and services to meet the needs of its residents.

**Equal Opportunity Statement**

It is the policy of Sutter Health and its partners to provide equal employment for all qualified individuals; to prohibit discrimination in employment because of basis of race, color, creed, religion, marital status, sexual orientation, registered domestic partner status, sex, gender, gender identity or expression, ancestry, national origin (including possession of a driver's license issued to individuals who did not present proof of authorized presence in the U.S.), age, medical condition, physical or mental disability, military or protected veteran status, political affiliation, pregnancy or perceived pregnancy, childbirth, breastfeeding or related medical condition, genetic information or any other characteristic made unlawful by local, state or federal law, ordinance or regulation. We promote the full realization of equal employment opportunities through a positive continuing program within each medical group, company, hospital, department, and service area. Equal employment opportunities apply to every aspect of Sutter's employment policies and practices.

Physician, Adult Hospitalist (Antioch, CA)

Manufacturing and distributing bar soap, liquid soap, and skin care products for over 20 years using all natural ingredients and essential oils from the South of France. Olivia Care is the only bar soap manufacturer on the west coast using the highest quality vegetable soap base.

Industry: Cosmetics
Company Size: 11-50 employees

Olivia Care

**Company Description **

Olivia Care has been manufacturing and distributing all-natural skin care products for over 25 years, using the highest quality ingredients. Olivia Care takes pride in offering eco-friendly, cruelty-free, and sustainable products.

**Role Description **

The Olivia Care beauty team is looking for a driven individual that is passionate about beauty and skincare and give them a unique opportunity to gain hands on experience. We are looking for a full-time Receptionist/Office Assistant at  our location in Gardena(15 minutes south of downtown LA), CA. The Receptionist/Office Assistant will be responsible for greeting and directing all visitors, handling incoming calls, managing mail and email, scheduling appointments, preparing documents, and maintaining filing systems, and running errands when needed. Pay is $22/Hour + Benefits

**Qualifications **

- Phone Etiquette, Receptionist Duties, and Clerical Skills

- Excellent Communication and Customer Service skills

- Experience with Microsoft Office and Google Suite

- Detail-oriented with excellent organizational skills

- Ability to multitask and prioritize tasks efficiently

- Bilingual in Spanish is a plus

- High School Diploma or equivalent, Associates Degree is preferred

Receptionist/Office Assistant

Sixty years ago, Sam Walton started a single mom-and-pop shop and transformed it into the world’s biggest retailer. Since those founding days, one thing has remained consistent: our commitment to helping our customers save money so they can live better. Today, we’re reinventing the shopping experience and our associates are at the heart of it. When you join our Walmart family of brands, you’ll play a crucial role in shaping the future of retail, improving millions of lives around the world. 

We are ecstatic to have been named a Great Place to Work® Certified May 2023 – May 2024, Disability: IN 2023 Best Places to Work, and Fast Company 100 Best Workplaces for Innovators 2023.

This is that place where your passions meet purpose. Join our family and build a career you’re proud of.

Industry: Retail
Company Size: 10,001+ employees

Walmart

Hourly Wage: **$24.3 - $27.8 per/hour**

- The actual hourly rate will equal or exceed the required minimum wage applicable to the job location.

**Additional Compensation Includes Annual Or Quarterly Performance Incentives.**

Additional compensation in the form of premiums may be paid in amounts ranging from $0.35 per hour to $3.00 per hour in specific circumstances. Premiums may be based on schedule, facility, season, or specific work performed. Multiple premiums may apply if applicable criteria are met.

Employment Type: **Full-Time**

Available shifts: **Weekday - 2nd**

Location

**Supply Chain Dispatch Trucking #7833**

21101 JOHNSON RD, APPLE VALLEY, CA, 92307, US

**Job Overview**

Career opportunities in Administration and Clerical roles include Service Shop and Maintenance Clerk, Quality Assurance, System Operator. Administration roles such as Human Resource Clerk and Office Assistant.

Benefits & perks

At Walmart, we offer competitive pay as well as performance-based incentive awards and other great benefits for a happier mind, body, and wallet. Health benefits include medical, vision and dental coverage. Financial benefits include 401(k), stock purchase and company-paid life insurance. Paid time off benefits include parental leave, family care leave, bereavement, jury duty, and voting. Other benefits include short-term and long-term disability, company discounts, Military Leave Pay, adoption and surrogacy expense reimbursement, and more.

You will also receive PTO and/or PPTO that can be used for vacation, sick leave, holidays, or other purposes. The amount you receive depends on your job classification and length of employment. It will meet or exceed the requirements of paid sick leave laws, where applicable. For information about PTO, see Smart Guide page

Live Better U is a Walmart-paid education benefit program for full-time and part-time associates in Walmart and Sam's Club facilities. Programs range from high school completion to bachelor's degrees, including English Language Learning and short-form certificates. Tuition, books, and fees are completely paid for by Walmart.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to a specific plan or program terms. For information about benefits and eligibility, see One.Walmart.com.

Walmart is committed to maintaining a drug-free workplace and has a no tolerance policy regarding the use of illegal drugs and alcohol on the job. This policy applies to all employees and aims to create a safe and productive work environment.

Transportation Coordinator

Generations Healthcare was founded upon the belief that caring for the sick, the elderly, and the infirm is a special and sacred stewardship. It is our mission to have this belief reflected in everything we do; in the presentation of our homes, in the professionalism of our staff, and in the daily delivery of care to our residents and their families. It is our purpose that whoever enters a Generations home will receive kind, competent, and compassionate service. 

We are caring for a lifetime: a lifetime of memories, a lifetime of care, a lifetime of love.

Industry: Hospitals and Health Care
Company Size: 1,001-5,000 employees

Generations Healthcare

**Walnut Creek Skilled Nursing and Rehabilitation, 94595**

**HMO/Medi-Cal Biller (Business Office Assistant)**

**$28- $31 DOE**

Walnut Creek Skilled Nursing and Rehabilitation is searching for a HMO/CAL biller.

**Essential Functions**

-  Assists in the completion of initial and re-authorizations as needed of all HMO/CAL custodial residents, including pertinent documentation necessary for approval.

-  Keeps accurate and necessary tracking system for Authorizations needed.

-  Completes Authorizations timely and follow up for approval.

-  Submits claims for HMO/CAL’s, including follow up, phone calls and Appeals.

-  Researches and follows up on HMO claims as assigned by the Office Manager and Bookkeeper, i.e. Claims submission, Appeals, follow up and correspondence; accountability to the Business Office Manager/Bookkeeper for the assigned accounts with oral and written reports of action taken.

-  Assists in the Collection Process of all private accounts, including phone calls, collection letters and the policy and procedure for collections. Keeps accurate documentation on all phone calls.

-  Performs assistive functions as necessary or directed, i.e. letters, phone calls, photocopying, etc.

-  Relieves receptionist for breaks and lunch or whenever needed.

-  Engages in cross training for all business related services.

**Qualifications:**

- High School diploma or GED equivalent

- Speak, read, write and understand the English language

- AP, Payroll or Healthcare facility bookkeeping experience

**Benefits:**

We offer a competitive compensation package, healthcare benefits and excellent career growth opportunities. Health Benefits for full-time employees offered 1st of the month following hire date.

Benefits and incentive programs (including sign-on bonuses, if applicable) are subject to eligibility requirements and may change at any time. Sign-on bonus terms and amounts are subject to change and are based on the employee’s date of hire.

Generations Healthcare was founded upon the belief that caring for the sick, the elderly, and the infirm is a special and sacred stewardship. It is our mission to have this belief reflected in everything we do: in the presentation of our homes, in the professionalism of our staff, and in the daily delivery of care to our residents and their families. It is our purpose that whoever enters a Generations home will be met with kindness, competence and compassion.

We invite you to make a difference in the lives of others and our residents, who represent a Lifetime of Memories, a Lifetime of Care, and a Lifetime of Love.

**Please note: ** This position requires the successful completion of a background check, pre-employment physical, and drug screening as part of the hiring process.

The Company is an equal opportunity employer and makes employment decisions on the basis of merit. The Company prohibits unlawful discrimination against employees or applicants based on race (including traits historically associated with race, such as hair texture and protective hairstyles), religion, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, reproductive health decision making, gender, gender identity, gender expression, age, military status, veteran status, uniformed service member status, sexual orientation, transgender identity, citizenship status, pregnancy, or any other consideration made unlawful by federal, state, or local laws. The Company also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics.

HMO/Medi-Cal Biller

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