Glidewell Dental's mission is to drive down restorative costs and expand patient access to affordable dentistry.  Glidewell Dental offers dental products and services in partnership with dentists, dental laboratories and manufacturers to promote and restore clinical health. One of the largest dental labs in the world and a medical device manufacturer, the company operates from four locations worldwide. 

Glidewell Dental is a dental industry leader thanks to its innovative dental technology, resourceful R&D department, and dedication to providing free clinical and technical education to promote dental industry growth. As new advancements continue to redefine dental technology, Glidewell Dental remains dedicated to improved CAD/CAM processes and development. The lab has made great strides in case-to-case consistency using this technology, which allows digital impressions to be sent electronically, reducing costs and improving turnaround time.

Industry: Medical Equipment Manufacturing
Company Size: 1,001-5,000 employees

Glidewell Dental

Savvy Admin PROD

**Essential Functions:**

-  Provides administrative support such as verifying and/or scheduling shipping dates, scanning cases, and serving as liaison to other departments.

- Timely communicates with dental offices to advise Customers of changes to shipping dates and/or to verify case information via phone or email utilizing established scripts or templates.

-  Updates case boxes, applicable work order/case tracking system (i.e., DL+), and applicable customer management system to reflect changes in shipping dates.

-  Creates modeless case pan; coordinates with digital team for model printing.

-  Monitors production flow and understands effects of production issues on shipping dates; schedules new shipping dates as necessary.

-  Monitors rush case flow to ensure cases with impending ship dates are completed on time; coordinates with Management and Call Center staff to ensure completion of rush cases.

-  Informs next work shift team of important production updates, including necessary management team.

-  Ensures cases contains RX photos; prints RX photos and locates case in order to combine materials if needed.

-  Utilizes GO Location Scan to keep track of cases location and status on production floor.

-  Prints/reprints prescriptions from work order/case tracking system as necessary.

-  Timely scans cases to update location tracking as cases move are moved to different locations.

-  Assigns cases to Dental Technicians through DL Touch.

-  Monitors Outlook email inbox.

- Performs other related duties and projects as business needs require at direction of management.

**Education and Experience:**

-  High school diploma or equivalent.

-  Minimum six (6) months to one (1) year of call center experience.

Pay Rate: $18.00/hr

Scheduler I (Monday to Friday 8:30am to 5:30pm)

One of the largest supporters of arts in the world, the J. Paul Getty Trust is an international cultural and philanthropic institution that focuses on the visual arts in all their dimensions. Getty serves both the general public and a wide range of professional communities in Los Angeles and throughout the world.

Through the work of the four Getty programs—the Museum, Research Institute, Conservation Institute, and Foundation—the Getty aims to further knowledge and nurture critical seeing through the growth and presentation of its collections and by advancing the understanding and preservation of the world's artistic heritage. The Getty pursues this mission with the conviction that cultural awareness, creativity, and aesthetic enjoyment are essential to a vital and civil society.

Industry: Museums, Historical Sites, and Zoos
Company Size: 1,001-5,000 employees

J. Paul Getty Trust

Getty is committed to creating a welcoming workplace that reflects the various backgrounds of the communities we serve. We value differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.

**Job Summary**

Responsible for providing administrative support or project coordination for a department, program or project team or Sr. Manager.

**Major Job Responsibilities**

- Composes and produces a variety of business correspondence, reports and related materials or guides the work of other staff toproduce these materials

- Coordinates the preparation, development and production of major documents, such as presentations or proposals

- Responds to inquiries and requests for information requiring knowledge of department/program activities, policies and procedures

- Serves as internal resource to department/program staff on Getty policies and procedures. Researches information and relaysofficial interpretations. Stays up to date on organizational policies and procedures

- Performs administrative duties associated with scheduling and coordinating meetings and planning events. Arranges with externalvendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution ofrelated materials. Attends functions to ensure satisfactory outcome

- Researches and gathers data for department/program reports. Conducts preliminary analysis of data and recommends reportcontent and format to display findings most effectively

- Assists in administration of contracts. Interacts with Procurement and Finance Departments to provide information and resolveissues

- Assists in the preparation of budget materials. Tracks and monitors budget expenditures and reports on variances

- Oversees day-to-day office operations. Implements changes or enhancements to procedures to improve productivity and efficiency

- Assists in maintaining office equipment and purchases (including ordering Grounds uniforms)

- May advise, direct or review the work of staff or external consultants

**Qualifications**

- High school diploma/GED; Bachelor's degree preferred

- Minimum 3-4 years related experience

- Bi-lingual skills in Spanish and English

**Knowledge, Skills And Abilities**

- Proficient computer skills and demonstrated experience with office software and email applications

- Demonstrated ability to follow through and complete assigned tasks

- Strong verbal and written communication skills

- Excellent customer service/interpersonal skills

- Ability to prioritize and multi-task

- Depending on assigned area, reading or conversation skills in one or more foreign languages preferred

**Benefits And Perks**

Here are just some examples that Getty offers/provides for full-time employees:

- Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.

- 403(b) Employee Investment retirement plan – with up to 5% Getty Match

- Getty contribution of 6%, on behalf of employee, to 401(a) retirement account

- Educational Assistance and professional development

- Paid Vacation, Sick and Personal Days

- 12 Paid Holidays

- Many positions have bi-weekly Off-Fridays

- On-Site Fitness Center at Getty Center

- Community service opportunities

To learn more about our comprehensive benefits and long list of perks, go to **Getty HR **.

Project/Administrative III

Inside Higher Ed is the leading source for the latest news, analysis, and services for the entire higher education community. We deliver independent news and analysis that informs the world about higher education, while providing essential tools and services to help organizations and professionals be more effective.

Go to www.insidehighered.com/newsletter/signup and sign up for our free Daily News Update email.

Higher Education News - www.insidehighered.com

Jobs & Careers - careers.insidehighered.com

Industry: Online Audio and Video Media
Company Size: 51-200 employees

Inside Higher Ed

🔍School of Medicine, Stanford, California, United States📁Human Resources📅Apr 23, 2026 Post Date📅108926 Requisition #

Stanford University is seeking a HR Support 2 to serve as the operational lead for specific HR processes and services. Serve as the point of contact for HR policy and process questions, escalating to more senior HR team members and subject matter experts as necessary. May serve as a team lead, assist with transactional improvement efforts, and audit and review the work of more junior HR team members. This position is 90% operational and 10% consultative.

The Department of Neurosurgery at Stanford University is seeking a Human Resources Administrator 2 to provide administrative support under the direction of the Associate Director of Administration and Operations.

This key position will have a diverse role in the department and an opportunity to work with a number of constituent groups. The role will be essential to support the department with managing growth through contributing towards timely recruiting and superb onboarding. The position will be expected to field a number of HR related inquiries and be a resource for faculty and staff. Working and collaborating with central HR business units will additionally be necessary for success in the role. Developing and implementing employee engagement activities will be another key component to the role and will require a consistent level of energy and enthusiasm. This is a great opportunity for an individual looking to join the School of Medicine and play an integral part in supporting the people that make up Stanford Neurosurgery.

**Duties include*:**

- Compensation and benefits: Process basic and complex compensation and benefits-related transactions, ensuring adherence to university policies and guidelines. May assist managers with basic to complex compensation and benefits questions, escalating to senior HR team members as needed.

- Disability and Leaves / Worker's Comp: Answer routine questions and explain applicable disability/leave (DLS) and workers’ compensation (WC) procedures to employees and managers. Generate related correspondences. Coordinate with DLS and/or WC specialists when appropriate.

- HRIS/People Analytics: Support data entry and record retention. Regularly report on HR metrics utilizing the HCM system for purposes of compliance and audit. May create customized reports as requested.

- Performance Management: Assist in the communication of the annual performance appraisal process; review and track incoming performance appraisal forms. Assist with inquiries related to the performance management program and technology as needed.

- Talent Acquisition: Support the candidate experience including job postings, screening candidates, interview scheduling, collecting rater feedback, disposition of candidates, etc. Assist in coordinating the onboarding and exit processes for staff. Liaise with central university offices as needed.

- Transactions: Support high volume HR transactions using standard operating procedures and university guidelines for multiple types of HR transactions, including hiring, personnel changes, reclassifications and related activities.

- Advise on documentation requirements, including how to revise documentation to ensure all university and legal requirements are met.

- Maintain personnel and human resources-related files.

- May serve as a team lead. Oversee day-to-day work of other staff including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, onboarding new staff, and providing performance review input.

- Maintain consistency with and support Stanford HR policies, procedures and requirements, and applicable local, state, and federal laws.

- Participate and foster an inclusive workplace culture where all employees feel valued, respected, and empowered.

-  - Other duties may also be assigned.

**Education & Experience (required)**

Associate Degree and 2 years of relevant human resources experience or combination of education and relevant experience.

**Knowledge, Skills And Abilities (required)**

- Behavioral competencies: Refer to competencies for HR Support.

- Technical competencies:

- Strong accuracy and attention to detail; strong proficiency with business applications, Microsoft Office suite, Google suite, etc.; demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion. Basic ELR experience preferred.

**Certifications & Licenses**

-  PHR (preferred) or SHRM-CP

**PHYSICAL REQUIREMENTS*:**

- Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.

- Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork.

- Rarely kneel/crawl, operate foot and/or hand controls.

-  - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

**Working Conditions**

Travel on campus to schools/units, out of town.

**Work Standards**

- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

~~The expected pay range for this position is $32.21 to $38.64 per hour. Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.~~

~~At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( ~~~~https://cardinalatwork.stanford.edu/benefits-rewards ~~~~) provides detailed information on Stanfordʼs extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.~~

~~Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a ~~~~contact form ~~~~.~~

~~Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.~~

~~The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.~~

Additional Information

- Schedule: Full-time

- Job Code: 1706

- Employee Status: Regular

- Grade: G

- Requisition ID: 108926

- Work Arrangement : Hybrid Eligible

Human Resource Administrator

Founded in 1897, San Diego State University is a major public research institution that provides transformative experiences for its more than 36,000 students. SDSU ranks as the number 1 California State University in federal research support, is a long-standing Hispanic-Serving Institution (HSI) and resides on Kumeyaay land. 

The university is known for offering transformational research, international experiences, sustainability and entrepreneurship initiatives, internships and mentoring, and a broad range of student life and leadership opportunities. SDSU is committed to excellence and known for its efforts advancing diversity and inclusion. 

SDSU is nationally recognized for its study abroad initiatives, veterans’ programs and support of LGBTQA+ students, as well as its powerhouse Division I Athletics Program. Recognized as a national leader in higher education, students have access to more than 400 student clubs and
organizations and an inclusive environment with a diverse range of programs and offerings. About 54% of SDSU’s undergraduates and graduates are students of color. The university’s rich campus life and ideal location offers opportunities for students to lead and engage with the creative and performing arts, career and internship opportunities with SDSU’s more than 500,000 living alumni, and the vibrant cultural life of the greater San Diego and U.S.- Mexico region.

Industry: Higher Education
Company Size: 1,001-5,000 employees

San Diego State University

**Position Summary**

The **Budget Coordinator ** plays a key role in supporting the financial and administrative operations of a complex academic program. Working under the direction of the Program Director, this position coordinates a wide range of budgetary and operational activities that support faculty, staff, and students. From managing purchasing and tracking expenditures to coordinating travel, events, and multi-funding sources, the role ensures that resources are effectively managed and aligned with program goals. This is an excellent opportunity for a highly organized professional who enjoys balancing financial coordination with hands-on administrative support in a dynamic academic environment.

**Key Responsibilities**

- Support and monitor the school’s operational budget, tracking expenditures across multiple funding sources.

- Coordinate purchasing and requisitioning of supplies, services, equipment, travel, and service-learning agreements in compliance with university policies.

- Assist with administrative and operational needs including facilities requests, telecom coordination, room scheduling, and event logistics.

- Provide support for faculty recruitment efforts, student assistants, and related administrative processes.

- Maintain accurate financial and administrative records, reports, and communications to ensure transparency and efficiency.

**Why Join Us?**

- Contribute to the success of an academic program through impactful financial and operational support.

- Work collaboratively with faculty, staff, students, and community partners.

- Apply budgeting, purchasing, and coordination skills in a fast-paced university setting.

- Gain experience managing diverse projects with visible impact.

- Join a mission-driven institution committed to academic excellence and service.

**Position Information**

- This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position.

- This position is designated non-exempt under FLSA and is eligible for overtime compensation.

- Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

- This position is approved for partial telecommuting with onsite work in San Diego.

**Department Summary**

The SDSU School of Public Health is a top 15 public school of public health in the nation and is ranked 23rd among all schools and programs of public health (U.S. News and World Report, 2019 edition). The school has undergraduate, graduate and doctoral programs within five established divisions. The doctoral programs are offered jointly with the University of California, San Diego (UCSD). Student enrollment exceeds 900 students across all programs. The School has strong community partnerships, which enable it to provide practical experience to students.

For more information regarding the School of Public Health, click here .

**Education And Experience**

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

**Key Qualifications**

- Experience in requisitioning and purchasing supplies, services and equipment.

- Experience with standard purchasing policy and procedures and/or accounts payable.

- Demonstrated experience tracking complex expenditure budgets.

- Ability to work effectively with a diverse group of faculty, staff, students and external community partners.

- Experience at CSU or other academic environments is preferred.

- Minimum of two years of experience with purchasing and budget tracking is preferred.

- Experience in travel coordination and execution is preferred.

**Compensation And Benefits**

San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth.

**Compensation**

Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department’s budget and equity guidelines.

- Initial step placement is not expected to exceed Step 1 ($4,047) for highly qualified candidates.

- Salary step placement for internal applicants will follow the CSUEU Collective Bargaining Agreement.

- CSU Classification Salary Range: $4,047 – $5,896 per month (Step 1 – Step 20).

- Future increases, including step advancements, are subject to contract negotiations.

**Full Benefits Package Includes**

- Generous Time Off: 15 paid holidays, vacation, and sick leave.

- Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.

- Health Coverage: Medical, dental, and vision options at low or no cost.

- Education Support: CSU tuition fee waiver for employees and eligible dependents.

- Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.

- Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities.

Our benefits are a significant part of total compensation. Learn more at the SDSU Benefits Overview .

**SDSU Values**

At SDSU, our diversity gives us power and benefits every single member of our community. Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment. We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion.

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.

SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.

**Equal Opportunity and Excellence in Education and Employment**

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

**Supplemental Information**

**Apply by April 2 nd , 2026 to ensure full consideration. ** Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus. For more information, please click here .

Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Danan Pacheco (dpacheco@sdsu.edu).

Budget Coordinator (Administrative Support Coordinator I)

Have you ever enjoyed Arnold®, Brownberry® or Oroweat® bread? A Thomas’® English muffin or bagel? Or perhaps snacked on a Sara Lee®, Entenmann’s® or Marinela® cake or donut? If the answer is yes, then you know Bimbo Bakeries USA! 

Bimbo Bakeries USA is part of Grupo Bimbo, the world’s largest baking company with operations in 32 countries. Bimbo Bakeries USA employs 20,000 associates across the U.S. in bakeries, sales centers, corporate offices and on sales routes to ensure our consumers have the freshest products to feed their families at every meal. But our associates come to work for much more – the chance to feed their own lives through exciting work that offers the opportunity to make a real difference in their professional and personal lives every day.

Industry: Food and Beverage Manufacturing
Company Size: 10,001+ employees

Bimbo Bakeries USA

**Have you ever enjoyed Arnold®, Brownberry® or Oroweat® bread? A Thomas’® English muffin or bagel? Or perhaps snacked on a Sara Lee®, Entenmann’s® or Marinela® cake or donut? If the answer is yes, then you know Bimbo Bakeries USA!**

**More than 20,000 associates in bakeries, sales centers, offices and on sales routes work to ensure our consumers have the freshest products at every meal. In addition to competitive pay and benefits, we provide a safe and inclusive work environment that appreciates ****diversity, promotes development and allows our associates to be their authentic selves.**

**Come join the largest baking company in the world and our family of 20,000 associates ****nationwide!**

**Top Reasons To Work At Bimbo Bakeries USA**

**Salary Range: **$58,700 - $76,300

Comprehensive Benefits Package

Annual Bonus Eligibility

401k & Company Match

**Position Summary**

The Human Resources Associate provides administrative support to one or more functional areas of Human Resources such as recruitment and staffing, personnel records, employee relations, compensation, benefits, training, and/or equal opportunity/affirmative action. The Human Resources Associate provides support and services that facilitate greater plant and/or organizational effectiveness.

**Key Job Responsibilities**

- Supports General Plant Safety, Food Safety, Food Defense initiatives and Good Manufacturing Practices to ensure compliance to Federal, State, and Company policies to include personnel and labor relations. Provide GMP, HACCP and Food Safety training for Plant personnel. Ensure that all employees follow good manufacturing practices.

- Assists in maintaining personnel records.

- Assists in supporting issues for employees, or labor relations, compensation, benefits applications, employment opportunities and affirmative action.

- Process a variety of confidential forms, may process enrollment, and pay changes, informational and other pre-employment screening information.

- May support employee communications by responding to routine questions on human relations’ policies and procedures, identifying potential issues and grievances, etc.

- Perform data entry into various hiring, Human Capital Management, and payroll software systems for all new hires and other changes as needed.

- Coordinate all activities relative to the processing of requests for employment verifications, worker’s comp documents, etc.

- Assist in preparation of special projects such as Power Point presentations, skills development training, etc.

- Relief for receptionist and mail distribution responsibilities in the absence of designated staff member.

- Other administrative support duties as assigned.

**Education And Work History**

- High School diploma/GED or equivalent is required. Some college education is preferred.

- 1-3 years of experience preferred

- A combination of education, training and experience that results in demonstrated competency to perform the work may be substituted.

- Maintenance of the confidentiality of any personal or company information encountered.

- Excellent organizational and communication (written & oral) skills.

- Must have some knowledge of federal and state labor laws - experience with labor relations environments and collective bargaining agreements a plus.

- Computer literate. ORACLE experience preferred.

- Excellent interpersonal skills.

The physical and mental demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be requested to enable individuals with disabilities to perform the essential functions.

Bimbo Bakeries USA is an equal opportunity employer with a policy that provides equal employment opportunity for applicants and employees regardless of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, marital status, veteran status, any other classification protected by law.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Human Relations Associate

Hanson Bridgett LLP is a full service AmLaw 200 law firm with more than 200 attorneys across California. Creating a diverse workforce by fostering an atmosphere of belonging and intentional support has been a priority at Hanson Bridgett since its founding in 1958. We are dedicated to creating an environment that provides opportunities for people with varied backgrounds, both for attorneys and administrative professionals. We are also committed to the communities where our employees live and work and consider it part of our professional obligation to serve justice by encouraging and supporting pro bono and social impact work.

Industry: Law Practice
Company Size: 201-500 employees

Hanson Bridgett LLP

**Manager of Legal Support **

**(Secretarial Services / Administrative Services) **

**Hybrid **

**Summary: **

The Manager, Legal Support, leads the design, delivery, and continuous improvement of the firm’s secretarial and administrative support model. This role ensures consistent, high-quality client service, strong practice alignment, and scalable operations by integrating technology and AI-enabled workflows into day-to-day service delivery. The Manager serves as the operational bridge between attorneys, administrative professionals, and cross-functional partners (IT, HR, Finance), driving adoption, standardization, capacity management, and talent development.

**Responsibilities and Duties: **

1) Service Delivery & Client Experience (Operational Excellence)

- Lead the day-to-day delivery of pooled secretarial and administrative services across practices and offices (as applicable).

- Establish service standards (responsiveness, turnaround times, prioritization norms) and ensure consistent execution.

- Manage escalations effectively, balancing attorney needs with firm-wide standards and capacity realities.

- Partner with Practice Group Leaders to align service model with practice needs (litigation vs. transactional vs. regulatory, etc.).

2) AI-Enabled Workflow Design & Process Improvement

- Support the firm's automation and AI efforts by continuously refining the secretarial work portfolio, identifying:

- tasks appropriate for automation,

- tasks appropriate for AI assistance,

- tasks requiring human-only judgment and review.

- Redesign workflows to reduce friction and rework (intake → assignment → execution → quality control → delivery).

3) Technology & AI Adoption Leadership (Change Management)

- Serve as the business owner for administrative technology and AI tools in the secretarial function, partnering closely with IT.

4) Quality, Governance, and Risk Controls

- Implement quality control standards for high-risk work (client-facing documents, filings support, deadlines, confidential data handling).

- Monitor error patterns, root causes, and corrective actions; ensure learning is institutionalized (not dependent on individuals).

5) Resource Planning

- Work with the leads to manage pool capacity using transparent, equitable allocation practices that match work complexity to skill level.

- Forecast demand cycles by practice (e.g., trial schedules, deal closings) and adjust staffing plans proactively.

- Use data to manage utilization, turnaround times, backlog, and staffing ratios; propose structural changes as needed (tiers, specialties, shifts, coverage models).

6) People Leadership

- Coach and develop secretarial professionals and leads, setting clear expectations and accountability.

- Own performance management: goals, feedback, recognition, corrective action, and documentation in partnership with HR.

7) Management & Communications

- Act as a trusted partner to attorneys and business professionals; communicate priorities, standards, and changes clearly and consistently.

- Influence without over-relying on hierarchy set boundaries where necessary and reframe issues from “preference” to “service model”.

8) Time and Attendance & Administrative Oversight

- Oversee time and attendance compliance for the secretarial team, with particular focus on California meal‑period and overtime requirements.

9) Recruitment and Onboarding

- Supports the recruitment process for legal secretaries and assistants in coordination with HR and firm leadership.

- Oversee onboarding and integration of new hires by coordinating training, assignments, and communication with relevant teams.

**Required Skills, Abilities, and Qualifications: **

- 5–10+ years of experience in legal administrative services, practice support, legal operations, or comparable professional services environment.

- 3+ years of people management experience (direct or matrix leadership).

- Strong understanding of law firm workflow and urgency drivers (deadlines, court rules awareness, transaction timelines, billing cycles).

- Demonstrated capability leading change (system implementations, process redesign, service model transitions).

**Preferred Qualifications: **

- Experience in pooled/shared services models or centralized administrative operations.

- Exposure to legal technology and document ecosystems (DMS, document production, workflow tools, time/billing, intake systems).

- Experience partnering with IT on tool adoption, training, and governance.

**Salary: **

Hanson Bridgett offers a competitive salary and benefits package. The annual salary for this California-based role is anticipated to be in the range of $140,000 to $165,000 and represents the firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual compensation is negotiable and will depend upon several factors, including but not limited to the candidate’s years of experience, qualifications, and skill set.

Manager of Legal Support

Situated at the northern tip of Monterey Bay, Santa Cruz enjoys a moderate climate year-round and is surrounded by a beautiful coastline and a greenbelt of mountains and redwood forests. With an estimated population of 62,864 according to the 2013 Census, Santa Cruz is the largest city in Santa Cruz County. Santa Cruz is home to the University of California, Santa Cruz, a premier research institution and educational hub.  

TOP REASONS TO WORK IN THE CITY OF SANTA CRUZ

The Place

The City of Santa Cruz City Hall is located in the heart of beautiful downtown Santa Cruz. The community has a sense of place and history with a small-town atmosphere.

The People

The City of Santa Cruz is the third largest employer in Santa Cruz. The City is an equal opportunity employer that values diversity. The workforce is comprised of approximately 700 full-time, 50 part-time, and about 450 seasonal workers. One of the highlights of working for the City of Santa Cruz is the opportunity to work with an extraordinary team of people committed to delivering excellence in all services provided.

The Perks

The City offers competitive compensation, benefits, and retirement plans. City-paid benefits include medical, dental, vision, basic life insurance, long-term disability, and an Employee Assistance Program, which includes free counseling, legal, and financial services. The City supports employee health and wellness! City employees can participate in a variety of free healthy and fun lunchtime activities, including yoga, meditation, disc golf, ping pong, jogging, walking, basketball, and arts and crafts. 

The Projects

Employees have the opportunity to work on meaningful and engaging projects within a community of active and engaged citizens. City projects are complex and challenging due to the community’s unique history and location, its demographics and growing population, and its natural resources and environmental constraints.

Industry: Government Administration
Company Size: 501-1,000 employees

City of Santa Cruz

**The Position**

Santa Cruz Public Libraries is seeking customer-focused individuals who are passionate about connecting the community with books, information, resources, and services in the role of Library Assistant II. This key public-facing position helps foster a welcoming and inclusive library environment while also supporting the behind-the-scenes operations that keep our library branches running smoothly and efficiently for all who visit. Under supervision, the Library Assistant II provides a wide variety of basic public, technical, and clerical services including circulation services, information and ready-reference service, reader’s advisory, presentation of programs, collection management services, and administrative support.

**The current vacancies are for Library Assistant II in for the Santa Cruz Public Libraries. ** **The eligible list established from this recruitment may be used to fill full-time, part-time, or temporary Library Assistant II vacancies in all branches during the life of the list. ** The eligible list established from this recruitment is valid for up to one year from the date established unless the list is extended or abolished by the Human Resources Director.

**The Santa Cruz Public Libraries consist of 10 neighborhood library branches, a web-based digital library, a Bookmobile and community-based programs. Click here to read about the Santa Cruz Public Library System including branch locations or ****https://www.santacruzpl.org**

**Recruitment #26-072**

**APPLICATION AND SELECTION PROCESS:**

The following process may be changed as deemed necessary by the Human Resources Director. The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.

-  On Thursday, 06/04/26 recruitment will close. All application materials must be received by the Human Resources Department by 5:00 pm; postmarks are not accepted. To apply, submit:

- Application - online application only. Resumes are not accepted in lieu of filling out the application form completely. Click the Apply button to begin the online application process.

- Response to supplemental questions - will be a primary tool in the evaluation of your qualifications for this position. Any work experience described here must also be included in your employment history on the main application.

- Week of 06/15 and 06/22/26: Applications will be competitively screened based on the minimum qualifications for this position. Candidates will be notified of their status in the recruitment by 07/02/26.

-  Week of 07/13 and/or 07/20/26: I nterviews will be tentatively scheduled for top candidates. The examination process will include an interview and may include a written and/or performance exercise.

Basic Function

Under supervision, the Library Assistant II provides a wide variety of basic public, technical, and clerical services including circulation services, information and ready-reference service, reader’s advisory, presentation of programs, collection management services, and administrative support.

**Distinguishing Characteristics**

The Library Assistant II is the next higher-level classification from a Library Assistant I in the library series. The Library Assistant II is distinguished from the Library Assistant I with the former having stronger customer service skills, more complex assignments, and a greater scope of library operational responsibility. The Library Assistant II is distinguished from the next higher classifications of Library Assistant III and Information Specialist in that the latter specializes in one or more direct services to the public requiring advanced paraprofessional knowledge, skills and abilities.

**Assignments**

**Branch Services:**

Provide customer service in a variety of settings that generally include extensive contact with the public: assist library customers in using library materials, services and technologies; answer basic information questions, assist customers with the use of public computers, related technologies and computer-related questions; troubleshoot printers and software; administer Internet access process for customers; assist in the general operation of branch library. May assist with onsite or offsite program delivery.

**Collection Management Services **:

Supports the acquisition, processing, and circulation of library materials and technology, including Inter-Library Loan services. Responsible for a variety of technical procedures, including copy cataloging, catalog maintenance, receiving new library materials, and adding items to the library database.

**System Support Services:**

Works closely with professional staff to create content for the library’s digital and print marketing; provides support services for library programming through direct customer services, database maintenance, program material inventory maintenance, and the creation, or acquisition, of program materials. Assistance and delivery of programs may include coordinating with other library staff and directing the work of assigned volunteers. Programs may include trainings and open labs.

**Typical Duties**

(May include, but are not limited to, those duties listed below.)

- May be responsible for opening and closing the library facility and for securing the facility, its contents, and premises.

- Assists patrons with any routine activity associated with being in or using the library.

- Performs a broad range of tasks in assisting the branch manager in operating the branch such as training staff and handling basic patron, facility and equipment issues.

- May direct the work of Library Aides, Library Assistant I’s and volunteers.

- Provides constructive input and feedback within the library system concerning the needs of the public and the effectiveness of services and programs.

- Operates various office equipment, computers, printers, tablets, and audio visual equipment as required.

- Assists the public with locating and using the virtual branch and its services.

- Performs and assists with customer account transactions including borrower registrations, orientation to library services, receiving fines and fees, and the resolution of account disputes.

- Monitors and troubleshoots automated check-out, check-in systems; assist patrons with automated check-out systems; sort and transport library materials.

- Performs all circulation tasks such as checking-out and checking in materials, retrieving holds, shelving, filing, arranging items in order, processing requests and interlibrary loans.

- Assists with development and maintenance of the collection including acquisitions, serials control, interlibrary loan, receiving, copy cataloging, processing and mending.

- Assists in the creation and delivery of library programs; prepares marketing materials and branch displays; -may deliver programs designed by professional staff for the audience of the specialized service.

- Efficiently refers questions to librarians from the public according to guidelines.

- Performs other related duties as assigned.

- Provides basic assistance to patrons utilizing library resources, and related software, through either library owned or patron owned devices.

- Provides basic information to the public through print and electronic collections.

- Tracks payments and prepares invoices for payment, resolves issues with vendor orders, and monitors open orders, funds, and purchase orders.

- Responsible for enforcing the Library’s Code of Conduct.

- May be assigned as backup assistance for courier driver.

- Performs other related duties that may be reasonably expected as part of this classification.

**WORKING CONDITIONS**

Requires frequent sitting, walking, standing, reaching, stooping, repetitive use of hands, and pushing in the performance of daily activities. Crouching, grasping and twisting is required in the performance of weekly activities. Occasional climbing, kneeling, working overhead, pushing and pulling, and finger dexterity is required. The position requires near and far vision and normal hearing in the performance of daily activities. The need to lift up to 25 pounds on a daily basis and 35 pounds on an occasional basis is required.

Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

**Minimum Qualifications**

The minimum qualifications for Education, Experience, Knowledge, Skills and Abilities are the following:

**Education And Experience**

- High school graduation or tested equivalent; and

- Two (2) years of customer service experience.

**Skills:**

- Competent in computer, tablet, smartphone operations and programs.

- Strong communication and interpersonal skills with adults and children.

- Read and speak English fluently.

- Basic numeracy with addition, subtraction, multiplication, and division.

- Oral communication skills to convey information clearly, succinctly, and accurately.

- A reader and user of information technology and the Internet.

- Computers and standard computer software including Microsoft Office programs.

**Abilities:**

- Work independently and take initiative.

- Interact with the public, coworkers, and supervisors with courtesy and respect.

- Represent the library in a positive and meaningful way.

- Work effectively in teams with coworkers, managers, and volunteers as assigned.

- Communicate a cordial and welcoming attitude and spirit of service.

- Maintain accurate filing and record systems.

- Process detailed paperwork in strict accordance with specific procedures and policies.

- Proofread for spelling and typographic errors.

- Make evaluative decisions when referrals are necessary and use appropriate referral procedures.

- Adapt to changes in technology.

- Use good judgment in handling difficult situations.

- Transport oneself throughout the county-wide library system.

- Willingness and flexibility to work the library system’s schedule of days and hours.

**Licenses and Certificates**

- N/A

**Desirable Qualifications**

- Fluency in Spanish, an Asian language or sign language.

- Library work experience

**Career Ladder**

- Director of Libraries

- Assistant Director of Libraries

- Librarian III

- Librarian II

- Librarian I

- Library Specialist

- Library Assistant IV

- Library Assistant III /Library Information Specialist

-  Library Assistant II /Bookmobile Library Assistant

- Library Assistant I

Library Assistant II (FT & PT vacancies)

We are dedicated to the advancement of positive practices in the field of challenging behavior. We sincerely hope that this site will assist you in your endeavor to provide non-aversive, person-centered services to support people with challenging behavior.

Industry: Mental Health Care
Company Size: 501-1,000 employees

Institute for Applied Behavior Analysis

**Location: ** Culver City, CA

**Schedule: ** Monday - Friday | Full-Time

**Pay Rate: ** $26.00 - $28.00 per hour

**About Us**

Join a collaborative and mission-driven team where organization, efficiency, and attention to detail make a real impact. We are a growing company committed to delivering high-quality services while fostering a supportive and productive workplace.

**Position Overview**

We are seeking a proactive and detail-oriented **Office Assistant ** to support daily administrative, HR, and accounting functions. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and takes pride in keeping operations running smoothly.

**Requirements**

**Company Overview:**

High school diploma or G.E.D. required

Associate's degree (A.A.) preferred

2+ years of hands-on administrative experience preferred

**Experience In Human Resources And/or Accounting Strongly Preferred**

Proficiency in Microsoft Office (Word, Excel, Outlook)

Knowledge of office procedures and systems

**Key Skills**

-  Strong attention to detail and accuracy

-  Excellent organizational and multitasking abilities

-  Ability to prioritize workload effectively

-  Self-motivated and adaptable in a dynamic environment

-  Professional communication skills

**Responsibilities**

- (Provide general administrative and clerical support including mailing, faxing, scanning, copying and filing

- Responsible for maintaining office filing and recordkeeping systems in human resources. Retrieves and files information when needed

- Provide administrative support to recruiter by assisting with applicant correspondence, reference verification and checking, and maintaining applicant information files

- Assist with preparation for New Hire Orientation by duplicating, sorting and distributing documents and assembling the New Hire Orientation notebooks

- Assist with the review of cash and billing batches, mileage expense submittals, corporate credit cards expense reports, and other accounts payable processes

- Provide back-up support to the front desk which includes greeting and directing visitors, answering and routing incoming phone calls, and receiving deliveries

- Prepare and organize documents to conform to quality control standards, office procedures and system processes

- Archive inactive records in accordance with the company's document retention policies

- Coordinate quarterly file shredding schedule according to company's document lifecycle procedures and the state and federal rules and regulations

- Assist with special projects as needed

- Assist with electronic file organization and archiving on the server

- Other duties and projects as assigned

**Physical Requirements**

-  Ability to lift up to 25 pounds

-  Ability to stand or walk for extended periods

**Training Provided**

-  Competency-based and on-the-job training

-  HIPAA training

-  Ongoing professional development opportunities

**Benefits**

- Medical insurance

- Dental insurance

- Vision insurance

- 401k

- Employee assistance program

- Paid time off

- Sick time

- Holiday pay

- Employee discounts

Office Assistant

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