mPower Inc. delivers impactful solutions that enable organizations to adapt, excel and grow. Guided by our core values of trust, integrity, respect, and service, we create meaningful change for our clients, their customers, and the communities they serve.

Industry: Business Consulting and Services
Company Size: 51-200 employees

mPower, Inc.

Savvy Admin PROD

**mPower ** is looking for a well-rounded **Program Coordinator ** to join our team. Our team consists of experts and professionals who have experience in management, administration, consulting, and technology. This position seeks to implement positive mission-oriented change, to deliver tangible operational results, and to build and continuously improve the organization.

**Job Responsibilities**

**Portfolio Organization, Analysis, and Management**

-  Assist in organizing strategic initiatives such as the Biomaterials Network.

-  Support program evaluation and analysis.

-  Track award milestones and subprojects.

**Meeting Support**

-  Provide Executive Secretary assistance for agency working groups related to bioeconomy, nanotechnology, and microelectronics.

-  Assist with trans-NIBIB executive meetings concerning Extramural scientific programs.

-  Offer administrative and technical support in planning, coordinating, and executing data calls.

-  Prepare meeting materials, including agendas, minutes, and action items; maintain a document repository.

**Content Development and Scientific Communication**

-  Provide support to Program staff in communicating programs, partnerships, and policies to stakeholders.

-  Draft slide decks for presentations at conferences and meetings.

-  Develop content for Council meetings and generate reports highlighting accomplishments.

**Scientific Program Research and Evaluation**

-  Research and evaluate scientific programs.

-  Request and provide information on scientific and programmatic issues.

-  Interpret and summarize background materials from scientific sources.

**Project and Task Management**

-  Assist with the development, initiation, and execution of new project initiatives.

-  Track action items, provide deadline reminders, and maintain relevant spreadsheets.

-  Develop milestones, budgets, and funding plans for projects.

**Data Management and Reporting**

-  Design, develop, and maintain databases, listservs, spreadsheets, and electronic resources.

-  Collect, interpret, analyze, and condense material; prepare reports of data analysis.

-  Create graphs, tables, slides, and presentations for scientific and programmatic purposes.

-  Prepare technical reports, progress reports, and status updates.

**Meeting and Event Logistics**

-  Plan and coordinate scientific meetings, conferences, symposia, workshops, and special projects.

-  Handle logistics, communications with participants, and registration for meetings.

-  Represent the Program at local and national meetings, delivering presentations and collecting valuable information.

**Communication and Coordination**

-  Maintain proactive communication with key personnel and external stakeholders.

-  Design and coordinate systems for efficient information flow between stakeholders and staff.

-  Update and maintain internal websites and SharePoint sites related to scientific program.

**Program Improvement and Efficiency**

-  Analyze business and operating procedures; propose and implement more efficient methods.

-  Conduct project close-out reviews and identify areas for improvement.

-  Develop new formats and databases for reporting program management and budgetary data.

**Administrative Support**

-  Provide day-to-day support to program staff and leadership, including setting priorities and managing tasks.

-  Organize, analyze, and write project reports and scientific papers based on results and findings.

**Required Qualifications**

-  Master's degree in a scientific discipline, such as bioengineering, biomedical/chemical/materials/electrical engineering, biology, chemistry, or physics; two (2) years of specialized experience plus a bachelor's degree is equivalent to a Master's degree.

-  Strong communication skills, both oral and written;

-  Minimum one (1) year of experience in a related field;

-  Skill in data analysis, preparation of spreadsheets and Microsoft Office Suite (MS Word, Excel, Outlook, PowerPoint);

-  Ability to produce graphical and tabular representations of complex data for presentation and use by program staff;

-  Excellent analytical, organizational, time, and project management skills;

-  Ability to multi-task and pay close attention to detail;

-  A proven record of self-motivated achievements will be a positive asset.

$65,000 - $80,000 a year

**mPower, Inc. ** is an Equal Opportunity/Affirmative Action employer. Qualified applicants or employees will receive consideration for employment without regard to race, color, religion, ethnic or national origin, ancestry, age, sex, sexual orientation, gender identity, pregnancy (including childbirth or related condition), citizenship, familial status, mental or physical disability status, veteran status, genetic information, other non-disqualifying disability, or any other characteristic protected by law.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Program Coordinator

We are Revolutionaries – passionate in our singular pursuit of discovering, developing and delivering innovative, targeted medicines for patients living with cancer. To deliver on our vision, we work relentlessly in pursuit of cutting-edge therapeutic approaches to some of the toughest cancers. Our current focus is on RAS-addicted cancers, which account for 30 percent of all new human cancer diagnoses.

Industry: Biotechnology
Company Size: 201-500 employees

Revolution Medicines

Revolution Medicines is a late-stage clinical oncology company developing novel targeted therapies for patients with RAS-addicted cancers. The company’s R&D pipeline comprises RAS(ON) inhibitors designed to suppress diverse oncogenic variants of RAS proteins. The company’s RAS(ON) inhibitors daraxonrasib (RMC-6236), a RAS(ON) multi-selective inhibitor; elironrasib (RMC-6291), a RAS(ON) G12C-selective inhibitor; zoldonrasib (RMC-9805), a RAS(ON) G12D-selective inhibitor; and RMC-5127, a RAS(ON) G12V-selective inhibitor, are currently in clinical development. As a new member of the Revolution Medicines team, you will join other outstanding professionals in a tireless commitment to patients with cancers harboring mutations in the RAS signaling pathway.

**The Opportunity:**

You will be a key member of the Program Leadership & Portfolio Management (PLPM) team supporting molecule development teams, decision making forums and administrative activities for the PLPM function. Key responsibilities include:

- Scheduling and managing reoccurring meetings for the function including gather agenda items, preparing presentations/status reports, following-up on action items and resolving meeting conflicts.

- Managing governance and business meetings for Development & Clinical Sciences (DCS) including receiving agenda requests, confirming attendees, scheduling meetings, circulating pre-reads and posting final minutes.

- Scheduling program team (PT), development team (devPT), working group and ad-hoc meetings.

- Facilitating the annual finance and HR processes for the function including goal setting, talent reviews, performance management and budget planning.

- Preparing for business review meetings including obtaining the agenda, identifying content owners, scheduling review meetings and submitting final materials.

- Coordinating DCS Learning events including assigning training in the learning management system, scheduling and setting up the room, preparing materials, confirming the presenters, ordering catering, collecting feedback and preparing reports.

- Supporting administration of the intranet site and document repositories for the function.

- Supporting hiring managers through the recruiting process including obtaining the final job descriptions, sharing CVs with the interview panel, coordinating travel and on-site logistics for candidates, and communicating start dates for new hires.

- Supporting onboarding including adding employees to standing meetings and distribution lists, confirming access to key folders and intranet sites, requesting a work location, scheduling introductory meetings and partnering with the hiring manager to complete their 30/60/90 day plan.

- Collaborating with other administrative assistance to schedule complex meetings or respond to time-sensitive business requests from the senior management team or Board of Directors.

- Planning for conferences including communicating abstracts/presentations deadlines, conference registration, hotel accomodations, meeting arrangements, catering, AV equipment, and other related requests to ensure successful meetings.

- Coordinating domestic and international travel including flights, VISA applications, travel documents, car transports, hotel bookings, restaurant reservations and other travel related needs for leadership team members.

- Providing consolidation, formatting, and/or organization of PowerPoint presentation slides as requested.

- Providing administrative support for contracts and master service agreements in partnership with legal and/or procurement to ensure they are executed timely and properly within approval limits.

- Helping to plan and execute DCS events and offsites including coordinating meeting logistics, working with facilities, IS or other administrative assistants as needed and providing onsite support (ie, all-employee meetings, lunch and learn series, DCS onboarding, etc).

**Required Skills, Experience and Education:**

- 10+ years supporting at the executive level.

- Ability to recognize and appropriately handle highly sensitive and confidential material and information.

- Strong organizational, project and time management skills; detail oriented.

- Ability to prioritize/multi-task projects and demands effectively.

- Willingness to support Revolution Medicines to succeed by thinking outside of the box and job description.

- Professional demeanor and team-player while maintaining positive, team-focused attitude.

- Proactive and excellent self-initiative.

- Excellent verbal and written communication skills.

**Preferred Skills:**

- Experience in biotechnology is highly preferred.

- Proficient with MS Word, Excel, PowerPoint, and Outlook calendar. Experience with applicant tracking systems highly preferred.

- Experience with project management tools, (ie smartsheets) and communications platforms (ie, Teams portal development, newsletters) is a plus.

The base pay salary range for this full-time position for candidates working onsite at our headquarters in Redwood City, CA is listed below. The range displayed on each job posting is intended to be the base pay salary range for an individual working onsite in Redwood City and will be adjusted for the local market a candidate is based in. Our base pay salary ranges are determined by role, level, and location. Individual base pay salary is determined by multiple factors, including job-related skills, experience, market dynamics, and relevant education or training.

Please note that base pay salary range is one part of the overall total rewards program at RevMed, which includes competitive cash compensation, robust equity awards, strong benefits, and significant learning and development opportunities.

Revolution Medicines is an equal opportunity employer and prohibits unlawful discrimination based on race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, disability, marital status, medical condition, and veteran status.

Revolution Medicines takes protection and security of personal data very seriously and respects your right to privacy while using our website and when contacting us by email or phone. We will only collect, process and use any personal data that you provide to us in accordance with our CCPA Notice and Privacy Policy. For additional information, please contact privacy@revmed.com.

Base Pay Salary Range

$99,000 - $124,000 USD

~~We are aware of recent recruitment scams in which individuals or organizations falsely represent themselves as being affiliated with Revolution Medicines. These scams may appear as false job advertisements or unsolicited contacts through communication or chat platforms, email, phone, or text message.~~

~~Please note that Revolution Medicines does not extend unsolicited employment offers and will never ask candidates to provide financial information, purchase equipment, or pay fees as part of the hiring process. All legitimate communication from Revolution Medicines will come from an official **@revmed.com ** email address.~~

~~If you believe you’ve been contacted by someone impersonating a Revolution Medicines recruiter, please report it to **careers@revmed.com ** so we can share these impersonations with our IT team for tracking and awareness.~~

Senior Administrative Assistant II

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Industry: Civil Engineering
Company Size: 10,001+ employees

AECOM

**Work with Us. Change the World.**

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

**Job Description**

**AECOM ** is actively seeking a **Senior Administrative Assistant ** to provide high-level administrative support to the senior leadership team. This role requires exceptional multitasking abilities, attention to detail, and the ability to manage confidential information with discretion. The Executive Assistant will act as a key liaison between senior leadership, internal teams, and external stakeholders, ensuring seamless communication and efficient operations. This role is a hybrid position located in **Chicago, IL **.

**About the Chicago Buildings + Places Team**

Our practice is one of the fastest growing and highest-performing B+P practices in **AECOM’ ** s West Region. We offer a full suite of services: architecture, interiors, building systems and structural engineering, urbanism and planning (including landscape), workplace transformation, advisory services, technology solutions, and digital delivery - and serve as a Center of Excellence for many of these disciplines.

We work in a collaborative model across the West Region with other B+P practices, as well as with AECOM’s Transportation, Water, Environment and Advisory business lines to support vertical infrastructure and comprehensive solutions. Our Chicago-led client base is global and includes Public Non-Federal, Cultural + Civic, Commercial, Science & Technology, Transit, and Federal clients. Most clients are repeat partners, recognizing our service model and outcomes as excellent. Recognized by over 45 design awards in the past five years, we aim to be the design firm of choice for clients and the employer of choice for diverse, best-in-class talent - doing the work that matters.

Recent/ongoing projects include: Milwaukee County Courthouse; Fermi Welcome Center; CTA Redline Station Upgrade; Rockford Air Traffic Control Tower; City of Chicago Joint Police and Training Center Emergency Medical Services Addition; Lake County Convention Center.

**What You’ll Do**

The Senior Admirative Assistant is a vital role that supports the smooth functioning of executive operations. This position is ideal for a detail-oriented, resourceful professional who thrives in a dynamic environment and excels at supporting leadership in achieving organizational goals.

**Responsibilities include and are not limited to:**

- Provide proactive administrative and strategic support to support the senior leadership team, including calendar management and prioritization across multiple time zones.

- Act as a key liaison between senior leadership, internal teams and external stakeholders to facilitate communication and decision-making.

- Prepare and organize materials and logistics for meetings, presentations, strategic discussions and team building activities, ensuring timely follow-up on action items and deliverables.

- Maintain and update CRM (Salesforce) data to support relationship management and business development efforts.

- Track and manage key operational tasks, firm initiatives and leadership priorities to ensure alignment with firm goals.

- Support resourcing and staffing efforts across multiple disciplines.

- Support confidential projects, prepare correspondence and manage information flow with discretion and judgment.

- Anticipate needs and identify opportunities to increase senior leadership effectiveness and efficiency.

- Contribute to creating a high-performing and inclusive culture.

**To be successful in this role you must be highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling tools and CRM software.**

**Why Join AECOM Chicago B+P**

- Work with a high-performing, collaborative team on projects that matter.

- Engage across multi-disciplinary practices and business lines, with opportunities to support regional strategy.

- Contribute to creating a high-performing and inclusive culture.

If you’re a motivated and detail-oriented team player who thrives in a dynamic environment and excels at supporting leadership in achieving organizational goals, we’d love to meet you. Apply to join our team and help us deliver the work that matters.

**Qualifications**

**Minimum Requirements:**

- High School degree + 8 years of relevant experience, or demonstrated equivalency of education/experience.

**Preferred Qualifications:**

- Highly Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling tools and CRM software.

- Associate’s or Bachelor’s degree in Business Administration, Communications, or a related field preferred.

- Four plus years of experience as an Executive Assistant at an architecture, engineering, or other consulting office environment.

- Ability to work independently and as part of a team in a fast-paced environment.

- Exceptional ability to prioritize tasks, manage deadlines, and maintain attention to detail.

- Strong verbal and written communication skills, with the ability to interact professionally at all levels.

- Strong interpersonal skills to build trust and rapport with senior leadership and stakeholders.

- Resourceful and adaptable, with the ability to anticipate needs and resolve issues proactively.

- Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.

- Maintains a high level of responsiveness at all times.

**Additional Information**

- This position will not offer sponsorship now or in the future.

**About AECOM**

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.

**What Makes AECOM a Great Place To Work**

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

Senior Administrative Assistant

Industry: Software Development
Company Size: 51-200 employees

AgileGrid Solutions

**About The Company**

Advance your career with Mindlance! Since 1999, Mindlance has been dedicated to connecting talented IT and administrative professionals with leading organizations across various industries. Our mission is to facilitate meaningful career growth by matching skilled individuals with roles that align with their expertise and aspirations. With a strong reputation for excellence and a commitment to diversity and inclusion, Mindlance is a trusted partner for both job seekers and employers. We pride ourselves on delivering personalized recruitment solutions, ensuring that each placement is a perfect fit for both the candidate and the organization. Join our network of professionals and take the next step towards a rewarding career with a company that values your skills and ambitions.

**About The Role**

We are currently seeking a highly organized and experienced Senior Administrative Assistant to support the Chief Nursing Officer (CNO) at our client’s Frisco facility. This is a vital role that requires a proactive individual capable of managing complex schedules, handling confidential information, and providing comprehensive administrative support in a fast-paced healthcare environment. The position is office-based and offers an excellent opportunity for career development within the healthcare sector. The successful candidate will play a key role in ensuring smooth daily operations, facilitating communication across departments, and contributing to the overall efficiency of the healthcare administration team. The role is initially contracted for six weeks, with strong potential for extension based on performance and organizational needs.

**Qualifications**

The ideal candidate will possess a minimum of five years of executive administrative experience, preferably within a healthcare or corporate setting. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, along with the ability to utilize Canva for creating visual content and presentations. Exceptional organizational skills, attention to detail, and the ability to multitask effectively are critical for success in this role. Strong communication skills, professionalism, and discretion are also required, given the confidential nature of the work. A high school diploma or equivalent is the minimum educational requirement; however, additional administrative or healthcare-related certifications will be considered an advantage.

**Responsibilities**

- Provide comprehensive administrative support to the Chief Nursing Officer, including managing calendars, scheduling meetings, and coordinating appointments.

- Prepare and edit correspondence, reports, and presentations using Microsoft Office Suite and Canva.

- Handle incoming calls, emails, and inquiries professionally, ensuring timely and accurate responses.

- Organize and maintain confidential files and records in accordance with organizational policies.

- Assist in planning and coordinating meetings, conferences, and special events as needed.

- Facilitate communication between the CNO and other departments, staff, and external stakeholders.

- Manage travel arrangements, expense reports, and other administrative tasks to support the CNO’s operational needs.

- Monitor and prioritize tasks to ensure deadlines are met and workflows are optimized.

- Support additional administrative projects and initiatives as assigned by leadership.

**Benefits**

While this is a temporary contract role, it offers valuable experience working within a reputable healthcare organization and provides exposure to healthcare administration at a senior level. The position offers competitive hourly pay ranging from $31.00 to $37.00, commensurate with experience. Candidates will have the opportunity to develop their skills in a dynamic environment, expand their professional network, and potentially secure longer-term employment based on performance and organizational needs. Additionally, working in Frisco, TX, provides a convenient location with access to local amenities and a vibrant community. This role is ideal for administrative professionals seeking to advance their careers in healthcare administration and gain exposure to executive-level operations.

Equal Opportunity

Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of race, gender, disability, religion, LGBTQI status, age, veteran status, or any other protected class. We are committed to fostering an inclusive and diverse workplace where all individuals are valued and respected. We encourage candidates from all backgrounds to apply and join our mission to connect talented professionals with meaningful career opportunities.

Sr. Admin Assistant

At Johnson & Johnson, we believe health is everything. As a focused healthcare company, with expertise in Innovative Medicine and MedTech, we’re empowered to tackle the world’s toughest health challenges, innovate through science and technology, and transform patient care.  

All of this is possible because of our people. We’re passionate innovators who put people first, and through our purpose-driven culture and talented workforce, we are stronger than ever. 

Learn more at https://www.jnj.com. Community Guidelines: http://www.jnj.com/social-media-community-guidelines

Industry: Hospitals and Health Care
Company Size: 10,001+ employees

Johnson & Johnson

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

**Job Function**

Business Support

**Job Sub Function**

Administration & Secretarial

**Job Category**

Business Enablement/Support

**All Job Posting Locations:**

New Brunswick, New Jersey, United States of America

**Job Description**

Johnson & Johnson is recruiting for a **Senior Administrative Assistant ** located in **New Brunswick, NJ **.

~~Per our J&J Flex Policy, the expectation for this position is to work in the Titusville, NJ office 3 days per week and work from home 2 day per week.~~

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for humanity. Learn more at https://www.jnj.com/.

**Key Responsibilities**

The **Senior Administrative Assistant ** provides administrative support to both the HR Acquisitions & Development and Global Benefits & Retirement teams. This position will provide support including meetings management, team management, travel & expenses, and reporting.

**Meetings Management**

- Calendar management (i.e. schedule meetings, accept / decline meetings, communication surrounding meetings)

- Meeting conflict resolution & highlight urgent / immediate requests

- Coordinate onsite and offsite team meetings, including sourcing venues, arranging catering, preparing agendas, and managing logistics.

- Tracking and ensuring documents required for key meetings are submitted in a timely manner (i.e. presentations, pre-reads)

**Team Management**

- Handles confidential matters requiring discretion and judgment

- On-boarding/Off-boarding (Employees, Contractors): New Hires, Terminations, Leave of Absences, Promotions, Transfers, & Return to Work

- Maintain distribution lists

- Plan and execute team building events

- High collaboration/coordination with other admins

- Assist in printing, copying, scanning, filing or destroying documents or mail

- Maintains office environment including collaborating with Facilities and IT support

**Travel & Expenses**

- Make all domestic/international travel arrangements and prepare documents for passport/VISA, including flights, hotel, car service, car rental, and train

- Process expense reports, including receipt management

- Oversee interview logistics and related travel coordination

- Manage Corporate Meeting Card (CMC) activity, including tracking expenses and supporting documentation.

- Provide support in resolving issues related to AmEx, phone services, IT, and vendor inquiries,

**Reporting**

- Coordinates, prepares, and edits reports and presentations

- Key point of contact for procurement

**Communication Management**

- Disseminate team communications, including announcements and new‑hire updates, to maintain alignment and awareness across the organization

**Qualifications**

**Education:**

- High school diploma required; Bachelor’s degree or formal administrative training preferred.

**Required**

- A minimum of 5 years of administrative experience

- Proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, Teams), collaboration tools, and expense systems.

- Strong experience with digital platforms and virtual meeting technologies.

- outstanding organizational and prioritization skills with the ability to manage multiple priorities.

- Strong interpersonal and communication skills, capable of engaging with executives and stakeholders at all levels.

- Proven ability to exercise discretion, maintain confidentiality, and resolve complex issues independently.

- Demonstrated agility and adaptability in a hybrid work environment.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson and Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please email the Employee Health Support Center (ra-employeehealthsup@its.jnj.com) or contact AskGS to be directed to your accommodation resource.

**Required Skills**

**Preferred Skills:**

Accountability, Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Event Management, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Process Oriented, Professional Ethics, Travel Planning, Typing

**The anticipated base pay range for this position is :**

$52,500.00 - $84,525.00

**Additional Description For Pay Transparency**

Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).

**Benefits**

Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:

Vacation –120 hours per calendar year

Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year

Holiday pay, including Floating Holidays –13 days per calendar year

Work, Personal and Family Time - up to 40 hours per calendar year

Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child

Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year

Caregiver Leave – 80 hours in a 52-week rolling period10 days

Volunteer Leave – 32 hours per calendar year

Military Spouse Time-Off – 80 hours per calendar year

This position is eligible for benefits to include medical, dental, vision and time off, as well as any others as provided for in the applicable Collective Bargaining Agreement.

For additional general information on Company benefits, please go to: - https://www.careers.jnj.com/employee-benefits

Portage Point is a business advisory, interim management and investment banking firm intensely focused on the middle market. Our blue chip team leverages bulge bracket experience in consulting, operations, finance, accounting, investment banking and investing to provide unmatched transactional, operational and financial perspectives to middle market stakeholders. The Portage Point cross-functional platform is uniquely architected to offer fully integrated capabilities and solutions that identify value capture, mitigate risk and positively impact outcomes at every stage of the ever-changing middle market business lifecycle. From ideation to monetization, Portage Point delivers excellence across transaction advisory services, transaction execution services, office of the CFO, performance improvement, interim management, investment banking, operational turnaround and financial restructuring.

Industry: Business Consulting and Services
Company Size: 51-200 employees

Portage Point Partners

At Portage Point Partners (Portage Point), you are not a cog in a legacy machine, you are shaping strategy, influencing outcomes and being rewarded for driving impact. Backed by , Portage Point is recognized for accelerated growth and is consistently featured in rankings from ~~Inc.5000 ~~, ~~The Financial Times ~~ and ~~Consulting Magazine ~~. This recognition is a testament to our focus on excellence, intensity and pace and ability to attract blue chip talent committed to delivering best-in-class outcomes. Our cross-functional platform spans the full business lifecycle and offers middle market clients integrated solutions across Transaction Advisory Services (TAS), Valuations (VAL), Transaction Execution Services (TES), Office of the CFO (OCFO), Performance Improvement (PI), Interim Management (IM), Investment Banking (IB) and Turnaround & Restructuring Services (TRS).

The Delivery Enablement (DE) team powers Portage Point’s growth as a scalable, high-quality operational backbone. Including Marketing, Commercial Strategy, Talent Acquisition, Human Resources, Delivery Excellence, Accounting & Finance and Data Analytics, the DE team drives excellence, efficiency and automation across every practice line.

As part of the Delivery Enablement (DE) team, the Senior Administrative Assistant plays a pivotal role in supporting senior leadership and enabling operational excellence across the organization. This individual provides proactive and high-level administrative support to a group of Practice Line Leaders (PLLs) and Managing Directors (MDs), ensuring operational efficiency across a large group of leaders. If you are a driven, adaptable professional who thrives in a fast-paced, dynamic environment, can anticipate needs and solves problems independently, then this role is right for you.

**Responsibilities**

- Provide proactive administrative support to PLLs and MDs, including complex calendar management and prioritization across multiple time zones

- Coordinate domestic and international travel logistics, ensuring seamless itineraries and contingency planning

- Act as a key liaison between MDs, internal teams and external stakeholders to facilitate communication and decision-making

- Prepare and organize materials and logistics for meetings, presentations and strategic discussions, ensuring timely follow-up on action items and deliverables

- Maintain and update CRM (Intapp) data to support relationship management and business development efforts

- Track and manage key operational rhythms, firm initiatives and leadership priorities to ensure alignment with firm goals

- Support confidential projects, prepare correspondence and manage information flow with discretion and judgment

- Anticipate needs and identify opportunities to increase MD effectiveness and efficiency

- Contribute to creating a high-performing and inclusive culture

- Share and manage best practices

- Additional duties as assigned

**Qualifications**

- Bachelor’s degree from a top undergraduate program

- Located or willing to self-relocate to New York

- Invested in a team-based culture that involves in office four days per week

- Three plus years of experience as an Administrative Assistant or Executive Assistant at an investment bank, private equity firm or top tier consultancy

- Excellent written and verbal communication skills including strong e-mail etiquette

- High degree of maturity with a proven ability to interact with senior executives, team members and external partners

- Experience with a customer relationship management system preferred

- Ability to successfully work in a small, collaborative team environment

- Effectively communicates analysis through Microsoft Word, Outlook and PowerPoint including high-quality messaging, structure and formatting

- Eagerness to be responsive at all times

- Proven track-record of success in high pressure, time-constrained environments

- Top-tier organizational skills and attention to detail

- Self-starter and entrepreneurial spirit

$80,000 - $110,000 a year

In accordance with pay transparency laws in the City of New York and the State of California, Portage Point provides a good-faith cash compensation range for this position. This range represents the cash compensation (base plus bonus) that the firm reasonably expects to pay upon hire, based on good-faith and reasonable estimate at the time of posting. The final compensation within this range will depend on the candidate’s qualifications, education, training, experience and location. In addition to cash compensation, Portage Point may offer comprehensive benefits and equity participation, which are not reflected in the pay range above.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Industry: Business Consulting and Services
Company Size: 11-50 employees

Orchestrate Consulting Group

Orchestrate Consulting's mission is to help job seekers access carefully coordinated opportunities that match their career goals. We are not a staffing firm or agency. Orchestrate Consulting does not hire for these roles—we curate and validate them from verified employers.

Employer Industry: Healthcare Services

**Why Consider This Job Opportunity**

-  Salary up to $49.54 per hour

-  Opportunity for career advancement and growth within the organization

-  Hybrid work model: minimum two days per week onsite with flexibility for remote work

-  Supportive and collaborative work environment

-  Competitive compensation package including potential annual bonuses and long-term incentives

**What To Expect (Job Responsibilities)**

-  Manage executive calendars, schedule meetings, and coordinate logistics for virtual and in-person meetings

-  Arrange travel and process expense reports in accordance with company policies

-  Prepare and format documents, presentations, and meeting summaries using Microsoft Office applications

-  Serve as a point of contact for internal and external communications, prioritizing and routing messages appropriately

-  Assist with onboarding activities and provide general team support as needed

**What Is Required (Qualifications)**

-  5+ years of experience providing administrative or executive support

-  Strong organizational skills and attention to detail

-  Excellent written and verbal communication skills

-  Ability to handle confidential information with professionalism and discretion

-  Proficiency in Microsoft Outlook, Teams, Word, Excel, and PowerPoint

**How To Stand Out (Preferred Qualifications)**

-  Bachelor's or Associate's degree preferred

-  Ability to work independently while supporting multiple executives

-  Occasional travel may be required

#HealthcareJobs #ExecutiveSupport #CareerGrowth #HybridWork #AdministrativeProfessionals

We prioritize candidate privacy and champion equal-opportunity employment. Central to our mission is our partnership with companies that share this commitment. We aim to foster a fair, transparent, and secure hiring environment for all. If you encounter any employer not adhering to these principles, please bring it to our attention immediately.

We are not the EOR (Employer of Record) for this position. Our role in this specific opportunity is to connect outstanding candidates with a top-tier employer.

#OrchestrateConsultingGroup

At Synchrony, our driving force is to be essential to people's everyday lives by making it easier for the many millions of people who rely on us to access their essential needs and everyday wants with consumer financing that works for them – from their first credit card to a lifetime of flexibility.  We do this by helping people make informed, smart credit choices so they can live healthier financial lives and by connecting them to Synchrony's ecosystem of hundreds of thousands of small- and mid-sized businesses and health and wellness providers that are the backbone of the U.S. economy.

Industry: Financial Services
Company Size: 10,001+ employees

Synchrony

**Role Summary/Purpose**

In this onsite/hybrid Senior Administrative Assistant role you will provide administrative support services to Synchrony’s Senior Vice President Home & Auto Commercial and Integration Leader and senior leadership team members. The ideal candidate must have strong organizational, communication skills, and demonstrate a proactive approach to problem-solving and thriving in a fast-paced environment.

**Essential Responsibilities**

- Proactively support the SVP Home & Auto Commercial & Integration Leader and team by independently handling all assigned duties, taking direction from and balancing needs of staff members.

- Interact with employees, clients, vendors and stakeholders in a professional and efficient manner.

- Effectively use computer and company software programs with strong emphasis on Microsoft Word, PowerPoint, Excel, Outlook (for appointments/email).

- Planning & creating meetings and managing busy and complex calendars (including frequent calendar shifts)

- Arranging for complex travel plans and events and prepare/reconcile T&E and Purchase Card reports; Travel (book on-line flight reservations and coordinate all travel/meeting logistics)

- Process invoices and ensure timely vendor payments

- Coordinate compilation of large power point presentations, providing revision and editing and supporting the ongoing agendas and time allocations for presenters

- Ensure documents are posted accurately and timely in preparation for meetings/conference calls

- Maintain calendar for staff and department activities.  Assist in prioritization of items.

- Perform other duties and/or special projects as assigned

- Coordinate Business Events (i.e. onsite meetings, connection days for employees, conferences, business dinners, client meetings, offsite meetings, etc.); handle all logistical details including participant travel, meal/menu organization, ensuring compliance with internal policies.

- Independently handle administrative support duties

- Provides comprehensive administrative, logistical, and operational support to the SVP Home & Auto Commercial leader and additional senior leaders and/or multiple teams, ensuring smooth day-to-day business execution.

- Serves as a trusted partner who proactively anticipates needs, prioritizes competing requests, and drives timely follow-through on commitments.

- Coordinates complex schedules, communications, and deliverables while maintaining professionalism, confidentiality, and attention to detail

- Independently handle all administrative support duties

**Qualifications/Requirements**

- High School Diploma or GED.

- Minimum of 3 years Executive level secretarial/administrative experience. Requires professional experience in working with senior level executives within and outside the company as well as with clients, vendors, visitors, and other dignitaries

- Minimum of 2 years’ experience preparing PowerPoint presentations with varying levels of complexity, and advanced usage of Microsoft Office

- Minimum 1 year office/facility operations management. (overall facility maintenance/general support)

- Minimum of 2 years’ experience of utilizing advanced meeting tools, such as Teams, multi-person/multi-site Video Conferencing, Collaboration tools (e.g. Share Point), etc.

**Desired Characteristics**

- Proactive approach - anticipates needs ahead of time when possible

- Experience handling a wide range of administrative and executive support related tasks

- Clear, concise and articulate communication skills (verbal & written)

- Efficient in prioritizing high volume of assignments

- Exceptional follow-up and follow through skills

- Detail-oriented and proven organizational skills

- Ability to multi-task, work well under pressure and prioritize responsibilities required

- Experience working in a non-structured, fast-paced, challenging and ever-changing work environment

- Strong interpersonal skills; able to interact with all levels of the organization

**Grade/Level: 06**

The hourly rate range for this position is **$24.50 - $32.50/hr ** USD Annual and is eligible for an annual bonus based on individual and company performance.

Actual compensation offered within the posted salary range will be based upon work experience, skill level or knowledge.

**Our Way Of Working**

We’re proud to offer you flexibility. At Synchrony, our way of working allows you to have the option to work from home near one of our Hubs or come into one of our offices. Occasionally you will be required to commute or travel for in person engagement activities such as business or team meetings, training and culture events.

- Field Sales and some Commercial team roles may have varied location requirements based upon partner obligations or preferences.

**Eligibility Requirements**

- You must be 18 years or older

- You must have a high school diploma or equivalent

- You must be willing to take a drug test, submit to a background investigation and submit fingerprints as part of the onboarding process

- You must be able to satisfy the requirements of Section 19 of the Federal Deposit Insurance Act.

- New hires (Level 4-7) must have 9 months of continuous service with the company before they are eligible to post on other roles. Once this new hire time in position requirement is met, the associate will have a minimum 6 months’ time in position before they can post for future non-exempt roles. Employees, level 8 or greater, must have at least 18 months’ time in position before they can post. All internal employees must consistently meet performance expectations and have approval from your manager to post (or the approval of your manager and HR if you don’t meet the time in position or performance expectations).

Legal authorization to work in the U.S. is required. We will not sponsor individuals for employment visas, now or in the future, for this job opening. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

**Our Commitment**

When you join us, you’ll be part of an inclusive culture where your individual skills, experience, and voice are not only heard – but valued. Together, we’re building a future where we can all belong, connect, and turn ideals into action. More than 50% of our workforce is engaged in our Employee Resource Groups (ERGs), where community and passion intersect to offer a safe space to learn and grow.

This starts when you choose to apply for a role at Synchrony. We ensure all qualified applicants will receive consideration for employment without regard to age, race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or veteran status. We’re proud to have an award-winning culture for all.

**Reasonable Accommodation Notice**

- Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

- If you need special accommodations, please call our Career Support Line so that we can discuss your specific situation. We can be reached at 1-866-301-5627. Representatives are available from 8am – 5pm Monday to Friday, Central Standard Time

**Job Family Group**

Other Business Administration

Franklin Resources, Inc. [NYSE:BEN] is a global investment management organization with subsidiaries operating as Franklin Templeton (www.franklinresources.com). 

The products, services, information and materials referenced in this site may not be available to residents in certain jurisdictions. Consult with an investment professional or contact your local Franklin Templeton office for more information.  This site and the information contained herein is not intended to constitute an offer to sell or an invitation or solicitation of an offer to buy any product or service by Franklin Templeton.  Nothing in this website should be construed as investment, tax, legal or other advice. All investments involve risks, including potential loss of principal.

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View our Terms and Conditions at: https://www.franklintempleton.com/help/social-media-guidelines/linkedin-guidelines
Non-US readers: View our Terms and Conditions at https://www.franklinresources.com/resources/linkedin

©2022 Franklin Templeton. All rights reserved.

Industry: Financial Services
Company Size: 5,001-10,000 employees

Franklin Templeton

At Franklin Templeton, we’re advancing our industry forward by developing new and innovative ways to help our clients achieve their investment goals. Our dynamic firm spans asset management, wealth management, and fintech, offering many ways to help investors make progress toward their goals. Our talented teams working around the globe bring expertise that’s both broad and unique. From our welcoming, inclusive, and flexible culture to our global and diverse business, we provide opportunities to help you reach your potential while helping our clients reach theirs.

**Come join us in delivering better outcomes for our clients around the world!**

We are looking for a Senior Administrative Assistant to join the Global Insurance & Institutional Asset Solutions (GIIAS) team. The role will be based in New York City and in this role, you will provide support to leaders in multiple functions across the team as well as partner with other members to support the broader Global Client Group (GCG) organization.

What are the ongoing responsibilities of a Senior Administrative Assistant?

-  Provide administrative support to executives; responsibilities include calendar maintenance, meeting coordination, staff relocations, phone coverage, ordering office supplies, email correspondence, incoming/outgoing mail, filing, and scanning.

-  Manage day-to-day communication between executives and company staff or outside business clients and contacts.

-  Coordinate complex domestic and international travel plans. Assist with creation of travel binder, including agenda details and subsequent expense report submission process.

-  Ensure that department invoices and expense reports are processed timely and accurately.

-  Take and maintain meeting minutes of periodic departmental meetings.

-  Coordinate legal document signing.

-  Receive and greet visitors while maintaining the highest level of professionalism.

-  Assist with planning and coordination of department events and meetings, which includes reserving a meeting room, audio/visual equipment, catering, and other resources.

-  Lead and/or support departmental projects.

-  Prepare spreadsheets and written documents.

-  Prepare, format, and edit highly professional PowerPoint presentations.

-  Assist with creation and distribution of communications.

-  Maintain and track department budgets.

-  Serve as delegate for the executive team when required, such as managing and approving expense reports.

-  Work with other business units (e.g. Technology, Facilities, etc.) to facilitate system access, physical relocations, etc.

-  Coordinate the onboarding schedule for new hires including partnering with Human Resources, Technology, Facilities, etc to set up introductory meetings as well as technology and other set-up requirements

-  Prepare updates and other documents to meet department and division planning requirements

What ideal qualifications, skills and experience would help the Senior Administrative Assistant be successful?

-  Solid administrative experience supporting senior management in a professional environment.

-  Degree in Business Administration or similar or Administrative Certification preferred.

-  Experience working with members of senior management and high-profile clients.

-  Strong communication skills, both written and verbal.

-  Proactive approach to work with ability to anticipate needs.

-  Solid organizational skills, ability to organize and maintain orderly files and records.

-  Ability to maintain confidentiality and exercise independent judgment consistent with department guidelines.

-  Ability to prioritize and perform multiple tasks in a fast-paced environment.

-  Ability to assess and solve problems quickly with little direction.

-  Ability to work well under pressure and adapt to unexpected circumstances.

-  Strong attention to detail; ability to accurately proofread documents.

-  Strong proficiency with Microsoft Office Applications (Word, Excel, PowerPoint, Teams) and SharePoint.

-  Ability to conduct oneself in a professional, collaborative manner in a corporate office environment.

-  Experience in the financial industry or a corporate environment preferred.

Franklin Templeton offers employees a competitive and valuable range of total rewards—monetary and non-monetary — designed to support their well-being and recognize their time, talents, and results. Along with base compensation, employees are eligible for an annual discretionary bonus, a 401(k) plan with a generous match, and recognition rewards. We also offer a comprehensive benefits package, which includes a range of competitive healthcare options, insurance, and disability benefits, employee stock investment program, learning resources, career development programs, reimbursement for certain education expenses, paid time off (vacation / holidays / sick / leave / parental & caregiving leave / bereavement / volunteering / floating holidays) and a motivational wellbeing program. We expect the annual salary for this position to range between $75,000 - $90,000, depending on location and level of relevant experience, plus discretionary bonus.

#ASSOCIATE

**Experience our welcoming culture and reach your professional and personal potential!**

Our culture is shaped by the variety of perspectives and experiences brought by talent from around the world. Regardless of your interests, lifestyle, or background, there’s a place for you at Franklin Templeton. We provide employees with the tools, resources, and learning opportunities to help them excel in their career and personal life.

By joining us, you will become part of a culture that focuses on employee well-being and provides multidimensional support for a positive and healthy lifestyle. We understand that benefits are at the core of employee well-being and may vary depending on individual needs. Whether you need support for maintaining your physical and mental health, saving for life’s adventures, taking care of your family members, or making a positive impact in your community, we aim to have your needs covered. Learn more about the wide range of benefits we offer at Franklin Templeton.

**Highlights Of Our Benefits Include**

- Three weeks paid time off the first year

- Medical, dental and vision insurance

- 401(k) Retirement Plan with 85% company match on your pre-tax and/or Roth contributions, up to the IRS limits

- Employee Stock Investment Program

- Tuition Assistance Program

- Purchase of company funds with no sales charge

- Onsite fitness center and recreation center*

- Onsite cafeteria*

- Only applicable at certain locations

**Learn more about the wide range of benefits we offer at Franklin Templeton**

Franklin Templeton is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees, and we evaluate qualified applicants without regard to ancestry, age, color, disability, genetic information, gender, gender identity, or gender expression, marital status, medical condition, military or veteran status, national origin, race, religion, sex, sexual orientation, and any other basis protected by federal, state, or local law, ordinance, or regulation.

If you believe that you need an accommodation or adjustment to search for or apply for one of our positions, please send an email to accommodations@franklintempleton.com. In your email, please include the accommodation or adjustment you are requesting, the job title, and the job number you are applying for. It may take up to three business days to receive a response to your request. Please note that only accommodation requests will receive a response.

Welcome to the official LinkedIn page for McKesson Corporation. We're an impact-driven healthcare organization dedicated to “Advancing Health Outcomes For All.”

As a global healthcare company, we touch virtually every aspect of health. Our leaders empower our people to lead with a growth mindset and deliver excellence for our customers, partners, and the wellbeing of people, everywhere. We work with biopharma companies, care providers, pharmacies, manufacturers, governments, and others to deliver insights, products and services that make quality care more accessible and affordable. Delivering better health outcomes for our employees, our communities, and our environment. Every day, we strive to inspire and enable people to reach their full potential.

To learn more about how #TeamMckesson helps improve care in every setting, visit: https://bit.ly/3xadvB0

Industry: Hospitals and Health Care
Company Size: 10,001+ employees

McKesson

McKesson is an impact-driven, Fortune 10 company that touches virtually every aspect of healthcare. We are known for delivering insights, products, and services that make quality care more accessible and affordable. Here, we focus on the health, happiness, and well-being of you and those we serve – we care.

What you do at McKesson matters. We foster a culture where you can grow, make an impact, and are empowered to bring new ideas. Together, we thrive as we shape the future of health for patients, our communities, and our people. If you want to be part of tomorrow’s health today, we want to hear from you.

The Sr. Executive Assistant provides high‑level administrative support to senior leaders within GPO Manufacturer Business Development and Strategic Analytics & Technology. This role is responsible for keeping executives organized, prepared, and supported through effective calendar management, coordination, and clear communication.

The ideal candidate is detail‑oriented, highly organized, and comfortable managing multiple priorities while handling sensitive information with discretion.

Key Responsibilities

- Manage executive calendars, schedule meetings, and coordinate logistics for virtual and in‑person meetings

- Arrange travel and process expense reports in accordance with company policies

- Prepare and format documents, presentations, and meeting summaries using Word, Excel, and PowerPoint

- Serve as a point of contact for internal and external communications, prioritizing and routing messages appropriately

- Support basic office and administrative needs, including meeting preparation and team coordination

- Assist with onboarding activities and provide general team support as needed

**Qualifications**

- 5+ years of experience providing administrative or executive support

- Strong organizational skills and attention to detail

- Excellent written and verbal communication skills

- Ability to handle confidential information with professionalism and discretion

- Proficiency in Microsoft Outlook, Teams, Word, Excel, and PowerPoint

- Ability to work independently while supporting multiple executives

Additional Information

- Bachelor’s or Associate’s degree preferred

- Hybrid role: minimum two days per week onsite in Las Colinas, remaining days remote

- Occasional travel may be required

- Must be authorized to work in the United States; sponsorship not available

We are proud to offer a competitive compensation package at McKesson as part of our Total Rewards. This is determined by several factors, including performance, experience and skills, equity, regular job market evaluations, and geographical markets. The pay range shown below is aligned with McKesson's pay philosophy, and pay will always be compliant with any applicable regulations. In addition to base pay, other compensation, such as an annual bonus or long-term incentive opportunities may be offered. For more information regarding benefits at McKesson, please click here.

**Our Base Pay Range for this position**

$29.72 - $49.54

McKesson has become aware of online recruiting-related scams in which individuals who are not affiliated with or authorized by McKesson are using McKesson’s (or affiliated entities, like CoverMyMeds or RxCrossroads) name in fraudulent emails, job postings or social media messages. In light of these scams, please bear the following in mind:

McKesson Talent Advisors will never solicit money or credit card information in connection with a McKesson job application.

McKesson Talent Advisors do not communicate with candidates via online chatrooms or using email accounts such as Gmail or Hotmail. Note that McKesson does rely on a virtual assistant (Gia) for certain recruiting-related communications with candidates.

McKesson job postings are posted on our career site: careers.mckesson.com.

**McKesson is an Equal Opportunity Employer**

McKesson provides equal employment opportunities to applicants and employees, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other legally protected category. For additional information on McKesson’s full Equal Employment Opportunity policies, visit our Equal Employment Opportunity page.

McKesson is committed to being an Equal Employment Opportunity Employer and offers opportunities to all job seekers including job seekers with disabilities. If you need a reasonable accommodation to assist with your job search or application for employment, please contact us by sending an email to (United States) Disability_Accommodation@McKesson.com or (Canada) Accessibility@mckesson.ca. Resumes or CVs submitted to this email box will not be accepted.

**Join us at McKesson! **

NIQ is the world’s leading consumer intelligence company, delivering the most complete understanding of consumer buying behavior and revealing new pathways to growth. In 2023, NIQ combined with GfK, bringing together the two industry leaders with unparalleled global reach. With a holistic retail read and the most comprehensive consumer insights—delivered with advanced analytics through state-of-the-art platforms—NIQ delivers the Full View(TM).

NIQ, is an Advent International portfolio company with operations in 100+ markets, covering more than 90% of the world’s population. For more information, visit NIQ.com.

Industry: Information Services
Company Size: 10,001+ employees

NielsenIQ

R26_0006595

We are seeking a dedicated and dynamic individual to join our corporate headquarters team as a Customer Service and Executive Support Specialist. This role is pivotal in ensuring exceptional customer service, engaging visitor experiences, and providing comprehensive support to our executive team. The ideal candidate will possess strong collaboration skills and a passion for delivering outstanding service.

**This is a onsite position for anyone currently living in the Chicago, IL area.**

**Work schedule:  7:30 am to 4:00 pm.  30 minute lunch.  Must have flexible hours if need changes, 40 hours per week, evenings as needed travel as needed but rare.**

**Job Description**

- **Customer Service Excellence: ** Provide top-tier customer service to clients, partners, and visitors, ensuring all interactions are handled professionally and efficiently

- **Visitor Engagement: ** Greet and assist visitors, ensuring a welcoming and informative experience. Manage visitor logs and coordinate with relevant departments for seamless visitor interactions

- **Executive Support: ** Assist executives with scheduling, travel arrangements, meeting coordination, and other administrative tasks. Ensure executives are well-prepared for meetings and events

- **Collaboration: ** Work closely with various departments to ensure smooth operations and effective communication. Foster a collaborative environment to achieve company goals

- **Problem Solving: ** Address and resolve customer inquiries and issues promptly. Escalate complex issues to appropriate departments when necessary

- **Administrative Duties: ** Manage office supplies, handle correspondence, and maintain organized records. Support office management tasks as needed

- **Financial Management: ** Assist with budgeting, expense tracking, PO filing and financial reporting. Ensure accurate and timely processing of invoices and reimbursements. Support financial planning and analysis activities

- **Tactical and Hands-On Work: ** Meeting set ups and break downs including chairs, tables, flip charts, food coordination, clean up, etc. Provide on-site facility support such as photographing office details, purchasing and neatly stocking office and pantry supplies, providing signage support, etc. Perform other hands-on tasks, inspections and filing work orders to ensure the office runs smoothly

**Qualifications**

- **Experience: ** Minimum of 3 years in a customer service, executive support, or administrative role, preferably in a corporate setting

- **Skills: ** Excellent communication and interpersonal skills. Strong organizational and multitasking abilities. Proficiency in Microsoft Office Suite and financial management software

- **Attributes: ** Professional demeanor, proactive attitude, and a team player. Ability to handle confidential information with discretion

- **Education: ** Bachelor’s degree in Business Administration, Finance, Communications, or a related field preferred

**Additional Information**

This role has a market-competitive salary with an anticipated base compensation of the following range: $40,000 - $50,000. Actual salaries will vary depending on a candidate’s experience, qualifications, skills, and location. This role might also be eligible for a sales-based incentive or performance-based bonus. Other benefits include flexible working environment, comprehensive health insurance, industry-leading parental leave, life insurance, education support and more.

- Comprehensive healthcare plan (medical, Rx, dental, and vision).

- Flexible spending accounts and a Health Savings Account (including company contributions).

- Life and AD&D insurance.

- 401(k) retirement plan including company matching contributions.

- Disability insurance.

- Tuition Reimbursement.

- Discretionary paid time off program and 11 paid holidays.

**Our Benefits**

- Flexible working environment

- Volunteer time off

- LinkedIn Learning

- Employee-Assistance-Program (EAP)

**Our Benefits**

- Flexible working environment

- Volunteer time off

- LinkedIn Learning

- Employee-Assistance-Program (EAP)

NIQ may utilize artificial intelligence (AI) tools at various stages of the recruitment process, including résumé screening, candidate assessments, interview scheduling, job matching, communication support, and certain administrative tasks that help streamline workflows. These tools are intended to improve efficiency and support fair and consistent evaluation based on job-related criteria. All use of AI is governed by NIQ’s principles of fairness, transparency, human oversight, and inclusion. Final hiring decisions are made exclusively by humans. NIQ regularly reviews its AI tools to help mitigate bias and ensure compliance with applicable laws and regulations. If you have questions, require accommodations, or wish to request human review were permitted by law, please contact your local HR representative. For more information, please visit NIQ’s AI Safety Policies and Guiding Principles: https://www.nielseniq.com/global/en/ai-safety-policies.

**About NIQ**

NIQ is the world’s leading consumer intelligence company, delivering the most complete understanding of consumer buying behavior and revealing new pathways to growth. In 2023, NIQ combined with GfK, bringing together the two industry leaders with unparalleled global reach. With a holistic retail read and the most comprehensive consumer insights—delivered with advanced analytics through state-of-the-art platforms—NIQ delivers the Full View™. NIQ is an Advent International portfolio company with operations in 100+ markets, covering more than 90% of the world’s population.

For more information, visit NIQ.com

Want to keep up with our latest updates?

Follow us on: LinkedIn | Instagram | Twitter | Facebook

**Our commitment to Diversity, Equity, and Inclusion**

At NIQ, we are steadfast in our commitment to fostering an inclusive workplace that mirrors the rich diversity of the communities and markets we serve. We believe that embracing a wide range of perspectives drives innovation and excellence.  All employment decisions at NIQ are made without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable laws. We invite individuals who share our dedication to inclusivity and equity to join us in making a meaningful impact. To learn more about our ongoing efforts in diversity and inclusion, please visit the https://nielseniq.com/global/en/news-center/diversity-inclusion

Customer Service and Executive Support Specialist

Nationwide, a Fortune 100 company based in Columbus, Ohio, is one of the largest and strongest diversified insurance and financial services organizations in the United States. Nationwide is rated A+ by Standard & Poor's. An industry leader in driving customer-focused innovation, Nationwide provides a full range of insurance and financial services products including auto, business, homeowners, farm and life insurance; public and private sector retirement plans, annuities and mutual funds; excess & surplus, specialty and surety; and pet, motorcycle and boat insurance. For more information, visit www.nationwide.com.

Industry: Insurance
Company Size: 10,001+ employees

Nationwide

Are you passionate about being part of a team at a Fortune 100 company with nearly $70 billion in annual sales that delivers extraordinary care to help individuals and businesses prepare for and protect their future? If so, then Nationwide Financial could be the place for you! At Nationwide®, “on your side” goes beyond just words. Our customers and partners are at the center of everything we do and we’re looking for associates who are passionate about delivering extraordinary care.

We are seeking a highly accomplished Senior Executive Assistant to provide strategic administrative support to the President of Nationwide Life. This is a high-impact, high-visibility role requiring exceptional organizational acumen, sound judgment, and the ability to operate with poise and precision in a fast-paced, executive-level environment. This role offers a unique opportunity to contribute meaningfully to the success of a dynamic and growing business unit within Nationwide. If you are a polished professional with a passion for excellence and a talent for making things happen behind the scenes, we invite you to apply.

As the right hand to the President, the Senior Executive Assistant will serve as a trusted gatekeeper, liaison, and problem-solver—ensuring seamless coordination of priorities, communications, and operations. The ideal candidate brings a proven track record of supporting senior leaders, thrives under pressure, and demonstrates a proactive mindset with impeccable attention to detail.

Key Responsibilities

- Manage complex calendars, travel arrangements, and high-level meetings with internal and external stakeholders

- Serve as a liaison between the President and senior leadership, clients, and partners

- Partners with the Chief of Staff to anticipate needs and proactively resolve scheduling conflicts, logistical challenges, and information gaps

- Coordinate executive-level events, leadership meetings, and strategic offsites

- Experience with project management and coordination of Corporate Real Estate projects, including associate floor moves and renovations.

The role requires 3-4 days in office a week.

This role does not qualify for employer-sponsored work authorization. Nationwide does not participate in the Stem OPT Extension program.

**Job Description Summary**

Are you a problem solver and detailed oriented? If you can take initiative, use both your analytical and creative abilities to make sound decisions and have a desire to solve challenges, we want to hear from you!

As a Senior Executive Administrative Assistant, you'll perform a wide variety of confidential, detailed and complex administrative functions. You will coordinate meetings and make business and travel arrangement decisions for your leader(s) and their team. You'll plan, organize and schedule own work and may serve as a formal lead/mentor to others.

**Job Description**

**Key Responsibilities:**

- May manage one or more leaders work and community involvement calendars while ensuring work life balance and effective use of their time.

- Makes travel decisions that best fit leader's style and calendar. Acts quickly to make adjustments to travel, as needed.

- Compiles sophisticated information for reports and presentations.

- Screens communications for action items and due dates, bringing key items to the leader's attention. Initiates necessary actions, e.g., follow-ups, prioritizations, action required, etc. Drafts responses for executive review, implementing their style into all communications. Rarely seeks guidance on email replies.

- Provides assistance with office procedures or processes that help the team be more productive and efficient.

- Monitors departmental expenses, processes expense reports in a timely manner and monitors expense reports submitted by executive and staff for accurate reporting. Assists office budget coordinator with forecasting and planning.

- Handles budget for meeting planning. Performs quality check of invoices/accounts payable. Inputs travel expense and other expenses for payment; reviews and passes to office budget coordinator.

- Takes on an informal administrative subject matter expert role within the department for other administrative assistants and provides support.

- Keeps up to date on Nationwide procedure changes, Human Resources policy changes, business environment, etc. that impact department level plans.

- Leads special projects as assigned.

**May Perform Other Responsibilities As Assigned.**

**Reporting Relationships: **Typically reports to a Senior Vice President-level executive or above and may support multiple executives and their staff. This is an individual contributor role.

**Typical Skills And Experiences**

**Education: **High school, vocational or technical business school studies in secretarial science; undergraduate level coursework beneficial.

**License/Certification/Designation: ** Administrative professional certification(s) such as Certified Administrative Professional (CAP) or Certified World Class Assistant (CWCA) are a plus.

**Experience: **Typically, eight or more years related administrative experience, including at least four years of Nationwide experience at the executive support level.

**Knowledge, Abilities and Skills: **Knowledge of company policies and organizational structure. Solid understanding of office practices and procedures. Sound decision-making skills to evaluate, recommend and implement solutions to work processing and office management problems. Strong communication skills to interact with all levels of leaders, associates and external contacts. Ability to proofread for content and format accuracy. Intermediate mathematical calculation skills. Demonstrated ability to build effective business relationships.

Other criteria, including leadership skills, competencies and experiences may take precedence.

Staffing exceptions to the above must be approved by the hiring manager’s leader and Human Resources Business Partner.

**Values: **Regularly and consistently demonstrates Nationwide Values.

**Job Conditions**

**Overtime Eligibility: ** Not Eligible (Exempt)

**Working Conditions: ** Occasional travel. Nonstandard or extended time as needed based on workflow and project needs.

**ADA: **The above statements cover what are generally believed to be principal and essential functions of this job. Specific circumstances may allow or require some people assigned to the job to perform a somewhat different combination of duties.

**Benefits**

We have an array of benefits to fit your needs, including: medical/dental/vision, life insurance, short and long term disability coverage, paid time off with newly hired associates receiving a minimum of 18 days paid time off each full calendar year pro-rated quarterly based on hire date, nine paid holidays, 8 hours of Lifetime paid time off, 8 hours of Unity Day paid time off, 401(k) with company match, company-paid pension plan, business casual attire, and more. To learn more about the benefits we offer, click here.

Nationwide is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive culture where everyone feels challenged, appreciated, respected and engaged. Nationwide prohibits discrimination and harassment and affords equal employment opportunities to employees and applicants without regard to any characteristic (or classification) protected by applicable law.

**Note To Employment Agencies**

We value the partnerships we have built with our preferred vendors. Nationwide does not accept unsolicited resumes from employment agencies. All resumes submitted by employment agencies directly to any Nationwide employee or hiring manager in any form without a signed Nationwide Client Services Agreement on file and search engagement for that position will be deemed unsolicited in nature. No fee will be paid in the event the candidate is subsequently hired as a result of the referral or through other means.

Nationwide pays on a geographic-specific salary structure and placement within the actual starting salary range for this position will be determined by a number of factors including the skills, education, training, credentials and experience of the candidate; the scope, complexity and location of the role as well as the cost of labor in the market; and other conditions of employment. If a Sales job, Sales Incentives, based on performance goals are possible in addition to this range. Note on Compensation for Part-Time Roles: Please be aware that the salary ranges listed below reflect full-time compensation. Actual compensation may be prorated based on the number of hours worked relative to a full-time schedule.

The national salary range for Sr Executive Administrative Assistant : $62,500.00-$115,500.00

The expected starting salary range for Sr Executive Administrative Assistant : $62,500.00 - $93,500.00

Senior Executive Administrative Assistant (HYBRID)

At CACI International Inc (NYSE: CACI), our 25,000 talented and dynamic employees are ever vigilant in delivering distinctive expertise and technology to meet our customers’ greatest challenges in national security. We are a company of good character, relentless innovation, and long-standing excellence. Our culture drives our success and earns us recognition as a Fortune World's Most Admired Company. CACI is a member of the Fortune 500™ Largest Companies, the Russell 1000 Index, and the S&P MidCap 400 Index. For more information, visit us at www.caci.com.

CACI is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities

Industry: IT Services and IT Consulting
Company Size: 10,001+ employees

CACI International Inc

Job Title: Senior Executive Assistant

Job Category: Administration

Time Type: Full time

Minimum Clearance Required to Start: Secret

Employee Type: Regular

Percentage of Travel Required: Up to 10%

Type of Travel: Local

* * *

**The Opportunity**

CACI is seeking a highly experienced and exceptionally capable Executive Assistant to provide comprehensive, high-level administrative and operational support to the Chief Information Officer (CIO) within Diplomatic Security’s Executive Directorate, Office of the Chief Technology Officer (DS/EX/CTO). This is a dynamic, fast-paced role requiring a seasoned professional with a proven track record of supporting C-suite or senior government executives, preferably within federal or federal contracting environments.

The ideal candidate is a proactive, detail-oriented professional who operates with discretion, sound judgment, and a high degree of initiative. Serving as a trusted partner to the CIO, this individual will act as a critical force multiplier—managing complex calendars, prioritizing high-visibility communications, and enabling seamless coordination across Diplomatic Security components, Department of State leadership, interagency partners, and external stakeholders.

**Responsibilities**

- Manage a complex, high-volume executive calendar for the CIO — anticipating conflicts, coordinating across government agencies and senior leadership, and preparing daily briefings with agendas, background materials, and action items.

- Serve as the primary liaison between the CIO's office and internal teams, government clients, subcontractors, and executive leadership; screen and triage high-priority communications and draft correspondence on the CIO's behalf.

- Plan and support senior-level meetings, executive briefings, and events — including logistics, read-aheads, and follow-up tracking to ensure decisions and action items are executed.

- Coordinate complex domestic and international travel arrangements; prepare detailed itineraries and briefing packages, and manage expense reconciliation in compliance with company and government policies.

- Track CIO-level priorities, projects, and deliverables across program teams and government counterparts; proactively surface risks and support strategic initiatives and special projects as directed.

- Handle all administrative operations with discretion — including sensitive correspondence, procurement requests, expense processing, and management of confidential information.

**Qualifications**

~~Required:~~

- Minimum 10+ years of progressive experience as an Executive Assistant, Senior Administrative Assistant, or Chief of Staff support role.

- Expert-level proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and collaboration tools (SharePoint, Zoom, WebEx).

- Exceptional written and verbal communication skills; ability to draft and edit executive-level documents with minimal oversight.

- Strong interpersonal skills with the ability to interact confidently with senior government officials, C-suite executives, and external stakeholders.

- Demonstrated ability to handle highly sensitive and confidential information with absolute discretion and professionalism.

- Strong organizational and project management skills with extreme attention to detail.

- Ability to work extended hours, adjust to shifting priorities, and be available outside normal business hours when needed.

- Active Secret clearance or ability to obtain and maintain a clearance.

**Desired**

- Prior experience supporting a federal agency CIO, Deputy CIO, or IT-focused executive within a government or government contracting environment.

- Familiarity with federal acquisition, procurement, or compliance processes (FAR, DFARS).

- Experience with government travel systems (e.g., Concur, E2 Solutions, DTS).

- Experience with task and project management tools (e.g., Jira, Asana, Microsoft Project).

- Bachelor's degree in Business Administration, Communications, or a related field.

**What You Can Expect**

**A culture of integrity.**

At CACI, we place character and innovation at the center of everything we do. As a valued team member, you’ll be part of a high-performing group dedicated to our customer’s missions and driven by a higher purpose – to ensure the safety of our nation.

**An environment of trust.**

CACI values the unique contributions that every employee brings to our company and our customers - every day. You’ll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality.

**A focus on continuous growth.**

Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground — in your career and in our legacy.

**Pay Range**

There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits.

**The Proposed Salary Range For This Position Is**

$98,800 - $217,500

~~CACI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any other protected characteristic. ~~

Senior Executive Assistant

We are a fashion-lifestyle brand of big dreams, colorful confidence, and inspired design. Founded on Family, Fashion, and Philanthropy, we believe that our employees and customers are the heart and soul of our brand and that giving back is the truest form of success. Fashion meets innovation in the design of our two state-of-the-art facilities based in the heart of Austin, Texas, and overflows into the design of our growing retail environment across the country.

Since Kendra began this company in 2002, she has lived by three core values: Family, Fashion, and Philanthropy. She created a brand and a culture that puts family first, constantly pushes the boundaries of fashion and design, and authentically values giving back and making a difference in the community. Those three pillars have become the foundation of our culture, and set us apart from the rest.

We care deeply about the communities we call home, and are committed to making a positive impact on the world around us. Through events, programs, investments, and donations, we serve those who serve their community. Annually, we host more than 10,000 fundraising and awareness events, volunteer over 2,000 hours, and donate over $4.5 million, all for outstanding local and national causes.

Industry: Retail Luxury Goods and Jewelry
Company Size: 1,001-5,000 employees

Kendra Scott

**About Kendra Scott **

We are a fashion-lifestyle brand of big dreams, colorful confidence, and inspired design. Founded on Family, Fashion and Philanthropy, we believe that our employees and customers are the heart and soul of our brand, and that giving back is the truest form of success. Fashion meets innovation in the design of our two state-of-the-art facilities based in the heart of Austin, Texas, and overflows into the design of our growing retail environment across the country.

**Position Overview **

We are seeking a highly organized, proactive, and adaptable Executive Assistant to join the Executive Office, providing primary support to one to two C-suite leaders, as well as broader support across the leadership team.

This role operates at the center of the organization and partners closely with the Chief of Staff and Head of Strategy to ensure the Executive Leadership Team (ELT) is aligned, prepared, and operating effectively.

This is a fully in-office position requiring a high degree of collaboration, responsiveness, and professional presence. The ideal candidate brings strong foundational experience, sound judgment, and the ability to operate with discretion in a fast-paced environment.

**Key Responsibilities **

Executive Support

· Manage complex calendars, scheduling, and shifting priorities across multiple senior stakeholders

· Coordinate travel, logistics, and day-to-day administrative support for C-suite leaders

· Serve as a gatekeeper for executive time, ensuring alignment with key business priorities

Executive Office Partnership

· Collaborate closely with the Chief of Staff and Head of Strategy to support and enable the Executive Leadership Team

· Contribute to a highly coordinated and responsive Executive Office environment

· Ensure leaders are appropriately prepared for meetings, engagements, and key business milestones

Operations & Coordination

· Support cross-functional initiatives, special projects, and internal events

· Assist in the planning and execution of leadership meetings, offsites, and key organizational moments

· Track action items and follow-ups to ensure timely execution across teams

Communication & Content Development

· Draft, review, and format internal communications

· Support the development of presentations and materials for leadership and board-level meetings

· Ensure deliverables are accurate, well-structured, and aligned with organizational messaging

Special Projects

· Support ad hoc projects aligned to key business priorities, often with high visibility

· Partner cross-functionally to gather inputs, monitor progress, and drive execution

· Bring structure and organization to ambiguous initiatives, helping translate concepts into actionable plans

Execution & Problem Solving

· Demonstrate flexibility in supporting a range of tasks, both strategic and administrative in nature

· Handle sensitive and confidential information with a high level of discretion

· Anticipate needs, identify potential challenges, and respond with timely, effective solutions

**Qualifications **

· Minimum of 1 year supporting a VP-level or senior leader, or equivalent experience in a highly coordinated, fast-paced environment

· Strong organizational skills with exceptional attention to detail

· Excellent written and verbal communication skills

· Ability to prioritize effectively and operate with a strong sense of urgency

· Demonstrated ability to handle confidential information with professionalism and discretion

· Collaborative, team-oriented mindset with a willingness to support across a range of responsibilities

· Comfort operating in an in-office, fast-paced, and highly dynamic environment

· Ability to build relationships and communicate effectively across all levels of the organization

~~We are an equal opportunity employer and value diversity at our company. ~~

Senior Executive Assistant I

At Mindmaven, we help leaders free up 12+ hours each week by changing the way they work with an EA.

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Industry: Professional Training and Coaching
Company Size: 11-50 employees

Mindmaven

**Job overview - Expert Executive Assistant: **

** **

**Mindmaven is an Executive Coaching firm that focuses on coaching CEOs, Founders, and other top executives of startup and VC companies across the U.S. We’re working with our amazing NYC based clients to find Executive Assistant Rock Stars who - with training – will become Engagement Managers (a hybrid of an EA and Chief of Staff). Please note that this posting is for an onsite/hybrid role in New York City. You would be required to come into the office 2-5 times a week, depending on the company. **

**Now a little bit more about the role. ** **The person who holds this position is the extension of the person(s) they support and establish themselves as a strategic partner. For example the ideal candidate: **

- Self-confident

- Highly communicative

- Attentive to detail.

- Life-long learner

- Always thinking ahead

- Problem solver

- Reliable and Professional

- A great writer

- Listening is an art form

- Technology is fun

**The Day to Day: **

**Usual and customary EA daily, weekly, and monthly tasks that include: **

- Task and Time Management

- Calendar Management

- Meeting Management

- Email Management

- CRM Management

- Research Management

- Relationship Management

- Special Projects

- Other tasks as identified by the executive

**Qualifications: **

- Must have a minimum of 1 year of Executive Level Administrative support experience in a Financial, Tech, VC and/or start up setting (Required)

- Able to work in the U.S. (we do not offer visa sponsorship)

- A minimum of 1 years’ experience working remotely (Required)

- Fluent in English written and spoken – (Required)

- Intermediate proficiency with MS Suites, Google Suites - (Required)

- Experience with Asana, Slack, and Zoom (Highly desired)

- Proficient in any other software necessary to effective complete tasks in a remote setting – (Highly desired)

- Master of Outlook or Gmail Email and Calendar – (Required)

- Type a minimum of 60 WPM – (Required)

- Experience with Travel arrangements (domestic and international) – (Required)

- Dictation transcription (Highly Desired)

**Currently we have open positions to fill in the New York area. ** To apply click the following link. If this role interests you (you’ve read this far, after all!) and you meet the qualifications above, we’d like you to apply – even if you’re not looking to change jobs for a few months.

Congratulations, you have made it to the end of this job posting! That might already qualify you for this job. We can’t wait to share more about the position and our clients with you.

Nielsen shapes the world’s media and content as a global leader in audience insights, data and analytics. Through our understanding of people and their behaviors across all channels and platforms, we empower our clients with independent and actionable intelligence so they can connect and engage with their audiences—now and into the future.

Nielsen operates around the world in more than 55 countries. Learn more at http://nlsn.co/6006JMfty and connect with us on social media (LinkedIn, Twitter, Facebook and Instagram).

Industry: Software Development
Company Size: 10,001+ employees

Nielsen

**Company Description**

Nielsen, we are passionate about our work to power a better media future for all people by providing powerful insights that drive client decisions and deliver extraordinary results. Our talented, global workforce is dedicated to capturing audience engagement with content - wherever and whenever it’s consumed. Together, we are proudly rooted in our deep legacy as we stand at the forefront of the media revolution. When you join Nielsen, you will join a dynamic team committed to excellence, perseverance, and the ambition to make an impact together. We champion you, because when you succeed, we do too. We enable your best to power our future.

**Job Description**

Job Summary

- Provide high-level administrative support to executives through calendar management and communications.

-  Requires in-depth knowledge and experience

-  Uses best practices and knowledge

-  Solves complex problems: takes a new perspective using existing solutions

-  Works independently receives minimal guidance

-  Acts as a resource for colleagues with less experience

**Responsibilities**

Responsible for solving complex problems within their discipline, leading smaller projects, and providing informal guidance to colleagues.

**Qualifications**

- Has knowledge of best practices and how own area integrates with others; is aware of the competition and the factors that differentiate Nielsen in the market

- Solves complex problems by taking a new perspective on existing solutions; exercises judgment based on the analysis of multiple sources of information

- Acts as a resource for other team members; may lead projects with limited risks and resource requirements

- Explains complex, difficult and/or sensitive information; works to build consensus

- Requires conceptual and practical expertise in own area and general knowledge of related areas

- Impacts a range of customer, operational, project or service activities within own team and other related teams; works within broad guidelines and policies

- 5-10 years, track record of independent work product

- Bachelor’s degree or equivalent experience; advanced degree or certifications preferred.

**Additional Information**

**Enabling your best to power a better media future.**

**Holistic Rewards: **We are committed to an inclusive benefits package that supports our employees and their families. This includes comprehensive health and wellness plans, a 401(k) with a Nielsen company match, and a generous paid time off policy. Depending on the role, additional benefits may include a company-provided vehicle and/or discretionary incentive/bonus eligibility.

**Compensation Transparency: **The posted base salary range is a reasonable estimate that may be adjusted based on the final work location of the selected employee. Individual pay within the range is determined by factors such as experience, training, geography, certifications, and business needs. Beyond base salary, this role may be eligible for bonuses, equity, or other incentives**.**

Nielsen makes hiring decisions without regard to disability status, protected veteran status, or membership in any other protected class.

Please be aware that job-seekers may be at risk of targeting by scammers seeking personal data or money. Nielsen recruiters will only contact you through official job boards, LinkedIn, or email with a nielsen.com domain. Be cautious of any outreach claiming to be from Nielsen via other messaging platforms or personal email addresses. Always verify that email communications come from an @nielsen.com address. If you're unsure about the authenticity of a job offer or communication, please contact Nielsen directly through our official website or verified social media channels.

Amgen is committed to unlocking the potential of biology for patients suffering from serious illnesses by discovering, developing, manufacturing and delivering innovative human therapeutics. This approach begins by using tools like advanced human genetics to unravel the complexities of disease and understand the fundamentals of human biology.

Amgen focuses on areas of high unmet medical need and leverages its expertise to strive for solutions that improve health outcomes and dramatically improve people's lives. A biotechnology pioneer since 1980, Amgen has grown to be one of the world's leading independent biotechnology companies, has reached millions of patients around the world and is developing a pipeline of medicines with breakaway potential.

For more information, visit www.amgen.com and follow us on www.twitter.com/amgen.

See our Community Guidelines: bit.ly/smcgl
See our Global Privacy Statement Directory: www.amgen.com/dp

Special Advisory: Please be cautious of scam recruitment offers claiming to be from Amgen. Such scams may come from various sources, including fake websites and/or unsolicited emails and seek to obtain personal data or payment from victims by offering jobs that do not exist. Please be advised that Amgen would never ask for payment to progress a job application. When in doubt, please check to see if the position in question is posted on this website before applying. Additionally, please report any suspicious recruiting activity to https://complaint.ic3.gov/ and thank you for your assistance.

Industry: Biotechnology Research
Company Size: 10,001+ employees

Amgen

**Join Amgen’s Mission of Serving Patients**

At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do.

Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas–Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year. Amgen is advancing a broad and deep pipeline of medicines to treat cancer, heart disease, inflammatory conditions, rare diseases, and obesity and obesity-related conditions. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

**Senior Executive Assistant**

**What You Will Do**

Let’s do this. Let’s change the world. In this vital role, you will report to and support the Head of Transactions within Business Development and additionally supports executive director level staff. This team members plays a multifaceted and crucial role.

This role will coordinate and orchestrate internal and external meetings for the Transactions and Ventures teams. This involves working with multiple cross-functional groups within Amgen, as well as external companies, academic centers, or other individuals and entities. These are highly confidential and sensitive global business development meetings under tight timelines. These meetings may involve both internal and external attendees. Internal attendees typically include individuals from multiple functions (e.g., R&D, Commercial, Legal) and involve senior and executive-level stakeholders. Requires proactive and thoughtful consideration of timing and logistics, including sensitivity to global time zones.

**Responsibilities:**

- Responsible for coordinating both on-site and off-site meetings, including managing all aspects of on-site logistics such as visitor badges, lunch orders, and escorting external parties throughout the day.

- Ensures smooth operations, including AV and technical needs, working with IT as needed.

- Proactively manages calendars with a focus on efficient time utilization, conflict management, and ensuring adequate preparation time for meetings and activities. Coordinates domestic and international travel arrangements amidst dynamic business requirements.

- Performs data entry into databases for activities such as initiating confidentiality agreements and updating the business development CRM database.

- Prepares and processes expense reports in a timely manner. Works closely with other Administrative Coordinators and Executive Assistants within the organization.

- Demonstrates the ability to take on ad hoc administrative projects as needed and provide temporary coverage for other administrative assistants.

**What We Expect Of You**

We are all different, yet we all use our unique contributions to serve patients. The professional we seek is an individual with these qualifications.

**Basic Qualifications:**

Associate’s degree and 4 years of administrative experience

OR

High school diploma / GED and 6 years of administrative experience

**Preferred Qualifications:**

- Highly proficient in Microsoft Suite, including Outlook and PowerPoint, as well as MS Teams, and familiarity with using databases and shared document systems, including SharePoint.

- Exceptional communication skills, both oral and written.

- Flexibility amidst rapidly changing meeting and travel requirements.

- Professional and positive demeanor with excellent interpersonal skills.

- Proactive and collaborative personality, requiring initiative, tact, creativity, and good judgment.

- Strong and clear internal and external communication skills.

- Capable of efficiently managing multiple tasks, including meeting bi-weekly and monthly recurring deliverables with ease.

- Ability to work quickly with a high level of accuracy and thoughtfully escalate issues to ensure appropriate prioritization.

**What You Can Expect Of Us**

As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, we’ll support your journey every step of the way.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.

In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include:

- A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts

- A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan

- Stock-based long-term incentives

- Award-winning time-off plans

- Flexible work models where possible. Refer to the Work Location Type in the job posting to see if this applies

Apply now and make a lasting impact with the Amgen team.

**careers.amgen.com**

In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

**Application deadline**

Amgen does not have an application deadline for this position; we will continue accepting applications until we receive a sufficient number or select a candidate for the position.

**Sponsorship**

Sponsorship for this role is not guaranteed.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients. Together, we compete in the fight against serious disease.

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other basis protected by applicable law.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Citi's mission is to serve as a trusted partner to our clients by responsibly providing financial services that enable growth and economic progress. Our core activities are safeguarding assets, lending money, making payments and accessing the capital markets on behalf of our clients. We have 200 years of experience helping our clients meet the world's toughest challenges and embrace its greatest opportunities. We are Citi, the global bank – an institution connecting millions of people across hundreds of countries and cities.

For information on Citi’s commitment to privacy, visit on.citi/privacy.

Industry: Financial Services
Company Size: 10,001+ employees

Citi

The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

**Responsibilities:**

- Directly supports a C16 level manager and generally supports an entire department

- Manages day to day calendar(s) of senior management

- Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls

- May prepare and review materials and correspondence for meetings

- Assist with creation/modification of presentations, spreadsheets, and other various documents

- Coordinates travel arrangements; prepare and distribute schedules/agendas for travel

- Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system

- Orders supplies and process invoices through Procure to Pay system

- Process and follow-up on Virtual Requests

- Assists in ad-hoc reports special projects as needed

- Trains, coaches or guides other administrative staff when required

- Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

**Qualifications:**

- Previous office administration experience preferably within a large and complex financial services or similar organization

- Highly proficient in Microsoft Office

- Consistently demonstrates clear and concise written and verbal communication skills

- Demonstrated ability to quickly gain command of new systems

- Self-motivated and detail oriented

**Education:**

- Bachelor's/University degree or equivalent experience

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**Job Family Group:**

Business Strategy, Management & Administration

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**Job Family:**

Administrative Support

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**Time Type:**

Full time

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**Primary Location:**

New York New York United States

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**Primary Location Full Time Salary Range:**

$91 690,00 - $119 610,00

In addition to salary, Citi’s offerings may also include, for eligible employees, discretionary and formulaic incentive and retention awards. Citi offers competitive employee benefits, including: medical, dental & vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Citi also offers paid time off packages, including planned time off (vacation), unplanned time off (sick leave), and paid holidays. For additional information regarding Citi employee benefits, please visit citibenefits.com. Available offerings may vary by jurisdiction, job level, and date of hire.

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**Most Relevant Skills**

Please see the requirements listed above.

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**Other Relevant Skills**

For complementary skills, please see above and/or contact the recruiter.

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**Anticipated Posting Close Date:**

mar 25, 2026

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~~Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.~~

~~If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi.View Citi’s EEO Policy Statement and the Know Your Rights poster.~~

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