At National Life, our story is simple: for over 175 years we’ve worked hard to deliver on our promises to millions of people with our vision of providing peace of mind in times of need. It’s our cause, stemming from a deep passion to live our values to do good, be good and make good, every day. Learn more at nationallife.com. 

National Life Group® is a trade name of *National Life Insurance Company, Montpelier, VT – founded in 1848, Life Insurance Company of the Southwest, Addison, TX – chartered in 1955, and their affiliates.  Each company of National Life Group is solely responsible for its own financial condition and contractual obligations.  Life Insurance Company of the Southwest is not an authorized insurer in New York and does not conduct insurance business in New York. Equity Services, Inc., Member FINRA (FINRA.org) SIPC (SIPC.org), is a Broker/Dealer and Registered Investment Adviser.  All companies referenced are affiliated.

https://www.nationallife.com/Contact

TC141190(0424)3

Industry: Financial Services
Company Size: 1,001-5,000 employees

National Life Group

Savvy Admin PROD

Come join one of America’s fastest-growing insurance companies. Since 1848, National Life Group has aimed to keep our promises, providing families with stability in good times and in bad. Throughout that history, we have provided peace of mind to those families as they plan their futures.

Our mission extends beyond the insurance and annuities policies that we offer. We strive to make the world a better place through our grants from our charitable foundation, paid volunteer time for our employees, environmentally sustainable and healthy workplaces, and events that promote the work of nonprofits in our own backyard.

We foster a collaborative environment with opportunities for growth and encourage our associates to live our values: **Do good. Be good. Make good.**

~~Please note that we do not offer visa sponsorship for this position.~~

Role Summary

The Senior Conference Planner position is responsible for managing the planning, support, and execution of a variety of scope and size of meetings, on and off site with the Recognition & Conferences Team, in all aspects of its responsibilities, with customer-engagement (external and internal) program meetings and events to ensure successful conferences and events. This position is a highly visible role, reporting to the AVP, Recognition & Conferences, and provides outstanding customer service, with strong hospitality skills. The ideal candidate will be skilled at intricate contract negotiations, perform at a high level of multi-tasking, planning and executing logistics, fiscal acumen. Extensive destination knowledge and hospitality vendor relations is an advantage. Candidates will have proven success with presenting and influencing C-Suite/Executive relationships, and this role requires an ability to communicate effectively with a strength in leading projects and teams. Additional strengths that impact success is thriving in stressful situations, ability to collaborate and have proven critical thinking skills, to ensure high standards of excellence are executed with logistics. Data mindset is a plus and success with execution of digital communication and technology, especially related to meeting planning software.

This position currently offers an onsite work schedule, with the expectation that you are in the office four (4) days per week during onsite core days. Our current onsite core days are Monday, Tuesday, Wednesday, and Thursday. The work schedule type and core days are subject to change with advance notification and manager discretion.

**Essential Duties And Responsibilities**

- Plan details for a diversified list of meetings and events, and coordinate logistics for off-site conferences and events, and Vermont and Texas Campus Meetings, and including execution on site. Examples may include, but not limited to destination and vendor RFP development and recommendations. Includes menu planning, designing room setups/layout, support audiovisual needs and preparation, marketing materials coordination and agenda preparation, collection of payments/receipts, and other administrative tasks. Attention to detail and strong organizational skills are required.

- Development and execution of designated planning technology software with registration, conference app development and other types of communications, including analysis/reports, as needed.

- Present recommendations to internal clients and stakeholders as required.

- Support execution of: Banquet Event Orders, Rooming lists, Air and Ground Manifests, Contract bookings, Guesthouse Lodging Needs, Audio Visual Contracts, and other communications as directed.

- Collaborate with Marketing teams to execute marketing materials for on-site of meetings.

- Flexible ability to work evenings and weekends, and periodic travel, minimum of 20%, or as needed.

- This position is presently onsite/hybrid with the expectation that you are in the office three days per week with current campus days being Tuesday, Wednesday, and Thursday (subject to change with advance notification and manager discretion)

**Minimum Qualifications**

- Bachelor’s Degree, with major in hospitality, event management or related field preferred.

- 8 or more years’ experience in hospitality, conference services, and/or corporate field as a conference or event planner, with a track record of success.

- Superior technology skills required. Microsoft Office (Excel, Word, PowerPoint) necessary.

- Excellent interpersonal and communication skills, both written and verbal are necessary. Ability to present/public speaking.

- Ability to thrive in high pressure environments and meet tight deadlines, with a desire to work in a fast paced, challenging team. Strong hospitality skills, with problem solving ability.

- Must be flexible in schedule to work with on-site meetings.

- Desired interest to travel as needed.

- Strong analytical skills.

- Superior written and presentation skills required.

- Ability to follow the latest trends in the hospitality and travel industries and translate to best practices for the enterprise.

- Ability to work within a team approach. Strong leadership and team management skills.

**Preferred Qualifications**

- Experience and/or certification with Cvent software is a welcomed addition but not mandatory.

**Benefits**

- Your benefits start day one and are flexible and customizable to your and your family’s specific needs. Check out the BENEFITS of a Career at National Life!

**Base Pay Range **. The base pay range for this position is the range National Life reasonably and in good faith expects to pay for the position taking into account the wide variety of factors, including: prior experience and job-related knowledge; education, training and certificates; current business needs; and market factors. The final salary or hourly wages offered may be outside of this range based on other reasons and individual circumstances.

**Additional Compensation and Benefits **. The total compensation package for this position may also include a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. The successful candidate may also be eligible to participate in National Life’s discretionary annual incentive programs, subject to the rules governing such programs. If hired, the employee will be in an "at-will position" and National Life reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time, including for reasons related to individual performance, company or individual department/team performance, and market factors.

National Life is accepting applications for this role on an ongoing basis and the role remains open until filled.

Salary Pay Range

$88,125 - $129,250 USD

National Life Group® is a trade name of National Life Insurance Company, Montpelier, VT – founded in 1848, Life Insurance Company of the Southwest, Addison, TX – chartered in 1955, and their affiliates. Each company of National Life Group is solely responsible for its own financial condition and contractual obligations. Life Insurance Company of the Southwest is not an authorized insurer in New York and does not conduct insurance business in New York. Equity Services, Inc., Member FINRA/SIPC, is a Broker/Dealer and Registered Investment Adviser affiliate of National Life Insurance Company. All other entities are independent of the companies of National Life Group.

Fortune 1000 status is based on the consolidated financial results of all National Life Group companies.

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National Life Group

1 National Life Dr

Montpelier, VT 05604

Senior Meetings & Events Manager

Infinix Global is a world-class event planning company with 30+ years of experience, bringing wow-worthy events and unforgettable experiences to your organization. From full-service event management to the finest details, Infinix’s expertise can take your event to the next level. With our team, we ensure attendees encounter something truly unique and create lasting memories. Prepare to be wowed as we craft experiences that captivate and surpass expectations. At Infinix Global, we turn dreams into reality, one extraordinary event at a time. 
 
EVENTS - Exceed expectations and make a lasting impression with fully customized events. From awe-inspiring venues to captivating speakers, we transform your vision into a beautiful reality. With our expertise and seamless planning process, success is shared, and memories are made. 
 
MEETINGS - We create personalized meetings that go above and beyond. With our white-glove approach, we provide unrivaled support that impresses any room, allowing you to make a lasting impact on your guests. 

INCENTIVES - Design an extraordinary journey with our assistance in planning and launching incentive programs that surpass imagination. From exploring options to designing engaging elements, we create strategic and innovative programs that motivate and excite your team. 

PHARMA/HCP MEETINGS - We excel in planning and serving Health Care Professionals' compliance meetings through our specialized division, Rx Worldwide Meetings and Events. With expertise in the medical devices, pharmaceuticals, and biotech industries, we seamlessly blend compliance with innovation to ensure your event exceeds expectations.

Industry: Events Services
Company Size: 11-50 employees

Infinix Global Meetings & Events

**COMPANY PROFILE **

Infinix Global Meetings and Events is a full-service global events and meeting management company with a specialty division serving the pharmaceutical industry. With more than 25 years of experience, we take great pride in our service culture and our ability to deliver exceptional meeting experiences for our clients.

**SUMMARY **

The Meeting Planner is responsible for planning and delivering meetings and events of low to medium complexity, while providing hands-on support to the Meeting Services Department throughout all phases of the planning lifecycle. This role manages assigned programs independently, from initial planning and pre-meeting communications through on-site execution, site setup, and post-meeting reconciliation.

In addition to managing their own programs, the Meeting Planner partners closely with Meeting Managers to support larger or more complex meetings as needed. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while ensuring a high level of service and a seamless attendee experience. The role will include travel to oversee on-site execution of meetings and events.

**ESSENTIAL DUTIES AND ACCOUNTABILITIES **

- Establishes and maintains meeting databases, including event setup, invitations, participant information, and reconciliation.

- Develops, plans, and executes a variety of meetings and programs of low to medium complexity.

- Manages all meeting planning logistics from post-contract execution through final billing and reconciliation.

- Creates and maintains project timelines and workflows to ensure accurate and timely execution of meeting details.

- Coordinates and manages attendee participation, travel arrangements, and contingency planning.

- Procures resources and partners with vendors to support program execution.

- Maintains knowledge of venues, market rates, and industry best practices related to meeting planning and execution.

- Supports Meeting Managers throughout the contractual, pre-meeting, on-site, and post-meeting phases for higher complexity programs.

- Provides support for additional meetings and programs as needed.

**QUALIFICATIONS **

- Strong knowledge of meeting management, including budget maintenance.

- Domestic meeting destination knowledge required.

- Ability to work flexible hours, including long hours as needed based on program demands.

- Strong organizational and time management skills.

- Detail-oriented with a high level of accuracy.

- Strong negotiation skills.

- Proficient in Microsoft Office Suite.

- Strong written and verbal communication skills.

** **

**EDUCATION AND EXPERIENCE **

- Bachelor’s degree in Communications, Business, Hospitality, or a related field preferred.

- Two to four years of prior experience in meeting planning or event management.

** **

**PHYSICAL DEMANDS **

- Travel 20%-35% of the time, including weekends.

- Ability to lift up to 50 pounds.

- Frequent stooping, bending, squatting, and kneeling.

- May be required to stand or extended periods during meetings or programs.

**WORK ENVIRONMENT **

- Work is performed in a hybrid office environment or on-site at hotels, conference centers, or other designated meeting spaces.

Meeting and Event Planner

We are Team b, and we are here to accomplish one thing: to help our clients and partners succeed. 

We work with small businesses, big businesses, government agencies, national laboratories, and non-profits with goals as diverse as their business categories. We help our clients reach their target audiences through awareness and education. The result is clients who are able to engage people, promote ideas, sell products, gain support, and make an impact. We help our clients define objectives, devise strategies, and implement their plans.

Team b has team members positioned from sea to shining sea and we are happy to meet you wherever your business ventures take you. Our talent pool is overflowing with strategic-minded, excellence-driven, truth-seeking, hard-working, problem-solving, creative people who want to help you tell your story. We are helpful humans, and we'd love to help you reach your goals.

Team b can work from our office or from yours. We can be flexible with your budget. Our communication experts, graphic designers, and training gurus are available to offer you a one stop shop and save you some leg work. You win. We win. Smiles all around!

Team b specializes in strategy, communication, marketing, design, training, government relations, and events.

Industry: Business Consulting and Services
Company Size: 11-50 employees

Team b. Strategy +

**Event & Meeting Coordinator **

**Who we are **

We are an agile consulting firm that partners with federal clients to deliver strategic communications, training, and engagement solutions. We’re a collaborative, fast-moving team that thrives on strong relationships — both with our clients and with each other — and are focused on delivering thoughtful, high-quality work that makes an impact.

**Role Description **

In this position, you will be part of a team responsible for planning, coordinating, and executing external events and meetings in support of our client. You will manage the full lifecycle of events, from initial concept through execution and follow-up, ensuring a seamless and high-quality experience. We are looking for a self-motivated team player who can think strategically while managing logistics, is comfortable working in a fast-paced environment, and has strong attention to detail. Your work will vary, but you can expect to support event planning and facilitation, coordinate logistics and stakeholder engagement, and contribute to outreach efforts and external engagements.

**What you’ll be responsible for: **

• Capturing requirements and expectations for events and engagements

• Coordinating logistics for events, meetings, external engagements, and site visits

• Liaising with vendors, exhibitors, stakeholders, and government partners

• Supporting venue selection, speaker coordination, and event scheduling

• Providing on-site support, including set-up, execution, and tear-down

• Conducting final event checks and ensuring a smooth participant experience

• Supporting event budgets and tracking related information

•  Assessing event success and documenting lessons learned

• Drafting briefing materials, including background information, logistics, and talking points

**What you need to apply: **

• Local to the D.C, Maryland, or Virgina area- this is a hybrid position and requires two days a week in our Washington D.C. office space

• Bachelor’s degree in a related field

• 5+ years’ experience in a corporate environment; client service experience a plus

• Be a strong team player with the ability to communicate effectively across an organization

• Excellent oral presentation and written communication skills

• Proven ability to independently manage several projects simultaneously and to produce measurable results

• U.S. citizenship

• Ability to travel up to 30% when necessary

• Have transferable clearance or ability to acquire a clearance

**You’ll get extra credit for: **

• Experience with government contracts

• Advanced degree or certifications

• An understanding of Federal IT environments

• Adept at learning several IT programs and software

• Graphic design skills

• Government clearance a plus

• Section 508 knowledge

**How to apply **

This part is important. Please email your resume to  talent@teambstrategy.com. Along with all the usual info, your resume should include information about your background in event and meeting coordination.  If you feel compelled to include a cover letter, please tell us about yourself and why you’re a good fit for our team. If you have a personal website – make sure to include the link.

Event & Meeting Coordinator

Welcome to Hyatt Regency hotels, where connections flow seamlessly whether you’re traveling for business or leisure. With more than 150 hotels in over 30 countries, Hyatt Regency is a welcome place for convention goers, business travelers, and leisure seekers alike.

Find yourself surrounded by enthusiastic service, eager to make sure all your needs are met. Because no detail goes unnoticed here.

Our worldwide hotels are conveniently located in urban, suburban, airport, convention, and vacation destinations.

Industry: Hospitality
Company Size: 10,001+ employees

Hyatt Regency

**Organization- Hyatt Regency Atlanta**

**Summary**

At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing efficient service and meaningful experiences.

The Event Planning Manager is responsible for servicing hotel services to group business clients. Primary servicing efforts are in Banquet Food, Beverage, AV, and Meeting Room Rental. This position acts as the liaison between Meeting Planners and the hotel staff.Must be able to effectively gain commitment from the customer and work well with all departments in the hotel to ensure that services are delivered as communicated to the client. Event Planning Managers also are the on-site contacts and are responsible for the smooth execution of all events.

Hyatt Regency Atlanta opened our doors more than 50 years ago, in 1967.Since then we have continued to bring people together in our efforts to create a “World of Understanding”.Referred to as the “Hotel of Hope” by Martin Luther King Jr.

**What you can expect from Hyatt: **Hyatt associates work in an environment that demands exceptional performance yet reaps great rewards. Hyatt has the best to offer including**: ** **complimentary meals during work hours; After 30 Days - eligible for health care including medical, dental, vision, 401(k), complimentary hotel room nights; sick leave.Immediately - paid holidays; discounted hotel room nights.After 1 year - Vacation and paid Family Bonding time, and much more.**

Hyatt associates work in an environment that demands exceptional performance yet reaps great rewards. Whether it’s career opportunities, job enrichment or a supportive work environment, if you are ready for this challenge, then we are ready for you.

**This is not your typical career opportunity. This is the Hyatt Touch.**

**Qualifications**

A true desire to satisfy the needs of others in a fast- paced environment. Refined verbal and written communication skills

Must be proficient in general computer knowledge

Candidates should be extremely detail oriented, organized and be able to handle a fast-paced environment

Prefer two years hotel experience or completed Event Management Trainee program

Prefer candidate has completed PSS or equivalent training

Event Planning Manager

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