Ok, I'll go first. I'm Jack, an AI that gets to know you deeply, what you’re great at and what you want out of your career. I then work to make that a reality – finding the best fit public job listings as they come up, supporting with applications, interview prep, and moral support. 

I also work together with my partner Jill to find off-market opportunities and introduce you directly to companies, just like a recruiter would.

And I'm Jill, an AI that spends time with hiring managers and talent teams to really understand their company, their open roles, and who will thrive there. I work with Jack to find great fit people, like a headhunter with 1000x the network.

Head to website and have a chat with us, we're always online.

Industry: Technology, Information and Internet
Company Size: 2-10 employees

Jack & Jill

Savvy Admin PROD

This is a job that Jill, our AI Recruiter, is recruiting for on behalf of one of our customers.

She will pick the best candidates from Jack's network

The next step is to speak to Jack.

**Job Title: ** Deployment Strategist

**Company Description: ** Encord - Series C AI Infrastructure for data curation and annotation

**Job Description: **

Join Encord as the first US-based Deployment Strategist, owning the end-to-end success of enterprise customers building cutting-edge AI. Blending technical execution with commercial strategy, you will guide ML engineers and executive stakeholders through complex deployments, ensuring rapid time-to-value and driving long-term adoption for some of the world's most ambitious AI teams.

**Location: ** San Francisco, USA

**Why this role is remarkable: **

- Founding member of the US post-sales motion, reporting to the Chief of Staff with significant autonomy to shape global scaling playbooks.

- Massive company momentum following a $60M Series C led by Wellington Management, CRV, and Y Combinator, with a valuation of ~$550M.

- High-impact work at the frontier of AI infrastructure, partnering with world-class teams at Woven by Toyota, Zipline, and leading robotics firms.

**What you will do: **

- Lead technical onboarding and success plans for a portfolio of enterprise customers, ensuring AI and ML teams achieve value quickly.

- Build deep relationships with stakeholders ranging from hands-on ML engineers to executive sponsors, serving as a trusted strategic advisor.

- Partner with Sales to identify expansion signals and contribute to renewals while funneling product insights back to engineering leadership.

**The ideal candidate: **

- 2–8 years of experience in technical customer-facing roles like Customer Success, Solutions Engineering, or Implementation for complex B2B SaaS.

- Exceptional ability to communicate technical nuances to engineers while maintaining a commercial mindset focused on retention and growth.

- Entrepreneurial spirit with a track record of thriving in ambiguous, high-growth environments—ideally with exposure to AI, ML, or data tools.

**Who are Jack & Jill? **

Ok, I'll go first. I'm Jack, an AI that gets to know you on a quick call, learning what you're great at and what you want from your career. Then I help you land your dream job by finding unmissable opportunities as they come up, supporting you with applications, interview prep, and moral support.

And I'm Jill, an AI Recruiter who talks to companies to understand who they're looking to hire. Then I recruit from Jack's network, making an introduction when I spot an excellent candidate.

**Next steps **

Step 1. Visit **our website **.

Step 2. Click **'Talk to Jack' **.

Step 3. Talk to Jack so he can understand your experience and ambitions.

Step 4. Jack will make sure Jill (the AI agent working for the company) considers you for this role.

Step 5. If Jill thinks you're a great fit and her client wants to meet you, they will make the introduction.

Step 6. If not, Jack will find you excellent alternatives. All for free.

**We never post fake jobs **

This isn't a trick. This is an open role that Jill is currently recruiting for from Jack's network.

Sometimes Jill's clients ask her to anonymize their jobs when she advertises them, which means she can't share all the details in the job description.

We appreciate this can make them look a bit suspect, but there isn't much we can do about it.

Give Jack a spin! You could land this role. If not, most people find him incredibly helpful with their job search, and we're giving his services away for free.

Deployment Strategist at Encord

A modern platform for the AI era

Our mission at Cohesity is simple: to protect, secure, and provide insights into the world’s data. The largest organizations around the globe rely on us to strengthen their business resilience.

With the Cohesity Data Cloud, we are able to deliver on that mission. Our customers can recover from cyber events faster, manage and secure their data at enterprise scale, and gain valuable insights with our industry-leading AI capabilities.

Industry: Software Development
Company Size: 1,001-5,000 employees

Cohesity

~~Interested candidates based outside of the designated areas are welcome to apply, provided they have the indefinite right to work in the job location.~~

Cohesity is a leader in AI-powered data security and management. Aided by an extensive ecosystem of partners, Cohesity makes it easy to secure, protect, manage, and get value from data — across the data center, edge, and cloud. Cohesity helps organizations defend against cybersecurity threats with comprehensive data security and management capabilities, including immutable backup snapshots, AI-based threat detection, monitoring for malicious behavior, and rapid recovery at scale.

We’ve been named a Leader by multiple analyst firms and have been globally recognized for Innovation, Product Strength, and Simplicity in Design.

Join us on our mission to shape the future of our industry.

The People & Places team is looking for a Chief of Staff to serve as the operating partner to the Chief People Officer. This role sits at the intersection of people, process, and business outcomes — bringing structure to ambiguity and turning strategic intent into execution. You’ll make a complex organization run more smoothly and ensure the most important work gets done.

**HOW YOU’LL SPEND YOUR TIME HERE:**

- Serve as the operating partner to the Chief People Officer — ensuring their time, energy, and focus are directed at the highest-impact work.

- Proven ability to support and influence C-suite leaders, managing priorities and ensuring time and focus are spent where they matter most

- Manage incoming requests, triage priorities, and drive follow-through on key commitments

- Prepare the CPO for critical meetings including EStaff, Board of Directors, and QBRs

- Handle escalations and one-off requests from partners and employees on behalf of the CPO

- Drive the cadence and content that keeps the People leadership team aligned and accountable

- Own the annual and semi-annual planning process, including goal-setting, milestones, and progress readout

- Facilitate management meetings and leadership offsites — agendas, decisions, and action items

- Maintain the Company Planning Roadmap for the People team, ensuring P&P activities are timed with the business

- Partner with the Office of the CEO for customer, CEO, and employee visits as needed

- Identify and close the gaps between how the People team operates today and how it should operate.

- Lead start/stop/continue exercises and implement standard operating procedures across the team

- Drive automation and offshoring of tasks where applicable

- Centralize and streamline PO requests and invoice processing

- Build the measurement infrastructure and relationships that keep people informed and accountable

- Develop and track KPIs and metrics to assess the effectiveness of People initiatives

- Report progress to People leadership and relevant stakeholders; escalate risks early

- Build strong relationships with departmental BizOps leads and cross-functional partners

**WE’D LOVE TO TALK TO YOU IF YOU HAVE MANY OF THE FOLLOWING:**

- Proven ability to support and influence C-suite leaders, managing priorities and ensuring time and focus are spent where they matter most

- Ability to lead complex, cross-functional initiatives from ambiguity to outcomes, with strong attention to detail and follow-through

- Translating leadership priorities into clear, compelling narratives for audiences including EStaff, Board of Directors, and Town Halls

- Identifying patterns, synthesizing information quickly, and building the KPIs and metrics that tell the right story

- Diagnosing inefficiencies and driving meaningful change through automation, standardization, or restructuring

- Building trusted relationships and influencing without authority across functions and levels

- Comfortable partnering with Finance on budget management, planning cycles, and workforce planning

- Demonstrated ability to use AI tools to improve productivity, streamline workflows, and enhance decision-making

- Operated effectively in a fast-moving, high-growth, or matrixed environment and remained calm under pressure

- Experience in technology or a related industry; management consulting experience

- Demonstrated strong judgment and impartiality in navigating complex team and interpersonal dynamics, maintaining strict confidentiality while ensuring decisions and priorities are guided by organizational needs

- Ability to move fast and value clear, direct communication over process for its own sake

Disclosure Pursuant to Applicable State Equal Pay Transparency Laws - This position has a starting pay range as listed below. Actual salary depends upon many factors, including a candidate’s skills, qualifications and experience, location, and salary expectations, and therefore a starting salary at the low end, high end, or even above the stated range may be offered. This position may also be eligible for bonus compensation, commission (if in a sales function), and/or equity grants. Additionally, full-time employees are eligible to participate in our comprehensive benefits framework, including health and wellness benefits, vacation, paid holidays and refresh days, 401(k) retirement plan, life and disability insurance coverages, and other benefits the Company may offer from time to time.

Pay Range :

$236,700.00-$263,000.00

~~The compensation noted above is based on an annualized hourly rate assuming normal full-time employment.~~

~~Data Privacy Notice for Job Candidates:For information on personal data processing, please see our~~

~~Privacy Policy ~~~~.Equal Employment Opportunity Employer (EEOE)Cohesity is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, national origin or nationality, ancestry, age, disability, gender identity or expression, marital status, veteran status or any other category protected by law.If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact us at 1-855-9COHESITY or~~

~~recruiting@cohesity.com ~~~~for assistance.In-Office ExpectationsCohesity employees who are within a reasonable commute (e.g. within a forty-five (45) minute average travel time) work out of our core offices 2-3 days a week of their choosing.~~

~~Interested candidates based outside of the designated areas are welcome to apply, provided they have the right to work in the job location.~~

Director, Business Operations - People Team

We are a fashion-lifestyle brand of big dreams, colorful confidence, and inspired design. Founded on Family, Fashion, and Philanthropy, we believe that our employees and customers are the heart and soul of our brand and that giving back is the truest form of success. Fashion meets innovation in the design of our two state-of-the-art facilities based in the heart of Austin, Texas, and overflows into the design of our growing retail environment across the country.

Since Kendra began this company in 2002, she has lived by three core values: Family, Fashion, and Philanthropy. She created a brand and a culture that puts family first, constantly pushes the boundaries of fashion and design, and authentically values giving back and making a difference in the community. Those three pillars have become the foundation of our culture, and set us apart from the rest.

We care deeply about the communities we call home, and are committed to making a positive impact on the world around us. Through events, programs, investments, and donations, we serve those who serve their community. Annually, we host more than 10,000 fundraising and awareness events, volunteer over 2,000 hours, and donate over $4.5 million, all for outstanding local and national causes.

Industry: Retail Luxury Goods and Jewelry
Company Size: 1,001-5,000 employees

Kendra Scott

**About Kendra Scott **

We are a fashion-lifestyle brand of big dreams, colorful confidence, and inspired design. Founded on Family, Fashion and Philanthropy, we believe that our employees and customers are the heart and soul of our brand, and that giving back is the truest form of success. Fashion meets innovation in the design of our two state-of-the-art facilities based in the heart of Austin, Texas, and overflows into the design of our growing retail environment across the country.

**Position Overview **

We are seeking a highly organized, proactive, and adaptable Executive Assistant to join the Executive Office, providing primary support to one to two C-suite leaders, as well as broader support across the leadership team.

This role operates at the center of the organization and partners closely with the Chief of Staff and Head of Strategy to ensure the Executive Leadership Team (ELT) is aligned, prepared, and operating effectively.

This is a fully in-office position requiring a high degree of collaboration, responsiveness, and professional presence. The ideal candidate brings strong foundational experience, sound judgment, and the ability to operate with discretion in a fast-paced environment.

**Key Responsibilities **

Executive Support

· Manage complex calendars, scheduling, and shifting priorities across multiple senior stakeholders

· Coordinate travel, logistics, and day-to-day administrative support for C-suite leaders

· Serve as a gatekeeper for executive time, ensuring alignment with key business priorities

Executive Office Partnership

· Collaborate closely with the Chief of Staff and Head of Strategy to support and enable the Executive Leadership Team

· Contribute to a highly coordinated and responsive Executive Office environment

· Ensure leaders are appropriately prepared for meetings, engagements, and key business milestones

Operations & Coordination

· Support cross-functional initiatives, special projects, and internal events

· Assist in the planning and execution of leadership meetings, offsites, and key organizational moments

· Track action items and follow-ups to ensure timely execution across teams

Communication & Content Development

· Draft, review, and format internal communications

· Support the development of presentations and materials for leadership and board-level meetings

· Ensure deliverables are accurate, well-structured, and aligned with organizational messaging

Special Projects

· Support ad hoc projects aligned to key business priorities, often with high visibility

· Partner cross-functionally to gather inputs, monitor progress, and drive execution

· Bring structure and organization to ambiguous initiatives, helping translate concepts into actionable plans

Execution & Problem Solving

· Demonstrate flexibility in supporting a range of tasks, both strategic and administrative in nature

· Handle sensitive and confidential information with a high level of discretion

· Anticipate needs, identify potential challenges, and respond with timely, effective solutions

**Qualifications **

· Minimum of 1 year supporting a VP-level or senior leader, or equivalent experience in a highly coordinated, fast-paced environment

· Strong organizational skills with exceptional attention to detail

· Excellent written and verbal communication skills

· Ability to prioritize effectively and operate with a strong sense of urgency

· Demonstrated ability to handle confidential information with professionalism and discretion

· Collaborative, team-oriented mindset with a willingness to support across a range of responsibilities

· Comfort operating in an in-office, fast-paced, and highly dynamic environment

· Ability to build relationships and communicate effectively across all levels of the organization

~~We are an equal opportunity employer and value diversity at our company. ~~

Senior Executive Assistant I

Bizee is a national document filing service company strictly specializing in the formation of business entities.

Founded in 2004 and headquartered in Houston, Texas, Bizee has assisted in the formation of over 1 million Corporations and LLCs. 

In addition to incorporation services, we are also a nationwide provider of Registered Agent services.

We specialize in the formation of the following types of entities:
- C Corporation
- Limited Liability Company (LLC)
- S Corporation
- Nonprofit Corporation

If you’re confused about any of these things, don’t worry, we got you covered: Everything you need to know is on our website.

Industry: Legal Services
Company Size: 11-50 employees

Bizee

**About Bizee**

Bizee has helped more than one million entrepreneurs start and run their businesses. Now we are building what comes next: an AI-powered Entrepreneur Operating System that helps founders launch, operate, stay compliant, and grow with less friction and more confidence.

We are modernizing the company, sharpening focus, and building the systems, operating model, and platform required for the next era of growth. We care about builders. People with belief, grit, humility, judgment, and the ability to turn complexity into momentum.

The Opportunity

This is not a traditional Chief of Staff role. This is a leadership seat at the center of the company’s most important work.

As Chief of Staff to the President & Head of Strategic Programs, you will work directly with the President and alongside the executive team to drive the company’s highest-priority bets. You will sit at the intersection of strategy, execution, prioritization, and operating performance, ensuring the business is focused on the right priorities, moving with speed, and delivering where it matters most.

You will be a force multiplier to the President and executive team by increasing clarity, accelerating decisions, strengthening accountability, and turning critical priorities into real outcomes. You will also help build the operating culture required to scale by reinforcing the standards, behaviors, and leadership norms of a high-performance company.

For the right person, this is a chance to help build the operating engine of the company and play a central role in Bizee’s transformation.

What You’ll Own

- Partner directly with the President and executive team to drive execution against the company’s most important strategic priorities

- Act as a force multiplier by increasing clarity, alignment, accountability, and execution across the business

- Run the operating rhythms that create focus and forward motion across the business, including planning cycles, WBRs, MBRs, leadership reviews, and strategic forums

- Translate strategy into clear workstreams, milestones, owners, dependencies, and measurable outcomes

- Lead complex cross-functional programs spanning Product, Engineering, Operations, Growth, Marketing, Data, Finance, and People

- Identify bottlenecks, surface tradeoffs, and push teams toward decisions and action

- Build the mechanisms that improve visibility, resource allocation, sequencing, and follow-through across major initiatives

- Prepare clear, high-quality decision memos, executive briefs, and leadership communications that accelerate alignment and action

- Help strengthen Bizee’s operating culture by reinforcing clarity, urgency, ownership, accountability, and cross-functional collaboration

What Success Looks Like

Within months, priorities are clearer, execution is tighter, and the leadership team is operating with stronger alignment and accountability. Cross-functional initiatives move faster, risks surface earlier, and decisions happen with more speed and less friction.

Over time, Bizee becomes a sharper, more disciplined, more leveraged company. The right work gets done faster. The organization builds stronger operating habits. And the company’s most important bets are not only defined, but delivered.

**Requirements**

- 8-12+ years of experience in strategic operations, chief of staff, program leadership, management consulting, product operations, or other highly cross-functional execution roles

- Exceptional systems thinking and the ability to quickly understand how priorities, teams, decisions, and incentives connect across a business

- By Strong track record of driving execution in fast-moving, high-growth, or high-change environments

- The judgment to know when to zoom out strategically and when to dive into the details to get things moving

-  Excellent communication skills and the ability to turn ambiguity into clarity and complexity into action

- High trust, high EQ, and the ability to operate credibly with senior leaders while earning respect across the organization

- Strong ownership, urgency, and bias for action

- The ability to bring order and momentum to messy situations without creating unnecessary process or drag

Chief of Staff to the President & Head of Strategic Programs

At Mindmaven, we help leaders free up 12+ hours each week by changing the way they work with an EA.

🔗 Learn how to go from GRIND to GREAT.

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Industry: Professional Training and Coaching
Company Size: 11-50 employees

Mindmaven

**Job overview - Expert Executive Assistant: **

** **

**Mindmaven is an Executive Coaching firm that focuses on coaching CEOs, Founders, and other top executives of startup and VC companies across the U.S. We’re working with our amazing NYC based clients to find Executive Assistant Rock Stars who - with training – will become Engagement Managers (a hybrid of an EA and Chief of Staff). Please note that this posting is for an onsite/hybrid role in New York City. You would be required to come into the office 2-5 times a week, depending on the company. **

**Now a little bit more about the role. ** **The person who holds this position is the extension of the person(s) they support and establish themselves as a strategic partner. For example the ideal candidate: **

- Self-confident

- Highly communicative

- Attentive to detail.

- Life-long learner

- Always thinking ahead

- Problem solver

- Reliable and Professional

- A great writer

- Listening is an art form

- Technology is fun

**The Day to Day: **

**Usual and customary EA daily, weekly, and monthly tasks that include: **

- Task and Time Management

- Calendar Management

- Meeting Management

- Email Management

- CRM Management

- Research Management

- Relationship Management

- Special Projects

- Other tasks as identified by the executive

**Qualifications: **

- Must have a minimum of 1 year of Executive Level Administrative support experience in a Financial, Tech, VC and/or start up setting (Required)

- Able to work in the U.S. (we do not offer visa sponsorship)

- A minimum of 1 years’ experience working remotely (Required)

- Fluent in English written and spoken – (Required)

- Intermediate proficiency with MS Suites, Google Suites - (Required)

- Experience with Asana, Slack, and Zoom (Highly desired)

- Proficient in any other software necessary to effective complete tasks in a remote setting – (Highly desired)

- Master of Outlook or Gmail Email and Calendar – (Required)

- Type a minimum of 60 WPM – (Required)

- Experience with Travel arrangements (domestic and international) – (Required)

- Dictation transcription (Highly Desired)

**Currently we have open positions to fill in the New York area. ** To apply click the following link. If this role interests you (you’ve read this far, after all!) and you meet the qualifications above, we’d like you to apply – even if you’re not looking to change jobs for a few months.

Congratulations, you have made it to the end of this job posting! That might already qualify you for this job. We can’t wait to share more about the position and our clients with you.

Senior Executive Assistant

Founded in Portland, OR, in 1955, Banfield is the largest veterinary practice in the world and an innovative leader in the industry. In 2007, Banfield joined the Mars, Inc. family of businesses, and today we are 1,100 hospitals strong with over 20,000 associates working toward one goal—to give pets the highest quality veterinary care in neighborhoods across the United States and Puerto Rico. 

Banfield focuses on preventive veterinary care—a proactive approach to medicine aimed at early diagnosis and improving overall pet health. From the publication of peer reviewed evidence-based papers, to our industry-leading anesthesia protocols, to our annual award-winning State of Pet Health® Report, we have helped raise the bar for the standards of pet health care. 

For more information about company history, philosophy and the Banfield culture please visit jobs.banfield.com, to learn more about joining Banfield’s team of passionate pet health care providers.

Page subject to mars.com/legal & mars.com/privacy. Mars is not responsible for content or activity made available via 3rd party sites/services.

Industry: Veterinary Services
Company Size: 10,001+ employees

Banfield Pet Hospital

If you are a current associate, you will need to apply through our internal career site. Please log into Workday and click on the Jobs Hub app or search for Browse Jobs.

**AREA CHIEF OF STAFF**

The pay range for this role (full-time) is **$135,405 - $195,585 ** annually. This role is also eligible for variable pay based on production in all states except in Puerto Rico.

The pay range listed reflects a general hiring range for the area, with the specific rate determined based on the candidate’s experience, skill level, abilities, and education, and may vary depending on location and schedule.

~~This posting will remain open for a minimum of two weeks or until a sufficient pool of qualified applicants has been received.~~

**Summary Of Job Purpose And Function**

The primary purpose and function of the Area Chief of Staff is to lead, develop and manage associate veterinarians in their hospitals to ensure Banfield can attract, develop, engage and retain doctors that will deliver quality care and meet expected hospital performance measures. This position drives the culture and delivery of quality care by the veterinary provider team (DVM, CVT, VA) in their assigned hospitals to ensure that every pet receives consistent care aligning with our six domains of quality (safe, effective, patient/client centered, timely, efficient and equitable care.) The Area Chief of Staff partners with the Practice Manager (if applicable) to drive the culture and delivery of quality care by the veterinary provider team (DVM, CVT, VA) in their assigned hospitals to ensure that every pet receives consistent care aligning with our six domains of quality (safe, effective, patient/client centered, timely, efficient and equitable care.

**Essential Responsibilities**

- Live and exemplify the Five Principles of Mars, Inc. within self and team.

- Act as Responsible Veterinarian for Veterinary and Pharmacy Board Permits, as required by federal, state, or local law. Responsible for the ownership and management of the controlled substance inventory for relief doctors.

- Own doctor engagement and retention by consistently assessing risk, ensuring a proactive retention strategy, and creating a culture of community and engagement where doctors feel supported and can be successful.

- Provide effective medical leadership to their hospital teams by driving an inclusive and collaborative work environment in their assigned hospitals in partnership with the practice managers.

- Validate the clinical skillset and alignment with quality standards of doctors, veterinary assistants, and veterinary technicians by performing medical record reviews, veterinary quality assignments, audits and patient safety event reviews in their assigned hospitals.

- Provide veterinary services. The amount of time spent in clinical role, seeing patients, will depend on various factors. These include the numbers of hospitals, number of direct reports, the productivity and performance of each hospital. All ACOS should expect to spend a percentage of their time in role, and this will be aligned upon a case-by-case basis in partnership with the DVQ. This role is 100% hospital based and considered a working manager role.

- Oversee the coaching program for newly hired veterinarians to ensure an engaging experience which results in a productive doctor knowledgeable in Banfield quality standards, Optimum Wellness Plans, processes, and workflows. Ensure experiential learning to develop clinical, surgical, and dental skills based on individual veterinarian needs.

- Partner with the Director of Veterinary Quality and Talent Acquisition team to recruit veterinary talent. Act as a brand ambassador in the local veterinary community. Deliver an excellent hospital experience to student externs, student job program participants, and veterinary candidates during hospital observations.

- Work with associate doctors to ensure they have the skills to achieve their productivity goals through delivery of high-quality medicine, a focus on preventive care, providing a great client experience, and partnership with the hospital team.

- Deliver veterinary operations KPI's of assigned hospitals through their leadership of the hospital and their partnership with the practice managers. Partner with practice manager to develop, execute, and revise plans which achieve targeted KPI's through hospital performance. Accountable to hospital OGSM performance as quality medicine delivers operational outcomes.

- Develop a veterinary leadership talent bench and have a succession plan in place for assigned hospital pod.

- Ensure compliance to Banfield's clinical essentials, government regulations and legislation, and veterinary industry standards through veterinary quality assessments, medical record reviews, audits, and patient safety event reviews. Hospital operations must meet all local, state and federal regulatory requirements including but not limited to compliance with controlled substance management and radiation safety. Create and execute timely plans to resolve identified gaps.

- Champion preventive care culture by communicating, demonstrating, and validating behaviors which drive optimum wellness plan growth and retention.

- Create a say yes culture by driving access to care and superior client service resulting in meeting or exceeding client experience scorecard goals. Responsible for the appropriate and timely resolution of client complaints related to medical standard of care.

- Manage the medical equipment inventory and new medical equipment requests in partnership with their Director of Veterinary Quality in their assigned hospitals.

- Deliver the highest level of veterinary care to every pet in a professional and ethical manner while ensuring that the client and their pet have an exceptional experience.

- Establish trust and gain the confidence and compliance of clients through effectively delivering appropriate preventive care, performing complete diagnostic workups, developing thorough treatment plans, communicating home care instructions, and planning follow-up visits.

- Other job duties as assigned.

**THE FIVE PRINCIPLES**

- Quality – The consumer is our boss, quality is our work, and value for money is our goal.

- Responsibility – As individuals, we demand total responsibility from ourselves; as associates, we support the responsibility of others.

- Mutuality – A mutual benefit is a shared benefit; a shared benefit will endure.

- Efficiency – We use resources to the full, waste nothing and do only what we can do best.

- Freedom – We need freedom to shape our future; we need profit to remain free.

**Hiring Qualifications / Competencies**

**Leadership**

- Plans and Aligns

- Drives Vision and Purpose

- Develops Talent

- Manages Conflict

- Financial Acumen

- Managers Complexity

**Functional**

- Attracts Top Talent

- Communicates Effectively

- Drives Results

- Ensures Accountability

- Functional/Technical Skills

**Capabilities And Experience (can Do)**

- Ability to multi-task – Manages multiple tasks at one time; quickly and accurately shifts attention among multiple tasks under distracting conditions without loss of accuracy or appearance of frustration.

- Organizational ability – Demonstrates a systematic approach in carrying out assignments. Is very orderly and excels at cutting through confusion and turning chaos into order.

- Surgical skills – Proven ability to perform all basic surgeries, including use of all standard medical instruments and equipment.

- Problem solving skills - Demonstrates a strong ability to identify, analyze and solve problems. Translates problems into practical solutions.

- Intellectual ability - Accurately and consistently follows instructions delivered in an oral, written or diagram format. Can provide directions. Commitment to continual learning.

- Mathematical ability - Ability to add, subtract, multiply and divide, and to compute rate, ratio and percent; ability to convert units of measurement.

- Computer skills - Comfortably and confidently uses a computer and specialized software.

**ATTITUDES (WILL DO)**

- Initiative – Shows willingness and aptitude to use own discretion in taking appropriate steps in finding solutions to problems; presents options and ideas to enhance current processes or procedures. Takes on additional responsibility when both big and small tasks need to be done; seeks out the most valuable work to do during times when the hospital faces low client demand.

- Integrity – Firmly adheres to the values and ethics of Banfield Pet Hospitals. Exhibits honesty, discretion, and sound judgment.

- Cooperativeness – Willing to work with others, collaborating and compromising where necessary; promptly shares relevant information with others.

- Flexibility – Is open to changing situations and opportunities and is willing to perform all tasks assigned.

- Independence – Able and willing to perform tasks and duties without supervision.

- Tolerance for Stress / Resiliency – Maintains a positive “can do” outlook, rebounds quickly from frustrations and unpleasantness, and maintains composure and friendly demeanor while dealing with stressful situations.

**SPECIAL WORKING CONDITIONS**

- Ability to work at a computer for long periods of time.

- Project timelines and work volume / deadlines may often require more than 40 hours per week to complete essential duties of this job.

- Must have mental processes for reasoning, remembering, mathematics and language ability (reading, writing, and speaking the English language) to perform the duties proficiently.

- Ability to carry out instructions furnished in written, oral, or diagram form and to solve problems involving several variables.

- Requires sufficient ambulatory skills in order to perform duties while at hospital.

- Ability to stand, walk, stoop, kneel, crouch, and climb as well as manipulate (lift, carry, move) up to 50 pounds.

- Requires good hand-eye coordination, finger-hand-arm dexterity with the ability to reach and grasp, and visual acuity to use a keyboard and operate necessary equipment.

- The noise level in the work environment is moderately high.

- Associate is routinely exposed to a variety of pets that may bite or scratch, and on occasion, exposed to anesthesia, radiation, biological hazards and medication/controlled substances.

- Some travel required, to assist other area hospitals as well as for vendor visits and associate education.

- Banfield policies and protocols are not intended to supersede the associate's legal responsibilities and medical judgment. In the event of a conflict, applicable laws and regulations will control.

**DEA: ****Candidate must obtain state-controlled substance and federal DEA license within 3 months of employment, unless otherwise required by the state in which working.**

**USDA: ** **Accredited by the USDA Animal and Plant Health Inspection Service, National Veterinary Accreditation Program within 3 months of employment.**

**Experience, Education And/Or Training**

- Doctor of Veterinary Medicine (DVM/VMD) or equivalent foreign degree required.

- Veterinary license in good standing or eligibility for licensure with all applicable state veterinary boards for assigned hospitals.

- 3 years of experience in small animal medicine and surgery practice.

**Benefits**

Here at Banfield, we prioritize your well-being and professional growth by offering a comprehensive total rewards package, including health, wellness, and financial support for you, your family, and even your pets. Check out some of our “Meow-velous” benefits:

- Comprehensive Medical, Dental, and Vision Insurance: Enjoy peace of mind knowing your health and wellness are our top priorities. We've got your essential medical, dental, and vision care covered.

- Generous Retirement Plans (401(k) and Roth): Invest in your future and enjoy a generous company match to help you build a secure financial future.*

- Best-in-Class Student Debt Relief Program (for Full-Time DVMs): At Banfield, we understand the significant financial burden of student debt on veterinarians. We are committed to supporting our veterinary professionals and believe that addressing student debt is crucial for the long-term health of the veterinary profession.

- Paid Time Off and Holidays: Take a break, recharge your wellbeing, and celebrate days of personal significance with paid time off and holidays.*

- Top-Tier Mental Health and Wellbeing Resources: Your mental health matters. Access our industry-leading resources, including free coaching and counseling sessions, to support your overall wellbeing and help you thrive.*

- Associate Life Insurance (company-paid) & Supplemental Life Insurance: Protect your loved ones with our company-paid Associate life insurance and have the option to purchase additional coverage for extra peace of mind.

- Company-Paid Short- and Long-Term Disability: Feel secure knowing that if you face a temporary or long-term disability, you’ll have financial protection.

- Flexible Spending Accounts (FSA): Save on healthcare and dependent care expenses by setting aside pre-tax money. It's a smart way to manage your budget and take care of your needs.

- Health Savings Account (HSA): Make the most of your healthcare dollars with a tax-advantaged HSA, allowing you to pay for medical expenses with pre-tax funds.

- Paid Parental Leave: We support growing families with paid parental leave for both birth and adoption, giving you precious time to bond with your new family addition.

- Continuing Education Allowance (for Eligible Positions): Banfield is committed to supporting the professional growth of our Associates. This allowance provides financial assistance to pursue continuing education opportunities.*

- Back-Up Child and Elder Care & Family Support Resources: When life's unpredictable moments arise, our backup care and family support benefits provide the help you need to keep things running smoothly.*

- Fertility and Family Building Support: We're here for you on your journey to parenthood, offering comprehensive support for fertility treatments and family-building options.

- Digital Exercise Therapy: Stay active and healthy with our digital exercise therapy program, designed to fit your busy lifestyle, and keep you moving.

- Voluntary Protection Benefits: Get peace of mind with protection against the unexpected. You can purchase coverage to help support you financially during hospital stays, critical illness, and accidents.*

- Legal Plan: Gain extra peace of mind with our affordable and accessible legal plan which includes coverage for a wide range of legal needs.*

- Identity Protection: Identity Protection helps safeguard your personal information by alerting you to suspicious activity and providing support if your information is stolen.*

- Commuter Benefits: Say goodbye to commuting stress with our commuter benefits, making your daily journey more convenient and cost-effective.*

- Three Free Optimum Wellness Plans for Pets: We care about your furry friends too! Enjoy three free wellness plans to ensure your pets receive the best preventive and general care.*

- Exclusive Discounts: Unlock a world of savings with our wide variety of exclusive discounts on products and services, making life more affordable and enjoyable.*

~~Benefits eligibility is based on employment status. Full-time (FT) Associates are eligible for all benefit programs (Student Debt Program available for FT DVMs only); Part-time Associates are eligible for those benefits with an asterisk (*).~~

**WE ARE A DRUG-FREE, SMOKE-FREE, EQUAL OPPORTUNITY EMPLOYER.**

Banfield Pet Hospital® strongly supports and values the uniqueness of all individuals and promotes a work environment where diversity is embraced. Banfield Pet Hospital is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity and expression, age, genetic information, status as a protected veteran, or status as a qualified individual with disability. Banfield Pet Hospital complies with all applicable federal, state and local laws governing nondiscrimination in employment in every Banfield location.

~~We believe that embracing inclusion and diversity enables us to live our Purpose:~~

~~A BETTER WORLD FOR PETS.~~

Veterinarian - Area Chief of Staff

What will you do with all your free time?

DEPLOY IN MINUTES WITH FLOSUM
Flosum is a leading provider of end-to-end secure DevSecOps, data backup, recovery and archival, data protection and security automation, right out of the box. Just like any other cloud solution on Force.com, your organization can be up and running in a matter of minutes. Flosum is the recommended solution by many Salesforce employees, system integrators as well as enterprise organizations who use Flosum.

GET MODERN APPLICATION DEVELOPMENT ON SALESFORCE TODAY #MAD #DX
Flosum is simple to setup and use right away — Salesforce developers, release managers, salesforce admin, business analysts and more are instantly productive on our platforms. Flosum lives in Salesforce, takes mere minutes to setup, is software agnostic, requires no code skills (but can play nice with GIT), has simple drag and drop UI, is flexible and elastic, is 100% compliant and secure, is approved for government, pharma, healthcare and finance and saves your team invaluable time and money.

Let Flosum free your time to get back to what you do best - developing awesome code.

We help Enterprise teams build better apps fast. What will you do with your newfound free time?

Want to learn more? Book a meeting with us:

https://www.flosum.com/book-a-meeting

Industry: Software Development
Company Size: 201-500 employees

Flosum

**Company Overview**

Flosum is a Salesforce-native DevOps and data protection platform trusted by enterprises across technology, financial services, healthcare, energy, and the federal government. We operate with a lean, high-performance culture where every team member has outsized impact. We are financially sustainable, AI-forward, and growing — and we need someone exceptional to help our CEO operate at peak effectiveness across both the business and his personal office.

**The Role**

The ideal candidate will reside in San Ramon California, or in the Bay Area. This is not a typical executive assistant position. You will serve as the operational right hand to Flosum's CEO, managing a blend of professional and personal operations that require intelligence, discretion, financial literacy, and legal awareness. Think of yourself as a one-person chief of staff for the CEO's entire life — investments, legal coordination, family logistics, office administration, and everything in between.

You will be the single point of accountability for ensuring that nothing falls through the cracks across a complex, fast-moving set of responsibilities. If you thrive on variety, can context-switch between a tax filing and a college application in the same hour, and want a role where you learn how a CEO actually operates day to day — this is it.

**Who You Are**

- You are sharp, driven, and high-energy with an insatiable appetite for learning and getting things done

- You have a baseline understanding of personal finance, investments, and tax processes — enough to be dangerous and ask the right questions

- You have exposure to or genuine interest in legal processes — you do not need to be a lawyer, but you should be comfortable reading a contract, understanding a filing deadline, and coordinating with attorneys without hand-holding

- You are an exceptional organizer who builds systems, not just to-do lists

- You exercise impeccable judgment and discretion — you will have access to sensitive personal and financial information

- You communicate clearly, directly, and proactively — you do not wait to be asked

- You are comfortable operating independently with minimal supervision and can manage up effectively

- You are tech-savvy and embrace AI tools to maximize your productivity

**What You Will Own**

~~Investment & Financial Operations~~

- Coordinate with financial advisors, accountants, and investment managers on behalf of the CEO

- Track and organize personal investment portfolios, statements, and financial correspondence

- Manage tax preparation workflows — gather documents, coordinate with CPAs, track deadlines, and ensure timely filings for both personal and business-related obligations

- Process, organize, and resolve incoming financial paperwork, invoices, and office mail efficiently

- Maintain a clear system for accounts payable, reimbursements, and recurring financial commitments

~~Legal Coordination & Light Legal Work~~

- Serve as the primary liaison with attorneys, legal agencies, and regulatory bodies for personal and light business legal matters

- Review, organize, and track contracts, agreements, and legal correspondence

- Manage timelines for legal filings, renewals, and compliance deadlines

- Conduct basic legal research and prepare summaries to support decision-making

- Coordinate with local government agencies and offices on permits, filings, and documentation

~~Personal & Family Operations~~

- Manage logistics for family-related matters including college applications, enrollment, academic deadlines, and school communications

- Coordinate medical appointments, insurance paperwork, and health-related administration for the CEO's family

- Handle personal scheduling, travel, and logistics that intersect with professional commitments

- Serve as the go-to problem solver for personal administrative needs, ensuring fast resolution

~~Office & Administrative Operations~~

- Own the CEO's incoming mail — physical and digital — with a system for triage, action, and follow-up

- Maintain organized records and filing systems across financial, legal, and personal domains

- Identify and implement tools and processes that increase efficiency across all areas of responsibility

- Proactively flag issues, deadlines, and risks before they become problems

**Requirements**

2-5 years of experience in executive support, operations, legal administration, financial coordination, or a similar role combining multiple disciplines

Bachelor's degree required; coursework or certification in business, finance, pre-law, paralegal studies, or a related field is a strong plus

Demonstrated ability to manage complex, multi-track workstreams with competing deadlines

Experience coordinating with external professionals (attorneys, accountants, financial advisors)

Familiarity with personal tax filings, investment documentation, and basic legal agreements

Proficiency with productivity and AI tools — Google Workspace, Microsoft Office, and a willingness to adopt new technology aggressively

Must be trustworthy, discreet, and comfortable handling confidential information

**What Makes This Role Special**

This is a rare opportunity to work directly alongside a CEO and learn how decisions get made at the intersection of business, finance, and personal life. You will not be siloed. You will not be bored. You will build skills across legal, financial, and operational domains that most people do not get exposure to until much later in their careers. If you are ambitious and want a role with real responsibility from day one, we want to hear from you.

**Benefits**

**What We Offer**

- Opportunity to shape the digital strategy at a high-growth Salesforce ISV

- Collaborative, innovative, and mission-driven culture

- Competitive compensation and benefits

- Career growth in a fast-scaling company serving global enterprises

**Extras (Benefits & Perks)**

- Be part of a global, mission-driven team

- Learn from top leaders in Salesforce DevOps and SaaS sales

- Work on exciting challenges in a rapidly growing industry

Executive Assistant

Welcome to the United States Department of Veterans Affairs (VA) Official LinkedIn page. We're recruiting the finest employees to care for our #Veterans. Following/engagement ≠ signify VA endorsement. 

This is a moderated page, meaning that all comments will be reviewed for appropriate content. Please show respect to others. Comments that do not directly relate to the topics covered on this page, including commerce, external links, spam, abusive or vulgar language, hate speech, accusations against individuals, or personal attacks will be considered “off topic” and may not be posted. VA reserves the right to determine which comments are acceptable for this page. VA may remove comments that do not follow these terms, or comments that VA may reasonably believe could cause harm if they remain. VA may, at its sole discretion, terminate a user’s ability to post comments to this site for repeated or excessive violations of these standards.

For more information, please visit bit.ly/2Q14Y1p

Industry: Government Administration
Company Size: 10,001+ employees

U.S. Department of Veterans Affairs

**Summary**

The Grants Management Specialist is in the Department of Veterans Affairs (VA) - Veterans Health Administration (VHA) - at the Birmingham VA Health Care System (BVAHCS) in the Research Service. The incumbent provides administrative support for the Associate Chief of Staff for Research (ACOS) and the Administrative Officer (AO) for Research at the BVAHCS.

**Qualifications**

To qualify for this position - you must meet the following requirements. Specialized Experience: You must have at least one (1) full year of specialized experience equivalent to at least the next lower grade level in the Federal service that includes serving as a Grants Coordinator preparing - reviewing - and submission of each research proposal; assuring that all proposals are administratively and technically correct - including documentation to ensure the availability and approval of necessary resources - space - personnel - and equipment and budgetary requirements. This experience must be detailed in your resume to receive credit. OR Substitution of Education: Successfully completed a master's or equivalent degree or successful completion of two (2) full years (18 semester hours is usually the equivalent of one full year) of progressively higher-level graduate education from an accredited institution leading to such a degree or a LL.B. or J.D. if related. OR Combination of Education & Experience: Equivalent combinations of successfully completed graduate level education and specialized experience - as described above - which meet the total experience requirements for this grade level. Only education in excess of the amount required for the next lower grade level is qualifying. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Duties

- ***THIS IS NOT A VIRTUAL POSITION - YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Duties include - but are limited to the following

- The incumbent serves as the liaison between the Research and Development Program at the VA Medical Center - the Office of Grants and Contracts at the VA's University affiliate - the VA Non-Profit Research and Education Foundation - and other VA research affiliates as needed - providing day-to-day guidance and counsel to investigators - research - and administrative staff on grants administration and compliance issues

- Pre- and Post- Award Grants Management 50 Percent The incumbent has primary responsibility for the preparation - review - and submission of each research proposal to VA Central Office (VACO) in Washington - DC

- The incumbent assures that all proposals are administratively and technically correct - include documentation to ensure the availability and approval of necessary resources (space - personnel - and equipment) - the use of investigational drugs - the use of human and animal subjects - the use of biohazards - budgetary requirements - and the appropriateness of the requested funding level

- ePROMISE/RAFT/VAIRRS Program Manager 25 Percent The incumbent oversees the ePROMISE program which is a software computer program designed by Central Office to manage all VA research projects regardless of funding source

- The purpose of ePromise is to report committee review and approval - annual progress reporting and annual renewal of Human Studies and Animal Studies approval as required by Central Office

- Conflict of Interest Program 25 Percent Participates actively in implementing Federal regulations on Conflict of Interest to ensure that potential financial conflicts of interest are reported - reviewed - and managed in accordance with government ethics rules and regulations and VA ethics policies

- Works with the Office of General Counsel (OGC) for review of any reported/potential conflicts of interest by research investigators working on VA approved research projects

- Work Schedule: Full Time - Monday through Friday - 8:00am - 4:30pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not Approved Telework: This position may be authorized for telework

- Telework eligibility will be discussed during the interview process.

Grants Management Specialist

Snohomish County, WA has 2800 employees serving the community.   We are committed to making Snohomish County the best place to live, work and play.

Come build your future and enrich our community by working at Snohomish County:   http://www.snohomishcountywa.gov/jobs.

Industry: Government Administration
Company Size: 1,001-5,000 employees

Snohomish County, WA

The Snohomish County Council is seeking an experienced planning and land use professional to join our Legislative Analyst Team as the **Planning and Community Development Committee Analyst **. This position provides policy analysis, legislative support, and professional advice to five independently elected Councilmembers on land use, development, environmental, and other issues within the committee’s jurisdiction.

Working directly with Councilmembers and the Chief of Staff, the analyst plays a key role in supporting the Council’s policy development and decision-making. The position requires the ability to objectively analyze policy proposals, develop viable options, and identify both short- and long-term impacts of legislative decisions. While the analyst helps advance the Council’s policy objectives by providing high-quality analysis and legislative drafting, the role requires maintaining a professional, policy-agnostic perspective and serving all Councilmembers with impartiality.

The ideal candidate brings strong experience with local planning codes and state and federal planning requirements, including Washington’s Growth Management Act, Critical Areas regulations, and comprehensive planning. Success in this role requires exceptional attention to detail, strong analytical and critical thinking skills, and the ability to translate complex regulatory and policy issues into clear, actionable information for elected officials and the public.

This role operates in a fast-paced policy environment and requires the ability to manage multiple priorities and differing policy perspectives with professionalism and discretion. The successful candidate will demonstrate strong political awareness, sound judgment, and the ability to communicate complex issues clearly and effectively.

The Planning and Community Development Committee Analyst staffs the Council’s Planning and Community Development Committee and works closely with several County departments, including Planning and Development Services, the Department of Conservation and Natural Resources, the Hearing Examiner’s Office, and the Airport. In addition to land use and development policy, the analyst regularly evaluates legislation, programs, contracts, and budget proposals affecting these departments.

Primary responsibilities include drafting land use ordinances at the request of Councilmembers, evaluating department-initiated legislation for Council consideration, reviewing and analyzing contracts and budget proposals, and providing objective policy analysis to support Council decision-making.

**Application Instructions**

Please submit a detailed cover letter completely describing your experience and accomplishments in the following areas:

- Analyzing land use policy proposals, identifying legally compliant solutions to complex planning issues, and presenting policy options, tradeoffs, and potential impacts.

- Drafting complex land use ordinances, development regulations, regulatory code, and other policy frameworks.

- Advising elected officials on planning and policy matters and preparing written materials for decision-makers (e.g., staff reports, policy memos, legislative analyses).

- Communicating complex planning or policy issues to the public and other stakeholders.

- Collaborating across departments, agencies, or jurisdictions to resolve planning issues, including matters such as annexations or boundary changes, and reviewing related contracts, programs, or budgets.

- Reviewing and analyzing contracts, programs, and budgets.

BASIC FUNCTION

Provides policy and fiscal analysis to the County Council, primarily on land use, comprehensive planning, and oversight of contracts and legislation. The analyst presents findings to the Council and its committees and serves as a liaison to County departments, external agencies, and the public.

**Statement Of Essential Functions**

- Reviews, researches, and analyzes policy, financial, and budget issues related to Council actions and initiatives.

- Presents analysis and recommendations to councilmembers, committees, inter-departmental and multijurisdictional teams through written reports, oral presentations, and visual aids.

- Participates in the review, evaluation, and adoption of county budgets, analyzes revenue, expenditures, and staffing; coordinates with executive departments to support the Council’s budgetary review needs.

- Manages assigned projects and tasks as part of the Council’s workplan; provides periodic updates to Council committees; coordinates with departments for project completion.

- Evaluates and analyzes impacts of Council work programs, proposed or enacted state legislation, annexations, incorporation, revenue and bonding proposals.

- Provides staff support of Council committees, preparing agendas, briefing materials, and options for committee actions; ensures timely distribution of information and tracks committee minutes and records.

- Provides budget analysis, evaluates special budget requests, and offers recommendations on funding and staffing.

- Identifies legal questions, seek advice from legal counsel, and incorporates legal guidance into policy analysis.

- While maintaining confidence, assists individual Councilmembers by preparing briefing papers and reports, responding to constituent inquiries, and representing them on intergovernmental bodies as needed.

**Planning And Development Specific Duties**

- Researches, analyzes, and develops Council initiatives related to comprehensive planning, economic development, natural resource management, land use and related activities or topics; prepares legislation for Council consideration.

- Collaborates with the legislative analysts to review policy and legislative recommendations from the executive and Planning Commission; analyze the legal, fiscal and policy impacts and presents findings to Council.

- Develops and recommends integrated land use, environmental, and community development plans, formulating long and short range strategies and regulations.

- Represents Council in coordinating planning programs with external agencies and jurisdictions; presents recommendations to policymakers and the public. Represent the Council and serve as a liaison to other governmental entities in the coordination of major planning programs with other agencies and jurisdictions. Make presentations on policy recommendations and plan proposals to policy makers at all governmental levels and the general public.

- Conducts economic, demographic and other special studies; projects and forecasts; collect and analyze data; develop work plans and schedules; formulate and recommend options and solutions.

- Serves as the Council’s representative on various technical advisory committees, commissions and interest groups. Coordinate the formation of various groups as necessary.

- Assists Councilmembers and legislative aides in responding to questions and resolving planning related issues for members of the public.

STATEMENT OF OTHER JOB DUTIES

- Performs other related duties as assigned by Chief of Staff or Councilmembers.

Any combination of work experience and education totaling at least nine years which provides the skills, knowledge and abilities to perform the essential functions of the position; emphasis on analytics, planning and development, and verbal and written communication skills. Progression from **Legislative Analyst - Land Use to Legislative Analyst - Land Use, Senior (Salary Range: $147,998.88 - $188,888.28 Annually), ** is at the sole discretion of the County Council.

**Knowledge And Abilities**

Knowledge of:

- principlesandpracticesofurbanplanninganddesign including land use laws, codes and policies;

- principles and practices of public administration and policy analysis;

- researchanddatacollectiontechniques;

- federal, state and local laws, rules and regulations governing the structure and operations of county government

- geographicalandpoliticalaspectsofworkrelatedareas;

- computerwordprocessing,spreadsheetanddatabaseapplications.

**Ability To**

- assess potential impact of social and economic trends on county programs;

- gather, analyze, synthesize, organize and evaluate a variety of data including revenue and expenditure data;

- conduct objective and unbiased analysis and evaluation of the economic, political and social impacts and consequences of laws, rules, regulations, technical reports, planning data, legal documents, and legislative policies and actions;

- conduct legal research and prepare a variety of legal documents including sections of the county code, ordinances and resolutions;

- assess the relative advantages and disadvantages of alternative courses of action including the positions of opposing interest groups involved in planning issues and possess the ability to communicate those positions to others;

- organize facts and present findings, conclusions and recommendations in a clear, concise and logical manner;

- communicate and present unbiased information in a non-partisan tone using excellent writing and presentation skills;

- establish and maintain effective work relationships with elected officials, department heads, associates, subordinates, and with the general public;

- maintain the confidentiality of information;

- exercise good judgment as to when to act independently and when to refer situations to a higher authority;

- work under pressure and meet deadlines;

SUPERVISION

The employee receives general direction from the Chief of Staff and/or individual Councilmembers. The work is characterized by a broad latitude for the exercise of independent judgment and initiative on the employee's part. The employee reports to the Chief of Staff regarding the status of assigned projects and for advice on unusual situations.

WORKING CONDITIONS

The work is performed in a hybrid office environment with occasional field trips to locations throughout the county for the purpose of attending meetings and making site visits. The employee is required to work evenings, weekends and holidays as necessary.

Snohomish County is an Equal Employment Opportunity (EEO) employer.

Accommodations for individuals with disabilities are provided upon request.

**EEO policy and ADA notice **

LEGISLATIVE ANALYST-LAND USE

Mondelēz International, Inc. (NASDAQ: MDLZ) is an American multinational confectionery, food, and beverage company based in Illinois which employs approximately 80,000 individuals around the world.

Our Purpose
Our purpose is to empower people to snack right. We will lead the future of snacking around the world by offering the right snack, for the right moment, made the right way.

Our Brands
We’re leading the future of snacking with iconic brands such as Oreo, belVita and LU biscuits; Cadbury Dairy Milk, Milka and Toblerone chocolate; Sour Patch Kids candy and Trident gum.

Our People 
Our 80,000+ colleagues around the world are key to the success of our business. Our Values and Leadership Commitments of Love our Consumers and Brands, Grow Every Day, and Do What's Right shapes our culture – what we believe in, stand for, and what guides our actions and decisions. Great people and great brands. That’s who we are.

Our Strategies
We are uniquely positioned to lead the future of snacking with strong leadership in our categories, an unparalleled portfolio of global and local brands and a solid footprint in fast-growing markets. Aimed at delivering sustainable growth, our strategic plan is centered around three strategic priorities:

•	Growth: accelerate consumer-centric growth
•	Execution: drive operational excellence
•	Culture: build a winning growth culture

Industry: Food and Beverage Manufacturing
Company Size: 10,001+ employees

Mondelēz International

**Job Description**

**Are You Ready to Make It Happen at Mondelēz International?**

**Join our Mission to Lead the Future of Snacking. Make It Matter.**

In this role, you will lead communications for our global Supply Chain function, working in strong collaboration with the Global and Regional Supply Chain teams. You will join a newly born team with a strong passion for developing high-performance environments, working in a highly collaborative way with the mission to become best in the industry.

This is a comprehensive communications role, including culture and engagement communications, media and social media. This role reports into the Director, Chief of Staff and Communication and can be based in multiple locations.

The ideal candidate is someone who thrives in a fast-paced, highly international and multi-cultural environment, ready for a very dynamic and fascinating role which will involve learning agility. The candidate should be comfortable and excited in dealing with senior stakeholders to discuss strategy and content, while also being hands-on in running events taking care of all details.

**Primary Responsibilities**

- Develop and implement an internal multi-channel communications strategy for our Supply Chain function that drives business priorities, foster our culture, and connect with colleagues all around the world. This includes the organization of events like townhalls, leadership meetings and related preparation of ad hoc messaging, speeches, announcements and decks. The candidate will be accountable for all our internal communication channels, including intranet and yammer.

- Develop and implement an external communication strategy focused on showcasing content around our focus areas: Supply Chain Excellence, Innovation, Digital, and Leadership. Support issues management and external media as needed, acting as a key advisor.

- Elevate our visibility within platforms like Linkedin, external conferences and forums, to enhance our reputation and attract the best talents in the industry. Specific support to the LT, creating bespoken contents and proactively managing their speaking opportunities.

**How You Will Contribute**

- As a subject matter expert, you will provide direction to team members on communications tactics and execution, working collaboratively across global centers of expertise.

- You will develop events, narrative and messaging in strong collaboration with our People Team and Capabilities Team, and ensure effective coordination with Supply Chain sub-functions like Supply Chain Excellence, Engineers, Business Development, Digital Services and CS&L. You will also work closely with the Corporate & Government Affairs network across regions & markets, generating positive collaboration while protecting and strengthening Supply Chain reputation.

- You will develop content, stories and visuals to feed our channels (intranet, yammer, website, Linkedin and other social media channels) and provide our leaders with talking points, ensuring their effectiveness and alignment with the Supply Chain narrative in all their speaking opportunities.

- You will be able to track communications and campaigns’ effectiveness across channels and events, with surveys, KPIs tracking, engagement data, and employee feedback to guide future efforts.

**Position Requirements**

- 8+ years with significant experience in corporate communications from strategy design to execution, including counselling and influencing executives and employee engagement.

- Excellent written, verbal and interpersonal communications skills with an emphasis on creativity, visuals and storytelling techniques.

- Proven experience in organizing large corporate events with numerous stakeholders and tight deadlines.

- Excellent English proficiency as must.

- Bachelor’s degree or equivalent business experience.

- 10% business travel.

**Competencies**

- Proactive and creative, mature, curious about our business and industry, independent, flexible and resourceful.

- Comfortable dealing with ambiguity and ability to work in fast paced, dynamic environment. Capable to prioritize across competing initiatives and comfortable handling complexity, working with multiple country/region/time-zones.

- Active listening skills with ability to understand your audience, synthesize key ideas, and weave together information to create a compelling story. High degree of emotional intelligence.

- Results orientation with a hands-on mentality and high attention to detail.

- Project and calendar management skills. Experience managing editorial plans, producing videos and high-level power point files. Learning agility to explore and introduce modern communication tools and methods.

**For the U.S. locations:**

**Salary and Benefits:**

The base salary range for this position is $122,000 to $167,750; the exact salary depends on several factors such as experience, skills, education and location. In addition to base salary, this position is eligible for participation in a highly competitive bonus program with possibility for overachievement based on performance and company results. In addition, Mondelez International offers the following benefits: health insurance, wellness and family support programs, life and disability insurance, retirement savings plans, paid leave programs, education related programs, paid holidays and vacation time. Some of these benefits have eligibility requirements. Many of these benefits are subsidized or fully paid for by the company.

No Relocation support available

**Business Unit Summary**

The United States is the largest market in the Mondelēz International family with a significant employee and manufacturing footprint. Here, we produce our well-loved household favorites to provide our consumers with the right snack, at the right moment, made the right way. We have corporate offices, sales, manufacturing and distribution locations throughout the U.S. to ensure our iconic brands—including Oreo and Chips Ahoy! cookies, Ritz, Wheat Thins and Triscuit crackers, and Swedish Fish and Sour Patch Kids confectionery products —are close at hand for our consumers across the country.

Mondelēz Global LLC is an Equal Opportunity Employer/Protected Veterans/Persons with Disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, gender expression, genetic information, or any other characteristic protected by law. Applicants who require accommodation to participate in the job application process may contact 847-943-5460 for assistance.

For more information about your Federal rights, please see eeopost.pdf; EEO is the Law Poster Supplement; Pay Transparency Nondiscrimination Provision; Know Your Rights: Workplace Discrimination is Illegal

**Job Type**

Regular

Communications and Public & Government Affairs

Corporate & Government Affairs

Global Communications Manager, MSC

Shoes That Fit tackles one of the most visible signs of poverty in America by giving children in need new athletic shoes to attend school with dignity and joy, prepared to learn, play and thrive. 

New shoes that fit allow children to fit in with their peers, participate in outdoor activity and concentrate on their schoolwork rather than on their circumstances.

 Our national office based in Claremont, CA supports volunteer sponsor groups in 48 states, plus the District of Columbia and Puerto Rico, providing new shoes to more than 120,000 children at over 2,500 schools. 

Since our founding in 1992, more than 2 million pairs of new shoes and other necessities have been raised and delivered to children in need through our programs. 

With only 9 employees and no government funding,  Shoes That Fit has consistently earned the highest 3 and 4-Star ratings over the past decade from Charity Navigator, one of the nation's leading evaluators of nonprofit performance. We have achieved status as a 2014 Top Rated Charity through Great Nonprofits and are Gold Star Participants of GuideStar. We were named California NonProfit of the Year in 2017.

By partnering with Shoes That Fit, you can help children in your own community! 

We offer corporate responsibility approaches that are low-cost and require minimal time to manage. Benefits of partnering with Shoes That Fit include engaged employees, boost morale and retention, demonstrate corporate values and enhance your brand in local communities. Contact us at 909-482-0050 or visit our website at www.shoesthatfit.org

Industry: Non-profit Organizations
Company Size: 11-50 employees

Shoes That Fit

**POSITION OVERVIEW **

Shoes That Fit is seeking a highly organized, detail-oriented **Grants Manager ** to support our foundation fundraising efforts. This role is ideal for a strong writer who thrives on deadlines and enjoys working across multiple projects. Reporting to the Chief of Staff, who leads our grants strategy and pipeline, this role will support the full grants lifecycle and contribute to donor communications that connect partners to our mission.

**RESPONSIBILTIES **

**Grant Strategy, Research & Writing **

- Research and identify new and existing foundation, corporate, and government grant opportunities aligned with revenue goals and program priorities.

- Draft strong letters of inquiry, proposals, and reports tailored to funder guidelines and priorities.

- Develop original proposal content grounded in program data, outcomes, and impact stories.

- Create clear, visually engaging charts and data visuals for proposals and reports.

**Grant Management & Administration **

- Manage the full grants lifecycle—from prospecting through reporting and resubmission dates—in alignment with the Chief of Staff’s strategy and oversight.

- Track deadlines, submissions, renewals, and reporting requirements using Instrumentl and internal systems.

- Coordinate with Program and Finance to gather budgets, metrics, and reporting materials.

- Maintain accurate, organized grant records and funder correspondence.

- Staff CEO and Chief of Staff for meetings with foundations or host tours as needed.

**Cross-Team Support (Limited Scope) **

- Provide support to Development and Marketing for grant-adjacent communications (e.g., quotes, impact stories, or limited collateral), as needed.

**WHO YOU ARE **

- 3+ years of experience in grant writing, donor communications, or social impact work

- Exceptional writing, editing, and proofreading skills.

- Excellent time management and organizational abilities; thrives on meeting deadlines.

- Ability to manage multiple projects and priorities with attention to detail.

- Strong interpersonal skills and ability to work collaboratively across departments.

- Strong proficiency in Microsoft Office Suite.

- Experience with Salesforce, Instrumentl, or other fundraising software preferred.

- Willingness to travel on occasion.

- Sense of humor and love for children, required.

**COMPENSATION AND BENEFITS **

- **Salary Range: ** $68,000–$75,000 depending on experience

- Full-time role with Healthcare, Dental, Vision, EAP and PTO

- 2:1 403b retirement match

- Opportunity for mentorship and long-term growth within STF

**ABOUT SHOES THAT FIT **

Shoes That Fit helps children across the U.S. attend school with dignity and confidence by providing new, properly fitted athletic shoes. With over 3 million pairs (and other items) delivered to date, STF is scaling nationally with a focus on deepening donor relationships and expanding our impact on youth equity and education.

**HOW TO APPLY **

Submit a cover letter indicating your interest in and qualifications for the position, along with your resume, through Indeed.com  OR via email to Linda Matthews, Director of Administration, Shoes That Fit, at jobs@shoesthatfit.org.

~~Shoes That Fit provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. ~~

Grants Manager

Industry: Political Organizations
Company Size: 2-10 employees

Sophia for NC

**LEGISLATIVE ASSISTANT **

Senator Sophia Chitlik (District 22), a first-term State Senator from Durham focused on working families, is hiring her sole staff member. This is a demanding, high-trust, constituent-facing role and NOT a campaign position.

**THE BASICS **

- **Salary: **$42,009 + full benefits (set by the General Assembly). Start date: May 1–15, 2026.

- **Location: ** Raleigh office, five days/week; some Durham in-district work required.

- **Hours vary significantly: **Session weeks run 8am–9pm; recess weeks are lighter.

**WHAT YOU'LL DO **

You are the Chief of Staff, communications director, constituent services lead, and policy researcher all in one. It's a lot, and it's incredibly meaningful work.

- **Constituent services: ** Be the first and best point of contact for constituents by phone, email, and in person. Navigate government bureaucracy on their behalf. Track interactions and continuously improve how the office serves people.

- **Operations: ** Manage the Senator's schedule, briefing books, task lists, contacts database, and all administrative forms from start to finish.

- **Communications: ** Manage inboxes, draft and send a weekly newsletter, and handle new voter outreach letters.

- **Policy: ** Support bill drafting, summarize legislation, write policy briefs, and edit legislation.

- **External representation: ** Staff the Senator at events and committee meetings. Screen and welcome guests and advocacy groups.

**WHO YOU ARE **

You are reliable, discreet, compassionate, and unflappable. You manage up, manage details, and don't need to be told twice.

- A **trusted partner ** who shows up, asks good questions, and can hold their own with senior officials

- A **servant leader ** who centers constituents, including those in crisis, with genuine empathy

- An **effective operator ** who is flexible, positive, detail-oriented, and gets things done

**Key skills: ** strong written and oral communication, inbox and time management, organization, and comfort using AI tools responsibly.

**EXPERIENCE **

NCGA experience is a plus and will be prioritized. Other relevant backgrounds include customer service, government, administrative work, writing and research, or data and CRM. Candidates meeting around 60% of qualifications are encouraged to apply.

**WHAT YOU GET **

This role punches above its salary in ways that matter.

**You'll receive: **

- Mentorship and twice-yearly reviews from a Senator genuinely invested in your growth (her last LA was recruited by the Governor's office)

- Remote work flexibility when the Senate is not in session

- A strong cohort of Democratic Caucus LAs who often build lifelong relationships

- Meaningful exposure to elected officials, community leaders, and professional development opportunities

- Real autonomy: Senator Chitlik's approach is to train, trust, and let go

**TO APPLY **

Apply by **April 25, 2026 **. Qualified candidates will interview with a panel of current and former LAs in late April, with an offer extended by May 15, 2026.

Legislative Assistant

Trusted. Innovative. Unrivaled. 
With a single connection to BHN’s global payments platform, your business unlocks the world’s largest network of consumer branded payment solutions. Discover new ways to engage your customers, employees, and partners. Grow revenue. Increase loyalty. Incentivize your teams.

Industry: Financial Services
Company Size: 1,001-5,000 employees

Blackhawk Network

**About Blackhawk Network**

Today, through BHN’s single global platform, businesses of all kinds can tap into the world’s largest network of branded payment solutions. BHN helps businesses grow revenue, increase loyalty, motivate and reward their teams, disburse funds and engage consumers. Branded payment solutions include the issuance and distribution of gift cards, egifts, corporate payouts and rewards, along with the technology to deliver these products in seamless, integrated ways. BHN’s network spans the globe with more than 400,000 consumer touchpoints. Learn more at BHN.com.

**Hybrid flexibility: ** At Blackhawk Network, you’ll enjoy the best of both worlds—focused remote work plus in-person collaboration on **Tuesdays and Wednesdays, ** our regular in-office days at our Pleasanton headquarters. This rhythm gives you the tools, connection, and autonomy you need to make a real impact. A dditional onsite days may be required based on executive schedules and events.

**Overview**

Blackhawk is seeking a highly strategic and operationally excellent Chief of Staff to CEO. This role serves as the central coordination point for the Office of the CEO, ensuring seamless operations, effective execution of priorities, and high‑quality communication internally and externally. This leader will manage core Executive Assistant responsibilities while also acting as a thought partner to the CEO, and serving as a liaison to the Board of Directors. The ideal candidate thrives in a mission-driven, fast-paced, entrepreneurial environment and excels at balancing strategic thinking with exceptional execution.

This is a hybrid role, requiring a minimum of two days per week onsite in Pleasanton, California;

**Responsibilities**

-  Anticipate needs and ensure the CEO is fully briefed and prepared for meetings, commitments, and events.

-  Serve as a technology-forward partner to the CEO, proactively identifying opportunities to use AI and digital tools to enhance decision-making and organizational effectiveness.

-  Leverage AI-powered tools and automation to streamline executive workflows, including scheduling, communications, research, and document preparation.

-  Lead special projects and strategic initiatives at the direction of the CEO, from scoping to execution.

-  Manage/oversee a wide range of administrative and operational tasks for the CEO, including heavy calendar management, correspondence, expense reconciliation, and complex domestic/international travel.

-  Serve as the CEO’s primary gatekeeper and gateway, balancing access with business needs to ensure maximum organizational effectiveness.

-  Draft, edit, and prepare communications, presentations, talking points, and briefing materials

-  Always ensure high-quality representation of the CEO’s office.

-  Partner closely with peers to coordinate Board and committee meetings, logistics, materials, and communications.

-  Maintain strict confidentiality and professionalism in all Board interactions.

-  Support the preparation, review, and timely distribution of Board materials in accordance with bylaws and governance standards.

-  Act as an adjunct member of the Executive Team, facilitating agendas, follow-ups, and high-impact discussions.

-  Manage executive meeting cadence: senior leadership meetings, all-hands, offsites, and cross-functional planning.

-  Support interdepartmental coordination on travel, events, and strategic outreach.

-  Provide support with confidential matters and personal logistics that enable the CEO to remain focused on strategic priorities.

-  Support planning and coordination of occasional personal or family‑related events and engagements.

-  Manage sensitive correspondence with professionalism, discretion, and sound judgment.

-  Prioritize competing demands, resolve issues proactively, and ensure follow-through on projects and commitments.

-  Maintain efficient systems for tracking CEO priorities, action items, and organizational workflows.

-  Research, analyze, and make recommendations on issues requiring executive attention.

**Qualifications**

-  Bachelor’s degree required.

-  5–10 years of experience supporting C‑suite executives in high-growth, fast-paced environments.

-  Demonstrated success in roles that combine strategic coordination with administrative rigor.

-  Exceptional written and verbal communication skills; ability to represent the CEO with authority and diplomacy.

-  Strong relationship-builder with internal teams, Board members, and external stakeholders.

-  High level of discretion, integrity, and emotional intelligence.

-  Extremely organized, detail-oriented, proactive, and capable of managing multiple priorities seamlessly.

-  Mastery of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat.

-  Experience leveraging AI productivity and collaboration tools to reduce administrative burden, and increase overall efficiency.

-  Experience in payments, incentives, or related industries a strong plus.

We seek candidates who not only demonstrate curiosity and adaptability in emerging technologies but have also successfully implemented and utilized AI tools to enhance their work, improve processes, or deliver measurable results. Our teams embrace continuous learning and the thoughtful integration of AI to create meaningful impact – for our employees and the future of work.

**Benefits**

Salary Range for California Residents Only: $157,000 to $212,000.00

Pay is based on several factors including but not limited to education, work experience, certifications, etc. In addition to your salary, Blackhawk Network offers benefits including 401k with employer match, medical, dental, vision, 12 paid holidays in the year 2026, 1 hour of sick pay accrual for every 30 hours worked, parental leave, life insurance, disability insurance, accident and illness insurance, health and dependent care flexible spending accounts, wellness benefits, and flexible time off for all full-time employees.

**EEO Statement**

Blackhawk Network provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Blackhawk Network believes that diversity leads to strength. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Blackhawk Network encourages applicants with previous criminal records to apply to all positions and, pursuant to the San Francisco and Los Angeles Fair Chance Acts (and other “Fair Chance” laws), Blackhawk Network will consider for employment qualified applicants with arrest and conviction records. For Philadelphia applicants or jobs, please see a copy of Philadelphia’s ordinance on this topic by clicking this link: https://codelibrary.amlegal.com/codes/philadelphia/latest/philadelphia_pa/0-0-0-280104 .

Chief of Staff to CEO

Smarty Invest supports ambitious entrepreneurs in their growth projects: Pitch Deck, Business Plan, Sales Pitch, Info Memo, Fundraising...

Industry: Sociétés holding
Company Size: 2-10 employés

Smarty Invest

The Executive Director of Operations serves as a key leader responsible for both corporate strategy execution and daily operational management. This role holds comprehensive accountability for the implementation of key corporate strategies, cross-departmental execution coordination, and the enhancement of operational performance. Acting as a critical bridge between senior management and business units, this position ensures that business objectives are effectively cascaded, advanced, and achieved, thereby driving continuous improvements in organizational efficiency and profitability.

**Key Responsibilities**

**I. Strategic Execution & Operational Coordination**

*  Formulate annual operational execution plans and define key milestones in alignment with the company's overarching strategy;

*  Translate business objectives into concrete action plans and a clear responsibility matrix;

*  Establish mechanisms for advancing strategic initiatives and tracking execution progress;

*  Provide regular reports to senior management regarding strategic execution progress and analyses of key issues.

**II. Key Project & Special Initiative Management**

*  Oversee company-wide key projects and cross-departmental special initiatives;

*  Coordinate resources to ensure projects are delivered on schedule and to a high standard of quality;

*  Identify execution bottlenecks and potential risks, and drive the rapid resolution of issues;

*  Ensure that project outcomes remain aligned with the company's overall business objectives.

**III. Operational System Optimization & Process Improvement**

*  Establish and optimize the company's operational management systems and standard operating procedures;

*  Drive cross-departmental process integration and enhance collaborative efficiency;

*  Introduce Lean Management principles or continuous improvement methodologies;

*  Enhance the organization's capacity for scalable and standardized operations.

**IV. Operational Performance & Data Management**

*  Establish company-wide operational KPIs and performance evaluation frameworks;

*  Leverage data analytics to support decision-making and operational optimization;

*  Conduct periodic business reviews and performance assessments;

*  Foster a data-driven culture of continuous improvement.

**V. Organizational Collaboration & Culture Building**

*  Strengthen inter-departmental communication and collaboration mechanisms;

*  Clearly define boundaries of authority and responsibility, as well as performance assessment criteria;

*  Promote a culture that is results-oriented and characterized by high execution discipline;

*  Support senior management in enhancing the organization's overall execution capabilities.

**VI. Risk Control & Compliance Assurance**

*  Identify and mitigate key risks inherent in operational and execution processes;

*  Establish internal control and compliance management frameworks;

*  Ensure that all operational activities adhere to company policies and relevant laws and regulations;

*  Safeguard the company's brand reputation and commercial credibility.

**Job Qualifications**

**Education**

*  Bachelor's degree or higher in Business Administration, Operations Management, or a related field;

*  MBA preferred.

**Work Experience**

*  Minimum of 2 years of experience in operations management or general management;

*  Proven experience in cross-departmental strategic execution and project management;

*  A successful track record of accountability for operational outcomes or key business metrics;

*  Experience working within companies undergoing rapid growth or organizational transformation is preferred. Core Competencies

Strategic Decomposition and Execution Facilitation;

Operational System Development and Process Optimization;

Project Management and Resource Integration;

Data Analysis and Problem Solving;

Strong Execution and Effective Communication.

Preferred Qualifications

Experience working in a President's Office or COO's Office;

Background in Lean Management or Business Process Reengineering;

Experience managing within a matrix organization or across multiple business units;

Experience reporting to senior executives or a Board of Directors.

Executive Director of Operations

Industry: Industrial Machinery Manufacturing

Om Vensai Cim Technologies - India

**Company Description **

**MetaChain Finance ** is a blockchain finance company based in LA, focusing on efficient token issuance, payment system development, and digital investment products. With compliance and risk management at our core, we combine cutting-edge technology with mature financial architecture to provide secure and transparent digital financial solutions for global clients.

**Talent Recruitment **

We are currently recruiting high-level executives on a global scale. **MetaChain Finance ** is dedicated to merging the stability of traditional finance with the innovation of Web3. Therefore, we warmly welcome leaders with deep industry backgrounds to join us—regardless of whether you have cryptocurrency experience. As long as you have an outstanding track record in strategic decision-making, organizational management, or financial operations, we look forward to your strength.

**Role Description **

We are seeking a full-time Executive Director of Operations for** ****MetaChain Finance **. This remote role involves overseeing daily business operations, managing large teams, and driving performance across various operational areas. Key responsibilities include strategic planning, resource allocation, process optimization, and ensuring client satisfaction. The role also requires budget oversight, performance analysis, and identifying areas for business growth to achieve organizational objectives.

**Qualifications **

- Proficiency in Operations Management and Budgeting to ensure efficient allocation of resources and cost optimization.

- Strong Analytical Skills to assess performance metrics and identify opportunities for improvement.

- Experience in Team Management, with the ability to lead, motivate, and empower diverse teams.

- Excellent Customer Service skills to maintain and enhance client satisfaction and relationships.

- Ability to work independently and remotely, demonstrating effective time management and organizational skills.

- Mastery in strategic planning and process optimization is an advantage.

- A bachelor's or master's degree in business administration, operations management, or a related field is desirable.

RemoteHunter is your dedicated AI job search assistant, turning the job hunt from a slow, individual effort into a quicker, smarter, and guided experience by streamlining each step of the process and speeding up your path to the right career opportunities.

Industry: Software Development
Company Size: 11-50 employees

RemoteHunter

1. About Our Client:Life Safety Inspection Vault (LIV) operates in the fire safety and compliance software industry. It addresses challenges in managing fire safety standards by providing an Inspection, Testing, and Maintenance platform that streamlines compliance for fire departments, businesses, and inspectors nationwide. Through real-time tracking, automation, and collaboration tools, the organization facilitates risk assessments, inspection reporting, and regulatory compliance, aiming to reduce fire-related risks and protect lives and properties.

2. About the Opportunity:The **Executive Assistant to the CEO** plays a crucial role in supporting the CEO and leadership team to ensure efficient business operations. This position manages day-to-day activities, facilitates communication, and drives key initiatives forward. It offers significant exposure to executive leadership, contributing to operational improvements and company coordination in a dynamic, collaborative environment.

3. Responsibilities:• Manage the CEO’s calendar and prioritize meetings

• Coordinate internal and external meetings across time zones

• Prepare agendas, meeting materials, and follow-up items

• Organize virtual and conference calls

• Arrange domestic and occasional international travel

• Prepare travel briefs and logistics documents

• Submit and reconcile expense reports

• Support travel coordination for the CFO as needed

• Coordinate leadership meetings, executive offsites, and company meetings

• Assist with Board of Directors meetings and investor scheduling

• Prepare and distribute board materials and executive updates

• Organize company events, team offsites, and internal gatherings

• Manage vendors, venues, timelines, and logistics

• Collaborate on culture-building and employee engagement initiatives

• Manage and prioritize CEO communications

• Draft emails, announcements, and meeting recaps

• Maintain confidentiality in executive communications

• Develop and improve operational systems and processes

• Support strategic and operational initiatives

• Assist with new hire onboarding and administrative tasks

• Identify opportunities to enhance efficiency within the CEO’s office

4. Requirements:• 4+ years supporting senior executives, preferably in SaaS or technology

• Experience with CEO or executive leadership support

• Strong organizational and communication skills

• Ability to handle confidential information professionally

• Comfortable working independently in a fast-paced environment

• Proficient with Google Workspace and Slack; familiarity with Notion, Asana, Linear, Brex, Ramp, or Expensify a plus

• Exposure to board meetings, investor communications, and event coordination preferred

• Interest in using AI tools to improve workflows

• Reliable high-speed internet and professional remote workspace required

5. Pay Range and Compensation Package:• Full-time salary: $60,000–$75,000 annually

• Part-time rate: $30–$40 per hour

• Benefits available for both full-time and part-time employees, including healthcare, 401(k), and paid time off

6. Benefits & Perks:• Flexible remote work environment

• Professional development and growth opportunities

• Collaborative and supportive culture

Equal Opportunity Statement: Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.

Note:RemoteHunter is not the Employer of Record (EOR) for this role. Our purpose in this opportunity is to connect exceptional candidates with leading employers. We help job seekers worldwide discover roles that match their goals and guide them to complete their full application directly through the hiring company’s career page or ATS.

Executive Assistant to the CEO

Everything needs food to survive and grow, including cancer. There is an entire dimension of human biology in metabolism that’s been too complex to leverage in the fight against cancer––until now.

Industry: Biotechnology Research
Company Size: 11-50 employees

Faeth Therapeutics

Faeth Therapeutics is a clinical-stage oncology company listed on Nasdaq with $200M in funding, a validated clinical thesis, and a scientific founding team that includes the discoverer of our target pathway. We are advancing PIKTOR, a multi-node PI3K/AKT/mTOR inhibitor program, toward near-term, high-impact data readouts in endometrial, breast, ovarian, and lung cancers. We are a small, focused team where every person has direct impact — united by a shared commitment to care deeply, create boldly, and never stop learning.

We are looking for a highly self-motivated Executive Assistant to join our team. The Executive Assistant to the CEO will play a pivotal role in keeping the executive office running smoothly — managing the CEO's calendar, travel, communications, and day-to-day priorities. This is a unique opportunity to work at the center of a fast-moving public biotech and have direct impact on what gets done and how quickly.

Responsibilities:

- Manage complex, high-volume calendars for the CEO, including prioritizing meetings, resolving conflicts, and proactively managing time for deep work.

- Coordinate end-to-end international and domestic travel logistics, including flights, accommodations, ground transportation, and detailed itineraries.

- Serve as a primary point of contact and gatekeeper, managing internal and external communications and vetting requests to ensure the CEO's focus remains on high-impact priorities.

- Prepare and edit communications, presentations, and briefing materials for Board of Director meetings, investor relations, and public speaking engagements.

- Coordinate end-to-end logistics for Board of Directors and investor meetings, including scheduling across multiple time zones, managing venue or virtual platform setup, distributing materials, and ensuring all participants have what they need in advance.

- Execute day-to-day administrative tasks with high precision, including expense reporting, document management, and meeting logistics for Board and investor touchpoints.

- Anticipate needs and handle confidential information with the utmost discretion and professionalism in a fast-paced public company environment.

Requirements:

- 5+ years of experience as an Executive Assistant supporting C-level executives, ideally within a public biotech or pharmaceutical company.

- Proven track record of managing complex calendars and multi-leg international travel logistics.

- Exceptional written and verbal communication skills with a high degree of emotional intelligence and professional presence.

- Proficiency with Google Workspace, Microsoft Suite and advanced productivity tools, including LLMs; ability to remain calm and effective under pressure.

- Highly responsive and adaptable, with the flexibility to support a fast-moving executive schedule including occasional work outside standard hours; discretion with confidential information is essential.

Working at Faeth

Benefits:

- Competitive salary and meaningful equity in a well-funded, clinical-stage biotech

- 100% remote work and flexible schedule

- Health, dental, and vision for you and your dependents

- Flexible time off

- Generous parental leave

- Traditional and Roth 401k (including matching)

- Mission oriented, remote first culture

Faeth was founded in 2019 by Siddhartha Mukherjee, oncologist and Pulitzer Prize-winning author, Karen Vousden, Chief Scientist of CRUK, and Lew Cantley, Director of the Meyer Cancer Center at Weill Cornell, among others.

We are an equal opportunity employer and we value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Top remote jobs at today's hottest companies with resume and cover letter optimization to help you land your dream job five times faster.

Sign up for free today at swooped.co

Industry: Software Development
Company Size: 11-50 employees

Swooped

Swooped is a Talent Platform (not a staffing agency). We are not the employer for this role and do not make hiring decisions. Clicking "Apply" takes you to Swooped to review the role and hiring company details.

**About Our Client **

Our client is a high-tech, high-touch employee leave management solution designed to simplify how organizations support employees through family, medical, and other types of leave.

Today, leave management is often complex, inefficient, and difficult to navigate. Employers must stay compliant with constantly evolving regulations, while employees face overwhelming administrative processes during some of the most important moments of their lives. The company transforms this traditionally tedious, error-prone, and time-consuming process into a streamlined 30-minute end-to-end experience—saving teams 20–40 hours per leave and up to $30,000 per case.

Headquartered in San Francisco with a fully distributed team across the United States, the company is composed of talented, collaborative, and mission-driven professionals focused on solving meaningful problems for People teams and employees alike.

**About the Role **

Our client is seeking an exceptional**Executive Assistant / Personal Assistant ** to partner closely with the CEO during a critical phase of growth.

The CEO’s focus is on setting the company’s vision and building and leading a high-performing executive team. Given the limited availability of executive time, this role plays a pivotal part in ensuring the CEO is focused exclusively on the highest-impact priorities.

This position serves as a force multiplier for both the CEO and the broader organization. The role will help increase the speed and clarity of decision-making, delegation, and execution, while ensuring strong follow-through and visibility across CEO-dependent initiatives.

Approximately 90% of the role will focus on Executive Assistant responsibilities and 10% on Personal Assistant support. The position is fully remote but may require up to 25% travel to the Bay Area. High accountability, ownership, and schedule flexibility are essential.

**Key Responsibilities **

~~Partner Closely with the CEO on Priorities and Execution ~~

• Align the CEO’s time with highest-impact initiatives

• Enable faster delegation and decision-making across the organization

• Support action planning for key strategic initiatives and tasks

~~Own Inbox, Calendar, and Communications Management ~~

• Manage a complex, fast-paced calendar with strong prioritization and sequencing

• Oversee inbox management, including tagging, drafting correspondence in the CEO’s voice, and independently handling administrative communications

• Ensure written communication is thoughtful, clear, and audience-appropriate

• Prepare context and materials to ensure meetings are efficient and productive

~~Drive Follow-Through and Executive Visibility ~~

• Track CEO-dependent projects, action items, and decisions across the executive team

• Provide stakeholders with visibility into status updates, dependencies, and next steps

• Ensure timely coordination and prevent critical initiatives from stalling

~~Operate with a High-Ownership Mindset ~~

• Proactively take initiative on tasks when appropriate

• Engage internal or external resources to ensure completion when needed

• Approach challenges with a solutions-oriented and resourceful mindset

~~Build and Improve Systems and Processes ~~

• Develop and refine processes that increase executive and organizational efficiency

• Stay current on tools and technology that improve workflows

• Recommend improvements to strengthen executive operations

~~Provide Light Personal Assistance ~~

• Coordinate the CEO’s personal calendar alongside professional commitments

• Schedule personal appointments while avoiding business conflicts

• Help design systems that improve personal logistics efficiency (e.g., recurring administrative tasks, planning coordination)

**Qualifications **

• 5+ years of experience supporting senior executives, ideally CEOs or founders in high-growth environments

• Exceptional written communication skills, including the ability to write in another individual’s voice

• Strong prioritization skills and sound judgment

• High ownership mindset with comfort operating independently

• Experience building and maintaining effective processes

• Professional presence and confidence interacting with senior leaders and external stakeholders

• High emotional intelligence, discretion, and attention to detail

• Comfort supporting both executive-level and limited personal logistics

**Compensation **

This is a full-time salaried position with a compensation range of **$80,000–$140,000 **, depending on experience and location.

**Why Join the Team? **

Our client’s work has meaningful impact. It supports People teams through one of the most complex areas of their responsibilities and helps employees during pivotal life moments. The organization operates with a mission-driven mindset while leveraging the scale and resources of a fast-growing, venture-backed company.

At Panorama, we believe that no goal is too audacious, no possibility is out of bounds, and there is no limit to what we can accomplish when we work together. 

Our mission is to maximize social impact by partnering with visionary leaders to co-develop solutions to change systems. 

We work with partners under the shared vision that pressing social issues can be addressed more quickly, effectively, and sustainably through the sweeping lens of collaboration. 

We are a team of passionate generalists, agile connectors, and flexible partners who find purpose in tackling some of the world's most intractable challenges.  

Panorama was founded in 2017 by CEO Gabrielle Fitzgerald, a global leader who believes innovative approaches and catalytic coalitions can solve the most challenging issues.

Industry: Civic and Social Organizations
Company Size: 51-200 employees

Panorama Global

**Executive Assistant to the CEO **

Panorama is a platform for social change driven by audacious thinking, radical collaboration, and bold action. We help our partners navigate multiple pathways from vision to impact based on their needs. Our mission is to maximize social impact by partnering with visionary leaders to co-develop solutions to change systems. Panorama’s value proposition is helping partners to operate in smarter, more impactful, and more efficient ways. Panorama Group’s values are built on four core principles:

- Vision: See the big picture and examine all angles

- Integrity: Maintain trust and strive for excellence

- Partnership: Collaborate and foster meaningful relationships

- Impact: Act boldly and create a ripple effect

**The Role **

The Executive Assistant to the CEO provides high-level administrative support focused on ensuring the CEO is prepared for each day and can focus on critical business priorities. This role is centered on managing complex scheduling, preparing for meetings, and handling confidential information with a high degree of discretion and accuracy. They act as both a gatekeeper and representative of the CEO, helping her maintain leadership focus and efficiency.

Through meticulous organization and foresight, the executive assistant helps drive the company’s objectives forward. This position is integral to the smooth functioning of the executive office, directly contributing to the productivity and success of the leadership team.

Success in this role looks like keeping things running seamlessly, accurately, and on time—every time.

**Calendar & Logistics **

- Own complex calendar management across internal and external stakeholders, including shifting priorities and multiple national and global time zones.

- Proactively plan schedules, meetings, and focus time with business priorities in mind.

- Coordinate domestic and international travel end-to-end (itineraries, logistics, contingencies).

- Prepare daily and forward-looking materials to ensure the CEO is consistently prepared.

- Coordinate meeting logistics (agenda, participants, materials, room/virtual setup, notes, and follow-ups).

- Track time, travel, and related reporting with accuracy.

**CEO Support & Prioritization **

- Act as an extension of the CEO, managing priorities, deadlines, and follow-through.

- Gatekeep time and communications to minimize distractions and maximize effectiveness.

- Balance competing priorities with sound judgment and clarity.

- Represent the CEO’s office with professionalism, discretion, and strong judgment.

**Execution & Administrative Support **

- Maintain strong systems, organization, and documentation.

- Manage and maintain CEO-related platforms and inboxes (e.g., LinkedIn, CRM, Salesforce, Asana, SharePoint), ensuring accurate tracking and timely updates.

- Process expenses, invoices, and documentation with precision.

- Draft, review, and send correspondence on behalf of the CEO.

- Ensure information is captured, tracked, and followed through consistently.

**Coordination & Communication **

- Serve as a central point of coordination between the CEO, staff, and Leadership Team.

- Facilitate clear, timely communication across stakeholders.

- Build trust and maintain credibility through reliable follow-through.

**Additional Support **

- Anticipate needs and maintain systems that streamline workflows and improve efficiency.

- Prepare materials, briefings, and presentations for meetings and engagements.

- Support execution of special projects and company-wide events as directed.

**What We’re Looking For **

- 5–7+ years supporting senior executives (C-level preferred)

- Highly proactive and organized; thinks multiple steps ahead

- Confident managing up and providing structure to a fast-moving executive

- Calm, discreet, and steady under pressure

- Direct communicator with excellent judgment

- Detail-oriented with high standards for follow-through

- Proven ability to prioritize and execute reliably under tight timelines

- Sound judgment, professionalism, and discretion with sensitive information

**This role is ideal for someone who: **

- Prefers clear direction and executing against it

- Thrives in a highly detail-oriented, execution-focused role

- Takes pride in consistency, accuracy, and follow-through

- Is comfortable operating behind the scenes to ensure everything runs smoothly

- Maintains composure and professionalism in a fast-paced environment

**Compensation & Benefits **

$80,000–$85,000 and requires 4 days on-site in Seattle

- Health, vision, and dental

- FSA

- 401(k) safe harbor plan, with employer contribution equal to 3% salary with immediate vesting

- Flexible paid time off

- 16 paid holidays per year, including an organization-wide Winter Break

- Up to 12 weeks fully paid family/medical leave (eligible after 1 year of employment)

- ... And more! Visit our Careers Page for our full list of benefits

Executive Assistant To CEO

At Bailey Brand Management, every client and opportunity are handled with care and discretion. Our long-standing relationships with talent and brands are fostered by our commitment to service and results. Driven by 20+ years of industry experience, we focus on strategic brand partnerships that highlight each client’s unique skills and interests. From commercial endorsements to equity-based ventures to appearances, Bailey Brand Management’s core mission is to maximize the potential of its clients with brands & businesses around the world.

Exclusive Clients:
Ana de Armas, Kristen Bell, Melissa Benoist, Rachel Bilson, Adrien Brody, Sterling K. Brown, Lana Condor, Alexandra Daddario, Patrick Dempsey, Charlie Evans, Sarah Catherine Hook, Joshua Jackson, Scarlett Johansson, Brie Larson, Dan Levy, Rick Moranis, Dax Shepard, Hailee Steinfeld, and Allison Williams.

Industry: Entertainment Providers
Company Size: 2-10 employees

Bailey Brand Management, Inc.

Executive Assistant, Office of the CEO/Founder

**Reports to: ** CEO/Founder

**Position Summary **

Bailey Brand Management is seeking a highly motivated **Executive Assistant (Exempt) ** to

support the CEO in executing high-value brand partnerships and managing the operations of the

CEO’s office. This role offers direct exposure to endorsement negotiations, client strategy, and

the execution of global campaigns across a premier roster of talent.

As the CEO’s Executive Assistant, you will serve as a trusted extension of the CEO—managing

complex priorities, advancing deals, and ensuring precision across multiple fast-moving

initiatives. This is not a traditional administrative role; it requires strong judgment, discretion,

and attention to detail.

The Executive Assistant to the CEO provides high-level executive support while also owning

key administrative business operations that keep the CEO’s office and internal workflows

running smoothly. The role performs **office/non-manual work directly related to management **

**and general business operations ** and **regularly exercises discretion and independent **

**judgment **, making independent decisions within established guidelines that impact business

operations, time allocation, and execution of company priorities.

The ideal candidate is ambitious, intellectually curious, and motivated to build a long-term career

within entertainment and brand partnerships, while operating as a high-trust business partner to

the CEO.

**Core Responsibilities **

• Perform office/non-manual work directly related to management and general business

operations, including executive administration, operational coordination, internal/external

communications support, vendor/service coordination for the CEO’s office, and process

management for leadership workflows.

• Regularly exercise discretion and independent judgment in managing competing

priorities; triaging requests; making scheduling, routing, and resource decisions;

handling sensitive/confidential matters; and improving executive-office processes

that affect efficiency and business outcomes.

• Serve as a trusted extension of the CEO—owning time strategy, advancing priority

initiatives, and ensuring executional precision across fast-moving workstreams.Key Responsibilities

Executive Calendar, Prioritization & Time Strategy.

• Own the CEO’s complex calendar across internal leaders, clients, brands, and industry

partners; evaluate and prioritize requests based on business impact, deal timelines, and

key relationships.

• Create meeting structures that drive outcomes: agendas, pre-reads, decision points, and

follow-ups; ensure next steps, owners, and timelines are captured, communicated, and

tracked.

• Act as gatekeeper for the CEO’s time—independently resolving scheduling conflicts,

making tradeoffs, and escalating only when necessary.

Deal Execution & Brand Partnerships Support

• Prepare internally facing, detailed **offer breakdowns ** summarizing key deal terms,

timelines, and action items.

• Track timelines and key milestones across multiple active campaigns to ensure

deliverables and approvals stay on schedule.

• Draft external deal memos and internal summaries to align stakeholders.

• Coordinate with agents, managers, lawyers, and brand executives to advance approvals,

logistics, and deliverables.

• Build client-facing decks and conduct research on brands, market positioning, and

partnership strategy; synthesize findings into clear recommendations and next steps.

Travel, Logistics & Executive Support

• Plan and manage domestic/international travel end-to-end (itineraries, flights, ground

transportation, hotels, changes, contingencies).

• Coordinate logistics for key meetings, offsites, and events; manage run-of-show, vendors,

and onsite execution support as needed.

Executive Communications & Coordination

• Draft and manage executive-facing communications (internal updates, outreach emails,

meeting notes, action summaries) aligned with the CEO’s tone, priorities, and the

company’s voice.

• Prepare materials for leadership meetings: talking points, briefs, stakeholder summaries,

and status updates.

Confidential Matters & Relationship Management

• Handle highly sensitive information with discretion, professionalism, and sound

judgment.• Build trusted relationships with internal leaders, clients/partners, talent teams, and

assistants across organizations.

Operational Workflow Ownership (CEO Office / Business Ops Support)

• Own workflows for the CEO’s office, including vendor/service coordination, purchasing

requests, expense tracking, invoice routing, and document management—ensuring

timely, accurate execution and adherence to internal standards.

• Maintain visibility for the CEO via lightweight reporting (weekly priorities, key

deadlines, travel cadence, meeting outcomes, open action items).

• Identify recurring friction points (scheduling patterns, meeting overload, process gaps)

and implement improvements to increase efficiency, clarity, and execution.

Project & Priority Support

• Coordinate execution on CEO priorities by driving follow-ups and keeping stakeholders

aligned on expectations.

• Support special projects as assigned (research, vendor comparisons, process

documentation, new workflow implementation), with autonomy to recommend options

and next steps within established guidelines.

Executive Assistant: Office of the CEO/Founder

Acumen is solving the problems of poverty and building a world based on dignity.

Industry: Investment Management
Company Size: 51-200 employees

Acumen

~~Acumen, an international nonprofit working to solve problems of poverty, is looking for an Executive Assistant to support the CEO. This role is full time, eligible for overtime, a yearly bonus and benefits. Acumen’s New York office operates on a hybrid schedule, with in-office work Tuesday, Wednesday, and Thursday. While this role is not “always on,” it is often on.~~

**About Acumen**

Acumen is a global force of entrepreneurs, investors, philanthropists, and social innovators working together to build a world based on dignity. We were founded by Jacqueline Novogratz on the radical idea that business, when cultivated with moral imagination, can break the cycle of poverty. We invest in transformational companies, build sustainable markets, and prepare leaders with the tools they need to create a more just and inclusive future. Since 2001, we have scaled companies and shaped markets in some of the hardest-to-reach communities on the planet, impacting over half-a-billion lives. To learn more visit acumen.org.

**About The Role**

The CEO operates at the intersection of global investing, philanthropy, moral leadership, and systems change. Her work spans a complex network of relationships across entrepreneurs, investors, board members, partners, and public thought leaders, often across multiple geographies and time zones in a single day.

This role serves as a trusted operational partner to the CEO, responsible for the excellent execution of the CEO’s time, travel, communications, and day-to-day workflow. But this is more than an administrative role. It requires strong judgment, emotional intelligence, discretion, anticipation, and the ability to protect focus in an environment of constant motion and competing demands.

The Executive Assistant to the CEO will play a critical role in helping the CEO operate at her highest level. That means not only managing logistics with precision, but also understanding priorities, anticipating challenges, reducing friction, and ensuring that relationships and commitments are handled with care.

This role works in close coordination with, and functionally reports to, the Chief of Staff. Success in this role requires operating in true partnership with both the CEO and Chief of Staff — balancing responsiveness with discernment, execution with foresight, and independence with alignment. The person in this role must be able to make sound decisions, remain calm under pressure, and bring maturity, discipline, and humanity to highly visible work.

This role is ideal for a high-energy person who takes pride in making things work and operates exceptionally well behind the scenes, energized by complexity. The right person is genuinely motivated by Acumen’s mission and the opportunity to contribute to work that matters. This job is not for the meek of spirit.

**Specific Accountabilities Include**

Design and manage a dynamic, complex schedule that reflects the CEO’s highest priorities and Acumen’s broader organizational needs

- Exercise excellent judgment in evaluating requests, identifying trade-offs, and sequencing commitments thoughtfully across competing demands.

- Ensure the CEO is fully prepared for every engagement, with clear and concise context on the who, what, where, why, and how.

- Coordinate and execute a seamless daily schedule, managing multiple simultaneous requests across time zones.

- Manage high-volume communications with discernment, helping prioritize, draft, and respond as appropriate to ensure clarity, timeliness, and efficiency.

Lead end-to-end travel planning and execution

- Oversee, arrange, and book all travel and check-ins, coordinating with internal and external stakeholders and planning for the CEO’s needs throughout each journey.

- Understand the CEO’s preferences and working style, executing against them where possible and communicating clearly when constraints arise.

- Prepare comprehensive travel packs, including itineraries, logistical confirmations, diplomatic and/or medical clearance materials, meeting schedules, and relevant background context.

- Maintain real-time awareness of the CEO’s movements and evolving needs while traveling, proactively adjusting plans to ensure continuity and effectiveness.

- Forecast well in advance and secure required medical documents, passport pages, visas, and other travel materials for international trips.

- Ensure all relevant calendars, meeting details, and supporting information are accurate and current in advance of travel.

- Support a CEO who travels approximately 60–70% of the year.

Help run a highly effective Office of the CEO

- Serve, alongside the Chief of Staff, as a primary point of contact for the CEO’s office.

- Help prioritize and route incoming requests, escalating issues when needed and resolving problems quickly, calmly, and thoughtfully.

- Contribute to an Office of the CEO that is highly organized, responsive, discreet, and trusted.

- Support strong coordination across the CEO’s internal and external commitments so that the office operates with consistency, clarity, and care.

Ensure operational excellence and disciplined follow-through

- Prepare and track expense reports in a timely manner; review and advise on expense reports for the CEO and her direct reports in accordance with Acumen’s Travel & Expense Policy; manage CEO timesheets.

- Coordinate with Talent, Legal, and Finance on contracts, signatures, approvals, and related documentation.

- Obtain and track necessary information and signatures for documents related to the CEO, ensuring proper processing and delivery.

- Take on additional assignments as needed, including research, writing, presentation design, and other operational support.

**Skills & Qualifications**

- Minimum of 11 years of experience supporting senior executives in high-demand, fast-paced environments, with demonstrated ability to operate with discretion, judgment, and autonomy.

- Demonstrate ability to anticipate needs, navigate ambiguity, and make sound decisions in real time, with appropriate escalation to the Chief of Staff when needed.

- Ability to plan and execute with the end goal in mind, with strong attention to user experience and the ability to communicate the implications of changes.

- Total discretion with sensitive information in all contexts.

- Excellent relationship management skills: ability to understand the players, their needs, their timelines, and treat them with dignity.

- Excellent project management skills: ability to coordinate across stakeholders, manage competing priorities, and drive execution with minimal oversight.

- Excellent verbal and written communication skills: crisp, clear, kind.

- Ability to remain calm when plans change or go awry.

- Ability to anticipate needs and identify challenges before they arise. Ability to solve for them or communicate barriers up the line.

- Ability to collaborate effectively with people across geographies, backgrounds, and levels of seniority.

- Mastery of tech apps including Outlook, Word, Excel, PowerPoint, Gmail, and Zoom.

- Self-reflective and deep alignment with Acumen's mission and values; curiosity about the ideas, people and places at the intersection of capital, poverty and climate.

- Permanent authorization to work in the United States.

~~The salary range for this role is $78,000 to $83,000 USD and is eligible for overtime plus a performance-based bonus. This range represents the present low and high end of pay range for this role. Actual compensation will vary based on various factors including but not limited to experience. Acumen has equal pay, so pay is determined through comparison to a cohort of employees in the market at the same level of accountability.~~

At Prism Data Consulting, we transform raw information into strategic insights. Like light through a prism reveals the spectrum of colors, we uncover the hidden patterns in your data landscape. Our team of data architects and analysts bring order to chaos, turning overwhelming data streams into actionable intelligence that drives decision-making. We believe that every dataset tells a story—we just help you read it clearly.

Industry: Data Infrastructure and Analytics
Company Size: 11-50 employees

Prism Data Consulting

Prism Data Consulting's mission is to help data professionals see opportunities from every angle to find their best fit. We are not a staffing firm or agency. Prism does not hire for these roles—we analyze and verify them from employers seeking data expertise.

Employer Industry: Administrative Support in Corporate Leadership

**Why Consider This Job Opportunity**

-  Salary up to $150,000

-  Potential for bonuses based on business needs

-  Comprehensive benefits package including health insurance, dental and vision programs, life and disability insurance, and a retirement savings plan

-  Opportunities for personal and professional growth within a global team

-  Chance to make a meaningful impact in a fast-paced corporate environment

-  Flexibility in work hours to accommodate executive schedules

**What To Expect (Job Responsibilities)**

-  Provide proactive support to the CEO, managing a complex calendar and facilitating internal and external meetings

-  Coordinate domestic and international travel arrangements, including detailed itineraries and logistics

-  Prepare and edit executive-level correspondence, presentations, and reports

-  Serve as the primary administrative liaison to the Board of Directors, coordinating meetings and maintaining governance compliance

-  Support strategic initiatives and projects for the CEO, tracking action items for timely completion

**What Is Required (Qualifications)**

-  Bachelor's degree or equivalent experience

-  10+ years of experience providing executive-level support, preferably to a CEO or C-suite executive in a large, complex organization

-  Proven experience supporting Board of Directors and interacting with senior leadership

-  Exceptional organizational, time management, and problem-solving skills

-  Strong written and verbal communication skills

**How To Stand Out (Preferred Qualifications)**

-  Advanced proficiency in Microsoft Office and collaboration tools (e.g., Outlook, Teams, PowerPoint)

-  High degree of professionalism, discretion, and integrity

-  Ability to thrive in a fast-paced environment and manage competing priorities

-  Demonstrated executive presence and sound judgment

-  Strong interpersonal skills and emotional intelligence

#AdministrativeSupport #ExecutiveAssistant #CareerOpportunity #Leadership #ProfessionalGrowth

#PrismDataConsulting

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