Maui Medical Group is a multi-specialty healthcare provider that provides healthcare services to the community of Maui.  We have clinic locations in Kahului, Kihei, Lahaina, Pukalani and Wailuku. Most insurance plans are accepted.

Industry: Hospitals and Health Care
Company Size: 201-500 employees

Maui Medical Group

Savvy Admin PROD

Health Care Excellence For Maui Since 1961 - The Leading Provider Of Quality Health Care For The Residents And Visitors Of Maui As Measured By

– patient satisfaction

– patient outcomes

– staff employment satisfaction

**Department: ** Nursing **Overall Purpose of the Position:**

The Medical Office Assistant (MOA) is responsible for supporting the office by coordinating and organizing various office duties such as; appointments, referrals, preparing forms, updating patient information, completing forms and answering phones.

**Major Job Responsibilities: ** **Percentage: ** 1. Answers all incoming phone calls and transfers the calls as needed. Takes prescription (RX) messages, identifies and verifies information needed to schedule appointment requests. Assist with follow up appointments or referrals.

40% 2. Assist in preparing patient information for the patient appointments; such as labs, hospital reports, referrals note. Assist in the maintenance of electronic medical record (EMR). Scans documents as required. Assist in the completion of all office forms and documents. 20% 3. Calls insurance companies or uses available resources to verify insurance. Informs patients of co-payments, deposits, and referrals/authorization needed at time of appointment. 20% 4. Updates physician templates to include opening, closing and rescheduling patient’s appointment. 5% 5. Works to help our patients and family members have a good experience. Takes initiative in problem solving, maintains confidentiality of patient and company information, and interacts with patients, co-workers, and management in a courteous and respectful manner. 5% 6. All other miscellaneous responsibilities and duties as assigned. 5% 7. Demonstrates quality work, completes assignments on a timely basis, and makes decisions within limits of authority. Adheres to all company policies and procedures. 2.5% 8. Maintains time and attendance standards consistent with company policy. 2.5%

**Minimum Qualifications: ** **Education/Experience:**

High school diploma or equivalent required. One year of medical, receptionist experience preferred. Demonstrated experience with basic office equipment and personal computer highly desirable.

**Skills/Knowledge**

Must be able to manage multiple tasks at the same time; possesses strong telephone skills; maintains a positive ‘can-do’ attitude; and able to work overtime as the need arises.

**Desired/Preferred Qualifications: ** One year of experience in a medical office or healthcare administration, knowledge of medical terminology. **Equipment Use:**

Personal computer, typewriter, multi-line telephone, fax machine, and copies.

**Characteristics**

Willing to effectively participate as a team member with Nursing and Front Desk.

**Environmental Factors**

Requires sitting and use of hands for key-punching (60%), walking, bending, stooping and stretching for files and supplies (30%). Requires manual dexterity sufficient to operate a keyboard and other office equipment. Vision must be correctable to 20/20 and hearing must be in the normal range for telephone use. Able to lift up to 25 lbs.

**Hourly Rate**

Starting @ $19.07; based on experience

Maui Medical Group is an equal employment opportunity/affirmative action employer. We actively seek diversity among our employees. We do not discriminate on the basis of age, race, color, religion, sex/gender (including gender identity/expression), ancestry/national origin, disability, marital status, arrest and court record, sexual orientation, pregnancy, veteran status, genetic information, domestic or sexual violence victim status, or other protected categories in accordance with state and federal laws. We further encourage individuals with disabilities, minorities, and veterans to apply.

Medical Office Assistant - Family Practice Rice (Part Time, Mon/Wed/Fri)

Health Care Excellence For Maui Since 1961 - The Leading Provider Of Quality Health Care For The Residents And Visitors Of Maui As Measured By

– patient satisfaction

– patient outcomes

– staff employment satisfaction

**Department: ** Nursing **Overall Purpose of the Position:**

The Medical Office Assistant (MOA) is responsible for assisting in the coordination and organization of various office duties including; appointments, screening patients for triage, updating patient information screen with current information, completing of forms, requesting and transferring charts, and answering multi-line telephones. Also helps to educate and support patients in the complex process of care related to cancer and GI issues.

**Major Job Responsibilities: ** **Percentage: ** 1. Promptly and courteously answers incoming calls, takes messages or transfers the call as required. Assists scheduling diagnostic appointments, tests, authorizations, and referrals. Informs patient of co-payments, deposits, and referrals/authorization needed at time of appointment.

20% 2. Identifies and verifies all information needed to process the encounters. Generates encounter forms for the next day service. Assists in the completion of office forms and documents (to include copying and faxing). Assist with ICD9 coding of visits. 20% 3. Assists in the maintenance of medical records in the office (i.e. files documents in charts, requests and transfers charts, chart preparation, notates incoming lab results and patient’s next appointment date). 15% 4. Coordinates all aspects of the care (office, hospital, etc.). Assist with scheduling of appointments and “coaches” patients through the "maze" of care. An advocate for the patient and their family members on the care provided. Coordinates the deliver of care with other MMG providers\offices and other referrals including off island. 15% 5. Clinical Data Management: Assist physician\program with tracking of quality outcomes and practice trends. Reports the results as needed and works to improve the trends. 10% 6. Organizes and assist with Outreach Screening Programs to expedite early detection of cancer and reduce barriers to care (i.e. cultural, financial and logistic). 10% 7. All other miscellaneous responsibilities and duties as assigned. 5% 8. Demonstrates quality work, completes assignments on a timely basis, and makes decisions within limits of authority. Takes initiative in problem solving, maintains confidentiality of patient and company information, and interacts with patients, co-workers, and management in a courteous and respectful manner. Adheres to all company policies and procedures. 2.5% 9. Maintains attendance standards consistent with company policy. 2.5%

**Minimum Qualifications: ** **Education/Experience:**

High school diploma or equivalent required. Two years of medical, receptionist experience preferred. Demonstrated experience with basic office equipment and personal computer highly desirable.

**Skills/Knowledge**

Must be able to manage multiple tasks at the same time; possesses strong telephone skills; maintains a positive ‘can-do’ attitude; and able to work overtime as the need arises.

**Desired/Preferred Qualifications: ** Experience in a medical office or healthcare administration, knowledge of medical terminology. **Equipment Use:**

Personal computer, typewriter, multi-line telephone, fax machine, and copies.

**Characteristics**

Willing to effectively participate as a team member with Nursing and Front Desk.

**Environmental Factors**

Requires sitting and use of hands for key-punching (60%), walking, bending, stooping and stretching for files and supplies (30%). Requires manual dexterity sufficient to operate a keyboard and other office equipment. Vision must be correctable to 20/20 and hearing must be in the normal range for telephone use. Able to lift up to 25 lbs.

**Hourly Rate**

Starting @ $19.07; based on experience

Maui Medical Group is an equal employment opportunity/affirmative action employer. We actively seek diversity among our employees. We do not discriminate on the basis of age, race, color, religion, sex/gender (including gender identity/expression), ancestry/national origin, disability, marital status, arrest and court record, sexual orientation, pregnancy, veteran status, genetic information, domestic or sexual violence victim status, or other protected categories in accordance with state and federal laws. We further encourage individuals with disabilities, minorities, and veterans to apply.

Medical Office Assistant - Surgery (Full Time, Mon - Fri 8a-5p)

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