At CACI International Inc (NYSE: CACI), our 25,000 talented and dynamic employees are ever vigilant in delivering distinctive expertise and technology to meet our customers’ greatest challenges in national security. We are a company of good character, relentless innovation, and long-standing excellence. Our culture drives our success and earns us recognition as a Fortune World's Most Admired Company. CACI is a member of the Fortune 500™ Largest Companies, the Russell 1000 Index, and the S&P MidCap 400 Index. For more information, visit us at www.caci.com.

CACI is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities

Industry: IT Services and IT Consulting
Company Size: 10,001+ employees

CACI International Inc

Savvy Admin PROD

Job Title: Senior Executive Assistant

Job Category: Administration

Time Type: Full time

Minimum Clearance Required to Start: Secret

Employee Type: Regular

Percentage of Travel Required: Up to 10%

Type of Travel: Local

* * *

**The Opportunity**

CACI is seeking a highly experienced and exceptionally capable Executive Assistant to provide comprehensive, high-level administrative and operational support to the Chief Information Officer (CIO) within Diplomatic Security’s Executive Directorate, Office of the Chief Technology Officer (DS/EX/CTO). This is a dynamic, fast-paced role requiring a seasoned professional with a proven track record of supporting C-suite or senior government executives, preferably within federal or federal contracting environments.

The ideal candidate is a proactive, detail-oriented professional who operates with discretion, sound judgment, and a high degree of initiative. Serving as a trusted partner to the CIO, this individual will act as a critical force multiplier—managing complex calendars, prioritizing high-visibility communications, and enabling seamless coordination across Diplomatic Security components, Department of State leadership, interagency partners, and external stakeholders.

**Responsibilities**

- Manage a complex, high-volume executive calendar for the CIO — anticipating conflicts, coordinating across government agencies and senior leadership, and preparing daily briefings with agendas, background materials, and action items.

- Serve as the primary liaison between the CIO's office and internal teams, government clients, subcontractors, and executive leadership; screen and triage high-priority communications and draft correspondence on the CIO's behalf.

- Plan and support senior-level meetings, executive briefings, and events — including logistics, read-aheads, and follow-up tracking to ensure decisions and action items are executed.

- Coordinate complex domestic and international travel arrangements; prepare detailed itineraries and briefing packages, and manage expense reconciliation in compliance with company and government policies.

- Track CIO-level priorities, projects, and deliverables across program teams and government counterparts; proactively surface risks and support strategic initiatives and special projects as directed.

- Handle all administrative operations with discretion — including sensitive correspondence, procurement requests, expense processing, and management of confidential information.

**Qualifications**

~~Required:~~

- Minimum 10+ years of progressive experience as an Executive Assistant, Senior Administrative Assistant, or Chief of Staff support role.

- Expert-level proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and collaboration tools (SharePoint, Zoom, WebEx).

- Exceptional written and verbal communication skills; ability to draft and edit executive-level documents with minimal oversight.

- Strong interpersonal skills with the ability to interact confidently with senior government officials, C-suite executives, and external stakeholders.

- Demonstrated ability to handle highly sensitive and confidential information with absolute discretion and professionalism.

- Strong organizational and project management skills with extreme attention to detail.

- Ability to work extended hours, adjust to shifting priorities, and be available outside normal business hours when needed.

- Active Secret clearance or ability to obtain and maintain a clearance.

**Desired**

- Prior experience supporting a federal agency CIO, Deputy CIO, or IT-focused executive within a government or government contracting environment.

- Familiarity with federal acquisition, procurement, or compliance processes (FAR, DFARS).

- Experience with government travel systems (e.g., Concur, E2 Solutions, DTS).

- Experience with task and project management tools (e.g., Jira, Asana, Microsoft Project).

- Bachelor's degree in Business Administration, Communications, or a related field.

**What You Can Expect**

**A culture of integrity.**

At CACI, we place character and innovation at the center of everything we do. As a valued team member, you’ll be part of a high-performing group dedicated to our customer’s missions and driven by a higher purpose – to ensure the safety of our nation.

**An environment of trust.**

CACI values the unique contributions that every employee brings to our company and our customers - every day. You’ll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality.

**A focus on continuous growth.**

Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground — in your career and in our legacy.

**Pay Range**

There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits.

**The Proposed Salary Range For This Position Is**

$98,800 - $217,500

~~CACI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any other protected characteristic. ~~

Senior Executive Assistant

We are a fashion-lifestyle brand of big dreams, colorful confidence, and inspired design. Founded on Family, Fashion, and Philanthropy, we believe that our employees and customers are the heart and soul of our brand and that giving back is the truest form of success. Fashion meets innovation in the design of our two state-of-the-art facilities based in the heart of Austin, Texas, and overflows into the design of our growing retail environment across the country.

Since Kendra began this company in 2002, she has lived by three core values: Family, Fashion, and Philanthropy. She created a brand and a culture that puts family first, constantly pushes the boundaries of fashion and design, and authentically values giving back and making a difference in the community. Those three pillars have become the foundation of our culture, and set us apart from the rest.

We care deeply about the communities we call home, and are committed to making a positive impact on the world around us. Through events, programs, investments, and donations, we serve those who serve their community. Annually, we host more than 10,000 fundraising and awareness events, volunteer over 2,000 hours, and donate over $4.5 million, all for outstanding local and national causes.

Industry: Retail Luxury Goods and Jewelry
Company Size: 1,001-5,000 employees

Kendra Scott

**About Kendra Scott **

We are a fashion-lifestyle brand of big dreams, colorful confidence, and inspired design. Founded on Family, Fashion and Philanthropy, we believe that our employees and customers are the heart and soul of our brand, and that giving back is the truest form of success. Fashion meets innovation in the design of our two state-of-the-art facilities based in the heart of Austin, Texas, and overflows into the design of our growing retail environment across the country.

**Position Overview **

We are seeking a highly organized, proactive, and adaptable Executive Assistant to join the Executive Office, providing primary support to one to two C-suite leaders, as well as broader support across the leadership team.

This role operates at the center of the organization and partners closely with the Chief of Staff and Head of Strategy to ensure the Executive Leadership Team (ELT) is aligned, prepared, and operating effectively.

This is a fully in-office position requiring a high degree of collaboration, responsiveness, and professional presence. The ideal candidate brings strong foundational experience, sound judgment, and the ability to operate with discretion in a fast-paced environment.

**Key Responsibilities **

Executive Support

· Manage complex calendars, scheduling, and shifting priorities across multiple senior stakeholders

· Coordinate travel, logistics, and day-to-day administrative support for C-suite leaders

· Serve as a gatekeeper for executive time, ensuring alignment with key business priorities

Executive Office Partnership

· Collaborate closely with the Chief of Staff and Head of Strategy to support and enable the Executive Leadership Team

· Contribute to a highly coordinated and responsive Executive Office environment

· Ensure leaders are appropriately prepared for meetings, engagements, and key business milestones

Operations & Coordination

· Support cross-functional initiatives, special projects, and internal events

· Assist in the planning and execution of leadership meetings, offsites, and key organizational moments

· Track action items and follow-ups to ensure timely execution across teams

Communication & Content Development

· Draft, review, and format internal communications

· Support the development of presentations and materials for leadership and board-level meetings

· Ensure deliverables are accurate, well-structured, and aligned with organizational messaging

Special Projects

· Support ad hoc projects aligned to key business priorities, often with high visibility

· Partner cross-functionally to gather inputs, monitor progress, and drive execution

· Bring structure and organization to ambiguous initiatives, helping translate concepts into actionable plans

Execution & Problem Solving

· Demonstrate flexibility in supporting a range of tasks, both strategic and administrative in nature

· Handle sensitive and confidential information with a high level of discretion

· Anticipate needs, identify potential challenges, and respond with timely, effective solutions

**Qualifications **

· Minimum of 1 year supporting a VP-level or senior leader, or equivalent experience in a highly coordinated, fast-paced environment

· Strong organizational skills with exceptional attention to detail

· Excellent written and verbal communication skills

· Ability to prioritize effectively and operate with a strong sense of urgency

· Demonstrated ability to handle confidential information with professionalism and discretion

· Collaborative, team-oriented mindset with a willingness to support across a range of responsibilities

· Comfort operating in an in-office, fast-paced, and highly dynamic environment

· Ability to build relationships and communicate effectively across all levels of the organization

~~We are an equal opportunity employer and value diversity at our company. ~~

Senior Executive Assistant I

At Mindmaven, we help leaders free up 12+ hours each week by changing the way they work with an EA.

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Industry: Professional Training and Coaching
Company Size: 11-50 employees

Mindmaven

**Job overview - Expert Executive Assistant: **

** **

**Mindmaven is an Executive Coaching firm that focuses on coaching CEOs, Founders, and other top executives of startup and VC companies across the U.S. We’re working with our amazing NYC based clients to find Executive Assistant Rock Stars who - with training – will become Engagement Managers (a hybrid of an EA and Chief of Staff). Please note that this posting is for an onsite/hybrid role in New York City. You would be required to come into the office 2-5 times a week, depending on the company. **

**Now a little bit more about the role. ** **The person who holds this position is the extension of the person(s) they support and establish themselves as a strategic partner. For example the ideal candidate: **

- Self-confident

- Highly communicative

- Attentive to detail.

- Life-long learner

- Always thinking ahead

- Problem solver

- Reliable and Professional

- A great writer

- Listening is an art form

- Technology is fun

**The Day to Day: **

**Usual and customary EA daily, weekly, and monthly tasks that include: **

- Task and Time Management

- Calendar Management

- Meeting Management

- Email Management

- CRM Management

- Research Management

- Relationship Management

- Special Projects

- Other tasks as identified by the executive

**Qualifications: **

- Must have a minimum of 1 year of Executive Level Administrative support experience in a Financial, Tech, VC and/or start up setting (Required)

- Able to work in the U.S. (we do not offer visa sponsorship)

- A minimum of 1 years’ experience working remotely (Required)

- Fluent in English written and spoken – (Required)

- Intermediate proficiency with MS Suites, Google Suites - (Required)

- Experience with Asana, Slack, and Zoom (Highly desired)

- Proficient in any other software necessary to effective complete tasks in a remote setting – (Highly desired)

- Master of Outlook or Gmail Email and Calendar – (Required)

- Type a minimum of 60 WPM – (Required)

- Experience with Travel arrangements (domestic and international) – (Required)

- Dictation transcription (Highly Desired)

**Currently we have open positions to fill in the New York area. ** To apply click the following link. If this role interests you (you’ve read this far, after all!) and you meet the qualifications above, we’d like you to apply – even if you’re not looking to change jobs for a few months.

Congratulations, you have made it to the end of this job posting! That might already qualify you for this job. We can’t wait to share more about the position and our clients with you.

Nielsen shapes the world’s media and content as a global leader in audience insights, data and analytics. Through our understanding of people and their behaviors across all channels and platforms, we empower our clients with independent and actionable intelligence so they can connect and engage with their audiences—now and into the future.

Nielsen operates around the world in more than 55 countries. Learn more at http://nlsn.co/6006JMfty and connect with us on social media (LinkedIn, Twitter, Facebook and Instagram).

Industry: Software Development
Company Size: 10,001+ employees

Nielsen

**Company Description**

Nielsen, we are passionate about our work to power a better media future for all people by providing powerful insights that drive client decisions and deliver extraordinary results. Our talented, global workforce is dedicated to capturing audience engagement with content - wherever and whenever it’s consumed. Together, we are proudly rooted in our deep legacy as we stand at the forefront of the media revolution. When you join Nielsen, you will join a dynamic team committed to excellence, perseverance, and the ambition to make an impact together. We champion you, because when you succeed, we do too. We enable your best to power our future.

**Job Description**

Job Summary

- Provide high-level administrative support to executives through calendar management and communications.

-  Requires in-depth knowledge and experience

-  Uses best practices and knowledge

-  Solves complex problems: takes a new perspective using existing solutions

-  Works independently receives minimal guidance

-  Acts as a resource for colleagues with less experience

**Responsibilities**

Responsible for solving complex problems within their discipline, leading smaller projects, and providing informal guidance to colleagues.

**Qualifications**

- Has knowledge of best practices and how own area integrates with others; is aware of the competition and the factors that differentiate Nielsen in the market

- Solves complex problems by taking a new perspective on existing solutions; exercises judgment based on the analysis of multiple sources of information

- Acts as a resource for other team members; may lead projects with limited risks and resource requirements

- Explains complex, difficult and/or sensitive information; works to build consensus

- Requires conceptual and practical expertise in own area and general knowledge of related areas

- Impacts a range of customer, operational, project or service activities within own team and other related teams; works within broad guidelines and policies

- 5-10 years, track record of independent work product

- Bachelor’s degree or equivalent experience; advanced degree or certifications preferred.

**Additional Information**

**Enabling your best to power a better media future.**

**Holistic Rewards: **We are committed to an inclusive benefits package that supports our employees and their families. This includes comprehensive health and wellness plans, a 401(k) with a Nielsen company match, and a generous paid time off policy. Depending on the role, additional benefits may include a company-provided vehicle and/or discretionary incentive/bonus eligibility.

**Compensation Transparency: **The posted base salary range is a reasonable estimate that may be adjusted based on the final work location of the selected employee. Individual pay within the range is determined by factors such as experience, training, geography, certifications, and business needs. Beyond base salary, this role may be eligible for bonuses, equity, or other incentives**.**

Nielsen makes hiring decisions without regard to disability status, protected veteran status, or membership in any other protected class.

Please be aware that job-seekers may be at risk of targeting by scammers seeking personal data or money. Nielsen recruiters will only contact you through official job boards, LinkedIn, or email with a nielsen.com domain. Be cautious of any outreach claiming to be from Nielsen via other messaging platforms or personal email addresses. Always verify that email communications come from an @nielsen.com address. If you're unsure about the authenticity of a job offer or communication, please contact Nielsen directly through our official website or verified social media channels.

Amgen is committed to unlocking the potential of biology for patients suffering from serious illnesses by discovering, developing, manufacturing and delivering innovative human therapeutics. This approach begins by using tools like advanced human genetics to unravel the complexities of disease and understand the fundamentals of human biology.

Amgen focuses on areas of high unmet medical need and leverages its expertise to strive for solutions that improve health outcomes and dramatically improve people's lives. A biotechnology pioneer since 1980, Amgen has grown to be one of the world's leading independent biotechnology companies, has reached millions of patients around the world and is developing a pipeline of medicines with breakaway potential.

For more information, visit www.amgen.com and follow us on www.twitter.com/amgen.

See our Community Guidelines: bit.ly/smcgl
See our Global Privacy Statement Directory: www.amgen.com/dp

Special Advisory: Please be cautious of scam recruitment offers claiming to be from Amgen. Such scams may come from various sources, including fake websites and/or unsolicited emails and seek to obtain personal data or payment from victims by offering jobs that do not exist. Please be advised that Amgen would never ask for payment to progress a job application. When in doubt, please check to see if the position in question is posted on this website before applying. Additionally, please report any suspicious recruiting activity to https://complaint.ic3.gov/ and thank you for your assistance.

Industry: Biotechnology Research
Company Size: 10,001+ employees

Amgen

**Join Amgen’s Mission of Serving Patients**

At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do.

Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas–Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year. Amgen is advancing a broad and deep pipeline of medicines to treat cancer, heart disease, inflammatory conditions, rare diseases, and obesity and obesity-related conditions. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

**Senior Executive Assistant**

**What You Will Do**

Let’s do this. Let’s change the world. In this vital role, you will report to and support the Head of Transactions within Business Development and additionally supports executive director level staff. This team members plays a multifaceted and crucial role.

This role will coordinate and orchestrate internal and external meetings for the Transactions and Ventures teams. This involves working with multiple cross-functional groups within Amgen, as well as external companies, academic centers, or other individuals and entities. These are highly confidential and sensitive global business development meetings under tight timelines. These meetings may involve both internal and external attendees. Internal attendees typically include individuals from multiple functions (e.g., R&D, Commercial, Legal) and involve senior and executive-level stakeholders. Requires proactive and thoughtful consideration of timing and logistics, including sensitivity to global time zones.

**Responsibilities:**

- Responsible for coordinating both on-site and off-site meetings, including managing all aspects of on-site logistics such as visitor badges, lunch orders, and escorting external parties throughout the day.

- Ensures smooth operations, including AV and technical needs, working with IT as needed.

- Proactively manages calendars with a focus on efficient time utilization, conflict management, and ensuring adequate preparation time for meetings and activities. Coordinates domestic and international travel arrangements amidst dynamic business requirements.

- Performs data entry into databases for activities such as initiating confidentiality agreements and updating the business development CRM database.

- Prepares and processes expense reports in a timely manner. Works closely with other Administrative Coordinators and Executive Assistants within the organization.

- Demonstrates the ability to take on ad hoc administrative projects as needed and provide temporary coverage for other administrative assistants.

**What We Expect Of You**

We are all different, yet we all use our unique contributions to serve patients. The professional we seek is an individual with these qualifications.

**Basic Qualifications:**

Associate’s degree and 4 years of administrative experience

OR

High school diploma / GED and 6 years of administrative experience

**Preferred Qualifications:**

- Highly proficient in Microsoft Suite, including Outlook and PowerPoint, as well as MS Teams, and familiarity with using databases and shared document systems, including SharePoint.

- Exceptional communication skills, both oral and written.

- Flexibility amidst rapidly changing meeting and travel requirements.

- Professional and positive demeanor with excellent interpersonal skills.

- Proactive and collaborative personality, requiring initiative, tact, creativity, and good judgment.

- Strong and clear internal and external communication skills.

- Capable of efficiently managing multiple tasks, including meeting bi-weekly and monthly recurring deliverables with ease.

- Ability to work quickly with a high level of accuracy and thoughtfully escalate issues to ensure appropriate prioritization.

**What You Can Expect Of Us**

As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, we’ll support your journey every step of the way.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.

In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include:

- A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts

- A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan

- Stock-based long-term incentives

- Award-winning time-off plans

- Flexible work models where possible. Refer to the Work Location Type in the job posting to see if this applies

Apply now and make a lasting impact with the Amgen team.

**careers.amgen.com**

In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

**Application deadline**

Amgen does not have an application deadline for this position; we will continue accepting applications until we receive a sufficient number or select a candidate for the position.

**Sponsorship**

Sponsorship for this role is not guaranteed.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients. Together, we compete in the fight against serious disease.

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other basis protected by applicable law.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Citi's mission is to serve as a trusted partner to our clients by responsibly providing financial services that enable growth and economic progress. Our core activities are safeguarding assets, lending money, making payments and accessing the capital markets on behalf of our clients. We have 200 years of experience helping our clients meet the world's toughest challenges and embrace its greatest opportunities. We are Citi, the global bank – an institution connecting millions of people across hundreds of countries and cities.

For information on Citi’s commitment to privacy, visit on.citi/privacy.

Industry: Financial Services
Company Size: 10,001+ employees

Citi

The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

**Responsibilities:**

- Directly supports a C16 level manager and generally supports an entire department

- Manages day to day calendar(s) of senior management

- Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls

- May prepare and review materials and correspondence for meetings

- Assist with creation/modification of presentations, spreadsheets, and other various documents

- Coordinates travel arrangements; prepare and distribute schedules/agendas for travel

- Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system

- Orders supplies and process invoices through Procure to Pay system

- Process and follow-up on Virtual Requests

- Assists in ad-hoc reports special projects as needed

- Trains, coaches or guides other administrative staff when required

- Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

**Qualifications:**

- Previous office administration experience preferably within a large and complex financial services or similar organization

- Highly proficient in Microsoft Office

- Consistently demonstrates clear and concise written and verbal communication skills

- Demonstrated ability to quickly gain command of new systems

- Self-motivated and detail oriented

**Education:**

- Bachelor's/University degree or equivalent experience

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**Job Family Group:**

Business Strategy, Management & Administration

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**Job Family:**

Administrative Support

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**Time Type:**

Full time

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**Primary Location:**

New York New York United States

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**Primary Location Full Time Salary Range:**

$91 690,00 - $119 610,00

In addition to salary, Citi’s offerings may also include, for eligible employees, discretionary and formulaic incentive and retention awards. Citi offers competitive employee benefits, including: medical, dental & vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Citi also offers paid time off packages, including planned time off (vacation), unplanned time off (sick leave), and paid holidays. For additional information regarding Citi employee benefits, please visit citibenefits.com. Available offerings may vary by jurisdiction, job level, and date of hire.

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**Most Relevant Skills**

Please see the requirements listed above.

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**Other Relevant Skills**

For complementary skills, please see above and/or contact the recruiter.

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**Anticipated Posting Close Date:**

mar 25, 2026

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~~Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.~~

~~If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi.View Citi’s EEO Policy Statement and the Know Your Rights poster.~~

Nationwide, a Fortune 100 company based in Columbus, Ohio, is one of the largest and strongest diversified insurance and financial services organizations in the United States. Nationwide is rated A+ by Standard & Poor's. An industry leader in driving customer-focused innovation, Nationwide provides a full range of insurance and financial services products including auto, business, homeowners, farm and life insurance; public and private sector retirement plans, annuities and mutual funds; excess & surplus, specialty and surety; and pet, motorcycle and boat insurance. For more information, visit www.nationwide.com.

Industry: Insurance
Company Size: 10,001+ employees

Nationwide

Are you passionate about being part of a team at a Fortune 100 company with nearly $70 billion in annual sales that delivers extraordinary care to help individuals and businesses prepare for and protect their future? If so, then Nationwide Financial could be the place for you! At Nationwide®, “on your side” goes beyond just words. Our customers and partners are at the center of everything we do and we’re looking for associates who are passionate about delivering extraordinary care.

We are seeking a highly accomplished Senior Executive Assistant to provide strategic administrative support to the President of Nationwide Life. This is a high-impact, high-visibility role requiring exceptional organizational acumen, sound judgment, and the ability to operate with poise and precision in a fast-paced, executive-level environment. This role offers a unique opportunity to contribute meaningfully to the success of a dynamic and growing business unit within Nationwide. If you are a polished professional with a passion for excellence and a talent for making things happen behind the scenes, we invite you to apply.

As the right hand to the President, the Senior Executive Assistant will serve as a trusted gatekeeper, liaison, and problem-solver—ensuring seamless coordination of priorities, communications, and operations. The ideal candidate brings a proven track record of supporting senior leaders, thrives under pressure, and demonstrates a proactive mindset with impeccable attention to detail.

Key Responsibilities

- Manage complex calendars, travel arrangements, and high-level meetings with internal and external stakeholders

- Serve as a liaison between the President and senior leadership, clients, and partners

- Partners with the Chief of Staff to anticipate needs and proactively resolve scheduling conflicts, logistical challenges, and information gaps

- Coordinate executive-level events, leadership meetings, and strategic offsites

- Experience with project management and coordination of Corporate Real Estate projects, including associate floor moves and renovations.

The role requires 3-4 days in office a week.

This role does not qualify for employer-sponsored work authorization. Nationwide does not participate in the Stem OPT Extension program.

**Job Description Summary**

Are you a problem solver and detailed oriented? If you can take initiative, use both your analytical and creative abilities to make sound decisions and have a desire to solve challenges, we want to hear from you!

As a Senior Executive Administrative Assistant, you'll perform a wide variety of confidential, detailed and complex administrative functions. You will coordinate meetings and make business and travel arrangement decisions for your leader(s) and their team. You'll plan, organize and schedule own work and may serve as a formal lead/mentor to others.

**Job Description**

**Key Responsibilities:**

- May manage one or more leaders work and community involvement calendars while ensuring work life balance and effective use of their time.

- Makes travel decisions that best fit leader's style and calendar. Acts quickly to make adjustments to travel, as needed.

- Compiles sophisticated information for reports and presentations.

- Screens communications for action items and due dates, bringing key items to the leader's attention. Initiates necessary actions, e.g., follow-ups, prioritizations, action required, etc. Drafts responses for executive review, implementing their style into all communications. Rarely seeks guidance on email replies.

- Provides assistance with office procedures or processes that help the team be more productive and efficient.

- Monitors departmental expenses, processes expense reports in a timely manner and monitors expense reports submitted by executive and staff for accurate reporting. Assists office budget coordinator with forecasting and planning.

- Handles budget for meeting planning. Performs quality check of invoices/accounts payable. Inputs travel expense and other expenses for payment; reviews and passes to office budget coordinator.

- Takes on an informal administrative subject matter expert role within the department for other administrative assistants and provides support.

- Keeps up to date on Nationwide procedure changes, Human Resources policy changes, business environment, etc. that impact department level plans.

- Leads special projects as assigned.

**May Perform Other Responsibilities As Assigned.**

**Reporting Relationships: **Typically reports to a Senior Vice President-level executive or above and may support multiple executives and their staff. This is an individual contributor role.

**Typical Skills And Experiences**

**Education: **High school, vocational or technical business school studies in secretarial science; undergraduate level coursework beneficial.

**License/Certification/Designation: ** Administrative professional certification(s) such as Certified Administrative Professional (CAP) or Certified World Class Assistant (CWCA) are a plus.

**Experience: **Typically, eight or more years related administrative experience, including at least four years of Nationwide experience at the executive support level.

**Knowledge, Abilities and Skills: **Knowledge of company policies and organizational structure. Solid understanding of office practices and procedures. Sound decision-making skills to evaluate, recommend and implement solutions to work processing and office management problems. Strong communication skills to interact with all levels of leaders, associates and external contacts. Ability to proofread for content and format accuracy. Intermediate mathematical calculation skills. Demonstrated ability to build effective business relationships.

Other criteria, including leadership skills, competencies and experiences may take precedence.

Staffing exceptions to the above must be approved by the hiring manager’s leader and Human Resources Business Partner.

**Values: **Regularly and consistently demonstrates Nationwide Values.

**Job Conditions**

**Overtime Eligibility: ** Not Eligible (Exempt)

**Working Conditions: ** Occasional travel. Nonstandard or extended time as needed based on workflow and project needs.

**ADA: **The above statements cover what are generally believed to be principal and essential functions of this job. Specific circumstances may allow or require some people assigned to the job to perform a somewhat different combination of duties.

**Benefits**

We have an array of benefits to fit your needs, including: medical/dental/vision, life insurance, short and long term disability coverage, paid time off with newly hired associates receiving a minimum of 18 days paid time off each full calendar year pro-rated quarterly based on hire date, nine paid holidays, 8 hours of Lifetime paid time off, 8 hours of Unity Day paid time off, 401(k) with company match, company-paid pension plan, business casual attire, and more. To learn more about the benefits we offer, click here.

Nationwide is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive culture where everyone feels challenged, appreciated, respected and engaged. Nationwide prohibits discrimination and harassment and affords equal employment opportunities to employees and applicants without regard to any characteristic (or classification) protected by applicable law.

**Note To Employment Agencies**

We value the partnerships we have built with our preferred vendors. Nationwide does not accept unsolicited resumes from employment agencies. All resumes submitted by employment agencies directly to any Nationwide employee or hiring manager in any form without a signed Nationwide Client Services Agreement on file and search engagement for that position will be deemed unsolicited in nature. No fee will be paid in the event the candidate is subsequently hired as a result of the referral or through other means.

Nationwide pays on a geographic-specific salary structure and placement within the actual starting salary range for this position will be determined by a number of factors including the skills, education, training, credentials and experience of the candidate; the scope, complexity and location of the role as well as the cost of labor in the market; and other conditions of employment. If a Sales job, Sales Incentives, based on performance goals are possible in addition to this range. Note on Compensation for Part-Time Roles: Please be aware that the salary ranges listed below reflect full-time compensation. Actual compensation may be prorated based on the number of hours worked relative to a full-time schedule.

The national salary range for Sr Executive Administrative Assistant : $62,500.00-$115,500.00

The expected starting salary range for Sr Executive Administrative Assistant : $62,500.00 - $93,500.00

Senior Executive Administrative Assistant (HYBRID)

NIQ is the world’s leading consumer intelligence company, delivering the most complete understanding of consumer buying behavior and revealing new pathways to growth. In 2023, NIQ combined with GfK, bringing together the two industry leaders with unparalleled global reach. With a holistic retail read and the most comprehensive consumer insights—delivered with advanced analytics through state-of-the-art platforms—NIQ delivers the Full View(TM).

NIQ, is an Advent International portfolio company with operations in 100+ markets, covering more than 90% of the world’s population. For more information, visit NIQ.com.

Industry: Information Services
Company Size: 10,001+ employees

NielsenIQ

R26_0006595

We are seeking a dedicated and dynamic individual to join our corporate headquarters team as a Customer Service and Executive Support Specialist. This role is pivotal in ensuring exceptional customer service, engaging visitor experiences, and providing comprehensive support to our executive team. The ideal candidate will possess strong collaboration skills and a passion for delivering outstanding service.

**This is a onsite position for anyone currently living in the Chicago, IL area.**

**Work schedule:  7:30 am to 4:00 pm.  30 minute lunch.  Must have flexible hours if need changes, 40 hours per week, evenings as needed travel as needed but rare.**

**Job Description**

- **Customer Service Excellence: ** Provide top-tier customer service to clients, partners, and visitors, ensuring all interactions are handled professionally and efficiently

- **Visitor Engagement: ** Greet and assist visitors, ensuring a welcoming and informative experience. Manage visitor logs and coordinate with relevant departments for seamless visitor interactions

- **Executive Support: ** Assist executives with scheduling, travel arrangements, meeting coordination, and other administrative tasks. Ensure executives are well-prepared for meetings and events

- **Collaboration: ** Work closely with various departments to ensure smooth operations and effective communication. Foster a collaborative environment to achieve company goals

- **Problem Solving: ** Address and resolve customer inquiries and issues promptly. Escalate complex issues to appropriate departments when necessary

- **Administrative Duties: ** Manage office supplies, handle correspondence, and maintain organized records. Support office management tasks as needed

- **Financial Management: ** Assist with budgeting, expense tracking, PO filing and financial reporting. Ensure accurate and timely processing of invoices and reimbursements. Support financial planning and analysis activities

- **Tactical and Hands-On Work: ** Meeting set ups and break downs including chairs, tables, flip charts, food coordination, clean up, etc. Provide on-site facility support such as photographing office details, purchasing and neatly stocking office and pantry supplies, providing signage support, etc. Perform other hands-on tasks, inspections and filing work orders to ensure the office runs smoothly

**Qualifications**

- **Experience: ** Minimum of 3 years in a customer service, executive support, or administrative role, preferably in a corporate setting

- **Skills: ** Excellent communication and interpersonal skills. Strong organizational and multitasking abilities. Proficiency in Microsoft Office Suite and financial management software

- **Attributes: ** Professional demeanor, proactive attitude, and a team player. Ability to handle confidential information with discretion

- **Education: ** Bachelor’s degree in Business Administration, Finance, Communications, or a related field preferred

**Additional Information**

This role has a market-competitive salary with an anticipated base compensation of the following range: $40,000 - $50,000. Actual salaries will vary depending on a candidate’s experience, qualifications, skills, and location. This role might also be eligible for a sales-based incentive or performance-based bonus. Other benefits include flexible working environment, comprehensive health insurance, industry-leading parental leave, life insurance, education support and more.

- Comprehensive healthcare plan (medical, Rx, dental, and vision).

- Flexible spending accounts and a Health Savings Account (including company contributions).

- Life and AD&D insurance.

- 401(k) retirement plan including company matching contributions.

- Disability insurance.

- Tuition Reimbursement.

- Discretionary paid time off program and 11 paid holidays.

**Our Benefits**

- Flexible working environment

- Volunteer time off

- LinkedIn Learning

- Employee-Assistance-Program (EAP)

**Our Benefits**

- Flexible working environment

- Volunteer time off

- LinkedIn Learning

- Employee-Assistance-Program (EAP)

NIQ may utilize artificial intelligence (AI) tools at various stages of the recruitment process, including résumé screening, candidate assessments, interview scheduling, job matching, communication support, and certain administrative tasks that help streamline workflows. These tools are intended to improve efficiency and support fair and consistent evaluation based on job-related criteria. All use of AI is governed by NIQ’s principles of fairness, transparency, human oversight, and inclusion. Final hiring decisions are made exclusively by humans. NIQ regularly reviews its AI tools to help mitigate bias and ensure compliance with applicable laws and regulations. If you have questions, require accommodations, or wish to request human review were permitted by law, please contact your local HR representative. For more information, please visit NIQ’s AI Safety Policies and Guiding Principles: https://www.nielseniq.com/global/en/ai-safety-policies.

**About NIQ**

NIQ is the world’s leading consumer intelligence company, delivering the most complete understanding of consumer buying behavior and revealing new pathways to growth. In 2023, NIQ combined with GfK, bringing together the two industry leaders with unparalleled global reach. With a holistic retail read and the most comprehensive consumer insights—delivered with advanced analytics through state-of-the-art platforms—NIQ delivers the Full View™. NIQ is an Advent International portfolio company with operations in 100+ markets, covering more than 90% of the world’s population.

For more information, visit NIQ.com

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**Our commitment to Diversity, Equity, and Inclusion**

At NIQ, we are steadfast in our commitment to fostering an inclusive workplace that mirrors the rich diversity of the communities and markets we serve. We believe that embracing a wide range of perspectives drives innovation and excellence.  All employment decisions at NIQ are made without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable laws. We invite individuals who share our dedication to inclusivity and equity to join us in making a meaningful impact. To learn more about our ongoing efforts in diversity and inclusion, please visit the https://nielseniq.com/global/en/news-center/diversity-inclusion

Customer Service and Executive Support Specialist

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