RemoteHunter is your dedicated AI job search assistant, turning the job hunt from a slow, individual effort into a quicker, smarter, and guided experience by streamlining each step of the process and speeding up your path to the right career opportunities.

Industry: Software Development
Company Size: 11-50 employees

RemoteHunter

Savvy Admin PROD

1. About Our Client:Life Safety Inspection Vault (LIV) operates in the fire safety and compliance software industry. It addresses challenges in managing fire safety standards by providing an Inspection, Testing, and Maintenance platform that streamlines compliance for fire departments, businesses, and inspectors nationwide. Through real-time tracking, automation, and collaboration tools, the organization facilitates risk assessments, inspection reporting, and regulatory compliance, aiming to reduce fire-related risks and protect lives and properties.

2. About the Opportunity:The **Executive Assistant to the CEO** plays a crucial role in supporting the CEO and leadership team to ensure efficient business operations. This position manages day-to-day activities, facilitates communication, and drives key initiatives forward. It offers significant exposure to executive leadership, contributing to operational improvements and company coordination in a dynamic, collaborative environment.

3. Responsibilities:• Manage the CEO’s calendar and prioritize meetings

• Coordinate internal and external meetings across time zones

• Prepare agendas, meeting materials, and follow-up items

• Organize virtual and conference calls

• Arrange domestic and occasional international travel

• Prepare travel briefs and logistics documents

• Submit and reconcile expense reports

• Support travel coordination for the CFO as needed

• Coordinate leadership meetings, executive offsites, and company meetings

• Assist with Board of Directors meetings and investor scheduling

• Prepare and distribute board materials and executive updates

• Organize company events, team offsites, and internal gatherings

• Manage vendors, venues, timelines, and logistics

• Collaborate on culture-building and employee engagement initiatives

• Manage and prioritize CEO communications

• Draft emails, announcements, and meeting recaps

• Maintain confidentiality in executive communications

• Develop and improve operational systems and processes

• Support strategic and operational initiatives

• Assist with new hire onboarding and administrative tasks

• Identify opportunities to enhance efficiency within the CEO’s office

4. Requirements:• 4+ years supporting senior executives, preferably in SaaS or technology

• Experience with CEO or executive leadership support

• Strong organizational and communication skills

• Ability to handle confidential information professionally

• Comfortable working independently in a fast-paced environment

• Proficient with Google Workspace and Slack; familiarity with Notion, Asana, Linear, Brex, Ramp, or Expensify a plus

• Exposure to board meetings, investor communications, and event coordination preferred

• Interest in using AI tools to improve workflows

• Reliable high-speed internet and professional remote workspace required

5. Pay Range and Compensation Package:• Full-time salary: $60,000–$75,000 annually

• Part-time rate: $30–$40 per hour

• Benefits available for both full-time and part-time employees, including healthcare, 401(k), and paid time off

6. Benefits & Perks:• Flexible remote work environment

• Professional development and growth opportunities

• Collaborative and supportive culture

Equal Opportunity Statement: Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.

Note:RemoteHunter is not the Employer of Record (EOR) for this role. Our purpose in this opportunity is to connect exceptional candidates with leading employers. We help job seekers worldwide discover roles that match their goals and guide them to complete their full application directly through the hiring company’s career page or ATS.

Executive Assistant to the CEO

Everything needs food to survive and grow, including cancer. There is an entire dimension of human biology in metabolism that’s been too complex to leverage in the fight against cancer––until now.

Industry: Biotechnology Research
Company Size: 11-50 employees

Faeth Therapeutics

Faeth Therapeutics is a clinical-stage oncology company listed on Nasdaq with $200M in funding, a validated clinical thesis, and a scientific founding team that includes the discoverer of our target pathway. We are advancing PIKTOR, a multi-node PI3K/AKT/mTOR inhibitor program, toward near-term, high-impact data readouts in endometrial, breast, ovarian, and lung cancers. We are a small, focused team where every person has direct impact — united by a shared commitment to care deeply, create boldly, and never stop learning.

We are looking for a highly self-motivated Executive Assistant to join our team. The Executive Assistant to the CEO will play a pivotal role in keeping the executive office running smoothly — managing the CEO's calendar, travel, communications, and day-to-day priorities. This is a unique opportunity to work at the center of a fast-moving public biotech and have direct impact on what gets done and how quickly.

Responsibilities:

- Manage complex, high-volume calendars for the CEO, including prioritizing meetings, resolving conflicts, and proactively managing time for deep work.

- Coordinate end-to-end international and domestic travel logistics, including flights, accommodations, ground transportation, and detailed itineraries.

- Serve as a primary point of contact and gatekeeper, managing internal and external communications and vetting requests to ensure the CEO's focus remains on high-impact priorities.

- Prepare and edit communications, presentations, and briefing materials for Board of Director meetings, investor relations, and public speaking engagements.

- Coordinate end-to-end logistics for Board of Directors and investor meetings, including scheduling across multiple time zones, managing venue or virtual platform setup, distributing materials, and ensuring all participants have what they need in advance.

- Execute day-to-day administrative tasks with high precision, including expense reporting, document management, and meeting logistics for Board and investor touchpoints.

- Anticipate needs and handle confidential information with the utmost discretion and professionalism in a fast-paced public company environment.

Requirements:

- 5+ years of experience as an Executive Assistant supporting C-level executives, ideally within a public biotech or pharmaceutical company.

- Proven track record of managing complex calendars and multi-leg international travel logistics.

- Exceptional written and verbal communication skills with a high degree of emotional intelligence and professional presence.

- Proficiency with Google Workspace, Microsoft Suite and advanced productivity tools, including LLMs; ability to remain calm and effective under pressure.

- Highly responsive and adaptable, with the flexibility to support a fast-moving executive schedule including occasional work outside standard hours; discretion with confidential information is essential.

Working at Faeth

Benefits:

- Competitive salary and meaningful equity in a well-funded, clinical-stage biotech

- 100% remote work and flexible schedule

- Health, dental, and vision for you and your dependents

- Flexible time off

- Generous parental leave

- Traditional and Roth 401k (including matching)

- Mission oriented, remote first culture

Faeth was founded in 2019 by Siddhartha Mukherjee, oncologist and Pulitzer Prize-winning author, Karen Vousden, Chief Scientist of CRUK, and Lew Cantley, Director of the Meyer Cancer Center at Weill Cornell, among others.

We are an equal opportunity employer and we value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Executive Assistant

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Industry: Software Development
Company Size: 11-50 employees

Swooped

Swooped is a Talent Platform (not a staffing agency). We are not the employer for this role and do not make hiring decisions. Clicking "Apply" takes you to Swooped to review the role and hiring company details.

**About Our Client **

Our client is a high-tech, high-touch employee leave management solution designed to simplify how organizations support employees through family, medical, and other types of leave.

Today, leave management is often complex, inefficient, and difficult to navigate. Employers must stay compliant with constantly evolving regulations, while employees face overwhelming administrative processes during some of the most important moments of their lives. The company transforms this traditionally tedious, error-prone, and time-consuming process into a streamlined 30-minute end-to-end experience—saving teams 20–40 hours per leave and up to $30,000 per case.

Headquartered in San Francisco with a fully distributed team across the United States, the company is composed of talented, collaborative, and mission-driven professionals focused on solving meaningful problems for People teams and employees alike.

**About the Role **

Our client is seeking an exceptional**Executive Assistant / Personal Assistant ** to partner closely with the CEO during a critical phase of growth.

The CEO’s focus is on setting the company’s vision and building and leading a high-performing executive team. Given the limited availability of executive time, this role plays a pivotal part in ensuring the CEO is focused exclusively on the highest-impact priorities.

This position serves as a force multiplier for both the CEO and the broader organization. The role will help increase the speed and clarity of decision-making, delegation, and execution, while ensuring strong follow-through and visibility across CEO-dependent initiatives.

Approximately 90% of the role will focus on Executive Assistant responsibilities and 10% on Personal Assistant support. The position is fully remote but may require up to 25% travel to the Bay Area. High accountability, ownership, and schedule flexibility are essential.

**Key Responsibilities **

~~Partner Closely with the CEO on Priorities and Execution ~~

• Align the CEO’s time with highest-impact initiatives

• Enable faster delegation and decision-making across the organization

• Support action planning for key strategic initiatives and tasks

~~Own Inbox, Calendar, and Communications Management ~~

• Manage a complex, fast-paced calendar with strong prioritization and sequencing

• Oversee inbox management, including tagging, drafting correspondence in the CEO’s voice, and independently handling administrative communications

• Ensure written communication is thoughtful, clear, and audience-appropriate

• Prepare context and materials to ensure meetings are efficient and productive

~~Drive Follow-Through and Executive Visibility ~~

• Track CEO-dependent projects, action items, and decisions across the executive team

• Provide stakeholders with visibility into status updates, dependencies, and next steps

• Ensure timely coordination and prevent critical initiatives from stalling

~~Operate with a High-Ownership Mindset ~~

• Proactively take initiative on tasks when appropriate

• Engage internal or external resources to ensure completion when needed

• Approach challenges with a solutions-oriented and resourceful mindset

~~Build and Improve Systems and Processes ~~

• Develop and refine processes that increase executive and organizational efficiency

• Stay current on tools and technology that improve workflows

• Recommend improvements to strengthen executive operations

~~Provide Light Personal Assistance ~~

• Coordinate the CEO’s personal calendar alongside professional commitments

• Schedule personal appointments while avoiding business conflicts

• Help design systems that improve personal logistics efficiency (e.g., recurring administrative tasks, planning coordination)

**Qualifications **

• 5+ years of experience supporting senior executives, ideally CEOs or founders in high-growth environments

• Exceptional written communication skills, including the ability to write in another individual’s voice

• Strong prioritization skills and sound judgment

• High ownership mindset with comfort operating independently

• Experience building and maintaining effective processes

• Professional presence and confidence interacting with senior leaders and external stakeholders

• High emotional intelligence, discretion, and attention to detail

• Comfort supporting both executive-level and limited personal logistics

**Compensation **

This is a full-time salaried position with a compensation range of **$80,000–$140,000 **, depending on experience and location.

**Why Join the Team? **

Our client’s work has meaningful impact. It supports People teams through one of the most complex areas of their responsibilities and helps employees during pivotal life moments. The organization operates with a mission-driven mindset while leveraging the scale and resources of a fast-growing, venture-backed company.

At Panorama, we believe that no goal is too audacious, no possibility is out of bounds, and there is no limit to what we can accomplish when we work together. 

Our mission is to maximize social impact by partnering with visionary leaders to co-develop solutions to change systems. 

We work with partners under the shared vision that pressing social issues can be addressed more quickly, effectively, and sustainably through the sweeping lens of collaboration. 

We are a team of passionate generalists, agile connectors, and flexible partners who find purpose in tackling some of the world's most intractable challenges.  

Panorama was founded in 2017 by CEO Gabrielle Fitzgerald, a global leader who believes innovative approaches and catalytic coalitions can solve the most challenging issues.

Industry: Civic and Social Organizations
Company Size: 51-200 employees

Panorama Global

**Executive Assistant to the CEO **

Panorama is a platform for social change driven by audacious thinking, radical collaboration, and bold action. We help our partners navigate multiple pathways from vision to impact based on their needs. Our mission is to maximize social impact by partnering with visionary leaders to co-develop solutions to change systems. Panorama’s value proposition is helping partners to operate in smarter, more impactful, and more efficient ways. Panorama Group’s values are built on four core principles:

- Vision: See the big picture and examine all angles

- Integrity: Maintain trust and strive for excellence

- Partnership: Collaborate and foster meaningful relationships

- Impact: Act boldly and create a ripple effect

**The Role **

The Executive Assistant to the CEO provides high-level administrative support focused on ensuring the CEO is prepared for each day and can focus on critical business priorities. This role is centered on managing complex scheduling, preparing for meetings, and handling confidential information with a high degree of discretion and accuracy. They act as both a gatekeeper and representative of the CEO, helping her maintain leadership focus and efficiency.

Through meticulous organization and foresight, the executive assistant helps drive the company’s objectives forward. This position is integral to the smooth functioning of the executive office, directly contributing to the productivity and success of the leadership team.

Success in this role looks like keeping things running seamlessly, accurately, and on time—every time.

**Calendar & Logistics **

- Own complex calendar management across internal and external stakeholders, including shifting priorities and multiple national and global time zones.

- Proactively plan schedules, meetings, and focus time with business priorities in mind.

- Coordinate domestic and international travel end-to-end (itineraries, logistics, contingencies).

- Prepare daily and forward-looking materials to ensure the CEO is consistently prepared.

- Coordinate meeting logistics (agenda, participants, materials, room/virtual setup, notes, and follow-ups).

- Track time, travel, and related reporting with accuracy.

**CEO Support & Prioritization **

- Act as an extension of the CEO, managing priorities, deadlines, and follow-through.

- Gatekeep time and communications to minimize distractions and maximize effectiveness.

- Balance competing priorities with sound judgment and clarity.

- Represent the CEO’s office with professionalism, discretion, and strong judgment.

**Execution & Administrative Support **

- Maintain strong systems, organization, and documentation.

- Manage and maintain CEO-related platforms and inboxes (e.g., LinkedIn, CRM, Salesforce, Asana, SharePoint), ensuring accurate tracking and timely updates.

- Process expenses, invoices, and documentation with precision.

- Draft, review, and send correspondence on behalf of the CEO.

- Ensure information is captured, tracked, and followed through consistently.

**Coordination & Communication **

- Serve as a central point of coordination between the CEO, staff, and Leadership Team.

- Facilitate clear, timely communication across stakeholders.

- Build trust and maintain credibility through reliable follow-through.

**Additional Support **

- Anticipate needs and maintain systems that streamline workflows and improve efficiency.

- Prepare materials, briefings, and presentations for meetings and engagements.

- Support execution of special projects and company-wide events as directed.

**What We’re Looking For **

- 5–7+ years supporting senior executives (C-level preferred)

- Highly proactive and organized; thinks multiple steps ahead

- Confident managing up and providing structure to a fast-moving executive

- Calm, discreet, and steady under pressure

- Direct communicator with excellent judgment

- Detail-oriented with high standards for follow-through

- Proven ability to prioritize and execute reliably under tight timelines

- Sound judgment, professionalism, and discretion with sensitive information

**This role is ideal for someone who: **

- Prefers clear direction and executing against it

- Thrives in a highly detail-oriented, execution-focused role

- Takes pride in consistency, accuracy, and follow-through

- Is comfortable operating behind the scenes to ensure everything runs smoothly

- Maintains composure and professionalism in a fast-paced environment

**Compensation & Benefits **

$80,000–$85,000 and requires 4 days on-site in Seattle

- Health, vision, and dental

- FSA

- 401(k) safe harbor plan, with employer contribution equal to 3% salary with immediate vesting

- Flexible paid time off

- 16 paid holidays per year, including an organization-wide Winter Break

- Up to 12 weeks fully paid family/medical leave (eligible after 1 year of employment)

- ... And more! Visit our Careers Page for our full list of benefits

Executive Assistant To CEO

At Bailey Brand Management, every client and opportunity are handled with care and discretion. Our long-standing relationships with talent and brands are fostered by our commitment to service and results. Driven by 20+ years of industry experience, we focus on strategic brand partnerships that highlight each client’s unique skills and interests. From commercial endorsements to equity-based ventures to appearances, Bailey Brand Management’s core mission is to maximize the potential of its clients with brands & businesses around the world.

Exclusive Clients:
Ana de Armas, Kristen Bell, Melissa Benoist, Rachel Bilson, Adrien Brody, Sterling K. Brown, Lana Condor, Alexandra Daddario, Patrick Dempsey, Charlie Evans, Sarah Catherine Hook, Joshua Jackson, Scarlett Johansson, Brie Larson, Dan Levy, Rick Moranis, Dax Shepard, Hailee Steinfeld, and Allison Williams.

Industry: Entertainment Providers
Company Size: 2-10 employees

Bailey Brand Management, Inc.

Executive Assistant, Office of the CEO/Founder

**Reports to: ** CEO/Founder

**Position Summary **

Bailey Brand Management is seeking a highly motivated **Executive Assistant (Exempt) ** to

support the CEO in executing high-value brand partnerships and managing the operations of the

CEO’s office. This role offers direct exposure to endorsement negotiations, client strategy, and

the execution of global campaigns across a premier roster of talent.

As the CEO’s Executive Assistant, you will serve as a trusted extension of the CEO—managing

complex priorities, advancing deals, and ensuring precision across multiple fast-moving

initiatives. This is not a traditional administrative role; it requires strong judgment, discretion,

and attention to detail.

The Executive Assistant to the CEO provides high-level executive support while also owning

key administrative business operations that keep the CEO’s office and internal workflows

running smoothly. The role performs **office/non-manual work directly related to management **

**and general business operations ** and **regularly exercises discretion and independent **

**judgment **, making independent decisions within established guidelines that impact business

operations, time allocation, and execution of company priorities.

The ideal candidate is ambitious, intellectually curious, and motivated to build a long-term career

within entertainment and brand partnerships, while operating as a high-trust business partner to

the CEO.

**Core Responsibilities **

• Perform office/non-manual work directly related to management and general business

operations, including executive administration, operational coordination, internal/external

communications support, vendor/service coordination for the CEO’s office, and process

management for leadership workflows.

• Regularly exercise discretion and independent judgment in managing competing

priorities; triaging requests; making scheduling, routing, and resource decisions;

handling sensitive/confidential matters; and improving executive-office processes

that affect efficiency and business outcomes.

• Serve as a trusted extension of the CEO—owning time strategy, advancing priority

initiatives, and ensuring executional precision across fast-moving workstreams.Key Responsibilities

Executive Calendar, Prioritization & Time Strategy.

• Own the CEO’s complex calendar across internal leaders, clients, brands, and industry

partners; evaluate and prioritize requests based on business impact, deal timelines, and

key relationships.

• Create meeting structures that drive outcomes: agendas, pre-reads, decision points, and

follow-ups; ensure next steps, owners, and timelines are captured, communicated, and

tracked.

• Act as gatekeeper for the CEO’s time—independently resolving scheduling conflicts,

making tradeoffs, and escalating only when necessary.

Deal Execution & Brand Partnerships Support

• Prepare internally facing, detailed **offer breakdowns ** summarizing key deal terms,

timelines, and action items.

• Track timelines and key milestones across multiple active campaigns to ensure

deliverables and approvals stay on schedule.

• Draft external deal memos and internal summaries to align stakeholders.

• Coordinate with agents, managers, lawyers, and brand executives to advance approvals,

logistics, and deliverables.

• Build client-facing decks and conduct research on brands, market positioning, and

partnership strategy; synthesize findings into clear recommendations and next steps.

Travel, Logistics & Executive Support

• Plan and manage domestic/international travel end-to-end (itineraries, flights, ground

transportation, hotels, changes, contingencies).

• Coordinate logistics for key meetings, offsites, and events; manage run-of-show, vendors,

and onsite execution support as needed.

Executive Communications & Coordination

• Draft and manage executive-facing communications (internal updates, outreach emails,

meeting notes, action summaries) aligned with the CEO’s tone, priorities, and the

company’s voice.

• Prepare materials for leadership meetings: talking points, briefs, stakeholder summaries,

and status updates.

Confidential Matters & Relationship Management

• Handle highly sensitive information with discretion, professionalism, and sound

judgment.• Build trusted relationships with internal leaders, clients/partners, talent teams, and

assistants across organizations.

Operational Workflow Ownership (CEO Office / Business Ops Support)

• Own workflows for the CEO’s office, including vendor/service coordination, purchasing

requests, expense tracking, invoice routing, and document management—ensuring

timely, accurate execution and adherence to internal standards.

• Maintain visibility for the CEO via lightweight reporting (weekly priorities, key

deadlines, travel cadence, meeting outcomes, open action items).

• Identify recurring friction points (scheduling patterns, meeting overload, process gaps)

and implement improvements to increase efficiency, clarity, and execution.

Project & Priority Support

• Coordinate execution on CEO priorities by driving follow-ups and keeping stakeholders

aligned on expectations.

• Support special projects as assigned (research, vendor comparisons, process

documentation, new workflow implementation), with autonomy to recommend options

and next steps within established guidelines.

Executive Assistant: Office of the CEO/Founder

Acumen is solving the problems of poverty and building a world based on dignity.

Industry: Investment Management
Company Size: 51-200 employees

Acumen

~~Acumen, an international nonprofit working to solve problems of poverty, is looking for an Executive Assistant to support the CEO. This role is full time, eligible for overtime, a yearly bonus and benefits. Acumen’s New York office operates on a hybrid schedule, with in-office work Tuesday, Wednesday, and Thursday. While this role is not “always on,” it is often on.~~

**About Acumen**

Acumen is a global force of entrepreneurs, investors, philanthropists, and social innovators working together to build a world based on dignity. We were founded by Jacqueline Novogratz on the radical idea that business, when cultivated with moral imagination, can break the cycle of poverty. We invest in transformational companies, build sustainable markets, and prepare leaders with the tools they need to create a more just and inclusive future. Since 2001, we have scaled companies and shaped markets in some of the hardest-to-reach communities on the planet, impacting over half-a-billion lives. To learn more visit acumen.org.

**About The Role**

The CEO operates at the intersection of global investing, philanthropy, moral leadership, and systems change. Her work spans a complex network of relationships across entrepreneurs, investors, board members, partners, and public thought leaders, often across multiple geographies and time zones in a single day.

This role serves as a trusted operational partner to the CEO, responsible for the excellent execution of the CEO’s time, travel, communications, and day-to-day workflow. But this is more than an administrative role. It requires strong judgment, emotional intelligence, discretion, anticipation, and the ability to protect focus in an environment of constant motion and competing demands.

The Executive Assistant to the CEO will play a critical role in helping the CEO operate at her highest level. That means not only managing logistics with precision, but also understanding priorities, anticipating challenges, reducing friction, and ensuring that relationships and commitments are handled with care.

This role works in close coordination with, and functionally reports to, the Chief of Staff. Success in this role requires operating in true partnership with both the CEO and Chief of Staff — balancing responsiveness with discernment, execution with foresight, and independence with alignment. The person in this role must be able to make sound decisions, remain calm under pressure, and bring maturity, discipline, and humanity to highly visible work.

This role is ideal for a high-energy person who takes pride in making things work and operates exceptionally well behind the scenes, energized by complexity. The right person is genuinely motivated by Acumen’s mission and the opportunity to contribute to work that matters. This job is not for the meek of spirit.

**Specific Accountabilities Include**

Design and manage a dynamic, complex schedule that reflects the CEO’s highest priorities and Acumen’s broader organizational needs

- Exercise excellent judgment in evaluating requests, identifying trade-offs, and sequencing commitments thoughtfully across competing demands.

- Ensure the CEO is fully prepared for every engagement, with clear and concise context on the who, what, where, why, and how.

- Coordinate and execute a seamless daily schedule, managing multiple simultaneous requests across time zones.

- Manage high-volume communications with discernment, helping prioritize, draft, and respond as appropriate to ensure clarity, timeliness, and efficiency.

Lead end-to-end travel planning and execution

- Oversee, arrange, and book all travel and check-ins, coordinating with internal and external stakeholders and planning for the CEO’s needs throughout each journey.

- Understand the CEO’s preferences and working style, executing against them where possible and communicating clearly when constraints arise.

- Prepare comprehensive travel packs, including itineraries, logistical confirmations, diplomatic and/or medical clearance materials, meeting schedules, and relevant background context.

- Maintain real-time awareness of the CEO’s movements and evolving needs while traveling, proactively adjusting plans to ensure continuity and effectiveness.

- Forecast well in advance and secure required medical documents, passport pages, visas, and other travel materials for international trips.

- Ensure all relevant calendars, meeting details, and supporting information are accurate and current in advance of travel.

- Support a CEO who travels approximately 60–70% of the year.

Help run a highly effective Office of the CEO

- Serve, alongside the Chief of Staff, as a primary point of contact for the CEO’s office.

- Help prioritize and route incoming requests, escalating issues when needed and resolving problems quickly, calmly, and thoughtfully.

- Contribute to an Office of the CEO that is highly organized, responsive, discreet, and trusted.

- Support strong coordination across the CEO’s internal and external commitments so that the office operates with consistency, clarity, and care.

Ensure operational excellence and disciplined follow-through

- Prepare and track expense reports in a timely manner; review and advise on expense reports for the CEO and her direct reports in accordance with Acumen’s Travel & Expense Policy; manage CEO timesheets.

- Coordinate with Talent, Legal, and Finance on contracts, signatures, approvals, and related documentation.

- Obtain and track necessary information and signatures for documents related to the CEO, ensuring proper processing and delivery.

- Take on additional assignments as needed, including research, writing, presentation design, and other operational support.

**Skills & Qualifications**

- Minimum of 11 years of experience supporting senior executives in high-demand, fast-paced environments, with demonstrated ability to operate with discretion, judgment, and autonomy.

- Demonstrate ability to anticipate needs, navigate ambiguity, and make sound decisions in real time, with appropriate escalation to the Chief of Staff when needed.

- Ability to plan and execute with the end goal in mind, with strong attention to user experience and the ability to communicate the implications of changes.

- Total discretion with sensitive information in all contexts.

- Excellent relationship management skills: ability to understand the players, their needs, their timelines, and treat them with dignity.

- Excellent project management skills: ability to coordinate across stakeholders, manage competing priorities, and drive execution with minimal oversight.

- Excellent verbal and written communication skills: crisp, clear, kind.

- Ability to remain calm when plans change or go awry.

- Ability to anticipate needs and identify challenges before they arise. Ability to solve for them or communicate barriers up the line.

- Ability to collaborate effectively with people across geographies, backgrounds, and levels of seniority.

- Mastery of tech apps including Outlook, Word, Excel, PowerPoint, Gmail, and Zoom.

- Self-reflective and deep alignment with Acumen's mission and values; curiosity about the ideas, people and places at the intersection of capital, poverty and climate.

- Permanent authorization to work in the United States.

~~The salary range for this role is $78,000 to $83,000 USD and is eligible for overtime plus a performance-based bonus. This range represents the present low and high end of pay range for this role. Actual compensation will vary based on various factors including but not limited to experience. Acumen has equal pay, so pay is determined through comparison to a cohort of employees in the market at the same level of accountability.~~

At Prism Data Consulting, we transform raw information into strategic insights. Like light through a prism reveals the spectrum of colors, we uncover the hidden patterns in your data landscape. Our team of data architects and analysts bring order to chaos, turning overwhelming data streams into actionable intelligence that drives decision-making. We believe that every dataset tells a story—we just help you read it clearly.

Industry: Data Infrastructure and Analytics
Company Size: 11-50 employees

Prism Data Consulting

Prism Data Consulting's mission is to help data professionals see opportunities from every angle to find their best fit. We are not a staffing firm or agency. Prism does not hire for these roles—we analyze and verify them from employers seeking data expertise.

Employer Industry: Administrative Support in Corporate Leadership

**Why Consider This Job Opportunity**

-  Salary up to $150,000

-  Potential for bonuses based on business needs

-  Comprehensive benefits package including health insurance, dental and vision programs, life and disability insurance, and a retirement savings plan

-  Opportunities for personal and professional growth within a global team

-  Chance to make a meaningful impact in a fast-paced corporate environment

-  Flexibility in work hours to accommodate executive schedules

**What To Expect (Job Responsibilities)**

-  Provide proactive support to the CEO, managing a complex calendar and facilitating internal and external meetings

-  Coordinate domestic and international travel arrangements, including detailed itineraries and logistics

-  Prepare and edit executive-level correspondence, presentations, and reports

-  Serve as the primary administrative liaison to the Board of Directors, coordinating meetings and maintaining governance compliance

-  Support strategic initiatives and projects for the CEO, tracking action items for timely completion

**What Is Required (Qualifications)**

-  Bachelor's degree or equivalent experience

-  10+ years of experience providing executive-level support, preferably to a CEO or C-suite executive in a large, complex organization

-  Proven experience supporting Board of Directors and interacting with senior leadership

-  Exceptional organizational, time management, and problem-solving skills

-  Strong written and verbal communication skills

**How To Stand Out (Preferred Qualifications)**

-  Advanced proficiency in Microsoft Office and collaboration tools (e.g., Outlook, Teams, PowerPoint)

-  High degree of professionalism, discretion, and integrity

-  Ability to thrive in a fast-paced environment and manage competing priorities

-  Demonstrated executive presence and sound judgment

-  Strong interpersonal skills and emotional intelligence

#AdministrativeSupport #ExecutiveAssistant #CareerOpportunity #Leadership #ProfessionalGrowth

#PrismDataConsulting

Smarty Invest supports ambitious entrepreneurs in their growth projects: Pitch Deck, Business Plan, Sales Pitch, Info Memo, Fundraising...

Industry: Sociétés holding
Company Size: 2-10 employés

Smarty Invest

The Executive Director of Operations serves as a key leader responsible for both corporate strategy execution and daily operational management. This role holds comprehensive accountability for the implementation of key corporate strategies, cross-departmental execution coordination, and the enhancement of operational performance. Acting as a critical bridge between senior management and business units, this position ensures that business objectives are effectively cascaded, advanced, and achieved, thereby driving continuous improvements in organizational efficiency and profitability.

**Key Responsibilities**

**I. Strategic Execution & Operational Coordination**

*  Formulate annual operational execution plans and define key milestones in alignment with the company's overarching strategy;

*  Translate business objectives into concrete action plans and a clear responsibility matrix;

*  Establish mechanisms for advancing strategic initiatives and tracking execution progress;

*  Provide regular reports to senior management regarding strategic execution progress and analyses of key issues.

**II. Key Project & Special Initiative Management**

*  Oversee company-wide key projects and cross-departmental special initiatives;

*  Coordinate resources to ensure projects are delivered on schedule and to a high standard of quality;

*  Identify execution bottlenecks and potential risks, and drive the rapid resolution of issues;

*  Ensure that project outcomes remain aligned with the company's overall business objectives.

**III. Operational System Optimization & Process Improvement**

*  Establish and optimize the company's operational management systems and standard operating procedures;

*  Drive cross-departmental process integration and enhance collaborative efficiency;

*  Introduce Lean Management principles or continuous improvement methodologies;

*  Enhance the organization's capacity for scalable and standardized operations.

**IV. Operational Performance & Data Management**

*  Establish company-wide operational KPIs and performance evaluation frameworks;

*  Leverage data analytics to support decision-making and operational optimization;

*  Conduct periodic business reviews and performance assessments;

*  Foster a data-driven culture of continuous improvement.

**V. Organizational Collaboration & Culture Building**

*  Strengthen inter-departmental communication and collaboration mechanisms;

*  Clearly define boundaries of authority and responsibility, as well as performance assessment criteria;

*  Promote a culture that is results-oriented and characterized by high execution discipline;

*  Support senior management in enhancing the organization's overall execution capabilities.

**VI. Risk Control & Compliance Assurance**

*  Identify and mitigate key risks inherent in operational and execution processes;

*  Establish internal control and compliance management frameworks;

*  Ensure that all operational activities adhere to company policies and relevant laws and regulations;

*  Safeguard the company's brand reputation and commercial credibility.

**Job Qualifications**

**Education**

*  Bachelor's degree or higher in Business Administration, Operations Management, or a related field;

*  MBA preferred.

**Work Experience**

*  Minimum of 2 years of experience in operations management or general management;

*  Proven experience in cross-departmental strategic execution and project management;

*  A successful track record of accountability for operational outcomes or key business metrics;

*  Experience working within companies undergoing rapid growth or organizational transformation is preferred. Core Competencies

Strategic Decomposition and Execution Facilitation;

Operational System Development and Process Optimization;

Project Management and Resource Integration;

Data Analysis and Problem Solving;

Strong Execution and Effective Communication.

Preferred Qualifications

Experience working in a President's Office or COO's Office;

Background in Lean Management or Business Process Reengineering;

Experience managing within a matrix organization or across multiple business units;

Experience reporting to senior executives or a Board of Directors.

Executive Director of Operations

Industry: Industrial Machinery Manufacturing

Om Vensai Cim Technologies - India

**Company Description **

**MetaChain Finance ** is a blockchain finance company based in LA, focusing on efficient token issuance, payment system development, and digital investment products. With compliance and risk management at our core, we combine cutting-edge technology with mature financial architecture to provide secure and transparent digital financial solutions for global clients.

**Talent Recruitment **

We are currently recruiting high-level executives on a global scale. **MetaChain Finance ** is dedicated to merging the stability of traditional finance with the innovation of Web3. Therefore, we warmly welcome leaders with deep industry backgrounds to join us—regardless of whether you have cryptocurrency experience. As long as you have an outstanding track record in strategic decision-making, organizational management, or financial operations, we look forward to your strength.

**Role Description **

We are seeking a full-time Executive Director of Operations for** ****MetaChain Finance **. This remote role involves overseeing daily business operations, managing large teams, and driving performance across various operational areas. Key responsibilities include strategic planning, resource allocation, process optimization, and ensuring client satisfaction. The role also requires budget oversight, performance analysis, and identifying areas for business growth to achieve organizational objectives.

**Qualifications **

- Proficiency in Operations Management and Budgeting to ensure efficient allocation of resources and cost optimization.

- Strong Analytical Skills to assess performance metrics and identify opportunities for improvement.

- Experience in Team Management, with the ability to lead, motivate, and empower diverse teams.

- Excellent Customer Service skills to maintain and enhance client satisfaction and relationships.

- Ability to work independently and remotely, demonstrating effective time management and organizational skills.

- Mastery in strategic planning and process optimization is an advantage.

- A bachelor's or master's degree in business administration, operations management, or a related field is desirable.

Trusted. Innovative. Unrivaled. 
With a single connection to BHN’s global payments platform, your business unlocks the world’s largest network of consumer branded payment solutions. Discover new ways to engage your customers, employees, and partners. Grow revenue. Increase loyalty. Incentivize your teams.

Industry: Financial Services
Company Size: 1,001-5,000 employees

Blackhawk Network

**About Blackhawk Network**

Today, through BHN’s single global platform, businesses of all kinds can tap into the world’s largest network of branded payment solutions. BHN helps businesses grow revenue, increase loyalty, motivate and reward their teams, disburse funds and engage consumers. Branded payment solutions include the issuance and distribution of gift cards, egifts, corporate payouts and rewards, along with the technology to deliver these products in seamless, integrated ways. BHN’s network spans the globe with more than 400,000 consumer touchpoints. Learn more at BHN.com.

**Hybrid flexibility: ** At Blackhawk Network, you’ll enjoy the best of both worlds—focused remote work plus in-person collaboration on **Tuesdays and Wednesdays, ** our regular in-office days at our Pleasanton headquarters. This rhythm gives you the tools, connection, and autonomy you need to make a real impact. A dditional onsite days may be required based on executive schedules and events.

**Overview**

Blackhawk is seeking a highly strategic and operationally excellent Chief of Staff to CEO. This role serves as the central coordination point for the Office of the CEO, ensuring seamless operations, effective execution of priorities, and high‑quality communication internally and externally. This leader will manage core Executive Assistant responsibilities while also acting as a thought partner to the CEO, and serving as a liaison to the Board of Directors. The ideal candidate thrives in a mission-driven, fast-paced, entrepreneurial environment and excels at balancing strategic thinking with exceptional execution.

This is a hybrid role, requiring a minimum of two days per week onsite in Pleasanton, California;

**Responsibilities**

-  Anticipate needs and ensure the CEO is fully briefed and prepared for meetings, commitments, and events.

-  Serve as a technology-forward partner to the CEO, proactively identifying opportunities to use AI and digital tools to enhance decision-making and organizational effectiveness.

-  Leverage AI-powered tools and automation to streamline executive workflows, including scheduling, communications, research, and document preparation.

-  Lead special projects and strategic initiatives at the direction of the CEO, from scoping to execution.

-  Manage/oversee a wide range of administrative and operational tasks for the CEO, including heavy calendar management, correspondence, expense reconciliation, and complex domestic/international travel.

-  Serve as the CEO’s primary gatekeeper and gateway, balancing access with business needs to ensure maximum organizational effectiveness.

-  Draft, edit, and prepare communications, presentations, talking points, and briefing materials

-  Always ensure high-quality representation of the CEO’s office.

-  Partner closely with peers to coordinate Board and committee meetings, logistics, materials, and communications.

-  Maintain strict confidentiality and professionalism in all Board interactions.

-  Support the preparation, review, and timely distribution of Board materials in accordance with bylaws and governance standards.

-  Act as an adjunct member of the Executive Team, facilitating agendas, follow-ups, and high-impact discussions.

-  Manage executive meeting cadence: senior leadership meetings, all-hands, offsites, and cross-functional planning.

-  Support interdepartmental coordination on travel, events, and strategic outreach.

-  Provide support with confidential matters and personal logistics that enable the CEO to remain focused on strategic priorities.

-  Support planning and coordination of occasional personal or family‑related events and engagements.

-  Manage sensitive correspondence with professionalism, discretion, and sound judgment.

-  Prioritize competing demands, resolve issues proactively, and ensure follow-through on projects and commitments.

-  Maintain efficient systems for tracking CEO priorities, action items, and organizational workflows.

-  Research, analyze, and make recommendations on issues requiring executive attention.

**Qualifications**

-  Bachelor’s degree required.

-  5–10 years of experience supporting C‑suite executives in high-growth, fast-paced environments.

-  Demonstrated success in roles that combine strategic coordination with administrative rigor.

-  Exceptional written and verbal communication skills; ability to represent the CEO with authority and diplomacy.

-  Strong relationship-builder with internal teams, Board members, and external stakeholders.

-  High level of discretion, integrity, and emotional intelligence.

-  Extremely organized, detail-oriented, proactive, and capable of managing multiple priorities seamlessly.

-  Mastery of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat.

-  Experience leveraging AI productivity and collaboration tools to reduce administrative burden, and increase overall efficiency.

-  Experience in payments, incentives, or related industries a strong plus.

We seek candidates who not only demonstrate curiosity and adaptability in emerging technologies but have also successfully implemented and utilized AI tools to enhance their work, improve processes, or deliver measurable results. Our teams embrace continuous learning and the thoughtful integration of AI to create meaningful impact – for our employees and the future of work.

**Benefits**

Salary Range for California Residents Only: $157,000 to $212,000.00

Pay is based on several factors including but not limited to education, work experience, certifications, etc. In addition to your salary, Blackhawk Network offers benefits including 401k with employer match, medical, dental, vision, 12 paid holidays in the year 2026, 1 hour of sick pay accrual for every 30 hours worked, parental leave, life insurance, disability insurance, accident and illness insurance, health and dependent care flexible spending accounts, wellness benefits, and flexible time off for all full-time employees.

**EEO Statement**

Blackhawk Network provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Blackhawk Network believes that diversity leads to strength. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Blackhawk Network encourages applicants with previous criminal records to apply to all positions and, pursuant to the San Francisco and Los Angeles Fair Chance Acts (and other “Fair Chance” laws), Blackhawk Network will consider for employment qualified applicants with arrest and conviction records. For Philadelphia applicants or jobs, please see a copy of Philadelphia’s ordinance on this topic by clicking this link: https://codelibrary.amlegal.com/codes/philadelphia/latest/philadelphia_pa/0-0-0-280104 .

Chief of Staff to CEO

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