Gary Martin is a premier Realtor® based in Richmond, VA that specializes in luxury properties in The Fan, Museum District, and Near West End. After graduating from James Madison University, he began a career in Residential New Construction, building over 300 homes before deciding to pursue his dream of becoming a real estate agent. Now, he helps his clients buy and sell properties in Richmond, Virginia with experience ranging from luxury home listings to first-time home buyers as well as new construction and development sales.
 
With a passion for Central Virginia architecture, he has an extensive amount of knowledge about the different varieties of homes in the area, from historic row houses to riverside estates on the James River. He has earned numerous accolades in recent years, including being recognized as one of the top 500 Realtors in Richmond, VA, and achieving the Certified Luxury Homes Marketing Specialist Credential.

Industry: Real Estate
Company Size: 2-10 employees

Gary Martin Real Estate Associates

Savvy Admin PROD

**Executive Assistant / Real Estate Coordinator ****Richmond, Virginia **

I’m a producing real estate agent based in Richmond, Virginia, specializing in historic homes and high-end properties across neighborhoods like the Fan, Museum District, and Near West End. My business consistently sells up to $20 million+ in real estate annually, with a strong focus on thoughtful marketing, client experience, and positioning homes as truly one-of-one opportunities.

I’m looking for an **Executive Assistant / Real Estate Coordinator ** to help bring that vision to life behind the scenes — someone highly organized, detail-oriented, and motivated to grow within a fast-paced, client-focused environment.

This is not a “sit back and wait for instructions” role. This is for someone who takes ownership, anticipates needs, and wants to be part of building something that stands out in the Richmond market.

**What You’ll Be Responsible For **

**Buyer Side Coordination **

- Coordinate contract-to-close process, including timelines and communication

- Organize and execute thoughtful closing gifts

- Set up and manage home searches for buyers

- Schedule inspections and coordinate with vendors

- Assist with prospecting and marketing outreach efforts

**Listing Side Coordination **

- Coordinate with marketing team on listing launches, including postcards and campaigns

- Schedule and manage pre-marketing contractors (staging, photography, repairs, etc.)

- Organize and present contractor recommendations to clients

- Prepare listing materials:

- QR code plaques

- Lockboxes

- Key copies

- Directional signage

- Assist with updating website and social media for listings

**Open House Coordination **

- Schedule and prepare open houses

- Coordinate catering and setup

- Manage directional signage placement

- Work with marketing team on flyers and postcards

**Administrative + Business Operations **

- Maintain and update website content

- Assist with event planning (client events, local activations, etc.)

- Coordinate client “pop-bys” and delivery logistics

- Manage and update Google/business profiles

- Organize and maintain CRM (client database, follow-ups, notes)

**Who This Role Is For **

- Highly organized and detail-oriented

- Strong communicator who is comfortable managing multiple moving pieces

- Proactive and able to anticipate needs before being asked

- Interested in real estate, marketing, or business operations

- Thrives in a fast-paced, high-expectation environment

**Growth Opportunity **For the right candidate, there is an opportunity to **pursue a real estate license over time ** and grow into a larger role within the business. Whether that means deeper involvement in transactions, client-facing responsibilities, or long-term operations leadership, this role is designed with growth in mind.

**What Makes This Opportunity Different **

- Direct access to and mentorship from a top-producing Richmond agent

- Exposure to high-level marketing, branding, and client experience strategies

- Opportunity to grow into a larger operations role over time

- Work that directly impacts real clients and real results — no busy work

**How to Apply **Please submit your resume along with a short note on why this role stands out to you and how you would contribute to the business.

Real Estate Operations Coordinator

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