The Commonwealth of Pennsylvania employs thousands of people across the state to deliver programs and services to the people of Pennsylvania. 

Employees work in a wide variety of professions in full-time, part-time, temporary, or seasonal capacities in civil service and non-civil service positions. 

On an employee basis per citizen basis, the Commonwealth of Pennsylvania is among the most efficient state governments in the country.

For more information on state government employment opportunities, go to www.employment.pa.gov. 

For more information on Pennsylvania government agencies and services, visit www.pa.gov.

Industry: Government Administration
Company Size: 10,001+ employees

Commonwealth of Pennsylvania

Savvy Admin PROD

**THE POSITION**

Become a Records Specialist 1 with the Department of Corrections (DOC) and take part in work that keeps vital information organized and accessible. This role allows you to build strong technical skills while supporting staff across the State Correctional Institution (SCI) at Coal Township. You will contribute to accurate documentation that influences releases, transports, and record updates. Bring your focus and dedication to a role that supports the entire facility.

**DESCRIPTION OF WORK**

This position supports the maintenance, verification, and organization of inmate records at the State Correctional Institution at Coal Township. The role ensures that information is accurate, up to date, and properly communicated to staff and partner agencies. As a Records Specialist 1, you will perform the following duties:

- Record Maintenance: Collect information, validate content accuracy , and update the Inmate Records System

- Documentation Review: Examine court orders and related documents to determine actions related to release, confinement, or commitment credit

- Identification Processing: Interview, photograph, and fingerprint inmates and explain all applicable policies and procedures

- Transport Coordination: Arrange inmate movement for court appearances or release and verify authorization and identity of transporting officials

- Information Communication: Relay required updates to inmates, institutional staff, and outside agencies to ensure accurate and timely information sharing

Interested in learning more? Additional details regarding this position can be found in the position description .

**Work Schedule and Additional Information:**

- Full-time employment, 37.5 hours per week

- Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.

- Telework: You will not have the option to telework in this position.

- Salary:In some cases, the starting salary may be non-negotiable.Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $40,685.00(before taxes).

- You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

**QUALIFICATIONS**

**REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY**

**Minimum Experience and Training Requirements:**

-  Two years of clerical or correctional custodial experience; or

- An equivalent combination of experience and training.

**Other Requirements:**

-  Successful completion of basic training in Elizabethtown, PA is required.

-  You must meet the PA residency requirement . For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.

- You must be able to perform essential job functions.

**Legal Requirements:**

- You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

**How to Apply:**

- Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

- If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

- Your application must be submitted by the posting closing date . Late applications and other required materials will not be accepted.

- Failure to comply with the above application requirements may eliminate you from consideration for this position.

-  All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

**Veterans:**

-  Pennsylvania law (51 Pa. C.S.

- 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

**Telecommunications Relay Service (TRS):**

- 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

**EXAMINATION INFORMATION**

- Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).

- Your score is based on the detailed information you provide on your application and in response to the supplemental questions.

- Your score is valid for this specific posting only.

- You must provide complete and accurate information or:

- your score may be lower than deserved.

- you may be disqualified.

- You may only apply/test once for this posting.

- Your results will be provided via email.

Records Specialist 1 - SCI Coal Township

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