The New York State Office of Mental Health (OMH) promotes the mental health and well-being of all New Yorkers. Our mission is to facilitate recovery for young to older adults receiving treatment for serious mental illness, to support children and families in their social and emotional development and early identification of serious emotional disturbances, and to improve the capacity of communities across New York to achieve these goals.

New York State has a large, multi-faceted mental health system that serves more than 700,000 individuals each year. OMH operates psychiatric centers across the state, and regulates, certifies, and oversees more than 4,500 programs that are operated by local governments and nonprofit agencies. These programs include various inpatient and outpatient programs, emergency, community support, residential, and family care programs.

Interested in working for the New York State Office of Mental Health? Please visit: https://www.omh.ny.gov/omhweb/employment/

For questions about mental health services or to find a mental health service provider, call OMH Customer Relations toll-free at 1-800-597-8481.

Social Media Use Policy: https://www.ny.gov/social-media-policy

Industry: Government Administration
Company Size: 10,001+ employees

New York State Office of Mental Health

Savvy Admin PROD

**Duties Description**

Are you interested in starting a career with New York State? Do enjoy work assignments that include typing and data entry? Office Assistant 1 Keyboarding positions are entry level positions that provide excellent opportunities for advancement and professional growth.

As an Office Assistant 1 Keyboarding, you will perform a wide variety of clerical and administrative support activities, including:

-  Typing, proofreading, reviewing, and correcting correspondence and documents

-  Transcribing hand-written materials

-  Gathering data for charts, graphs, and tables

-  Preparing routine reports

**Minimum Qualifications**

Candidates from outside State service may be considered for hire under the Hiring for Emergency Limited Placement - Statewide (HELPS) program. There are no education or experience requirements for an Office Assistant 1 Keyboarding position, but candidates–must be able to read, write, and communicate in English.

OR

Candidates can be considered for a competitive class appointment if they are reachable on the current Office Assistant 1 Keyboarding eligible list.

OR

Candidates from within State service may be considered for transfer to a competitive class position if they have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law.

**Additional Comments**

All OMH employees receive a generous benefits package including:

-  NYS medical, dental, and vision insurance

-  Access to tuition assistance programs

-  Paid time off – 13 paid vacation days in the first year, 5 paid personal days, 13 paid holidays, & paid sick leave

-  NYS Retirement programs

A background check will be required.

This position is eligible for a downstate adjustment of $4,000.

Office Assistant 1 - Keyboarding (NY HELPS), New York City Children's Center - Bronx Campus, P26663

At Grace and Faye Consulting, I specialize in delivering high-quality recruiting solutions with a white-glove, boutique approach. 

I have experience serving clients across all major industries nationwide, ranging from Entry-Level Administrative roles to Executive hires. I have exceptional communication standards, always keeping my clients & candidates in the know every step of the way. 

What Sets Me Apart:
✔ Nationwide reach with local-level attention
✔ Personalized, concierge-style consulting
✔ Expertise across all major industries
✔ Commitment to quality, speed, and transparency

Let me help you build your best team—one exceptional hire at a time. Contact Kerri@graceandfaye.com.

Industry: Staffing and Recruiting
Company Size: 1 employee

Grace and Faye Consulting LLC

We are seeking a proactive and highly organized Administrative Assistant to support a fast-paced, collaborative leadership team. This role is ideal for someone who thrives in an environment where no two days look the same. The right candidate will be resourceful, reliable, and capable of operating with sound judgment and autonomy while helping keep day-to-day operations running smoothly.

**Key Responsibilities: **

- Provide administrative support to senior leadership

- Manage expense reimbursements and assist with expense reporting (Concur experience is a plus)

- Coordinate office logistics including ordering supplies, organizing weekly office lunches, and assisting with company events

- Help manage scheduling, meetings, and calendar coordination as needed

- Take ownership of projects and execute tasks independently

- Serve as a dependable, high-visibility partner who can anticipate needs and proactively remove tasks from leadership’s plate

**What We’re Looking For: **

- Strong administrative experience in a professional services or corporate environment

- Someone who comes from a collaborative, team-oriented workplace with an “all hands on deck” mentality

- Experience working with a large, corporate admin team strongly preferred

- Excellent communication skills, professionalism, and business maturity

- Ability to adapt to a fluid schedule and shifting priorities

- High level of reliability, discretion, and trustworthiness

- Energetic, proactive, and execution-focused mindset

- A self-starter who takes initiative and follows through

This is a great opportunity for someone looking to grow their career in a supportive environment with mentorship, visibility across leadership teams, and opportunities for long-term advancement.

Administrative Assistant

At American Express, we know that with the right backing, people and businesses have the power to progress in incredible ways. Whether we’re supporting our customers’ financial confidence to move ahead, taking commerce to new heights, or encouraging people to explore the world, our colleagues are constantly striving to uphold our powerful backing promise to our customers and each other every day. 
 
These beliefs have been our North Star for 170 years as our business transformed – from helping evacuate travelers during World Wars, to ensuring the safety of our customers’ funds during the Great Depression in the U.S., to creating the Shop Small® movement to help small businesses recover from the Financial Crisis, to providing aid to communities impacted by many natural disasters and so much more.  
 
For generations, the key to our success has been the determination and resilience of our American Express colleagues. Now, as a globally integrated payments company, we work together to provide customers with access to products, insights and world-class experiences that enrich lives and build business success. Join us and let’s lead the way together. 
 
Check out the recent awards we’re proud of: 
•	Human Rights Campaign Corporate Equality Index Score of 100% - 2021
•	FORTUNE 100 Best Companies to Work For - 2021
•	FORTUNE 100 Best Companies to Work For - 2020
•	FORTUNE World’s Most Admired Companies - 2020
•	FORTUNE 100 Best Workplaces for Women – 2020
•	FORTUNE 100 Best Workplaces for Diversity - 2019
 
Learn more about us at: 
https://www.americanexpress.com/careers
https://www.americanexpress.com/
https://www.facebook.com/AmericanExpressUS
https://www.instagram.com/americanexpress/
https://twitter.com/americanexpress
https://www.youtube.com/user/AmericanExpress

See our community guidelines at: https://about.americanexpress.com/Community-Guidelines/

If you have a customer service issue or question, please visit www.americanexpress.com/contactus

Industry: Financial Services
Company Size: 10,001+ employees

American Express

**Job Description**

The Executive Assistant will provide administrative support to Global Risk & Compliance (GRC) VPs and play a key role in supporting the organization for American Express. The EA should be a dynamic individual who is proactive in anticipating and adapting to the needs of the VPs and their respective teams and is focused on accuracy, speed, flexibility and attention to detail. The ideal candidate must be experienced in handling a wide range of administrative-related tasks and be able to work in a fast-paced organization, managing multiple tasks and competing priorities. Critical to the success of this position are strong communication skills, a team-player attitude and the ability to develop positive working relationships with a wide range of colleagues both within and outside of American Express. This is a unique opportunity to interact with the external regulatory community and senior management offices at American Express.

**Responsibilities**

**Key Responsibilities:**

- VP calendar management, including the coordination of complex meetings and events with internal senior leaders and external stakeholders

- Support the VPs’ teams with external meetings and conferences, including scheduling, logistics, receiving in-person visitors to the office, and attendance tracking

- Maintain email distribution lists

- Support colleague engagement activities in coordination with Chiefs of Staff

- Prepare, review, and process expense reports, and ensure T&E is in line with company policy and budget

- Support team administration including onboarding for new hires, coordinating with real estate, setting up group wide team meetings and coordination of special projects

- Process contract invoices and purchase orders in Ariba

- Booking and coordinating travel arrangements for VPs

- Support other admin responsibilities: ordering supplies, maintaining team org chart, and ad-hoc projects

- Build relationships with key partners across the company

**Qualifications**

**Minimum Qualifications:**

- Proven experience (at least 4 years) working in a fast-paced, complex, and dynamic environment with executives

- Excellent organizational, administrative, and interpersonal skills, demonstrating good judgment in dealing with senior executive offices and key stakeholders

- Strong attention to detail with timely follow-up

- Excellent communication (oral, written, listening) skills, a positive attitude and solution-oriented demeanor

- Strong sense of integrity with ability to handle confidential and sensitive information with discretion

- Ability to prioritize multiple tasks with minimal guidance and to proactively identify and resolve issues

- Strong calendar management expertise and a working knowledge of common administrative systems and processes (e.g., purchasing, travel, expense management, etc)

- Proficiency in Microsoft Outlook and Microsoft Office, including Word, Excel and PowerPoint

- Proactive in anticipating needs of stakeholders and responsive to requests in a timely, efficient manner

**Preferred Qualifications**

- Previous experience in financial services and/or risk management

- Natural curiosity to lean in even when objectives are ambiguous

Employment eligibility to work with American Express in the United States is required as the company will not pursue visa sponsorship for these positions.

**About Us**

At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. From delivering differentiated products to providing world-class customer service, we operate with a strong risk mindset, ensuring we continue to uphold our brand promise of trust, security, and service.

As part of Team Amex, you’ll experience our powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career. Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.

**About The Team**

We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:

- Competitive base salaries

- Bonus incentives

- 6% Company Match on retirement savings plan

- Free financial coaching and financial well-being support

- Comprehensive medical, dental, vision, life insurance, and disability benefits

- Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need

- 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy

- Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)

- Free and confidential counseling support through our Healthy Minds program

- Career development and training opportunities

For a full list of Team Amex benefits, visit out Colleague Benefits Site .

American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.

We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.

US Job Seekers - Click to view the “ Know Your Rights ” poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window: https://www.eeoc.gov/poster.

The below represents the expected salary range for this job requisition. Ultimately, in determining your pay, we’ll consider your location, experience, and other job-related factors.

Executive Administrative Assistant

Talkiatry is a national mental health practice that provides in-network psychiatry and therapy.  

We were co-founded by a patient and a triple-board-certified psychiatrist to solve the problems both groups face in accessing and providing the highest quality mental healthcare.   

60% of adults in the U.S. with a diagnosable mental illness go untreated every year because care is inaccessible, while 45% of clinicians are out of network with insurers because reimbursement rates are low and paperwork is unduly burdensome.   

With innovative technology and a human-centered philosophy, we provide patients with the care they need—and allow psychiatrists to focus on why they got into medicine. 

We’re proud to be a Great Place to Work®-certified company. Want to transform psychiatry with us?

Industry: Mental Health Care
Company Size: 501-1,000 employees

Talkiatry

We’re looking for a highly organized, proactive, and resourceful Executive Assistant in New York City, to provide high-level administrative support to multiple senior leaders. This individual will be a key partner in enabling our executives to operate efficiently. This role requires exceptional judgment, discretion, organization, and the ability to anticipate needs in a fast-paced environment. The Executive Assistant acts as a trusted partner, managing priorities, coordinating complex logistics, and serving as a key point of connection across the organization.

This is a hybrid role, with an expectation of at least 3 days per week in-office

**About Talkiatry**

Talkiatry transforms psychiatry with accessible, human, and responsible care. We’re a national mental health practice co-founded by a patient and a triple-board-certified psychiatrist to solve the problems both groups face in accessing and providing the highest quality treatment.

60% of adults in the U.S. with a diagnosable mental illness go untreated every year because care is inaccessible, while 45% of clinicians are out of network with insurers because reimbursement rates are low, and paperwork is unduly burdensome. With innovative technology and a human-centered philosophy, we provide patients with the care they need and allow psychiatrists to focus on why they got into medicine.

**You Will**

- Executive Partnership & Prioritization Optimize executive time and focus by managing complex calendars, aligning priorities, and anticipating needs across competing demands.

- Meeting & Communication Effectiveness Ensure executives are well-prepared for internal and external engagements by driving agenda development, materials preparation, and follow-ups.

- Stakeholder Management Serve as a liaison between executives and internal/external stakeholders, facilitating clear, timely, and effective communication.

- Travel & Logistics Management Coordinate complex travel and logistics, ensuring seamless execution and efficient use of time and resources.

- Executive Communications Draft, edit, and manage high-quality communications and presentations for a variety of audiences.

- Cross-Functional Coordination Partner across teams (including IT and People Ops) to support onboarding, events, and key initiatives.

- Board & Executive Event Support Coordinate logistics and materials for board meetings, offsites, and executive-level events in collaboration with the EA team.

- Operational Excellence Build and maintain systems for tracking priorities, deliverables, and information flow across executive workstreams.

- Process Improvement Identify and implement process improvements that enhance efficiency, scalability, and team effectiveness.

- Special Projects Lead or support cross-functional projects as needed, often requiring discretion and independent judgment.

**You Have**

- 5+ years of experience supporting multiple senior executives in fast-paced environments (startup, healthcare, or technology preferred)

- Demonstrated ability to manage competing priorities with strong judgment and attention to detail

- Exceptional written and verbal communication skills, including experience drafting executive-level materials

- Strong organizational and project management capabilities with a proactive, solutions-oriented mindset

- High level of discretion and ability to handle sensitive and confidential information

- Comfortable operating both tactically and strategically, adapting quickly to changing priorities

- Proficiency with productivity tools (Microsoft Office, Google Workspace, etc.)

**Why Talkiatry**

- Top-notch team: we're a diverse, experienced group motivated to make a difference in mental health care

- Collaborative environment: be part of building something from the ground up at a fast-paced startup

- Excellent benefits: medical, dental, vision, effective day 1 of employment, 401K with match, generous PTO plus paid holidays, paid parental leave, and more!

- Grow your career with us: hone your skills and build new ones with our Learning team as Talkiatry expands

- It all comes back to care: we’re a mental health company, and we put our team’s well-being first

~~Talkiatry participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. only after a job offer is accepted and Form I-9 is completed. For more information on E-Verify, please visit the following: ~~~~EVerify Participation ~~~~& ~~~~IER Right to Work ~~~~.~~

~~At Talkiatry, we are an equal opportunity employer committed to a diverse, inclusive, and equitable workplace and candidate experience. We strive to create an environment where everyone has a sense of belonging and purpose, and where we learn from the unique experiences of those around us.~~

~~We encourage all qualified candidates to apply regardless of race, color, ancestry, religion, national origin, sexual orientation, age, citizenship, marital or family status, disability, gender, gender identity or expression, pregnancy or caregiver status, veteran status, or any other legally protected status.~~

Compensation Range: $90K - $120K

Executive Assistant

RRD is a global provider of marketing, packaging, print and supply chain solutions. The company delivers end-to-end solutions, effectively targeting and transforming customer touchpoints into moments of impact. 

With over 30,000 employees across 26 countries, RRD offers a global network of resources, creative execution, proprietary technologies, and measurable media that influences engagement across the entire customer journey.

Industry: Manufacturing
Company Size: 10,001+ employees

RR Donnelley

Williams Lea by RRD is a global business support services company with a strong legacy—over 200 years of experience delivering world-class business solutions. We specialize in delivering skilled administrative support, document production, presentation design, and marketing and communications services to leading companies around the world—especially within legal, financial, and professional services industries.

We’re a people-powered organization. With a presence in North America, the UK, Europe, and Asia Pacific, we have thousands of employees globally, all working together to help our clients operate more efficiently and effectively. Whether it’s supporting law firms with critical document production or helping financial institutions manage high-volume print and digital communications, we’re the behind-the-scenes team making everything run smoothly.

**Job Description**

**Schedule: Monday - Friday, 11:00am - 7:30pm**

The Senior Presentation Associate position is responsible for providing presentation services for our clients.

**Job duties**

(* denotes an “essential function”)

- *Utilize appropriate logs and/or tracking software for all presentation work

- *Thoroughly assess job request and ensure appropriate completion of job tasks throughout task lifecycle

- *Perform work in presentation design, including, but not limited to creating pitch books and materials, creating, editing, and error correcting multiple document types to support the client’s brand; intake and workflow coordination functions, as needed

- *Exercise independent judgment & use established procedures, standards and formats to edit, proof, create, or otherwise complete presentation requests to client satisfaction

- *Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions

- *Communicate with team members, lead, supervisor or client on job or deadline concerns

- *Meet contracted deadlines for service delivery to our clients

- *Troubleshoot basic software or hardware problems

- Help to foster a proactive environment of continuous service enhancement and relationship building with the client

- Perform Quality Assurance on own work and/or work of others, as requested

- Adhere to Williams Lea Tag policies, in addition to client policies

- Use equipment and supplies in a cost efficient manner

**Qualifications**

- High school diploma or equivalent

- 3+ years’ presentation experience preferably in a legal, banking or large corporate environment

- Advanced skill in the use MS Office software (Excel, PowerPoint, Visio as examples); strong keyboarding and typing skills

- Adept with other software programs for editing and/or creating documents; specifically, Adobe PDF & Creative Suite (Illustrator, Photoshop as examples)

- Strong attention to detail; able to work on multiple projects simultaneously

- Able to apply intermediate to advanced requisite knowledge of appropriate grammar, spelling, composition to work requests

- Must have good organizational skills

- Must be able to meet deadlines and complete all projects in a timely manner

- Ability to handle sensitive and/or confidential documents and information

- Able to exercise good judgment to make decisions that conform to business needs and policy

- Able to troubleshoot more complex or advanced tasks, equipment or software concerns on own; understands when to escalate a problem to a supervisory level

- Ability to maintain professional composure when working with immediate deadlines

- Ability to work both independently and collaboratively as part of a team

- Ability to work in a fast paced environment

- Ability to communicate professionally both verbally and in writing

- Must be self-motivated with a positive attitude

- Proven customer service skills are required in order to create, maintain and enhance customer relationships

**Additional Information**

The salary range for this role at the noted RRD location is $32.00 - $34.00 / hour. Starting pay decisions are determined based on multiple factors including but not limited to relevant education, qualifications, skills, experience, certifications, proficiency, performance, shift, location, and other business needs. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.

#WLNAT

All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.

RRD is an Equal Opportunity Employer, including disability/veterans

Sr. Presentations Associate

Levi & Korsinsky, LLP is a leading plaintiffs’ law firm that has recovered billions of dollars for defrauded investors in global securities litigation and has been at the forefront protecting consumers. 

The firm is dedicated to fighting for aggrieved shareholders and consumers, and obtaining redress from those who have harmed them.  We have over 80 years of combined partner experience litigating complex cases and over 120 lawyers and support staff nationwide. The firm has a successful track record of winning cases while setting ground-breaking precedent by tackling cases that require substantial resources, time and tenacity, resulting in greater recoveries. 

For more information about the Firm go to www.zlk.com.

Industry: Law Practice
Company Size: 201-500 employees

Levi & Korsinsky, LLP

**Job Title: ** Legal Support Administrator

**Organization: ** Levi & Korsinsky LLP

**Location: ** New York, NY (Manhattan)

**Employment Type: ** Full-Time, In-Office

**About the Role **

Levi & Korsinsky LLP, a leading plaintiffs’ litigation firm, is seeking a highly organized and dependable Legal Support Administrator to join our Manhattan office. This is a full-time, in-person role supporting attorneys and staff in a fast-paced litigation environment. The ideal candidate is detail-oriented, proactive, and capable of managing multiple priorities while maintaining a high level of professionalism.

**Key Responsibilities **

- Provide day-to-day administrative support to attorneys and legal staff

- Manage scheduling, calendar coordination, and meeting logistics

- Assist with document management, filing, and overall office organization

- Draft, proofread, and format correspondence and legal documents

- Coordinate internal and external communications with professionalism

- Support special projects and handle ad hoc administrative tasks as needed

**Qualifications **

- 2–5 years of experience in a legal support, administrative, or similar role (law firm experience strongly preferred)

- Bachelor’s degree preferred; Paralegal certification is a plus

- Strong organizational skills with exceptional attention to detail

- Excellent written and verbal communication skills

- Ability to manage multiple tasks and meet deadlines in a fast-paced environment

- Proficiency in Microsoft Office Suite (Word, Outlook, Excel); experience with legal software/document management systems is a plus

- Professional demeanor with a high level of discretion and reliability

- Ability to work full-time, in-office in Manhattan

**What We Offer **

- Opportunity to work closely with experienced litigators

- Exposure to complex, high-impact plaintiff-side litigation

- Collaborative, team-oriented work environment

- Growth and development opportunities within the firm

**Levi & Korsinsky, LLP ** is a national plaintiffs-side law firm with offices in New York, Connecticut, and Washington, D.C. We are an equal opportunity employer and value diverse perspectives.

Levi & Korsinsky LLP | 33 Whitehall Street, 27th Floor, New York, NY 10004 | www.consumer.zlk.com

Legal Support Assistant

Industry: Administrative and Support Services
Company Size: 2-10 employees

Single Family Office - Private

**Executive Assistant — Family Office **

**Administrative Support **

- Provide executive-level administrative support to two Principals, their families, and the Executive Team, including calendar management, gatekeeping, phone coverage, and correspondence.

- Manage all domestic and international travel arrangements and prepare comprehensive itineraries.

- Assist with personal errands, shopping, and card/gift management.

**Property & Real Estate Management **

- Oversee investment properties, rental properties, and family residences globally

- Assist in covering expenses, ordering supplies, managing and designing websites, promotion, and short-term rentals.

- Manage tenant leases (in coordination with the Legal Team) and tenant relationships.

- Project-manage renovations and new construction builds.

- Assist in promotion of Caribbean Properties with agents for short- and long-term rentals.

**Financial & Accounting Support **

- Assist with accounts payable and receivable in coordination with accounting team.

- Manage bill pay for family members via electronic or check payment systems.

- Assist in preparation of Excel reports and PowerPoint presentations for monthly financial reporting and forecasting.

**Corporate & Legal Compliance **

- Assist in maintaining all entities in good standing across domestic and international jurisdictions.

- Review insurance policies for entities and family assets.

- Track philanthropic/grant commitments and payments for the family and a private foundation.

**Communications & Project Support **

- Draft announcements, edit documents, and assist with presentations for the Principals and Executive Team.

- Attend key meetings, track deliverables and action items, and provide regular briefings to the Principals.

- Collaborate with Principal Investment Officers on presentations and deliverables.

**Systems & Operations **

- Help organize and maintain Family Office administration, filing, and systems.

- Continuously improve office processes and information flow.

- Maintain office appearance and manage procurement of supplies.

**General **

- Handle highly confidential information with discretion (a confidentiality agreement is required).

- Provide around-the-clock availability and travel as needed.

- Remain highly organized, detail-oriented, deadline-driven, and proactive.

Executive Assistant - Single Family Office

Lucky Strike Entertainment, formerly Bowlero Corp, is one of the world’s premier location-based entertainment platforms. With over 360 locations across North America, Lucky Strike Entertainment provides experiential offerings in bowling, amusements, water parks, and family entertainment centers. The company also owns the Professional Bowlers Association, the major league of bowling and a growing media property that boasts millions of fans around the globe. For more information on Lucky Strike Entertainment, please visit ir.luckystrikeent.com.

Industry: Entertainment Providers
Company Size: 10,001+ employees

Lucky Strike Entertainment

**Remote position, must be located in Washington DC area or NYC.**

**Summary: ** The Executive Assistant provides comprehensive administrative support to the Leadership Team enhancing their productivity by efficiently managing schedules, communications, and special projects. This role requires a high level of professionalism, discretion, and organizational skills to ensure seamless operations within the leadership team.

**What You’ll Do:**

**Calendar and Schedule Management:**

-  Manage complex calendars for the leadership team , ensuring efficient scheduling of meetings, appointments, and events.

-  Coordinate and prioritize meeting requests, resolving scheduling conflicts proactively.

-  Schedule and manage recurring meetings, ensuring all necessary materials are prepared in advance.

-  Send meeting reminders, follow-ups, and ensure alignment with executive priorities.

**Travel Coordination:**

-  Arrange domestic travel, including flight bookings, accommodations, transportation, and detailed itineraries.

-  Ensure all travel logistics align with executive preferences and organizational policies.

-  Prepare and process travel expense reports promptly, ensuring compliance with company policies.

**Communication Management:**

-  Serve as the primary point of contact for internal and external communications on behalf of the executives.

-  Draft, edit, and manage correspondence, emails, and other communications with a high level of professionalism.

-  Filter and prioritize incoming requests, ensuring urgent matters receive timely attention.

-  Maintain confidentiality and discretion when handling sensitive information.

**Meeting and Event Coordination:**

-  Organize and coordinate meetings, including preparing agendas, materials, and presentations.

-  Take minutes during meetings, document key discussions, and ensure timely distribution to relevant parties.

-  Plan and execute company events, conferences, virtual meetings, and offsite retreats.

-  Coordinate logistics such as venue selection , catering, AV setup, and guest invitations.

**Project Management and Research:**

-  Conduct research and compile data to support executive decision-making.

-  Assist in the preparation of reports, presentations, and financial analyses.

-  Manage special projects, ensuring timely completion and alignment with organizational goals.

-  Track action items and follow up with stakeholders to ensure project deliverables are met.

**Document and Information Management:**

-  Organize, maintain , and update digital and physical files for easy retrieval.

-  Create and manage executive reports, briefing documents, and presentations.

-  Maintain records of key discussions, agreements, and follow-up actions.

**Other Responsibilities:**

-  Perform additional duties and responsibilities as assigned to support business needs.

-  Act as a liaison between executives and other internal and external stakeholders.

**What You’ll Bring**

-  Exceptional organizational and time-management skills.

-  Strong written and verbal communication abilities .

-  High level of integrity and discretion in handling confidential information.

-  Ability to work independently and collaboratively in a fast-paced environment.

-  Strong problem-solving skills and attention to detail.

-  Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.

-  Experience managing board meetings and executive-level reporting.

-  Familiarity with financial and sales-related administrative support.

-  Knowledge of travel coordination and expense management systems.

**Required :**

-  Bachelor’s degree or equivalent experience.

-  Minimum of 5 years of experience supporting C-level executives.

-  Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Microsoft Teams).

**Preferred :**

-  Experience managing board meetings and executive-level reporting.

-  Background in financial or sales administrative support.

**What You’ll Get**

At Lucky Strike Entertainment, we’re committed to supporting your well-being both on and off the job. Here's a peek at some of the benefits available to our Management associates:

-  Medical, Dental, Vision plans to select from based on your needs

-  Wellness resources to help you along your wellness journey

-  401(K) Retirement Plans

-  Employee Stock Purchase Program

-  Employee Assistance Program (EAP)

-  Vacation and Holidays

-  Perks! Bowling, Boomer's, and Waterpark discounts, Retail discounts, Event discounts and more!

**Who We Are**

Lucky Strike Entertainment, formerly Bowlero Corp, is one of the world’s premier location-based entertainment platforms. With over 360 locations across North America, Lucky Strike Entertainment provides experiential offerings in bowling, amusements, water parks, and family entertainment centers. The company also owns the Professional Bowlers Association, the major league of bowling and a growing media property that boasts millions of fans around the globe. For more information on Lucky Strike Entertainment, please visit ir.luckystrikeent.com .

The pay range for this position is $105,000 - $110,000 per year

Lucky Strike Entertainment offers performance-based incentives and a competitive total rewards package which includes healthcare coverage and a broad range of other benefits. Incentives and/or benefit packages may vary depending on the position. More details regarding benefits are available here: www.bowlerocorp.com/careers/benefits

Established in 1981 to manage Singapore's foreign reserves, we strive to achieve good long-term real returns on assets under our management to preserve and enhance the value of Singapore's reserves. 

We have investments in over 40 countries and are headquartered in Singapore, with 11 offices in key financial cities worldwide.

Industry: Financial Services
Company Size: 1,001-5,000 employees

GIC is one of the world’s largest sovereign wealth funds. With over 2,000 employees across 11 locations around the world, we invest in more than 40 countries globally across asset classes and businesses. Working at GIC gives you exposure to an extraordinary network of the world’s industry leaders. As a leading global long-term investor, we Work at the Point of Impact for Singapore’s financial future, and the communities we invest in worldwide.

**Infrastructure**

We deploy long-term capital through direct investments, fund investments, and co-investments. This is done across the capital structure and across all sub-segments of infrastructure to help build a strong and diversified portfolio.

**What impact can you make in this role?**

You will be part of a team that invests into infrastructure companies with stable and predictable cash flows, long-term inflation protection and reasonable risk-adjusted returns. You will provide administrative support to Department leaders and other New York based Infrastructure team members and be working collaboratively with the other New York Infrastructure administrative support, the broader GIC New York office, and the Global Infrastructure team.

**What you will do as an Executive Assistant?**

Provide comprehensive administrative support for a group of financial services team members, including but not limited to:

- Scheduling meetings across multiple time zones (Europe and Asia) including related responsibilities: setting up conference call dial-ins, conference room reservations, ordering lunches, printing meeting materials.

- Coordinating domestic and international travel (flight, hotel and transportation).

- Proactively managing schedules to anticipate conflicts and changes.

- Completing expense reports for travel and expense reimbursement in accordance with company policy via Concur.

- Coordinating and interfacing with Singapore based Headquarters functions and administration staff

- Supporting projects and team initiatives such as recruiting, event coordination, and market research.

**What makes you a successful candidate?**

- A bachelor’s degree with a good GPA.

- At least 3 years relevant work experience, preferably with a financial services or other professional services firm supporting more than one executive.

- Excellent verbal and written communication skills, attention to detail

- Ability to anticipate needs, prioritize responsibilities, effectively handle calendar conflicts and proactively manage schedule changes.

- Comfortable to juggle multiple stakeholders with various and sometimes competing demand styles

- Adapt quickly to changes in travel and events scheduling, exhibiting creative problem-solving skills and a flexible, can-do attitude.

- Interest to work and thrive in a fast paced, constantly changing environment.

- Confidence to balance multiple priorities by considering context, urgency, and importance.

- Strong MS Outlook skills and capacity to quickly adapt to various technologies, including platforms relating to video conferencing (incl. Zoom, Teams), electronic signatures (DocuSign), expense reports (Concur), SharePoint and compliance.

- Comfortable working independently on activities in which instructions, practices, and procedures may require some interpretation, while enjoying being part of a team.

- Self-starter, proactive approach to providing exceptional service with strong interpersonal skills.

- Ability to show discretion and handle confidential, sensitive information.

- Experience to deal effectively with internal and external stakeholders at all levels

**Work at the Point of Impact**

We need to be forward-looking to attract the right people to help us become the Leading Global Long-term Investor. Join our ambitious, agile, and diverse teams - be empowered to push boundaries and pursue innovative ideas, share your views, and be heard. Be anchored on our PRIME Values: Prudence, Respect, Integrity, Merit and Excellence, which guides us in how we make our day-to-day decisions. We strive to inspire. To make an impact.

**Flexibility at GIC**

At GIC, our offices are vibrant hubs for ideation, professional growth, and interpersonal connection. At the same time, we believe that flexibility allows us to do our best work and be our best selves. Our team comes into the office from Monday to Thursday each week to harness the benefits of in-person collaboration, while retaining the flexibility to adjust this arrangement as situational needs arise.

**We are an Equal Opportunity Employer**

GIC is an equal opportunity employer, and we value diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Please email grphrodtaops@gic.com.sg at any point of the application or interview process if adjustments need to be made due to a disability.

**Compensation**

Our compensation philosophy reflects several principles. We strive to provide a competitive compensation package to attract and retain talent globally. We pay for performance, and reward sustainable results. Total pay for this position comprises base pay and bonus. The anticipated base salary range for this role is between $83,000 and $120,000. Bonuses, which may form a meaningful proportion of the total pay package, are determined based on company and individual performance.

**Learn More**

Learn more about our Infrastructure Department here: https://gic.careers/group/infrastructure-department/

**Our PRIME Values**

GIC is a values driven organization. GIC’s PRIME Values act as our compass, enabling us to fulfil our fundamental purpose and objectives. It is the foundational bedrock which governs our behaviors, our decision making, and our focus. It informs both our long-term strategy as a firm, and the way we relate to our Client, business partners and employees. PRIME stands for Prudence, Respect, Integrity, Merit and Excellence.

Executive Assistant, Infrastructure

The Mount Sinai Health System is an integrated health system committed to providing distinguished care, conducting transformative research, and advancing biomedical education. 

Structured around seven hospital campuses and a single medical school, the Health System has an extensive ambulatory network and a range of inpatient and outpatient services—from community-based facilities to tertiary and quaternary care. 

WHO WE ARE
We are compassionate collaborators—38,000 strong—working to heal, teach, and advance medicine in New York City and throughout the world.

WHAT WE BELIEVE
We believe in challenging the status quo. Forging a new pathway in clinical excellence is only possible by putting the patient at the center of the experience.

WHY WORK WITH US
Here, innovation is valued and collaboration is integral.  Mount Sinai is full of friendly, helpful people who share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home—culturally, ethnically, in outlook and lifestyle. When you join us, you become part of Mount Sinai’s unrivaled record of achievement, education, and advancement as we revolutionize healthcare together.

Industry: Hospitals and Health Care
Company Size: 10,001+ employees

Mount Sinai Health System

**Description**

The Administrative Assistant II is an experienced administrative support person who provides a wide variety of administrative support services including budget preparation and control activities, preparation and control of records, statistics and reports regarding operations and personnel matters. She/he may serve as administrative liaison with others related to purchasing, human resources, facilities and operations.

**Responsibilities**

(in order of importance and/or frequency)

- Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports

- Prepares and monitors budgets and grant allocations, and maintains accruals. Prepares documents required to maintain balanced accounts for review and approval.

- Maintains departmental employee files, and ensures compliance with regulatory standards. Initiates and follows through on human resources and payroll transactions. Generates weekly payroll submission. Maintains liaison with human resources and payroll to coordinate and resolve issues and problems

- Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes.

- Investigates, evaluates and resolves typical administrative or operational problems or situations affecting the work unit.

- Checks materials submitted for supervisors attention to ensure all relevant data, authorizations and pertinent information are included.

- Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors contracts and renews as needed.

- Serves as a liaison with other departments or external parties to as necessary to accomplish objectives and or complete projects or assignments.

- May participate in the completion of grant applications, special projects and JCAHO and other survey preparations.

- May make travel arrangements and accommodations. Prepares travel reimbursements and expense reports.

- May screen and prioritize incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s).

- May screen telephone calls, answer inquiries or direct caller to the appropriate individual for further information and/or resolution.

- May screen and schedule patient appointments, schedule referrals of special testing or doctors visits, and keep record of patient billing for submission.

- Performs other related duties.

**Qualifications**

- Associates degree or equivalent combination of experience (Bachelors preferred).

- 4+ years related administrative or business experience

**Employer Description**

**Strength through Unity and Inclusion**

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

**About The Mount Sinai Health System**

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

**Equal Opportunity Employer**

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.

**Compensation**

The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $23 - $36 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

Administrative Assistant II-Radiology

Bank of America is one of the world's largest financial institutions, serving individuals, small- and middle-market businesses and large corporations with a full range of banking, investing, asset management and other financial and risk management products and services. The company serves approximately 56 million U.S. consumer and small business relationships. It is among the world's leading wealth management companies and is a global leader in corporate and investment banking and trading.

This LinkedIn company page is moderated. For more information, please visit: https://bit.ly/32FDdQr.

For account issues, please visit: https://bit.ly/2GeTIeP.

Industry: Banking
Company Size: 10,001+ employees

Bank of America

**Job Description:**

**Business Overview**

Our Global Corporate & Investment Banking business focuses on building long-term relationships with more than 3,000 large U.S. and multinational corporations, financial institutions and financial sponsors. We provide strong advisory expertise, capitalizing on powerful mergers and acquisitions, corporate banking, treasury, debt and equity product expertise to deliver integrated financial solutions.

**Job Description**

The ideal Administrative Assistant will not only be responsible for administrative support, but also have a willingness to learn, be resourceful and independent, and take on additional responsibilities over time. They should possess excellent organizational skills, the ability to effectively handle multiple priorities and a strong work ethic.

- Provides administrative support in a complex team environment to both senior and junior bankers

- Coordinates internal/external meetings and conference calls

- Handles a high volume of phone calls and interacts with high level business leaders in a professional and effective manner

- Responds and follows up on client requests

- Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics

- Coordinates a high volume of travel arrangements and processes expense reports

- Maintains understanding of firm policies and handles certain issues independently

- Responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or group events

- Orders supplies and keeps inventory well-stocked

**Qualifications**

- Requires excellent interpersonal and communication skills

- High attention to detail

- Ability to maintain high standards despite pressing deadlines

- Ability to solve problems quickly and efficiently

- Strong knowledge of general business and corporate cultures

- Ability to handle highly sensitive, confidential and non-routine information

- Self-starter with excellent anticipation skills; problem solving; follow up

- Demonstrated dependability and sense of urgency about getting results

- Demonstrates high degree of integrity and confidentiality

- Strong organizational skills

- Comfortable working with people at all organizational levels

- Comfortable working in a sometimes hectic, high-pressure environment

- Ability to display a consistent, professional degree of communication

- Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment

- Must have excellent judgment; independent thinker and resourceful

- Prior experience in Financial Services support preferred

**Shift:**

1st shift (United States of America)

**Hours Per Week:**

40

Administrative Assistant, Global Corporate & Investment Banking (GCIB)

Wachtell Lipton was founded on a handshake in 1965 as a small group of lawyers dedicated to providing advice and expertise at the highest levels. We have achieved extraordinary results following the distinctive vision of our founders — a cohesive team of lawyers intensely focused on solving our clients' most important problems.

Industry: Law Practice
Company Size: 501-1,000 employees

Wachtell, Lipton, Rosen & Katz

**Summary:**

The role involves providing administrative support to a team of attorneys and other support departments, including inter-departmental support. The environment is a fast-paced, high-pressure environment. The ideal candidate will be highly organized, technologically proficient, detail-oriented, and possess exceptional oral and written communication skills. The ability to work independently, manage tasks efficiently, and perform well under pressure with minimal supervision is essential.

**Essential Duties and Responsibilities:**

- Prepare letters, memos, presentations, and spreadsheets using Microsoft Word, PowerPoint, and Excel.

- Conduct research on legal and financial topics utilizing various media platforms.

- Maintain the contact database for assigned attorneys, including creating, editing, updating and resolving attorney contacts.

- Assist with overflow tasks from Administrative Assistants and other departments, including Document Processing, Data Stewards, Paralegals, and Automated Litigation Support.

- Set up conference calls and coordinate conference room reservations.

- Redline, revise, proofread and draft legal correspondence, speeches, and articles with precision and attention to detail.

- Communicate effectively with attorneys to determine their whereabouts.

- Screen telephone calls and relay accurate messages promptly.

- Open new matters and prepare conflict of interest memos.

- Enter attorney time entries daily using 3E Time Capture.

- Order lunches for attorneys as needed.

- Reconcile attorneys’ Amex statements and car service bills upon receipt including working with Accounting on client/matter inquiries.

- Knowledge in using document management systems to create new files and close inactive files.

- Prepare outgoing mail for timely delivery and read, sort, and prioritize incoming mail.

- Schedule meetings, manage calendars and arrange travel.

- Communicate effectively with backup Administrative Assistants and provide support for attorneys, as needed.

- Maintain positive relationships with clients, attorneys, and staff.

- Adhere to strict confidentiality policies.

- Performs various administrative and clerical tasks as assigned.

**Knowledge, Skills, and Abilities Required:**

- Ability to research legal topics using multiple platforms.

- High level of professionalism and confidentiality.

- Strong organizational and time-management skills.

- Excellent interpersonal, written and verbal communication skills.

- Ability to multitask and meet deadlines.

- High proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.

- Knowledge of Adobe Acrobat Professional.

- Proficient in using professional technology tools and social media platforms.

- Ability to work under pressure while maintaining professionalism.

- Ability to foster a positive and collaborative work environment.

- Ability to proofread typed material for grammatical, typographical, and spelling errors, including understanding of proofreading marks.

- Knowledge of Bluebooking is a plus.

- Must be flexible for multiple assignments and able to work both independently and as part of a team.

- Flexibility to work overtime, including mornings, evenings, weekends, and holidays, is required.

- Knowledge of Interaction, 3E Time Capture, iManage, and iManage Records Manager is a plus.

- Proactive self-starter who anticipates needs and takes initiative.

- Adaptable and receptive to cross- and inter-departmental training to support other teams effectively.

- Ability to apply best practices to enhance organizational collaboration and efficiency.

- Punctuality is essential.

**Education and Experience:**

- Bachelor’s degree or equivalent work experience.

- Minimum of three years’ experience in a corporate legal environment.

**Working Conditions:**

- Normal office environment with little exposure to excessive noise, dust, temperature, etc.

Wachtell, Lipton, Rosen & Katz provides competitive compensation and benefits to its employees ensuring that we attract and retain the most talented individuals. The expected base salary range for this role is $65,000 - $70,000. The base salary offer is based on a variety of factors which includes, but is not limited to, qualifications, education and experience.

~~The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements. ~~

Administrative Legal Assistant

At Allwel, we offer the best in-home care for any individual who may have such needs, specializing in populations with cognitive challenges, dementia, and brain injury. Our staff provides a broad range of services that can be tailored to meet our patients’ unique needs and preferences, but we focus on one common goal: providing the care your loved one deserves, so you both can rest assured.
 
Too many times the well-being of a loved one turns into a medical conversation involving charts and protocols dictating the best course of action. When the focus is only on providing a plan of care, it’s easy to overlook the person receiving it. At Allwel, we take the time to find out who our patient truly is, with a passion to work with our hearts, not just with our hands.
 
Our expert staff is highly trained in cognitive and behavioral interventions, as well as memory care strategies for the benefit of both the individual and family. In addition, our aides can take care of everyday details from cooking to personal care, including the activities of daily living. Our passion is to provide exceptional personalized care that enriches quality of life while remaining in the comfort, security, and familiarity of your home.

Industry: Hospitals and Health Care
Company Size: 201-500 employees

Allwel

**Job Description:**

Allwel is seeking an enthusiastic and organized Office Assistant to join our team. The Office Assistant supports the efficient day-to-day operations of the New York City office by performing clerical, administrative, and logistical tasks. The role focuses on mail processing, supply ordering, client-facing documentation workflows (e.g., consents and surveys), onboarding logistics, asset preparation (phones, computers, ID/access), eligibility coordination, and documentation readiness for payroll/billing. The Office Assistant helps maintain a well-organized, compliant, and welcoming office environment that enables high-quality service delivery.

**Key Responsibilities:**

- Front desk and office support: greet visitors; answer and route calls; monitor sharedinboxes; distribute messages promptly.

- Mail and logistics: check, sort, scan, and distribute mail daily; prepare outgoing mailings,packages, and certified letters.

- Supplies and inventory: order, receive, stock, and reconcile office supplies; track usage;maintain tidy common areas.

- Orientation and onboarding support: assemble orientation binders; prepareworkstations; coordinate welcome materials.

- Technology and asset readiness: stage phones and computers; label and track assets;confirm basic functionality prior to assignment.

- Access materials: create ID badges; coordinate key copies and building access cards;maintain access control logs.

- Event and meeting support: schedule rooms; coordinate catering/technology; prepare sign-in sheets; set up and break down rooms.

- Behavioral Health documentation: mail, log, and track BH acknowledgment/consent forms; follow up for missing items.

- Satisfaction surveys: mail or distribute client satisfaction surveys; collect and log responses; escalate issues per protocol.

- Monthly eligibility checks: assist with verifying client eligibility on the 1st of each month; document outcomes and escalate discrepancies.

- Payroll/billing readiness: assist in reviewing clerical aspects of billing process

- Records management: maintain organized paper and electronic files; follow retention and confidentiality procedures (HIPAA).

- Vendor coordination: place service tickets for equipment; schedule maintenance; receive deliveries and verify packing slips.

- Calendar and scheduling: support meeting scheduling; send invites; maintain shared calendars and training rosters.

- Data entry and reporting: enter basic data in logs, trackers, or spreadsheets; run simple lists/reports when requested.

- Compliance support: assist with audits (pull files, label, index); maintain checklists for readiness.

- Other duties as assigned to support office efficiency and organizational growth.

**Qualifications:**

- 1-3 years of administrative, clerical, receptionist, or office support experience preferred. Experience in healthcare, behavioral health, or human services is a plus.

- Bachlors degree

- Strong proficiency in Office 365 (Word, Excel, PowerPoint).

- Excellent verbal and written communication skills.

- Outgoing personality with a customer-oriented approach.

- Ability to multitask and prioritize effectively.

- Strong organizational skills and attention to detail.

- Adaptability/flexibility in a dynamic office with changing priorities

**What sets Allwel apart?**

- Supportive and Inclusive Culture

- Access to senior leadership, a genuine open-door policy

- Work life balance - based on a culture of trust and empowerment.

- Comprehensive Benefits Package

- 401(k) retirement plan

- Paid time off and holidays.

**Working Conditions:**

-  Ability to sit, stand, walk, bend, and lift up to 25 lbs. to move supplies/equipment; frequent use of computers and office equipment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

- Full-time, in office position. No nights or weekends.

**Company**

Allwel was established in 2000 (formerly New Frontiers in TBI, Inc.) to serve individuals with traumatic brain injuries. Over time, services expanded to home care for chronic disease, Alzheimer’s/dementia, and other disabilities. In 2014, the organization became Allwel, reflecting a broader mission. Since 2017, Allwel has provided services through OMH Home and Community Based and CORE programs, delivering behavioral health services in the community and via telehealth. Core Values - “Care for the Whole Person.” We provide compassionate, person-centered care with integrity, collaboration, and respect for diversity.

~~Allwel is an Equal Opportunity Employer and welcomes applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation, or age. Employment is at-will and neither this job description nor any other oral or written representations may be considered a contract for any specific period of time. ~~

Office Assistant

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