As the largest state-chartered savings bank in New York, with over $16.8B in assets, Apple Bank offers a full range of retail banking services to individuals and businesses across the five boroughs of New York City, Long Island, Westchester and Rockland counties, and New Jersey.

No employee or applicant for employment will be discriminated against because of race, color, religion, sex, sexual orientation, gender identity, pregnancy and lactation accommodations, arrest or conviction records, credit history, caregiver, domestic violence victim status, national origin, disability, age, immigration or citizenship status, marital status, military and/or veteran status, or any other Federal or State legally-protected classes.

Industry: Financial Services
Company Size: 1,001-5,000 employees

Apple Bank

Savvy Admin PROD

New York, NY

159th Street

Salary range: $21.98/hr - $32.97/hr

The Universal Banker (UB) acts as a full service, single point of contact for Apple Bank clientele by providing prompt, courteous, and efficient service to new and existing customers through the processing of monetary and account related transactions. The UB position is a hybrid role that requires the incumbent to operate in the dual capacity of Customer Service Representative and Teller, providing branch leadership with the ability to deliver quality customer service at an enhanced level. The Universal Banker also provides sales and service support to the branch by acquiring new clients, offering suitable Bank products/services (that add value to the customer), performing branch/platform related functions and processing account maintenance transactions.

The successful candidate will open new accounts, resolve issues, and educate our customers on Bank products/services and may refer them to a licensed representative of ABS Associates of NY, Inc. when appropriate. The UB seeks to build mutually beneficial and long-term relationships based on trust and the offering of suitable solutions that meet the client’s needs, exceeding expectations.

**Essential Duties & Responsibilities**

- Provide exceptional customer service by engaging clients in a friendly and professional manner and also resolving service-related issues timely and efficiently.

- Conduct business ethically, thoroughly communicating to current and prospective clients the facts/features of the various products, accounts, and services that Apple Bank has to offer.

- Recognize opportunities to acquire new or additional banking relationships by engaging in discussions with both customers, as well as prospects, to understand their needs and offer suitable products and services that add value; make appropriate referrals to licensed representatives of ABS Associates of NY, Inc.

- Establish, retain, and deepen relationships with existing and potential customers to achieve team sales and referral goals while providing quality customer service.

- Handle all aspects of Teller operations by processing transactions in accordance with established policies and procedures; prove daily transactions within a reasonable timeframe and safeguard assigned cash and negotiable instruments.

- Assist in the opening and closing of vault, safe, and ATM machine and ensure the customer area is kept orderly and properly supplied (deposit and withdrawal tickets, ATM envelopes, changing the rate boards, dates on writing desks, etc.).

- Communicate all disclosures, rules, and regulations covering transactions, as well as FDIC protection to customers upon the opening of new accounts.

- Ensure accurate new account record keeping practices and perform timely follow-up as needed.

- Adhere to regulatory, compliance, security, and audit policies/procedures, as well as our code of conduct and operational controls to ensure the safety and security of the client, as well as Bank assets.

- Protect Bank against loss by ensuring that all new account procedures including CIP and BSA requirements are adhered to.

- Assist in training and mentoring of newly hired Tellers, Customer Service Representatives, and Universal Bankers.

- Build and maintain technical and professional knowledge by attending educational workshops.

- Perform additional duties as requested.

**Skills, Education, & Experience**

- High School Diploma or GED required.

- Must have at least 1-2 years retail banking experience in the combined experience of Teller/ Customer Service Representative.

- General understanding of banking operations (Risk, Compliance, Fraud, Loss, etc.) preferred.

- Prior experience in fostering and developing strong customer relationships.

- Ability to develop, as well as maintain a detailed level of knowledge of banking products and services.

- Display willingness to be cross trained in other branch functions.

- Excellent problem-solving skills with the ability to provide solutions to customer issues.

- Must present a confident, professional, and positive demeanor to customers.

- Excellent interpersonal and communication (verbal + written) skills; must have excellent phone skills.

- Strong organizational skills and detailed oriented.

- Basic knowledge of Microsoft Office suite of products (Word, Excel, & PowerPoint).

- Display sound judgment and discretion when utilizing confidential information.

- Weekend work and extended hours or filling in at neighboring branch locations may be required.

- Mandatory training may require occasional travel.

Visa sponsorship not available.

~~We are an equal opportunity employer and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, military and/or veteran status, or any other Federal or State legally-protected classes. ~~

Universal Banker- 159th Street

Physician-founded and physician-led, The Dermatology Specialists (TDS) is the largest Dermatology Group in New York City. With over 150 providers, we manage 500,000+ patient visits annually across 50+ locations in Manhattan, Queens, Brooklyn, The Bronx, Long Island, Pennsylvania, and Delaware.

Offering a comprehensive range of medical, cosmetic, and surgical dermatology services, The Dermatology Specialists is committed to accessible care. With operations seven days a week, extended hours, and by accepting all insurance plans, TDS provides comprehensive dermatological care for everyone with skin. 

Our commitment to you is medical professionalism, superlative dermatologic care, and reliable, novel approaches to common and uncommon conditions. We pledge to make you welcome neighbors within our local practice and bring a fresh aesthetic to our specialty.

Industry: Hospitals and Health Care
Company Size: 201-500 employees

The Dermatology Specialists

**New York City's Largest Dermatology Practice **

We're a full-service dermatology practice with 50+ locations across Manhattan, Brooklyn, Queens and Long Island. Now Delaware and Philly too!

The Customer Service Representative (CSR) provides superior customer service while resolving inbound billing inquiries related to dermatology services. The role handles inquiries via phone, email, and EMR-tasked billing requests, assists patients with billing questions, and ensures accurate interpretation of Explanation of Benefits (EOBs), payment postings, and claim denials. The CSR collaborates with the Revenue Cycle team and Ops team to support timely resolution, maintain high patient satisfaction, and improve financial outcomes for the dermatology practice.

**Key Responsibilities: **

· Manage inbound and outbound inquiries related to dermatology billing via phone, secure email, and EMR-tasked messaging.

· Respond to patient calls and inquiries regarding charges, balances, payment arrangements, and EOB details with professionalism and empathy.

· Review and interpret Explanation of Benefits (EOBs) and remittance advice to determine patient responsibility and correct posting of payments.

· Verify patient demographics, insurance coverage, and eligibility as needed to resolve billing questions and prevent delays.

· Process and/or coordinate payment postings, refunds, adjustments, and write-offs in accordance with policy.

· Investigate claim denials and underpayments; identify root causes and communicate resolution steps to patients and internal teams.

· Collaborate with front desk, clinical staff, and coders to obtain required documentation or clarifications for billing questions.

· Resolve EMR-tasked billing items (e.g., billed-in-error notes, re-billing requests, pre-authorization/authorization tracking as applicable) with accuracy and timeliness.

· Communicate payment plans, balance notifications, and patient financial responsibility clearly and professionally.

· Maintain knowledge of dermatology-specific procedures, CPT/HCPCS codes, and associated payer rules relevant to the practice.

· Ensure compliance with HIPAA and all applicable privacy and security requirements during patient communications and data handling.

· Document interactions and resolutions in the Electronic Medical Record (EMR) and revenue cycle systems; maintain complete, accurate, and auditable notes.

· Escalate complex or unresolved issues to the appropriate supervisor or denials specialist in a timely manner.

· Contribute to process improvement by identifying trends in patient inquiries, denial patterns, and payment bottlenecks; propose enhancements to policies and workflows.

· Meet or exceed key performance indicators (KPIs) such as first-call resolution, average handle time, patient satisfaction scores, and denial/problem resolution rates.

**Required Qualifications: **

· High school diploma or equivalent; associate degree or relevant certifications preferred (e.g., HIM, CPC, CPAR, or revenue cycle certification).

· Proven experience in healthcare revenue cycle or medical billing/customer service, preferably in dermatology or outpatient specialty settings.

· Strong understanding of health insurance plans, benefit structures, network rules, copays/coinsurance/deductibles, and managed care terminology.

· Detailed knowledge of payment posting processes, coding basics (CPT/HCPCS/ICD-10), denials management, and Explanation of Benefits (EOBs).

· Experience handling EMR systems and billing tools; proficient with payment posting, eligibility verification, and patient communication modules.

· Excellent verbal and written communication skills; ability to explain complex billing concepts in a patient-friendly manner.

· Knowledge of HIPAA requirements and strong commitment to patient privacy and data security.

· Ability to work cross-functionally with front desk staff, clinical teams, and revenue cycle colleagues.

**Preferred Qualifications: **

· Experience in dermatology or cosmetic dermatology revenue cycles.

· Knowledge of payer-specific rules for dermatology procedures, pre-authorization, and post-treatment billing.

· Bilingual abilities (e.g., English/Spanish) to support a diverse patient population.

**Key Competencies: **

· Customer Service Excellence

· Revenue Cycle Knowledge

· Insurance & Benefit Literacy

· Denials & Remediation

· Communication Skills (verbal and written)

· Problem Solving and Critical Thinking

· Data Entry and Documentation Quality

· HIPAA Compliance

· Collaboration and Teamwork

· Time Management and Multitasking

**Benefits: **

- Excellent Benefits Package (medical, dental, vision,401K)

- 120 hours of Sick /Vacation time; Paid holidays

- Access to Care.com to support childcare, senior care, pet care, and other family needs.

- Exclusive discounts on select cosmetic services.

**Compensation: $66,300 **

RCM Customer Service Specialist

At Platinum Coastal Group, we believe that investing in your advertising is just as important as investing in yourself. Our experienced team is here to help you identify the best strategy for your business, be it online or offline. We are committed to helping you reach your goals and build a long-term relationship with you.

From creative campaigns to engaging content, our team works to ensure that you get the most out of your advertising dollars. We want to help you succeed and reach your goals, so contact us today to get started

Industry: Advertising Services
Company Size: 11-50 employees

Platinum Coastal Group

We are currently seeking a dependable and personable Customer Service Representative to join our in-office team. As the first point of contact for customers visiting our location, you will play an important role in delivering a welcoming and solution-focused experience. From answering questions to resolving concerns, your support will help strengthen customer satisfaction and long-term relationships.

The ideal candidate enjoys interacting with people, communicates confidently, and is motivated to grow professionally. You’ll collaborate with colleagues across departments to ensure every customer receives timely and effective assistance.

**Primary Responsibilities**

- Welcome customers in person and provide knowledgeable support regarding products and services.

- Offer clear and accurate information about pricing, features, and company offerings.

- Handle customer inquiries and resolve issues efficiently and courteously.

- Maintain a professional and positive approach during all interactions.

- Record customer conversations, updates, and resolutions accurately in company systems.

- Conduct follow-ups when necessary to confirm complete issue resolution.

- Refer more complex matters to the appropriate department as needed.

- Assist customers with purchases, modifications, returns, or cancellations.

- Gather and communicate customer feedback to leadership.

- Attend training sessions to stay informed about products, services, and policies.

- Collaborate with team members to consistently deliver high-quality service.

- Monitor recurring questions or concerns and share insights for improvement.

- Remain informed about current promotions, updates, and operational procedures.

- Support in-store promotional efforts and help communicate special offers.

- Contribute to a supportive, team-oriented workplace environment.

**Qualifications & Skills**

- High school diploma or equivalent required; additional education is an asset.

- Previous experience in a customer-facing role preferred but not required.

- Strong written and verbal communication abilities.

- Comfortable learning new software systems and service tools.

- Ability to manage multiple tasks while staying organized.

- Effective problem-solving skills with a solutions-driven approach.

- Capable of working independently as well as part of a team.

- Dependable, punctual, and professional in high-pressure situations.

- Flexible schedule, with occasional weekend or holiday availability if needed.

- Willingness to participate in continued training and development.

- Enthusiastic attitude with a genuine commitment to customer care.

Skills: customer satisfaction,communication,customer service

Customer Service

Eataly is the world’s largest artisanal Italian food and beverage marketplace. Founded in 2007 in Turin, Eataly shares “made in Italy” on a global scale through high-quality, authentic products and the stories of their local producers.  
 
Eataly’s goal is to make our guests incisive and informed about how to select high-quality and healthy foods. Our marketplace, interspersed with restaurants and counters, is a learning center. At Eataly, you can enjoy a meal in a restaurant, purchase the ingredients, and learn more through classes, tastings and encounters with producers. We believe that quality can be accessible to everyone, and we are dedicated to offering high-quality products at sustainable prices for both consumers and producers. 
 
The values and philosophy of Eataly are focused on sustainability, sharing and responsiblity. Over the years, we have expanded across the globe. Today, you can find us in 16 Italian cities and in countries including: Japan, the United States, Brazil, Germany, Turkey and many others. 
Eat Better, Live Better!

Industry: Food and Beverage Services
Company Size: 5,001-10,000 employees

Eataly

**Company Description**

Eataly is the world’s largest artisanal Italian food and beverage marketplace! Eataly is not a chain; each Eataly is different, with its own character and own theme – but all with the same aim... for our guests to:

- EAT authentic Italian food at our restaurants, cafés and to-go counters

- SHOP a selection of high-quality Italian, local and homemade products

- LEARN through our classes and our team’s product knowledge

**Job Description**

A Front End Sales Associate/Cashier handles payments and ensures accurate accounting of all transactions, collections and disbursements. Reports to the Market Manager and Assistant Marketing Managers.

- Collects cash, checks or charge payments from guests and provides change and charge vouchers if appropriate

- Verifies accuracy of cash bank by counting cash, checks and charge payments at end of shift

- Obtains and reviews information regarding price changes

- Verifies employee discounts, returns, exchanges and voids with the assistance of the manager or shift lead

- Returns carts and baskets to their central distribution areas, takes back go-backs/damages, fixes displays, helps restock, and supports team members

- Performs other duties as required or assigned

**Qualifications**

- Basic math and cash-handling skills

- Basic knowledge of the functions of cash registers

- High school graduate or equivalent preferred

**Job Requirements**

- Ability to remain stationary for periods of up to 8 hours

- Ability to bend and stoop on occasion

- Ability to escort guests to other parts of the facility as circumstances dictate

**Compensation: ** This position pays a base rate of $17-$19

**Additional Information**

**Benefits and Perks**

- Medical, Dental, Vision Insurance

- Paid Time Off

- Paid Parental Leave

- 401K with match or RRSP

- Free family meal daily

- Discounts at Eataly

- Classes on products and Italian cuisine

- Referral bonus program

- and more!

Retail Associate - Eataly Soho

Inspired by our brand values of future, craft, and culture, we aspire to create timeless design that empowers confidence. From classic to iconic style, we revisit heritage pieces through a contemporary gaze driven by an unwavering commitment to our sustainable mindset. 

We embrace our diverse and inclusive global community through these shared ideals and our passion for freedom of self-expression. Motivated by the cultural threads and moments that form the rich tapestry from which we weave our products, we strive to create new sources of inspiration for our passionate collective tribe of like-minded individuals.

Industry: Retail Apparel and Fashion
Company Size: 1,001-5,000 employees

Superdry

The Role

As a Sales Associate you are the face of Superdry. The role of a Sales Associate at Superdry involves ensuring that our customers receive the best possible experience of our brand and products every day, by providing first class customer service and positively promoting the Superdry brand as a brand ambassador. Our enthusiastic Sales Associates thrive in a dynamic environment and have a real passion for our brand and customers.

You Will

- Support the store team to deliver the highest standards across every aspect of store life

- Operate tills and deal with all associated procedures such as refunds and returns

- Handle basic customer complaints and escalate as appropriate

- Personally showcase our products every day to our customers, understand their shopping needs and help them to find products that meet those needs, therefore maximizing sales

- Work in the fitting room ensuring customers are able to try on garments quickly and comfortably, and offer advice on fit

- Work with the store team to share ideas and suggestions to help colleagues, customers and store performance

- Replenish stock against agreed plans, garment care and folding procedures, work in both back of house and front of house

- Additional responsibilities may include but not limited to:

- Key Holder

- Sales and Service trainer

- New Hire trainer

- In Store Visual Merchandiser

- Multi-skilled/Cross trained

You Are

- Passionate about our brand

- Experienced in retail but we will consider other service sector backgrounds with a significant customer facing sales or service element

- Passionate for people and fashion is essential, as is a passion for customers and exceeding expectations

- Confident to talk to customers, with excellent verbal communication skills

- Able to work as part of a team and be a role model to colleagues

- Able to create a positive and professional working environment

Working for Superdry has never been so rewarding…

- Clothing allowance, 50% staff discount, excellent hourly rate (determined by location and experience)

~~Superdry is an equal employment employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.~~

~~Applicants for employment in the U.S. must possess unrestricted work authorization which does not require sponsorship by the employer. ~~

Sales Associate - Part Time

HERITAGE MADE MODERN

We make modern classics with character. We believe in true timelessness, the integrity of well-made clothes, and since our inception, great quality at a great price. That’s in our DNA.

But we know it’s not only about the clothes, it’s about the feeling it gives the people who wear them—whether they’re confidently giving a presentation in a well-tailored suit; basking in salty beach days in vibrant, sun-soaked swimsuits; or joyfully rediscovering their favorite Rollneck sweater in their closet again and again, season after season.

Ultimately, it’s about helping our customers be the best, most authentic versions of themselves. And that’s what we’re after, to inspire people’s lives and style, for four decades and counting...

Industry: Retail Apparel and Fashion
Company Size: 5,001-10,000 employees

J.Crew

**Our Story**

J.Crew gets you dressed every day, for every occasion.

Since 1983, we’ve been creating classics that feel familiar and refreshingly new, crafted with unbeatable quality and distinctive point of view—it’s no wonder we’ve been in your closet for four decades and counting.

Today, we continue to do the classics our way, inspiring not only how you shop but how you define your personal style. Our commitment runs deeper than just making great clothes—we’re proud of our role in getting you dressed with confidence, character, and celebrating a distinctly American sensibility that makes us who we are.

**Job Summary**

As a Sales Associate, you embody our brand with personal style and passion, bringing welcoming energy to the sales floor daily. You'll assist customers in discovering their look and collaborate effectively with other team members and managers to drive business success. Your focus is on creating a seamless customer experience with a spirit of collaboration, kindness, and inclusivity.

**What You’ll Do**

- Provide a seamless and authentic customer experience that is an extension of the brand.

- Drive sales while exceeding selling and service expectations for our customers.

- Assist in operational and product driven store tasks assigned by the management team while acting in a manner that aligns with our brand values.

- Share customer feedback and insights with the management team.

**Who You Are**

- Are at least 18 years old.

- Passionately support our brand, customers, and teams.

- Stay up to date with current fashion trends and industry developments.

- Embrace teamwork, flexibility, and courtesy while executing tasks.

- Innovate and champion new ideas while navigating uncertainty, demonstrating strong problem-solving skills.

- Have scheduling flexibility, including nights, weekends and holidays.

- Must bend, reach, stretch for product as well as lift, carry and move at least 40 pounds | 18 kilos.

**Some Perks And Benefits**

- Competitive base pay and bonus programs

- Up to 60% discount on branded product from J. Crew, J. Crew Factory, and Madewell

- Entertainment, travel, fitness, and mobile technology discounts

- 401(k) plan with company matching donations

See our full list of benefits here

Note: availability of these benefits and perks may be subject to work location & employment type and may have certain eligibility requirements.

Hourly Range: $17.00 - $19.10

At J.Crew Group (JCG) we aim to pay competitively for our company’s size and industry. The base salary offered will take into account internal equity and may vary depending on the candidate’s geographic region of work premises, job-related knowledge, skills, and experience among other factors. The base salary is just one component of J.Crew Group’s competitive total rewards strategy that also includes the opportunity for bonus, competitive benefits and perks.

One of our core focuses here at JCG is creating a community and culture that builds belonging. We are deeply committed to our Diversity, Equity and Inclusion efforts, and we warmly welcome job applicants of all backgrounds.

JCG is proud to affirmatively provide equal opportunity to all associates and qualified applicants without regard to race, color, religion, national origin or citizenship, age, sex, marital status, ancestry, legally protected physical or mental disability, veteran status, gender identity, sexual orientation or any other basis protected under applicable law.

Sales Associate

Luca Faloni is a vertically integrated menswear brand established online in 2014. We deliver superior craftsmanship and create a true 'Made in Italy' proposition available directly to our clients worldwide.

Our promise is to source the finest materials from the most prestigious Italian producers and disregard seasonal collections in favour of product longevity. For each design, we partner with the most skilled Italian artisans, who have been honouring their craft for generations.

Discover more at www.lucafaloni.com

Industry: Vendita al dettaglio di abbigliamento e moda
Company Size: 51-200 dipendenti

Luca Faloni

**Join our Team as a Sales Associate at **LUCA FALONI

**Location **: SoHo / Meatpacking, New York

**Hourly wage: $20-$23 /hr DoE **

Are you passionate about fashion and providing top-notch customer service? Do you have a knack for connecting with customers and a love for high-quality clothing? If you're ready to immerse yourself in the world of luxury fashion, we have an exciting opportunity for you!

**About Us **

LUCA FALONI is a prestigious luxury brand renowned for its exquisite made in Italy menswear. With a focus on quality and timeless elegance, we've built a loyal global customer base. As we continue to grow, we're seeking enthusiastic Sales Associates to join our New York retail team and help create memorable shopping experiences for our customers.

**Role Overview **

As a Sales Associate at LUCA FALONI, you'll be the face of our brand, engaging with customers, and assisting them in finding the perfect pieces that match their style. Your genuine passion for fashion and outstanding customer service skills will play a pivotal role in making our store a destination for luxury seekers.

**Key Responsibilities **

- Greet and assist customers in a friendly and professional manner.

- Provide personalised styling advice and product recommendations based on customer preferences.

- Create and maintain attractive visual displays that reflect the LUCA FALONI brand aesthetic.

- Engage with customers to build strong relationships and provide an exceptional shopping experience.

- Process transactions accurately and efficiently using the point-of-sale system.

- Assist in inventory management, including restocking and maintaining product presentation.

- Stay updated on product knowledge and brand information to address customer inquiries.

- Contribute to achieving sales targets and store goals.

**Qualifications **

- Passion for fashion and an eye for quality and style.

- Strong communication and interpersonal skills.

- Customer-focused attitude with a desire to exceed customer expectations.

- Enthusiastic and approachable demeanour.

- Robust retail or customer service experience in luxury sector.

If you're ready to embark on a journey in luxury fashion retail and contribute to an exceptional shopping experience, we'd love to hear from you! Apply by sharing your resume and a brief cover letter highlighting your passion for fashion and customer service.

~~We are an equal opportunities employer. We are committed to equality of opportunity and to following practices which are free from discrimination. ~~

~~Please, inform us confidentially if you may require any special accommodation or clarification concerning our recruitment process ~~.

~~We deal with recruitment directly so if you are a recruitment agent please do not contact us, we do not require recruitment services and we apply no exception to this rule. ~~

**Due to the high volume of applications received, only candidates selected for an interview will be contacted. We appreciate your understanding and thank all applicants for their interest in joining the LUCA FALONI team. **

At Grace and Faye Consulting, I specialize in delivering high-quality recruiting solutions with a white-glove, boutique approach. 

I have experience serving clients across all major industries nationwide, ranging from Entry-Level Administrative roles to Executive hires. I have exceptional communication standards, always keeping my clients & candidates in the know every step of the way. 

What Sets Me Apart:
✔ Nationwide reach with local-level attention
✔ Personalized, concierge-style consulting
✔ Expertise across all major industries
✔ Commitment to quality, speed, and transparency

Let me help you build your best team—one exceptional hire at a time. Contact Kerri@graceandfaye.com.

Industry: Staffing and Recruiting
Company Size: 1 employee

Grace and Faye Consulting LLC

We are seeking a proactive and highly organized Administrative Assistant to support a fast-paced, collaborative leadership team. This role is ideal for someone who thrives in an environment where no two days look the same. The right candidate will be resourceful, reliable, and capable of operating with sound judgment and autonomy while helping keep day-to-day operations running smoothly.

**Key Responsibilities: **

- Provide administrative support to senior leadership

- Manage expense reimbursements and assist with expense reporting (Concur experience is a plus)

- Coordinate office logistics including ordering supplies, organizing weekly office lunches, and assisting with company events

- Help manage scheduling, meetings, and calendar coordination as needed

- Take ownership of projects and execute tasks independently

- Serve as a dependable, high-visibility partner who can anticipate needs and proactively remove tasks from leadership’s plate

**What We’re Looking For: **

- Strong administrative experience in a professional services or corporate environment

- Someone who comes from a collaborative, team-oriented workplace with an “all hands on deck” mentality

- Experience working with a large, corporate admin team strongly preferred

- Excellent communication skills, professionalism, and business maturity

- Ability to adapt to a fluid schedule and shifting priorities

- High level of reliability, discretion, and trustworthiness

- Energetic, proactive, and execution-focused mindset

- A self-starter who takes initiative and follows through

This is a great opportunity for someone looking to grow their career in a supportive environment with mentorship, visibility across leadership teams, and opportunities for long-term advancement.

Administrative Assistant

Columbia University Irving Medical Center (CUIMC) is a clinical, research, and educational enterprise located on a campus in northern Manhattan. We are home to four professional colleges and schools that provide global leadership in scientific research, health and medical education, and patient care, including:

- Vagelos College of Physicians and Surgeons
- College of Dental Medicine
- School of Nursing
- Mailman School of Public Health

Patient Care

Columbia University Irving Medical Center (CUIMC) is a leader in providing comprehensive patient care and offers a range of general and specialized medical, dental, and nursing services. We have more than 1,800 physicians, surgeons, dentists, and nurses in locations throughout the New York City metro area.

We know each patient is unique. Our knowledge of innovative treatments is enhanced by our compassion for patients and their families and a devotion to maintaining the highest standard of care.

Industry: Hospitals and Health Care
Company Size: 10,001+ employees

Columbia University Irving Medical Center

Grade 103

- Job Type: Officer of Administration

- Bargaining Unit:

- Regular/Temporary: Regular

- End Date if Temporary:

- Hours Per Week: 35

- Standard Work Schedule: 9AM-5PM/M-F

- Building:

- Salary Range: $66,300-$70,000

~~The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.~~

Position Summary

The Administrative Assistant provides advanced administrative and operational support to providers within the Abdominal Organ Transplant division, exercising independent judgment in managing clinical, research, and academic priorities. Responsibilities include triaging communications, coordinating office visits and surgical scheduling, facilitating ancillary testing, and overseeing check-in and check-out functions to ensure efficient patient flow and regulatory compliance.

**Responsibilities**

**Clinical Operations & Strategic Coordination**

- Oversee operational management of outpatient and surgical scheduling, optimizing provider templates to improve access, capacity utilization, and revenue capture.

- Independently resolve complex scheduling conflicts, patient access barriers, and workflow disruptions.

- Monitor preoperative clearance compliance and intervene proactively to prevent surgical cancellations and associated revenue loss.

- Analyze clinic volume, referral trends, and scheduling metrics to recommend operational improvements to divisional leadership.

- Develop and implement process improvements to enhance patient flow and regulatory compliance.

- Support division outreach initiatives by providing on-site reception coverage, as needed.

- Coordinate and financially clear diagnostic procedures and surgical appointments

- Distribute office notes to referring providers

**Financial & Regulatory Oversight**

- Evaluate referral requirements, prior authorizations, and insurance coverage to mitigate financial risk and reduce claim denials.

- Collaborate with revenue cycle and billing teams to resolve reimbursement discrepancies.

- Monitor compliance with institutional, Joint Commission, and payer requirements.

- Maintain oversight of documentation transmission to ensure regulatory and accreditation compliance.

**Academic & Faculty Support**

- Manage and strategically prioritize the provider academic and clinical calendar, balancing institutional, research, and educational commitments.

- Coordinate faculty meetings, research initiatives, and educational programming.

- Prepare briefing materials, reports, and communications for institutional leadership and external stakeholders.

- Coordinate domestic and international travel and process reimbursements in accordance with institutional policies.

**Minimum Qualifications**

- Bachelor's degree or equivalent in education and experience.

**Other Requirements**

- Proficiency with technology and social media platforms.

- Effective interpersonal and communication skills.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

Wilson Elser is the preeminent defense litigation firm in the United States. At any given time, our more than 1,100 attorneys are engaged in some 100,000 defense and coverage matters, with many defending clients in various local, state and federal courts. For more than four decades, our litigation, coverage and trial lawyers have gained a reputation for taking on and prevailing in the most challenging and technical cases, frequently “parachuting in” to assume unresolved matters from other law firms. Our success also derives from winning on our clients’ terms and rigorously adhering to their guidelines. We are ranked 103 in the AmLaw 200 and 43rd in the National Law Journal’s NLJ 500.

Industry: Law Practice
Company Size: 1,001-5,000 employees

Wilson Elser

**Wilson Elser ** is a leading defense litigation law firm with more than 1400 attorneys in 46 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal’s survey of the nation’s largest law firms.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our **Legal Administrative Assistant **** **position in our **New York City **** **Office.

~~**This position is full-time 5 days in the office, 9:00AMET - 5:00PMET. ** ~~

**The Position **

Wilson Elser's New York City  office seeks a dynamic and detail-oriented  **Legal Administrative Assistant **to support our thriving litigation practice.  This role offers an exciting opportunity to become an integral part of a collaborative team in a fast-paced legal environment.

**Key Responsibilities: **

- Prepare and format legal filings, including proofreading, redacting and organizing exhibits.

- Manage electronic filings with state and federal courts, ensuring compliance with court rules and procedures.

- Open and maintain new client matters, including document organization, indexing, and electronic file management.

- Conduct research and retrieve court decisions from Westlaw.

- Prepare correspondence, including cover letters for billing statements.

- Accurately input billing information into the firm’s billing software.

- Schedule and coordinate conferences, depositions, and maintain attorney calendars.

- Process and track third party vendor invoices and collaborate closely with the accounting department.

**Qualifications: **

- Minimum of 3 years litigation experience, including familiarity with legal filing, e-filing processes, and preparation of tables and authorities. Knowledge of New York and New Jersey state and federal court procedures and rules.

- A collaborative attitude and willingness to take on new challenges.

- Exceptional organizational skills with a proven ability to multitask in a fast-paced environment.

- Proficiency in Microsoft Office Suite (Word, Outlook, Excel).

- Strong typing skills with meticulous attention to detail.

- Excellent written and verbal communication skills.

- Current Notary Public License preferred.

A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances.  This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

Salary Range: : $60,000 USD - $80,000 USD

**Why Should You Apply? **

- ~~**Benefits: ** Outstanding benefits package, including 401k match and generous PTO plan ~~

- ~~**Career Growth: ** Ample opportunities for professional development and advancement ~~

- ~~**Employee Perks: ** Access to corporate discount plans and other benefits ~~

~~Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com. ~~~~Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity.  It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. ~~~~Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users.  You may review our Accessibility Policy here. ~~~~California Residents may review our CCPA notice for applicants and employees here. ~~#ZR

Legal Administrative Assistant

At Maison Tara, we are dedicated to creating unforgettable experiences centered around the art of hosting. As a multi-sensory studio, we strive to engage all senses and elevate every aspect of an event, from the culinary delights to the ambiance and design.

Our mission is to curate exceptional dining experiences that transcend mere meals. We believe that hosting is an art form—an opportunity to craft moments of joy, connection, and lasting memories. With meticulous attention to detail and a passion for beauty, we create immersive environments where guests are transported to a world of sensory delight.

Through our expertise in culinary design, imaginative menus, stunning table settings, and captivating floral arrangements, we aim to exceed expectations and inspire awe. We embrace the power of aesthetics and ambiance, understanding that they play a vital role in creating an atmosphere of enchantment and refinement.

We believe in the transformative power of shared experiences and the ability of food and hospitality to bring people together. We collaborate closely with our clients to understand their vision, infusing our expertise and creativity to design bespoke experiences that reflect their unique personalities and desires.

With each event we host, we aspire to leave a lasting impression, forging connections and creating moments that linger in the hearts and minds of our guests. Our mission is to redefine the art of hosting, setting new standards of excellence and crafting extraordinary experiences that resonate long after the final bite. Welcome to Maison Tara, where every occasion is a masterpiece of sensory indulgence, heartfelt hospitality, and unparalleled artistry.

Industry: Events Services
Company Size: 2-10 employees

Maison Tara New York

**Company Description **

Maison Tara is devoted to elevating the art of hosting by creating unforgettable, multi-sensory experiences that captivate guests. Specializing in curated dining and event experiences, every detail— from culinary design and imaginative menus to exquisite table settings and floral arrangements— is meticulously crafted with an emphasis on beauty and ambiance. With a mission to bring people together through the transformative power of shared moments, Maison Tara works closely with clients to design bespoke events that reflect their unique vision. Through heartfelt hospitality and artistry, the team at Maison Tara strives to leave a lasting impression, redefining hosting standards and crafting extraordinary experiences.

**Role Description **

This is a full-time hybrid role based in the New York City Metropolitan Area, where some work-from-home flexibility will be provided. As an Administrative Assistant, you will provide support to the team through managing schedules, organizing meetings, and performing a variety of clerical and administrative tasks. Responsibilities also include answering phone calls, coordinating communications, maintaining records, and assisting executive staff with administrative needs. This role requires excellent organization, time management, and communication skills to ensure smooth day-to-day operations.

**Qualifications **

- Proficiency in Administrative Assistance and Clerical Skills

- Strong skills in Phone Etiquette and Communication to effectively liaise with clients and team members

- Proven experience in Executive Administrative Assistance

- Exceptional organizational skills, ability to manage multiple tasks and schedules

- Proficiency in standard office software and tools (e.g., Microsoft Office Suite, scheduling tools)

- Capable of working independently in a hybrid environment

- Prior experience in event planning, hospitality, or similar fields is a plus

What is Embrava's impact? 
- Increased employee productivity and collaboration
- Smarter workspaces
- Reduced cost due to fewer interruptions
- Tools designed to help the hearing and visually impaired
- Workplace analytics

At Embrava, we exist to help organizations protect its most valuable asset: the time of its employees. Through innovative hardware and software solutions, we help companies implement smarter workspaces that foster employee productivity and collaboration.

Industry: Appliances, Electrical, and Electronics Manufacturing
Company Size: 51-200 employees

Embrava

**About the Role: **

We are seeking a highly organized and proactive **Operations & Logistics Administrative Assistant ** to support daily operational and logistics activities. This role plays a key part in ensuring orders are processed accurately, shipments move efficiently, and warehouse operations stay aligned with internal priorities.

This position works closely with Sales, Marketing, Warehouse Operations, Customer Support, and Engineering to coordinate shipments, track deliveries, resolve operational issues, and maintain visibility across order fulfillment workflows.

This role **reports directly to the Supply Chain Manager ** and supports day-to-day logistics operations including order coordination, shipment tracking, warehouse communication, and operational troubleshooting.

We are looking for someone who is organized, proactive, and capable of managing multiple operational tasks while thinking critically to help resolve issues and keep logistics operations running smoothly.

Key Responsibilities:

**Order Coordination & Shipment Support **

- Assist with daily order processing and ensure orders move accurately through fulfillment systems

- Coordinate with the warehouse team to ensure orders are fulfilled and shipped on time

- Track shipments and maintain visibility across domestic and international deliveries

- Provide shipment tracking updates and delivery status to internal teams when needed

- Verify shipping addresses and required contact details prior to shipment

- Maintain shipment tracking records and operational logs for internal visibility

- Coordinate carrier pickups and shipment scheduling with the warehouse team

- Assist with resolving shipment issues and coordinating carrier claims when necessary

- Process shipments from the office including demos, replacements, and sample units

- Support coordination of trade show shipments in collaboration with Marketing and the warehouse

**Warehouse Coordination & Operational Support **

- Support communication between Supply Chain and the warehouse by relaying shipment priorities and operational updates

- Assist in coordinating daily fulfillment activities with the warehouse team

- Monitor incoming inventory and communicate expected arrival timelines

- Support tracking of operational issues related to shipments or order fulfillment

- Monitor warehouse shipping material levels and assist with restocking when needed

**Systems & Operational Support **

- Monitor logistics and order management systems to ensure orders and shipments process correctly

- Help identify and flag order processing or shipment workflow issues

- Initiate troubleshooting steps and escalate system or integration issues when needed

- Create and manage support tickets with logistics platforms or operational software

- Maintain internal spreadsheets or tracking documents used for shipments, orders, and fulfillment coordination

**Returns & Customer Support Coordination **

- Assist in administering company return processes across sales channels

- Coordinate warehouse receipt and processing of returned goods

- Coordinate replacement shipments when required

- Assist with carrier damage claims and shipment investigations

- Support internal teams in tracking and resolving product or shipment issues

- Respond to operational inquiries from online sales platforms and escalate when needed

**Inventory, Demo Device & Sample Management **

- Track demo device inventory and internal sample equipment

- Coordinate demo shipments and monitor returns from customer evaluations

- Maintain organization of devices, accessories, and shipping materials stored in the office

**Required Qualifications **

- High school diploma required; Associate’s or Bachelor’s degree preferred

- 1–3 years of experience in operations support, logistics coordination, shipping, or administrative operations

- Strong proficiency in Microsoft Office, particularly Excel

- Experience working with operational systems, order management platforms, or inventory tools

- Strong attention to detail and ability to manage multiple operational tasks simultaneously

- Excellent communication and organizational skills

**Hands-on experience supporting shipping, order fulfillment, or warehouse coordination is strongly preferred. **

**Candidate Profile **

- Highly organized and detail-oriented

- Proactive and comfortable working independently

- Able to follow evolving processes while also using initiative to solve problems

- Resourceful in troubleshooting operational issues using available tools and internal resources

- Comfortable coordinating across teams including warehouse operations, sales, and customer support

- Enjoys operational problem-solving and helping ensure logistics processes run smoothly day-to-day

Operations & Logistics Administrative Assistant

Across over 80 countries, Dentons helps you grow, protect, operate and finance your organization by providing uniquely global and deeply local legal solutions. Polycentric, purpose-driven and committed to inclusion, diversity, equity and sustainability, we focus on what matters most to you.

Industry: Law Practice
Company Size: 10,001+ employees

Dentons

Dentons US LLP is recruiting for a highly organized and experienced Legal Administrative Assistant to provide support to our corporate lawyers in our New York office. This role offers the opportunity to work in a dynamic, collaborative environment supporting sophisticated transactional work for high-profile clients. This position is hybrid and can be located in our NY Midtown or Short Hills, NJ office.

**Responsibilities **

- Manage core legal administrative tasks, including conflicts checks, new client-matter openings, expense reconciliation, billing, electronic approvals, calendaring, conference room reservations, and travel arrangements.

- Coordinate and track high-priority action items, deadlines, and follow-ups to ensure timely delivery by attorneys.

- Handle confidential and sensitive communications, including screening and managing emails, calls, and correspondence with clients, partners, and executives.

- Utilize the Document Management System (iManage) for secure filing, organization, and efficient retrieval of documents and records.

- Provide high-level administrative and organizational support, such as planning internal/external meetings and conferences, including catering and logistics.

- Anticipate needs, prioritize competing demands, and proactively manage a heavy workload in a fast-paced setting (overtime may be required periodically).

- Other duties may be assigned to support the team’s needs and fully meet the requirements for this position.

**Qualifications & Experience **

- Minimum of 5+ years of legal administrative experience in a mid- to large-size law firm, with strong preference for prior support in Corporate, Capital Markets or Finance practices.

- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

- Demonstrated proficiency with legal-specific tools: iManage (required); familiarity with Intapp, Emburse (formerly Chrome River), Kiteworks, and Litera strongly preferred.

- Exceptional written and verbal communication skills, with the ability to interact confidently, professionally, and discreetly with clients, high-level partners, and executives.

- Proven ability to maintain the highest levels of confidentiality, exercise sound judgment, and thrive in a collaborative, deadline-driven environment.

- Strong organizational skills, attention to detail, and capacity to manage multiple priorities while remaining proactive and solutions oriented.

- Must be able to work overtime as needed and have flexibility in working from both locations.

**Salary **

Pursuant with states' laws, the salary range for this position is $90,000 - $110,000, based on experience and local market.

Dentons offers a competitive salary and benefits package including medical, dental, vision, 401k, profit sharing, short-term/long-term disability, life insurance, tuition reimbursement, paid time off, paid holidays and discretionary bonuses.

~~Dentons US LLP is an Equal Opportunity Employer of Individuals with Disabilities and Protected Veterans. We are an Affirmative Action Employer. Pursuant to local ordinances, we will consider for employment qualified applicants with arrest and conviction records. ~~

Legal Administrative Assistant - Corporate

The Mount Sinai Health System is an integrated health system committed to providing distinguished care, conducting transformative research, and advancing biomedical education. 

Structured around seven hospital campuses and a single medical school, the Health System has an extensive ambulatory network and a range of inpatient and outpatient services—from community-based facilities to tertiary and quaternary care. 

WHO WE ARE
We are compassionate collaborators—38,000 strong—working to heal, teach, and advance medicine in New York City and throughout the world.

WHAT WE BELIEVE
We believe in challenging the status quo. Forging a new pathway in clinical excellence is only possible by putting the patient at the center of the experience.

WHY WORK WITH US
Here, innovation is valued and collaboration is integral.  Mount Sinai is full of friendly, helpful people who share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home—culturally, ethnically, in outlook and lifestyle. When you join us, you become part of Mount Sinai’s unrivaled record of achievement, education, and advancement as we revolutionize healthcare together.

Industry: Hospitals and Health Care
Company Size: 10,001+ employees

Mount Sinai Health System

**Description**

The Administrative Assistant II is an experienced administrative support person who provides a wide variety of administrative support services including budget preparation and control activities, preparation and control of records, statistics and reports regarding operations and personnel matters. She/he may serve as administrative liaison with others related to purchasing, human resources, facilities and operations.

**Responsibilities**

(in order of importance and/or frequency)

- Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports

- Prepares and monitors budgets and grant allocations, and maintains accruals. Prepares documents required to maintain balanced accounts for review and approval.

- Maintains departmental employee files, and ensures compliance with regulatory standards. Initiates and follows through on human resources and payroll transactions. Generates weekly payroll submission. Maintains liaison with human resources and payroll to coordinate and resolve issues and problems

- Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes.

- Investigates, evaluates and resolves typical administrative or operational problems or situations affecting the work unit.

- Checks materials submitted for supervisors attention to ensure all relevant data, authorizations and pertinent information are included.

- Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors contracts and renews as needed.

- Serves as a liaison with other departments or external parties to as necessary to accomplish objectives and or complete projects or assignments.

- May participate in the completion of grant applications, special projects and JCAHO and other survey preparations.

- May make travel arrangements and accommodations. Prepares travel reimbursements and expense reports.

- May screen and prioritize incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s).

- May screen telephone calls, answer inquiries or direct caller to the appropriate individual for further information and/or resolution.

- May screen and schedule patient appointments, schedule referrals of special testing or doctors visits, and keep record of patient billing for submission.

- Performs other related duties.

**Qualifications**

- Associates degree or equivalent combination of experience (Bachelors preferred).

- 4+ years related administrative or business experience

**Employer Description**

**Strength through Unity and Inclusion**

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

**About The Mount Sinai Health System**

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

**Equal Opportunity Employer**

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.

**Compensation**

The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $23 - $36 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

Administrative Assistant II-Radiology

Bank of America is one of the world's largest financial institutions, serving individuals, small- and middle-market businesses and large corporations with a full range of banking, investing, asset management and other financial and risk management products and services. The company serves approximately 56 million U.S. consumer and small business relationships. It is among the world's leading wealth management companies and is a global leader in corporate and investment banking and trading.

This LinkedIn company page is moderated. For more information, please visit: https://bit.ly/32FDdQr.

For account issues, please visit: https://bit.ly/2GeTIeP.

Industry: Banking
Company Size: 10,001+ employees

Bank of America

**Job Description:**

**Business Overview**

Our Global Corporate & Investment Banking business focuses on building long-term relationships with more than 3,000 large U.S. and multinational corporations, financial institutions and financial sponsors. We provide strong advisory expertise, capitalizing on powerful mergers and acquisitions, corporate banking, treasury, debt and equity product expertise to deliver integrated financial solutions.

**Job Description**

The ideal Administrative Assistant will not only be responsible for administrative support, but also have a willingness to learn, be resourceful and independent, and take on additional responsibilities over time. They should possess excellent organizational skills, the ability to effectively handle multiple priorities and a strong work ethic.

- Provides administrative support in a complex team environment to both senior and junior bankers

- Coordinates internal/external meetings and conference calls

- Handles a high volume of phone calls and interacts with high level business leaders in a professional and effective manner

- Responds and follows up on client requests

- Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics

- Coordinates a high volume of travel arrangements and processes expense reports

- Maintains understanding of firm policies and handles certain issues independently

- Responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or group events

- Orders supplies and keeps inventory well-stocked

**Qualifications**

- Requires excellent interpersonal and communication skills

- High attention to detail

- Ability to maintain high standards despite pressing deadlines

- Ability to solve problems quickly and efficiently

- Strong knowledge of general business and corporate cultures

- Ability to handle highly sensitive, confidential and non-routine information

- Self-starter with excellent anticipation skills; problem solving; follow up

- Demonstrated dependability and sense of urgency about getting results

- Demonstrates high degree of integrity and confidentiality

- Strong organizational skills

- Comfortable working with people at all organizational levels

- Comfortable working in a sometimes hectic, high-pressure environment

- Ability to display a consistent, professional degree of communication

- Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment

- Must have excellent judgment; independent thinker and resourceful

- Prior experience in Financial Services support preferred

**Shift:**

1st shift (United States of America)

**Hours Per Week:**

40

Administrative Assistant, Global Corporate & Investment Banking (GCIB)

Morgan Stanley (NYSE: MS) is a leading global financial services firm providing a wide range of investment banking, securities, wealth management and investment management services. With offices in 42 countries, our firm's employees serve clients worldwide including corporations, governments, institutions and individuals. 

We are committed to maintaining the first-class service and high standard of excellence that have always defined the firm and everything we do is guided by our five core values: Do the right thing, put clients first, lead with exceptional ideas, commit to diversity and inclusion, and give back.

Industry: Financial Services
Company Size: 10,001+ employees

Morgan Stanley

Morgan Stanley is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services. The Firm's employees serve clients worldwide including corporations, governments and individuals from more than 1,200 offices in 43 countries.

As a market leader, the talent and passion of our people is critical to our success. Together, we share a common set of values rooted in integrity, excellence and strong team ethic. Morgan Stanley can provide a superior foundation for building a professional career—a place for people to learn, achieve and grow. A philosophy that balances personal lifestyles, perspectives and needs is an important part of our culture.

Morgan Stanley’s Wealth Management Global Investment Office (GIO) seeks a highly motivated, organized, and energetic Executive Administrative Assistant with a strong interest in financial services to support several Managing Directors (including the Department Head/Wealth Management Chief Investment Officer) with a variety of high-level administrative, organizational, and logistical tasks. This role is ideal for an individual looking to build a career within the financial services industry while gaining exposure to senior leadership and the firm’s global investment platform.

The Executive Administrative Assistant will interact regularly with stakeholders at all levels across Morgan Stanley, as well as with external partners and clients. The successful candidate will demonstrate a strong customer-service orientation, excellent organizational skills, and the ability to thrive in a fast-paced environment while managing multiple priorities.

This is an in-person role with time split between Midtown Manhattan and Purchase, New York.

**Key Responsibilities Include**

- Manage complex executive calendars, resolving scheduling conflicts and communicating updates to Managing Directors

- Coordinate domestic and international travel, including flights, hotels, and ground transportation; prepare detailed travel itineraries and liaise with trip organizers

- Vet and prioritize requests for meetings, events, and media appearances

- Prepare and submit expense reports in a timely and accurate manner

- Maintain records of client interactions in Salesforce

- Manage the team’s master client and field engagement calendar

- Screen and direct phone inquiries appropriately

- Plan, organize, and execute team and department-wide meetings and events

- Provide administrative support on ad hoc projects and initiatives

- Assist with creating presentations and preparing meeting summaries

- Utilize AI tools to improve efficiency and support administrative workflows

- Support special projects and initiatives led by the department’s Chief Operating Officer

**Qualifications**

- Bachelor’s degree required with 2+ years of professional experience, ideally in an administrative or sales assistant role

- Interest in financial services; familiarity with Morgan Stanley or the wealth management industry is a plus

- Exceptional organizational and time-management skills, with the ability to manage multiple priorities

- Detail-oriented self-starter with a proactive mindset and strong problem-solving abilities

- Sound judgment with the ability to prioritize and make decisions in a fast-paced environment

- Energetic, motivated, and eager to take on new challenges and initiatives

- Familiarity with AI tools, agents, or productivity platforms and an interest in leveraging them to improve efficiency and workflows.

- Comfortable interacting with senior executives and external stakeholders

- Team player with the ability to build strong working relationships across the firm

- Excellent computer skills including Outlook, Word, PowerPoint, and Excel

- Strong writing, editing, and proofreading skills

**Work Location:**

Flexibility is required; this is an in-person position based in Midtown Manhattan and Purchase, NY, depending on the executives’ schedules.

**What You Can Expect From Morgan Stanley**

At Morgan Stanley, we raise, manage and allocate capital for our clients – helping them reach their goals. We do it in a way that’s differentiated – and we’ve done that for 90 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren’t just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you’ll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There’s also ample opportunity to move about the business for those who show passion and grit in their work.

To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices into your browser.

Expected base pay rates for the role will be between $90,000 and $120,000 per year at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs.

Morgan Stanley's goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees.

It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law.

Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M/F/Disability/Vet).

WM CIO, Executive Administrative Assistant, Global Investment Office

Wachtell Lipton was founded on a handshake in 1965 as a small group of lawyers dedicated to providing advice and expertise at the highest levels. We have achieved extraordinary results following the distinctive vision of our founders — a cohesive team of lawyers intensely focused on solving our clients' most important problems.

Industry: Law Practice
Company Size: 501-1,000 employees

Wachtell, Lipton, Rosen & Katz

**Summary:**

The role involves providing administrative support to a team of attorneys and other support departments, including inter-departmental support. The environment is a fast-paced, high-pressure environment. The ideal candidate will be highly organized, technologically proficient, detail-oriented, and possess exceptional oral and written communication skills. The ability to work independently, manage tasks efficiently, and perform well under pressure with minimal supervision is essential.

**Essential Duties and Responsibilities:**

- Prepare letters, memos, presentations, and spreadsheets using Microsoft Word, PowerPoint, and Excel.

- Conduct research on legal and financial topics utilizing various media platforms.

- Maintain the contact database for assigned attorneys, including creating, editing, updating and resolving attorney contacts.

- Assist with overflow tasks from Administrative Assistants and other departments, including Document Processing, Data Stewards, Paralegals, and Automated Litigation Support.

- Set up conference calls and coordinate conference room reservations.

- Redline, revise, proofread and draft legal correspondence, speeches, and articles with precision and attention to detail.

- Communicate effectively with attorneys to determine their whereabouts.

- Screen telephone calls and relay accurate messages promptly.

- Open new matters and prepare conflict of interest memos.

- Enter attorney time entries daily using 3E Time Capture.

- Order lunches for attorneys as needed.

- Reconcile attorneys’ Amex statements and car service bills upon receipt including working with Accounting on client/matter inquiries.

- Knowledge in using document management systems to create new files and close inactive files.

- Prepare outgoing mail for timely delivery and read, sort, and prioritize incoming mail.

- Schedule meetings, manage calendars and arrange travel.

- Communicate effectively with backup Administrative Assistants and provide support for attorneys, as needed.

- Maintain positive relationships with clients, attorneys, and staff.

- Adhere to strict confidentiality policies.

- Performs various administrative and clerical tasks as assigned.

**Knowledge, Skills, and Abilities Required:**

- Ability to research legal topics using multiple platforms.

- High level of professionalism and confidentiality.

- Strong organizational and time-management skills.

- Excellent interpersonal, written and verbal communication skills.

- Ability to multitask and meet deadlines.

- High proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.

- Knowledge of Adobe Acrobat Professional.

- Proficient in using professional technology tools and social media platforms.

- Ability to work under pressure while maintaining professionalism.

- Ability to foster a positive and collaborative work environment.

- Ability to proofread typed material for grammatical, typographical, and spelling errors, including understanding of proofreading marks.

- Knowledge of Bluebooking is a plus.

- Must be flexible for multiple assignments and able to work both independently and as part of a team.

- Flexibility to work overtime, including mornings, evenings, weekends, and holidays, is required.

- Knowledge of Interaction, 3E Time Capture, iManage, and iManage Records Manager is a plus.

- Proactive self-starter who anticipates needs and takes initiative.

- Adaptable and receptive to cross- and inter-departmental training to support other teams effectively.

- Ability to apply best practices to enhance organizational collaboration and efficiency.

- Punctuality is essential.

**Education and Experience:**

- Bachelor’s degree or equivalent work experience.

- Minimum of three years’ experience in a corporate legal environment.

**Working Conditions:**

- Normal office environment with little exposure to excessive noise, dust, temperature, etc.

Wachtell, Lipton, Rosen & Katz provides competitive compensation and benefits to its employees ensuring that we attract and retain the most talented individuals. The expected base salary range for this role is $65,000 - $70,000. The base salary offer is based on a variety of factors which includes, but is not limited to, qualifications, education and experience.

~~The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements. ~~

Administrative Legal Assistant

For over 30 years, Sharp Decisions Inc. has been a trusted ally in digital transformation, specializing in sectors such as Financial Services, Healthcare, Manufacturing, Government, and Media & Telecommunications. We offer innovative strategies and award-winning solutions, including talent acquisition through our signature V.E.T.S™ Program and consulting services via D-Sharp.io.

As a Certified Woman/Minority Business Enterprise, a member of TechServe Alliance, and an ESGR Patriot Award recipient, we are an approved vendor with nearshore and offshore capabilities. Headquartered in NYC with multiple U.S. offices, our specialized team of technologists and industry experts is committed to understanding our clients’ unique challenges, enabling us to deliver efficient and effective results.

To learn more, visit www.sharpdecisions.com or call us at +1 (212) 481-5533.

Industry: Information Technology & Services
Company Size: 201-500 employees

Sharp Decisions

Administrative Assistant

SummaryThe Administrative Assistant provides high-level administrative, clerical, and organizational support to senior executives and teams within the Coverage and Capital Markets vertical, with primary support for the Latin America, Asia, and Canada divisions. This role is critical to ensuring smooth day-to-day operations, effective communication, and coordination across regions and stakeholders.

Responsibilities

- Manage complex calendars, schedule meetings across multiple time zones, and coordinate internal and external appointments for executives and team members.

- Prepare, edit, and format correspondence, reports, presentations, and other materials for internal and external use.

- Coordinate domestic and international travel arrangements, including itineraries, visas where applicable, and expense reporting in accordance with firm policies.

- Support planning and execution of meetings, events, and offsites, including logistics and materials preparation.

- Act as a point of contact for internal stakeholders and external counterparties, ensuring timely and professional communication.

- Provide general administrative and office support as needed to support business operations and team effectiveness.

Qualifications & Experience

- 3–5 years of experience in an executive assistant or senior administrative support role.

- Prior experience in a financial institution or professional services environment is preferred, but not required.

- Experience supporting senior executives and/or teams within fast-paced, deadline-driven environments.

- Ability to work effectively with global teams and manage competing priorities across regions.

Administrative Assistant (1102)

Franklin Resources, Inc. [NYSE:BEN] is a global investment management organization with subsidiaries operating as Franklin Templeton (www.franklinresources.com). 

The products, services, information and materials referenced in this site may not be available to residents in certain jurisdictions. Consult with an investment professional or contact your local Franklin Templeton office for more information.  This site and the information contained herein is not intended to constitute an offer to sell or an invitation or solicitation of an offer to buy any product or service by Franklin Templeton.  Nothing in this website should be construed as investment, tax, legal or other advice. All investments involve risks, including potential loss of principal.

LinkedIn is owned by a third party unaffiliated with us. We are not responsible for LinkedIn’s privacy, security, or terms of use policies that control this service, nor their content, software, or tools (or those of any third party’s) that are available through links from this page. You use any third-party site/media, software and materials at your own risk. 

US readers: This material is being distributed in the U.S. by Franklin Distributors, LLC. Member FINRA/SIPC and only offers U.S. registered Franklin Templeton products. 

View our Terms and Conditions at: https://www.franklintempleton.com/help/social-media-guidelines/linkedin-guidelines
Non-US readers: View our Terms and Conditions at https://www.franklinresources.com/resources/linkedin

©2022 Franklin Templeton. All rights reserved.

Industry: Financial Services
Company Size: 5,001-10,000 employees

Franklin Templeton

At Franklin Templeton, we’re advancing our industry forward by developing new and innovative ways to help our clients achieve their investment goals. Our dynamic firm spans asset management, wealth management, and fintech, offering many ways to help investors make progress toward their goals. Our talented teams working around the globe bring expertise that’s both broad and unique. From our welcoming, inclusive, and flexible culture to our global and diverse business, we provide opportunities to help you reach your potential while helping our clients reach theirs.

**Come join us in delivering better outcomes for our clients around the world!**

We are looking for a Senior Administrative Assistant to join the Global Insurance & Institutional Asset Solutions (GIIAS) team. The role will be based in New York City and in this role, you will provide support to leaders in multiple functions across the team as well as partner with other members to support the broader Global Client Group (GCG) organization.

What are the ongoing responsibilities of a Senior Administrative Assistant?

-  Provide administrative support to executives; responsibilities include calendar maintenance, meeting coordination, staff relocations, phone coverage, ordering office supplies, email correspondence, incoming/outgoing mail, filing, and scanning.

-  Manage day-to-day communication between executives and company staff or outside business clients and contacts.

-  Coordinate complex domestic and international travel plans. Assist with creation of travel binder, including agenda details and subsequent expense report submission process.

-  Ensure that department invoices and expense reports are processed timely and accurately.

-  Take and maintain meeting minutes of periodic departmental meetings.

-  Coordinate legal document signing.

-  Receive and greet visitors while maintaining the highest level of professionalism.

-  Assist with planning and coordination of department events and meetings, which includes reserving a meeting room, audio/visual equipment, catering, and other resources.

-  Lead and/or support departmental projects.

-  Prepare spreadsheets and written documents.

-  Prepare, format, and edit highly professional PowerPoint presentations.

-  Assist with creation and distribution of communications.

-  Maintain and track department budgets.

-  Serve as delegate for the executive team when required, such as managing and approving expense reports.

-  Work with other business units (e.g. Technology, Facilities, etc.) to facilitate system access, physical relocations, etc.

-  Coordinate the onboarding schedule for new hires including partnering with Human Resources, Technology, Facilities, etc to set up introductory meetings as well as technology and other set-up requirements

-  Prepare updates and other documents to meet department and division planning requirements

What ideal qualifications, skills and experience would help the Senior Administrative Assistant be successful?

-  Solid administrative experience supporting senior management in a professional environment.

-  Degree in Business Administration or similar or Administrative Certification preferred.

-  Experience working with members of senior management and high-profile clients.

-  Strong communication skills, both written and verbal.

-  Proactive approach to work with ability to anticipate needs.

-  Solid organizational skills, ability to organize and maintain orderly files and records.

-  Ability to maintain confidentiality and exercise independent judgment consistent with department guidelines.

-  Ability to prioritize and perform multiple tasks in a fast-paced environment.

-  Ability to assess and solve problems quickly with little direction.

-  Ability to work well under pressure and adapt to unexpected circumstances.

-  Strong attention to detail; ability to accurately proofread documents.

-  Strong proficiency with Microsoft Office Applications (Word, Excel, PowerPoint, Teams) and SharePoint.

-  Ability to conduct oneself in a professional, collaborative manner in a corporate office environment.

-  Experience in the financial industry or a corporate environment preferred.

Franklin Templeton offers employees a competitive and valuable range of total rewards—monetary and non-monetary — designed to support their well-being and recognize their time, talents, and results. Along with base compensation, employees are eligible for an annual discretionary bonus, a 401(k) plan with a generous match, and recognition rewards. We also offer a comprehensive benefits package, which includes a range of competitive healthcare options, insurance, and disability benefits, employee stock investment program, learning resources, career development programs, reimbursement for certain education expenses, paid time off (vacation / holidays / sick / leave / parental & caregiving leave / bereavement / volunteering / floating holidays) and a motivational wellbeing program. We expect the annual salary for this position to range between $75,000 - $90,000, depending on location and level of relevant experience, plus discretionary bonus.

#ASSOCIATE

**Experience our welcoming culture and reach your professional and personal potential!**

Our culture is shaped by the variety of perspectives and experiences brought by talent from around the world. Regardless of your interests, lifestyle, or background, there’s a place for you at Franklin Templeton. We provide employees with the tools, resources, and learning opportunities to help them excel in their career and personal life.

By joining us, you will become part of a culture that focuses on employee well-being and provides multidimensional support for a positive and healthy lifestyle. We understand that benefits are at the core of employee well-being and may vary depending on individual needs. Whether you need support for maintaining your physical and mental health, saving for life’s adventures, taking care of your family members, or making a positive impact in your community, we aim to have your needs covered. Learn more about the wide range of benefits we offer at Franklin Templeton.

**Highlights Of Our Benefits Include**

- Three weeks paid time off the first year

- Medical, dental and vision insurance

- 401(k) Retirement Plan with 85% company match on your pre-tax and/or Roth contributions, up to the IRS limits

- Employee Stock Investment Program

- Tuition Assistance Program

- Purchase of company funds with no sales charge

- Onsite fitness center and recreation center*

- Onsite cafeteria*

- Only applicable at certain locations

**Learn more about the wide range of benefits we offer at Franklin Templeton**

Franklin Templeton is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees, and we evaluate qualified applicants without regard to ancestry, age, color, disability, genetic information, gender, gender identity, or gender expression, marital status, medical condition, military or veteran status, national origin, race, religion, sex, sexual orientation, and any other basis protected by federal, state, or local law, ordinance, or regulation.

If you believe that you need an accommodation or adjustment to search for or apply for one of our positions, please send an email to accommodations@franklintempleton.com. In your email, please include the accommodation or adjustment you are requesting, the job title, and the job number you are applying for. It may take up to three business days to receive a response to your request. Please note that only accommodation requests will receive a response.

Senior Administrative Assistant

For forty years, HOLLY HUNT has been synonymous with design that prioritizes proportion, scale, materials and craftsmanship.

Industry: Furniture and Home Furnishings Manufacturing
Company Size: 201-500 employees

HOLLY HUNT

**Why join us?**

For nearly four decades, Holly Hunt has been the defining voice in modern luxury interiors. We offer exquisite furnishings, an unparalleled showroom experience, and unwavering service to the residential and commercial design trade. During that time, we’ve stayed true to our passions, values, and deep beliefs—that well-designed spaces enrich one’s life experience, that quality of materials and craftsmanship can never be compromised, and that supporting our clients with the tools and resources to create beautiful environments is the ultimate reward.

Our purpose is design for the good of humankind. It’s the ideal we strive toward each day in everything we do. Being a part of MillerKnoll means being a part of something larger than your work team, or even your brand. We are redefining modern for the 21st century. And our success allows MillerKnoll to support causes that align with our values, so we can build a more sustainable, equitable, and beautiful future for everyone.

**Showroom Support Assistant / Reception**

**HOLLY HUNT Enterprises, Inc.**

**Reports to: Showroom General Manager**

**Position Overview**

The Showroom Support Assistant / Receptionist is an entry-level role and an important contributor to the daily operations of the Holly Hunt showroom. This position serves as the primary point of contact for the showroom, providing a professional and welcoming first impression while supporting Sales Associates, clients, and internal teams with administrative, logistical, and operational needs.

The ideal candidate is organized, service-oriented, and eager to learn, with strong communication skills and the ability to multitask in a fast-paced, team-based environment.

**Key Responsibilities**

**Reception & Sales/Client Support**

- Serve as the main point of contact for the showroom by answering and directing incoming calls and inquiries

- Greet and acknowledge all showroom visitors in a professional and welcoming manner

- Prepare the showroom for daily operations and maintain an organized reception and office area

- Order and maintain office supplies; open and distribute mail and faxes

- Electronically deposit checks and maintain basic showroom records

- Assist Sales Associates and the General Manager with order creation, quotes, and basic textile reserves

- Provide clients with pricing, stock availability, and shipment tracking updates

- Support new client registrations and maintain accurate client lists

- Collect and process resale documentation for submission to Corporate and Accounting

**Showroom & Sample Support**

- Maintain sales tools and sample libraries, including tear sheets, memo samples, catalogs, and finish samples

- Assist with sample inventory, ordering, and organization

- Gather materials to support sales and client requests

**Marketing & Team Support**

- Assist with client communications, e-blasts, mailers, and showroom events

- Help prepare client gifts, handwritten notes, and event materials

- Maintain shared files and assist with basic sales reports and showroom materials as needed

**Qualifications**

- Bachelor’s degree preferred or equivalent work experience

- 1–2 years of experience in a retail, showroom, design, or customer service environment

- Strong organizational and multitasking skills

- Excellent written and verbal communication skills

- Proficiency in Microsoft Outlook, Word, and Excel

- Ability to lift up to 20–50 pounds as required

**Who We Hire?**

Simply put, we hire qualified applicants representing a wide range of backgrounds and abilities. Holly Hunt is comprised of people of all abilities, gender identities and expressions, ages, ethnicities, sexual orientations, veterans from every branch of military service, and more. Here, you can bring your whole self to work. We’re committed to equal opportunity employment, including veterans and people with disabilities.

Compensation range for this role is $23.00 - $26.00. Relevant salary considerations will include candidate qualifications and experience, other business/organizational needs and market factors . You may also be eligible to receive a geographic premium, annual discretionary incentive and equity awards which are subject to the rules governing these programs. The company offers a full spectrum of benefits including Medical, Prescription Drug, Dental, Vision, Health Savings Account, Dependent Day Care Savings Account, Life Insurance, Disability and Other Insurance Plans, Paid Time Off (including Vacation and Parental Leave), Holidays, 401(k), and Short/Long Term Disability, in addition to other special perks reserved for our associates.

This organization participates in E-Verify Employment Eligibility Verification. In general, MillerKnoll positions are closed within 45 days and are open for applications for a minimum of 5 days. We encourage our prospective candidates to submit their application(s) expediently so as not to miss out on our opportunities. We frequently post new opportunities and encourage prospective candidates to check back often for new postings.

MillerKnoll complies with applicable disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact MillerKnoll Talent Acquisition at careers_help@millerknoll.com.

Receptionist

SPS is a leading technology-driven business transformation company. With our innovative Enterprise Workplace Solutions, we empower organizations to adopt hybrid work concepts to enhance productivity and flexibility. Our Technology Business Solutions bring together cutting-edge technology, deep vertical process expertise, and a diverse global workforce to support clients in their digital transformation journey and efficiently tackle their most complex challenges.

Headquartered in Zurich, Switzerland, SPS operates in more than 20 countries and focuses on clients in banking, insurance and health. SPS has more than 8,500 employees and is recognized with a world-class NPS by its global client base. 
 
We act with precision, connect people to the right information, and turn data into insights for better outcomes. 

Discover how our dedicated team at SPS makes an impact that matters by visiting www.spsglobal.com.

Industry: Outsourcing und Offshoring Beratung
Company Size: 5.001–10.000 Beschäftigte

**Job Title: ** **Receptionist**

**Reports To: ** The **Receptionist ** will report to the Client Services Supervisor, Client Services Manager, or equivalent leadership.

**Job Overview**

The **Receptionist **provides exceptional service by greeting and assisting all visitors and answering inbound calls. Continuously offers the highest level of service to all corporate employees and their visitors. Maintains a professional image of the company by providing prompt, courteous, and efficient service. As an effort to be a cross-trained team player, the receptionist may be called upon to assist in other SPS service areas such as, but not limited to, mail/shipping operations, hospitality, and general office/facilities work based on operational needs to provide a top-tier customer experience.

Overall, this position continuously offers the highest level of service to all clients and SPS employees while maintaining a professional image of the company by providing prompt, courteous, and efficient service.

**Role & Responsibilities**

- Guest Experience – Register guests with building security; Provides a gracious arrival experience for all colleagues and guests, ensuring they feel welcome and their needs are taken care of; handles all guests with the highest level of hospitality and professionalism; Delivers world-class experiences that will leave a lasting, positive first impression

- Hospitality - Captures individual preferences of colleagues and guests for future visits and thinks creatively of ways to accommodate any special requests

- Meeting management – Ensure schedule conflicts are resolved in a timely fashion; Troubleshoot and execute problem-solving techniques; Coordinate and serve as a partner to the Administrative Assistants to ensure all guests and meetings are handled professionally and according to specific instructions

- Meeting support – Coordinate meeting catering, assist with employee lunch orders, set up china and flatware, and other in-room services, ensure AV is appropriately working, ensure rooms are stocked with supplies, fully organize rooms/chairs before and after meetings

- Facilities - Report maintenance needs for resolution and assist with coordination of work, as needed; Escalate maintenance emergencies; Follow through to ensure prioritization and resolution; Address any pantry needs with on-site pantry attendant; Address any cleaning needs/support with the on-site day matron

- Administrative – Promptly and professionally answer the main company line and ensure calls and messages are directed appropriately; Assist with reporting and other projects/tasks as assigned

- Cross-train floater coverage for backup support

**Qualifications**

- Bachelor’s degree

- 2 years professional experience, preferably in a mid to large-sized organization

- Proven track record of providing stellar support, strong sense of customer service

- Highly professional and positive presence and demeanor

- Dependable and punctual

- Microsoft Office Applications

- Schedule flexibility

- Ability to exercise discretion and independent judgement

- Attention to detail and accuracy

- Maintain composure under pressure

- Maintain confidentiality related to business matters

- Demonstrates ability to connect, collaborate and communicate effectively

- Performance mindset – both “do” job and “improve” job

**Physical Demands**

- Fine and/or gross motor skills, including the ability to grasp, lift and/or carry or otherwise move packages on a standard wheeled cart with a load capacity of 60 lbs.

- Ability to walk, bend, kneel, stand, and/or sit for an extended period of time.

- Manual dexterity required for operating office machinery (phone, copy machines, binding equipment, etc.).

- Ability to lift or move 40 lbs. or greater frequently.

**Travel: None or Negligible**

**Other Duties**

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

**Compensation**

The expected compensation is an estimate, and the final offer will depend on skills, experience, and other job-related factors.

**Use Of Artificial Intelligence (AI)**

No AI or automated decision-making tools are used to screen, assess, or select candidates for this role. SPS uses the Greenhouse applicant tracking system, which does not apply AI in these parts of the hiring process.

**Vacancy Status**

This posting is for an existing vacancy.

Pay Range

$26 - $30 USD

**What We Offer **

- Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities!

- Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do!

- We Recognize Talent: We offer a variety of recognition programs for all levels of employees!

- Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, Entertainment Discounts, & Paid Time Off.

- Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.

**About SPS**

**SPS ** is an award-winning employer of choice offering outsourcing solutions that leverage Intelligent Automation (Artificial Intelligence & Robotic Process Automation) in more than 22 countries across the globe. In North America, our services include Mailroom Management (both physical and digital), Office Services such as Reception, Lobby Concierge and Conference Room Management in addition to Document Processing Services utilizing leading edge technologies. Our clients today are companies in sectors such as banking, insurance, legal, higher education, advertising and other professional services, including many Fortune 500 companies. **SPS ** is committed to delivering high caliber outsourcing experience to our clients and offering our employees challenging and exciting career opportunities throughout the North America region and globally. SPS is committed to investing in the professional development of our employees and offers competitive comprehensive benefits and diverse development training programs that lead to building careers.

At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity.

**SPS provides equal employment opportunities (EEO) to all employees ** and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by applicable law.

~~Colorado only: ~~ We accept applications for an expected minimum of 5 days from the date it is posted. The posting may remain open longer as needed to ensure a robust and inclusive applicant pool.

**Applicants are prohibited from using real-time AI (Artificial Intelligence) tools, prompts, scripts, or real-time assistance (including but not limited to chatbots, AI-generated responses, or transcription-based tools) during any and all interviews over any forum or platform.**

**SPS offers reasonable accommodations ** in the hiring and employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time.

**To view our privacy policy, click on the link below: **Data Privacy Statement

**Acknowledgement Section: **By submitting an application, by hitting "Submit Application", you certify that the information contained in this application is true and complete. You attest to the fact that the answers provided are correct to the best of your knowledge and ability. You certify that you have not knowingly withheld any information that might affect your chances for hiring. You understand that any false information or omission (including any misstatement) on this application or on any document used to secure this employment can be grounds for rejection of application or, if you are employed by SPS can be grounds for immediate termination from this company.

West Tennessee's largest discount retailer for wine and spirits. We stack it deep and sell it cheap.

Industry: Beverage Manufacturing
Company Size: 11-50 employees

Barrel Wine & Spirits Company

**Gotham Footcare | Manhattan-Based Luxury Medical Practice**

**About Us**

We are a premier podiatry and physical therapy practice based in Manhattan, known for delivering a **high-touch, concierge-level patient experience **. Our practice blends clinical excellence with a luxury hospitality approach, and we are seeking a polished, results-driven professional to serve as the **first point of contact for new patients **.

**About The Role**

This is not a traditional receptionist role.

You will act as a **Patient Concierge & Lead Conversion Specialist **, responsible for managing inbound calls, online inquiries, and follow-ups—guiding prospective patients into booked appointments while delivering an exceptional, white-glove experience.

This role is **fully remote ** but operates on **New York business hours (8:30 AM – 5:00 PM EST).**

**Responsibilities**

- Answer all inbound calls in real time with a polished, professional tone

- Respond to web inquiries, texts, and missed calls within 5 minutes

- Convert new patient inquiries into scheduled appointments

- Perform proactive follow-ups on:

- Missed calls

- Unscheduled leads

- No-shows and cancellations

- Educate patients on services and guide them to the most appropriate care

- Maintain accurate documentation in NexHealth

- Deliver a luxury-level, concierge patient experienceon every interaction

What We're Looking For

- Experience in:

- Medical office, med spa, aesthetics, or concierge hospitality

- OR high-performing call center / sales environment

- Strong phone presence (confident, warm, articulate)

- Proven ability to convert inquiries into booked appointments

- Highly responsive and organized

- Comfortable working in a performance-driven, metrics-based role

- Experience with CRM/scheduling systems preferred

Performance Expectations (KPI's)

- Response time to new leads: under 5 minutes

- High call answer rate during shift

- Lead-to-booking conversion rate

- Daily booking volume

- Follow-up conversion success

**Compensation**

- Base Pay: $20–$25/hour (based on experience)

- Performance Bonuses:

- Per-booking incentives

- Monthly performance bonuses based on booking volume

-  Top performers have the ability to significantly increase earnings through performance-based incentives.

Schedule

- Monday–Friday

- 8:30 AM – 5:00 PM (EST)

- Fully remote (must have a quiet, professional work environment)

**Requirements**

- Reliable high-speed internet

- Quiet workspace suitable for professional calls

- Headset for clear communication

- Ability to work exclusively during scheduled hours

Why Join Us

- Be part of a growing, high-end medical brand in Manhattan

- Work in a role that directly impacts patient experience and business growth

- Opportunity to grow into leadership as the team expands

- Performance-based earning potential

To Apply

Please submit:

- Your resume

- A brief note describing your experience with phone-based sales or patient coordination

- For serious applicants, Please email a short voice recording introducing yourself

Patient Concierge & Lead Conversion Specialist (Remote)

**Reports To: ** Client Services Supervisor, Client Services Manager, or equivalent leadership

**Schedule: ** Monday–Friday | 8:00 AM – 5:00 PM

Be the First Impression That Sets the Standard

If you’re polished, proactive, and thrive in a people-facing role, this is your moment. As a **Receptionist **, you are more than the front desk—you are the first connection guests and employees experience.

From welcoming executives to coordinating daily office flow, you bring professionalism, organization, and a strong sense of ownership to everything you do. Your presence helps create a seamless and elevated workplace experience.

Why This Role Matters

This role sets the tone for the entire workplace. Your ability to manage interactions, maintain organization, and support daily operations ensures a professional, efficient, and welcoming environment for everyone.

What You’ll Do

~~Front Desk & Guest Experience~~

- Welcome visitors with a professional and friendly approach.

- Manage guest registration and ensure compliance with security protocols (e.g., NDAs).

~~Communication & Coordination~~

- Handle and route incoming calls and inquiries, including sensitive communications.

- Serve as a central point of contact for internal and external requests.

~~Access & Workplace Management~~

- Issue and track access badges and entry permissions.

- Maintain reception and common areas to ensure a clean, organized, and presentable environment.

~~Operational Support~~

- Assist with meeting and conference room setup, including coordination of catering and materials.

- Provide support across mail, hospitality, and facilities functions as needed.

What You Bring

- Strong communication and interpersonal skills

- A professional, polished presence and calm demeanor

- Ability to stay organized and manage multiple tasks

- Comfort with office technology (multi-line phones, MS Office, PC/Mac systems)

- High attention to detail and a proactive mindset

- A team-oriented approach with flexibility to support operations

**Qualifications**

- High school diploma or equivalent required

- 1–3 years of experience in reception, concierge, or hospitality (preferred)

- Reliable and able to maintain assigned work schedule

- Ability to stand, walk, and occasionally lift up to 40 lbs.

**Compensation**

The expected compensation is an estimate, and the final offer will depend on skills, experience, and other job-related factors.

**Use Of Artificial Intelligence (AI)**

No AI or automated decision-making tools are used to screen, assess, or select candidates for this role. SPS uses the Greenhouse applicant tracking system, which does not apply AI in these parts of the hiring process.

**Vacancy Status**

This posting is for an existing vacancy.

Pay Range

$23.50 - $26 USD

**What We Offer **

- Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities!

- Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do!

- We Recognize Talent: We offer a variety of recognition programs for all levels of employees!

- Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, Entertainment Discounts, & Paid Time Off.

- Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.

**About SPS**

**SPS ** is an award-winning employer of choice offering outsourcing solutions that leverage Intelligent Automation (Artificial Intelligence & Robotic Process Automation) in more than 22 countries across the globe. In North America, our services include Mailroom Management (both physical and digital), Office Services such as Reception, Lobby Concierge and Conference Room Management in addition to Document Processing Services utilizing leading edge technologies. Our clients today are companies in sectors such as banking, insurance, legal, higher education, advertising and other professional services, including many Fortune 500 companies. **SPS ** is committed to delivering high caliber outsourcing experience to our clients and offering our employees challenging and exciting career opportunities throughout the North America region and globally. SPS is committed to investing in the professional development of our employees and offers competitive comprehensive benefits and diverse development training programs that lead to building careers.

At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity.

**SPS provides equal employment opportunities (EEO) to all employees ** and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by applicable law.

~~Colorado only: ~~ We accept applications for an expected minimum of 5 days from the date it is posted. The posting may remain open longer as needed to ensure a robust and inclusive applicant pool.

**Applicants are prohibited from using real-time AI (Artificial Intelligence) tools, prompts, scripts, or real-time assistance (including but not limited to chatbots, AI-generated responses, or transcription-based tools) during any and all interviews over any forum or platform.**

**SPS offers reasonable accommodations ** in the hiring and employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time.

**To view our privacy policy, click on the link below: **Data Privacy Statement

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Camacho Mauro, LLP is mid-size law firm located at 40 Wall Street in Manhattan.  It prides itself on providing quality legal services in a cost-efficient manner. We treat our clients as partners by apprising them of all developments, promptly responding to their inquiries, serving their interests with the utmost trustworthiness and integrity, and working with them, as a team, to develop and execute common-sense strategies best suited to each individual case.

Industry: Law Practice
Company Size: 11-50 employees

Camacho Mauro LLP

**Calendar Clerk/Receptionist (Full-Time, On-Site) **

**Location: **In-office (Financial District), Monday–Friday, 9:00 a.m.–5:00 p.m. ET

The firm is seeking a **highly organized Calendar Clerk/Receptionist ** to support our firm. This essential, fully on-site role is responsible for managing all court-related deadlines and scheduling across active cases. The ideal candidate has strong communication skills, excellent attention to detail, and experience working in a fast-paced legal environment.

**Key Responsibilities **

- Answering telephone calls and directing calls to appropriate parties.

- Manage the litigation calendar for all active cases, including court appearances, motion schedules, discovery deadlines, hearings, depositions, and trial dates.

- Review and docket court notices, rulings, and correspondence under applicable federal and state rules.

- Prepare and distribute daily/weekly calendar reports and reminders to attorneys and staff.

- Communicate with court personnel and opposing counsel to confirm hearing dates and resolve scheduling issues.

- Schedule appointments, depositions, hearings, and conference calls with attorneys, clients, and courts.

- Perform administrative tasks including scanning, PDF conversion, and organizing case materials.

- Provide general administrative back-up and assist with special projects as needed.

- Maintain punctuality and professionalism; collaborate effectively with internal teams and court staff.

**Qualifications **

- High school diploma or equivalent

- Experience with electronic filing platforms (NYSCEF, PACER/ECF) and docketing systems

- Proficiency with legal calendaring and case management software

- Strong Microsoft Office skills and ability to learn new systems

- Exceptional organizational skills and attention to detail

- Ability to manage competing priorities and communicate timelines clearly

- Strong follow-through and ability to complete tasks from start to finish

- Professional, calm communication in high-pressure situations

- Ability to maintain strict confidentiality at all times

**Benefits **

- 401(k)

- Health, Dental, and Vision Insurance

- Paid Sick Time

- Paid Time Off

**Compensation **

**Base Salary Range: $50,000 - $60,000 **

The stated salary range is an estimate and does not guarantee a specific offer. Actual compensation will depend on experience, skills, and job-related qualifications. Base salary is one component of the overall package, which also includes discretionary annual performance-based bonuses and benefits.

Calendar Clerk/Receptionist

We are currently seeking a reliable and motivated Team Lead to join our team. This role is primarily responsible for front-end operations, including cashier duties, while providing leadership and support to team members during shifts.

**Key Responsibilities**

- Operate the cash register and handle customer transactions accurately

- Provide excellent customer service and resolve customer concerns professionally

- Support and guide team members during shifts

- Assist with opening and closing procedures

- Maintain cleanliness and organization of the front-end area

- Monitor cash handling procedures and ensure accuracy

- Step in to assist with customer flow during busy periods

**Requirements**

- Previous cashier or retail experience preferred

- Strong communication and leadership skills

- Ability to handle cash transactions responsibly

- Friendly, professional, and customer-focused attitude

- Ability to work flexible hours, including weekends

We are looking for someone who leads by example, works well under pressure, and is committed to delivering outstanding customer service.

Skills: team culture,crew member,cashiers,retail

Cashier

We connect specialist talent with firms shaping global finance, professional services, and commercial growth. Because in every sector, competitive edge starts with the right hires, and we know how to find them.

At Taurus Search, relationships come first. We believe real success starts by understanding people, their ambitions, their markets, and the impact the right move can make.

Industry: Staffing and Recruiting
Company Size: 11-50 employees

Taurus Search

**Customer Success Associate / Client Support Specialist – Fintech SaaS **

New York, NY | Hybrid

Are you passionate about helping financial advisors and institutions succeed? Join a fast-growing fintech platform that is transforming how wealth managers deliver value to their clients.

We’re looking for a **Customer Success Associate (Client Support Specialist) ** to serve as the front line for advisor support, onboarding, and relationship management.

**What You’ll Do **

- Act as the first point of contact for advisors and clients, responding to inquiries via phone, email, and chat

- Guide new users through onboarding, training, and adoption of our technology

- Troubleshoot client issues and partner with product/operations teams to resolve them quickly

- Build relationships that drive engagement, retention, and long-term client satisfaction

- Identify opportunities to improve processes and client experience

**What We’re Looking For **

- 1–3 years of experience in customer success, client services, account management, or support (fintech, SaaS, or financial services preferred)

- Excellent communication skills with a strong customer-first mindset

- Comfort working in a fast-paced, technology-driven environment

- Ability to manage multiple client requests while staying detail-oriented

- FINRA licensing (Series 7, 63, or 66)

**Why Join **

- Hybrid NYC office (collaborative, energetic team environment)

- Opportunity to grow your career in fintech / wealthtech with exposure to leading financial advisors and RIAs

- Competitive base salary + bonus + full benefits

Customer Success Associate / Client Support Specialist

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