The Department of Labor plays a major role in strengthening New York State’s economy by connecting job seekers to jobs, supporting businesses in hiring, assisting the unemployed, and protecting workers. That is the agency’s mission. The department helps coach and train job seekers, connects workers to businesses and partners with businesses to help them compete in today’s global economy. The agency also assists the unemployed, with a special focus on the long-term unemployed. It also provides specialized services for veterans, youth and the formerly incarcerated. The Labor Department vigorously enforces state labor laws to ensure a fair wage for all, a level playing field for businesses and the safety and health of workers and the public.

The department’s 96 Career Centers around the state offer a wide range of services for job seekers, including: job coaching and referrals; basic job-skills training; resource rooms; and SMART resume technology to match a person’s skills to available jobs. Highly trained staff members help job seekers to find employment and help employers to find qualified workers. Find jobs in your region: www.labor.ny.gov/jobs.

No-cost job fairs and customized recruitment services can be tailored to the needs of a business to assist in their hiring needs. Department of Labor Business Service Team members will help a business review applicants, set up and schedule events and match candidates based on skills and applicable hiring and training incentives. This is just one of the many no-cost services provided to any business in New York State. Businesses may also take advantage of Jobs Express, an online jobs database. By using these services an average business in New York State could save tens of thousands of dollars each year. Learn more about hiring incentives, posting jobs, and other services for businesses: https://dol.ny.gov/services-businesses.

Industry: Government Administration
Company Size: 1,001-5,000 employees

New York State Department of Labor

Savvy Admin PROD

**Description**

**Duties Description**

Supervise clerical and administrative support staff in a UIAB satellite office or one or more units in a regional office.

Perform and/or supervise clerical staff in the intake and preparation of judicial documents and calendars including adjournments and ensure adherence to Appeal Board rules and regulations.

Prepare, review, and process documents for hearings and appeals for higher and lower authority cases.

Answer customer questions related to the hearing/appeal process.

Review incoming correspondence from claimants, businesses, attorneys and representatives regarding hearing or appeal related requests, and take necessary action following office policy.

Review hearing and appeal case files received from the UI Division to determine accuracy prior to scheduling a hearing or assigning the case to a Higher Authority Appeal Review Unemployment Insurance Referee.

**Qualifications**

**Minimum Qualifications**

This title is part of the New York Hiring for Emergency Limited Placement Statewide program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, if they meet the below NY HELPS minimum qualifications.

**NY HELPS Non-Competitive Minimum Qualifications**

Labor Services Representative Trainee 1:

Four years of experience* providing employment, reemployment, training and labor market services to job seekers, employers, unions and other interested parties; examining unemployment insurance (UI) claims issues and making determinations to resolve complex or unusual problems related to eligibility for UI benefits; working for businesses that provide third party administration to assist employers in developing outreach, recruitment, and hiring strategies; or assisting jobseekers by matching their skills, education, experience and professional interests to available employment opportunities; assisting employers in complying with mandatory unemployment insurance registration, reporting and contribution requirements; or representing employers in presenting cases for unemployment insurance appeal hearings.

**Labor Services Representative Trainee 2**

Five years of experience* providing employment, reemployment, training and labor market services to job seekers, employers, unions and other interested parties; examining unemployment insurance (UI) claims issues and making determinations to resolve complex or unusual problems related to eligibility for UI benefits; working for businesses that provide third party administration to assist employers in developing outreach, recruitment, and hiring strategies; or assisting jobseekers by matching their skills, education, experience and professional interests to available employment opportunities; assisting employers in complying with mandatory unemployment insurance registration, reporting and contribution requirements; or representing employers in presenting cases for unemployment insurance appeal hearings.

**Labor Services Representative**

Six years of experience* providing employment, reemployment, training and labor market services to job seekers, employers, unions and other interested parties; examining unemployment insurance (UI) claims issues and making determinations to resolve complex or unusual problems related to eligibility for UI benefits; working for businesses that provide third party administration to assist employers in developing outreach, recruitment, and hiring strategies; or assisting jobseekers by matching their skills, education, experience and professional interests to available employment opportunities; assisting employers in complying with mandatory unemployment insurance registration, reporting and contribution requirements; or representing employers in presenting cases for unemployment insurance appeal hearings.

- An associate degree** may substitute for two years of experience; a bachelor’s degree** may substitute for four years of experience; a master’s degree** may substitute for five years of experience; and a doctorate** may substitute for six years of experience.

- Your degree must have been awarded by an educational institution accredited by a regional, national, or specialized agency recognized as an accrediting agency by the United States (U.S.) Department of Education/Secretary of Education. If awarded by an institution outside of the U.S. and its territories, you must provide independent verification of equivalency. A list of companies that provide these services (fees must be paid to the company you choose) can be found at: http://www.cs.ny.gov/jobseeker/degrees.cfm. You will be required to provide this information to the hiring agency at the time of interview.

**Or**

Labor Services Representative Trainee 1: DOL EMPLOYEES ONLY: You must be a qualified employee of the New York State Department of Labor and have had one year of permanent competitive, non-competitive, labor class, or 55b/c service in a title allocated to a Grade 9 or higher.

It is expected that employees hired under NY HELPS will have their non-competitive employment status converted to competitive status in the future, without having to compete in an examination. Employees will then be afforded all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. If you are interested in the NY-HELPS program, or this position, you may reply to this vacancy posting, or you may visit the New York State Department of Civil Service website at https://www.cs.ny.gov/help/ (copy and paste in browser) to register today, in three easy steps.

Note: It is essential that you describe your qualifying education and/or experience as completely as possible on your application; your application should describe in detail the kind of service and information you provide to the general public. Omissions or vagueness may not be interpreted in your favor. Additionally, in accordance with Civil Service Law, provisional service immediately prior to a permanent appointment to this title is now credited towards the completion of probation upon permanent appointment.

**Competitive Minimum Qualifications**

55 B/C Qualifications:

This position is designated 55b/c and is subject to verification of applicant eligibility. Please provide a copy of your 55b/c letter when applying. You must meet the open competitive qualifications from the most recent examination announcement.

**Reassignment Qualifications**

Current Department of Labor employees only, with at least one year of permanent, contingent-permanent, or 55b/c service in a Labor Services Representative/Trainee 1/2 if you have less than one year, you must be reachable on the current Labor Services Representative/Trainee 1/2 eligible list for this location, if one exists.

**70.1 Transfer Qualifications**

One year of permanent or contingent-permanent as a Grade 14 or higher determined to be similar by Civil Service.

**70.4 Transfer Qualifications**

One year of permanent or contingent-permanent service as a Grade 11 or higher and a passing score on Labor Services Representative Trainee 1. Note: Candidates must not have failed the most recent examination for this title. Appointments are made at the Trainee 1 level.

Note: For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit

**Preferred Qualifications**

Ability to initiate and maintain relationships across a diverse set of stakeholders.

Customer service experience, Microsoft applications, clerical experience

**Additional Comments**

Position specific job duties may include occasional altered work schedule or job assignments which require availability and willingness to work occasional evenings and/or out-stationed assignments.

Candidates with no previous state service will begin at the starting rate of the salary range listed above.

If you are a current NYS employee and have questions regarding salary, please contact the Business Services Center (BSC): 518-457-4272, BSCHR@ogs.ny.gov.

Telecommuting is available and can be discussed during the interview.

Employment at the Department of Labor is contingent upon the maintenance of a valid work authorization and necessary documentation to work legally in the United States.

Please note: Due to operational requirements and funding considerations of various divisions/positions, there could be occasions in the future where unit assignments may change. Should this occur, it will not impact your title, salary or location.

**We Offer a Comprehensive Benefits Package, Including**

- 13 paid holidays, 5 personal days, and a minimum of 13 vacation days per year

- Paid sick leave (CSEA and PEF employees- 13 days; M/C employees- 8 days plus free enrollment into the Income Protection Program for short-term and long-term disability coverage).

- Choice of several affordable and competitive health insurance plans

- Dental and vision insurance plans at no additional cost

- Membership in the NYS Employee’s Retirement System

- NYS Deferred Compensation Investment Plan

- Eligibility to apply for Public Service Loan Forgiveness (PSLF) (full-time employees)

- Eligibility to apply for tuition reimbursement for qualifying employees and courses

- Paid Parental Leave

Our mission is to provide outstanding services to our customers - the workers and business that call New York home. We help New Yorkers find careers they will love. We build and support New York’s businesses. We empower and protect New York’s workers. To learn more about our mission and the exciting work of the DOL, please visit: https://dol.ny.gov/about-us

DOL is committed to fostering employee engagement and work-life balance. We offer telecommuting and alternative work schedules to eligible employees. Eligible employees may be approved to telecommute, if operationally feasible, up to 2 days per regular work-week, and not to exceed 4 days per two-week pay period. Telecommuting can be discussed at the time of interview. Our exciting training and development opportunities, including Coursera and our formal Employee Recognition Program allow us to develop, recognize, and celebrate our workforce.

Please note that specific benefits and programs may vary based on negotiating unit, current contract, length of State service, and program area.

Labor Services Representative/Trainee 1/2, Menands (NY HELPS)

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