Who is Apex? 

We’re a team of award-winning professionals who tackle environmental challenges to save our clients time and money.

If you’re seeking responsive service and real-time results, contact us! We’d be happy to help. If you provide that caliber of technical excellence, contact us as well! We’re always seeking top talent. 

Our competitors tout results. We deliver them. We saved one client over $30M while helping them achieve local community support and national recognition. But don’t take our word for it. Ask our clients. Partner with Apex. Discover what sets us apart. You’ll be glad you did.

About Apex

Established in 1988, Apex is a national multidisciplinary consulting and engineering services firm with a robust portfolio of capabilities in water; environment; environmental, social, and governance (ESG) and resiliency; health and safety; compliance and assurance; and infrastructure. Rated #13 as an ENR All-Environmental firm and #68 in the top 200 overall, we are known for our technical expertise, rapid response, operational integrity, and exceptional client satisfaction. We operate in all 50 states and maintain a highly capable and diverse team of scientists, geologists, engineers, technicians, and information management specialists. 

At Apex, we pride ourselves on our culture of diversity and inclusion. We respect and appreciate the rich differences that race, gender identity and expression, family, sexual orientation, age, national origin, work experience, education, physical ability, and religion bring to the fabric of our organization. For Apex, it’s not just a box to check. We believe it’s the collaborative foundation that drives our success.

Industry: Environmental Services
Company Size: 1,001-5,000 employees

Apex Companies

Savvy Admin PROD

Are you highly motivated, hard-working, and seeking to join a growth-focused consulting & engineering firm? Are you looking for a company that will invest in your development and grow your professional skills? If so, consider a career with Apex!

Powered by record sales, extraordinary client retention, strategic acquisitions, and an entrepreneurial spirit, Apex Companies is one of the fastest growing engineering and environmental consulting firms in the US. We were recently recognized by the Zweig Group as one of the fastest growing firms in the AEC industry. We take pride in providing our clients with exceptional service and have earned numerous awards for project excellence. We continue to grow, and **we want you to grow with us.**

**Position Summary**

The Project Administrator will support Project Managers and technical teams based out of our Southwest Florida offices. This role focuses on administrative, contractual, and project coordination tasks that help ensure smooth execution of projects across the Southeast Division. The ideal candidate is organized, detail‑oriented, and comfortable working in a fast‑paced consulting environment.

**Your Responsibilities As a Project Administrator**

- Assist Project Managers with contract administration, including drafting, reviewing, and tracking contract documents, amendments, sub-agreements, and compliance requirements.

- Support project setup in internal systems, ensuring accuracy of budgets, billing rates, task codes, and contractual obligations.

- Coordinate project schedules, deadlines, and deliverables with internal staff and external partners.

- Maintain project files, documentation logs, subcontractor records, and QA/QC forms in SharePoint or designated systems.

- Track project progress, deliverable status, risks, and issues; assist with preparing project status reports.

- Support invoice preparation, accounts payable coordination, and monthly billing cycles.

- Monitor aged receivables and support project managers with collections.

- Schedule and coordinate project meetings, take notes, and distribute action items.

- Provide general administrative support to project teams across Florida offices.

**What We're Looking For**

- Associates or Bachelor's degree in Business Administration, Project Management, Engineering, or related field preferred.

- 3+ years of experience in an administrative support or project coordination role (AEC industry preferred).

- Strong organizational skills with excellent attention to detail.

- Proficiency with Microsoft Office 365 (Outlook, Teams, Excel, Word, PowerPoint) and collaboration tools such as SharePoint and Teams.

- Basic understanding of contracts, proposals, or project financials.

- Excellent written and verbal communication skills.

- Ability to manage multiple priorities and work both independently and collaboratively.

- Sponsorship not available now or in the future.

**Why You'll Love Working For Us**

- Company-subsidized medical and dental.

- Company-paid life, short, and long-term disability.

- 401k match, tuition assistance, and more.

- Cross-training and the ability to work on a variety of projects.

- Performance-based bonuses or other incentives.

- Working with the best and brightest in the industry.

- 2,000+ employee national firm with 70+ locations across the US.

Apex Job Title: Project Administrator

Req ID: 11483

We believe in equality for all and celebrate the diversity and differences of our employees, customers, and communities. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Apex aims to make apexcos.com accessible to all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact Talent@apexcos.com or (301) 417-0200. Likewise, feel free to reach out to us if you would like to view or discuss Apex policy related to equal employment opportunity or have any related concerns. EO/AA/VEV/Disabled Employer

~~TO ALL RECRUITMENT AGENCIES: Apex Companies does not accept unsolicited agency resumes. Please do not forward resumes for any of our job postings to our career’s sites, or to any employees of Apex Companies or affiliates. Apex Companies is not responsible for any fees related to unsolicited resumes.~~

Project Administrator

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