Scan Global Logistics is a global full-service logistics provider headquartered in the Nordic, who excel in uncomplicating logistics through tailored solutions made by skilled specialists, proud problem-solvers and passionate entrepreneurs.

Since 1975, the core of our DNA has been a ‘can-do-attitude’, agility and the willingness to always go the extra mile and we are not afraid to go left when others go right. For us, every challenge is an opportunity. We go above and beyond to bring anything to anywhere – whether by road, rail, ocean, air or any other modes of transportation.

Industry: Transport, logistik, forsyningkæde og opbevaring
Company Size: 1.001 – 5.000 medarbejdere

Scan Global Logistics

Savvy Admin PROD

**About Scan Global Logistics **

At Scan Global Logistics every person has an opportunity to unlock potential. We are a full-service global logistics provider present on all continents. By bringing a human approach to everyone, everywhere, we make the world a little less complicated. At the core of our DNA is a ‘can-do-attitude’ and the willingness to always walk the extra mile to find the right logistic solution whether by road, rail, ocean, air, or any other modes of transportation.

Our culture is based on our four virtues: respect, integrity, entrepreneurship, and fun.

This is a direct hire, full time, on-site position based in **Torrence, CA **.

**Position Overview **

As a **Domestic Operations Coordinator **, you will be responsible for processes and procedures used in freight forwarding activities, while operating within a team to coordinate, process, and manage all domestic logistics related to our outgoing business flows from our varies production facilities and 3rd party warehouses. Ensuring timely and accurate movement of freight and information, while providing exceptional customer service within the Operations Department.

**Job Description **

- Arrange and manage domestic freight shipments (LTL, FTL, expedited, intermodal) from pickup to delivery.

- Schedule pickups and deliveries with carriers based on customer requirements and service levels.

- Monitor shipment status, provide real-time tracking updates, and proactively resolve transit delays or issues.

- Prepare and review shipping documentation such as BOLs, rate confirmations, and delivery receipts.

- Ensure compliance with DOT regulations and internal freight handling standards.

- Oversee the coordination of domestic trade show and exhibition shipments, managing time-sensitive logistics and ensuring on-time delivery.

- Serve as a key point of contact for customers regarding orders, delivery schedules, and service inquiries.

- Communicate professionally and promptly via phone and email to provide shipment updates and resolve issues.

- Investigate and manage customer complaints or freight claims (damage, delay, loss), working with carriers to ensure resolution.

- Build strong relationships with customers by understanding their logistics needs and ensuring service excellence.

- Enter and maintain accurate shipment data in the transportation management system.

- Coordinate with internal departments including dispatch, warehouse, and billing to ensure operational efficiency.

- Verify carrier invoices against rate agreements and assist with billing discrepancies.

**Education And Experience **

- Freight industry experience +2 years (required).

- Experience in freight forwarding operations processes and procedures.

- Relevant experience coordinating domestic logistics for trade show and exhibition shipments is required.

**Qualifications **

- Customer service oriented

- Attention to detail.

- Problem solving attitude.

- Active Listening

- Telephone Etiquette

- Basic Software Skills (Ms. Office & Ms. Excel)

- Basic Computer Skills

**Physical Requirements **

- Prolonged periods sitting at a desk and working on a computer.

- Must be able to lift 15 pounds at times.

**Work Authorization/security Clearance Requirements **

- Must be eligible to work in the United States

- Must pass TSA eligibility screening

**Job Type: ** Full-time

**Schedule: ** 8-hour shift (Monday to Friday)

**Work Location: ** Onsite

**Salary: ** $20.00-21.00 Per Hour

**Benefits **

- 401(k)

- Health Insurance

- Dental insurance

- Vision Insurance

- Employee assistance program

- Health Savings Account (HSA)

- Life insurance

- Short Term Disability Insurance

- Long Term Disability Insurance

- Paid Time Off

- Tuition Reimbursement

Domestic Operations Agent

Pixi is an international beauty brand renowned for its natural, skin-loving, youth-enhancing, multi-tasking colour and skincare products, including the iconic and award-winning Glow Tonic. 

Founded by makeup artist and beauty industry veteran, Petra Strand, the company launched over 20 years ago in its first flagship boutique in Soho, London. Petra sought to create easy-to-use products with beneficial botanicals, beautiful textures and flawless finishes. She wanted everyone to experience luxurious products at an accessible price point. Her mission today remains the same: simply to bring out the natural beauty in everyone – to make people look like themselves, only better. Flawless in a few fuss-free minutes – that's what Pixi is all about!

With offices in Los Angeles, London and Singapore, Pixi has grown to become an established and globally recognized beauty brand that is still independent and family-owned. The brand has two flagship boutiques in London and Los Angeles, and is currently available online and in select retail stores in over 50 countries.

Industry: Personal Care Product Manufacturing
Company Size: 51-200 employees

Pixi Inc.

Pixi Inc. – Los Angeles, California (On-site)

Our Company

Pixi was created in 1999 and launched in our Flagship Boutique in Soho, London. Pixi has a loyal worldwide following thanks to its pure, awakening & skin-loving products that create a naturally radiant ‘’just had a good night sleep’’ look. Passionate about skincare, Petra creates innovative formulations that are infused with botanicals and beneficial ingredients. Petra has a real-world experience as a busy working mother of four; therefore, Pixi is truly about multi-tasking, flaw fixing youth – enhancing products for people on the go. Pixi’s mission is the same now as it was on the first day the Pixi boutique opened; to simply bring out the best in everyone - to make everyone look like themselves, only better! Flawless in few fuss-free minutes – that is what Pixi is about!

The Role

We are looking for an experienced and skilled Outbound Operations Coordinator to assist in the management of outbound flow to our customers, ensuring effective and efficient throughput in the warehouse and on-time delivery to our customers. This individual will be responsible for: sending shipping advice notices to the warehouses, assisting with the flow and transit times to ensure on-time delivery, updates to the sales team on order status and generation of shipping documents for example, commercial invoices and packing lists. Having strong communication and organizational skills are essential for success within this role.

**Key Job Responsibilities**

- Communicating customer shipping orders to warehouses.

- Ensuring SO’s are committed in company portal and logged by warehouses.

- Ensuring prompt delivery/collection of shipments through fluid follow-up measures.

- Tracking shipments to meet customer delivery requirements.

- Preparing documents, packing lists, commercial invoices and shipping instructions.

- Updating new shipping manuals and ensuring compliance to established requirements.

- Reconciling inventory weekly within the system and investigation of miss-alignment.

- Responding to sales team questions and enquiries feeding back on status of deliveries.

- Assisting with chargebacks and customer claim investigations, managing the log and keeping the Finance team updated.

- Performing ops administrative tasks required to manage key accounts.

- Preparing reports for Senior Management, when appropriate.

- Assisting with special events, send outs, bundle formations and all other Pixi, Inc. company initiatives.

- Additional duties as assigned.

**Essential Skills Required**

- Proven experience in a Logistics role.

- Must have an eye for detail, superb organizational skills and administrative abilities.

- Must have excellent communication skills.

- Must have excellent Excel and Microsoft Office skills.

- Must have a willingness to learn and have a positive team player attitude.

- Previous experience in the Beauty and skincare sector preferable.

Outbound Operations Coordinator

Confidential Page

Industry: Language Schools
Company Size: 1 employee

Confidential

**EXECUTIVE ASSISTANT **

**Location: ** West Hollywood, CA (Onsite 5 days a week)

A prominent and highly visible entertainment company is seeking an exceptional Executive Assistant to partner directly with its Chief Executive Officer. This confidential search is for a career EA who operates at the highest level of the profession and is prepared for a role defined by intensity, trust, and constant motion.

This position requires a true 24/7 mindset, significant overtime, and an unwavering commitment to excellence. The successful candidate will function as an extension of the CEO, anticipating needs, managing competing priorities, and navigating a dynamic, high-stakes environment with precision and discretion.

**Core Responsibilities **

- Orchestrate an ever-changing, high-volume calendar with expert prioritization and judgment

- Coordinate complex domestic and international travel, often on short notice

- Serve as a strategic gatekeeper and trusted liaison across senior executives, industry leaders, talent, agencies, studios, and partners

- Leverage existing relationships and knowledge of key industry players to facilitate access, communication, and scheduling efficiency

- Draft, review, and manage communications on behalf of the CEO with accuracy and tone sensitivity

- Prepare detailed briefings, materials, and action items for meetings and key engagements

- Proactively identify issues, solve problems, and “manage up” to ensure seamless executive effectiveness

- Oversee and drive special projects with cross-functional visibility

- Maintain real-time awareness of industry activity, relationships, and key stakeholders

**Required Experience & Skills **

- 10+ years supporting C-level executives, ideally within entertainment, media, or similarly fast-paced sectors

- Strong, current knowledge of the entertainment landscape

- Existing network or demonstrated ability to quickly navigate and connect within industry circles is highly valued

- Outstanding written and verbal communication skills

- Impeccable organizational abilities and attention to detail

- Proven ability to handle highly sensitive information with absolute discretion

- Self-directed, anticipatory, and solutions-driven

- Willingness to work extended hours and remain highly responsive

This role offers a unique opportunity to operate at the center of a global entertainment organization, supporting a CEO whose pace and expectations require a best-in-class partner.

Executive Assistant

Paramount is a leading media and entertainment company that creates premium content and experiences for audiences worldwide. Driven by iconic studios, networks and streaming services, Paramount's portfolio of consumer brands includes CBS, Showtime Networks, Paramount Pictures, Nickelodeon, MTV, Comedy Central, BET, Paramount+, Pluto TV and Simon & Schuster, among others. Paramount delivers the largest share of the U.S. television audience and boasts one of the industry's most important and extensive libraries of TV and film titles. In addition to offering innovative streaming services and digital video products, the company provides powerful capabilities in production, distribution and advertising solutions.

Industry: Entertainment Providers
Company Size: 10,001+ employees

Paramount

**#WeAreParamount on a mission to unleash the power of content… you in?**

We’ve got the brands, we’ve got the stars, we’ve got the power to achieve our mission to entertain the planet – now all we’re missing is… YOU! Becoming a part of Paramount means joining a team of passionate people who not only recognize the power of content but also enjoy a touch of fun and uniqueness. Together, we co-create moments that matter – both for our audiences and our employees – and aim to leave a positive mark on culture.

**Executive Assistant**

**Overview:**

The Executive Assistant will provide high-level administrative support to the Head of Production Platform. This role requires solid organization skills, attention to detail, and the ability to manage multiple priorities in a dynamic environment. The EA will manage executive schedules, including booking in-person and Zoom meetings with internal or external attendees, and serve as a key point of coordination while maintaining professionalism, discretion, and confidentiality.

**Key responsibilities include:**

- Providing comprehensive calendar management across time zones.

- Coordinating domestic and international travel logistics and detailed itineraries.

- Preparing daily briefings and coordinating executive briefing logistics at vendor facilities.

- Organizing large events in partnership with security, facility, and catering teams.

- Handling expense reports, invoices, and various administrative projects as needed.

**Basic Qualifications:**

- 5+ years of experience as an Executive Assistant.

- Solid organizational and planning skills.

- Exemplary time management skills and the ability to proficiently prioritize tasks.

- Solid verbal and written communication skills.

**Additional Qualifications:**

- Knowledge of office management systems and procedures.

- Proven problem-solving skills and high attention to detail.

- Ability to handle confidential information with the highest level of discretion.

- Experience in meeting support, including agenda creation, minute taking, and action item tracking.

Paramount Streaming, a division within Paramount Global, is the home to the company's direct-to-consumer services spanning free and paid in the form of Pluto TV and Paramount+. Pluto TV is the global leader in free ad-supported TV, delivering more than 1,400 global channels and an extensive library of streaming content, including live and original channels. Paramount+, digital subscription video-on-demand and live streaming service, combines live sports, breaking news, and A Mountain of Entertainment™. Paramount+ features an expansive library of original series, hit shows and popular movies across every genre from world-renowned brands and production studios, including SHOWTIME®.

**Additional Information**

Hiring Salary Range: $85,000.00 - 100,000.00.

The hiring salary range for this position applies to New York, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable, as otherwise dictated by the appropriate Collective Bargaining Agreement.

**What We Offer:**

- Attractive compensation and comprehensive benefits packages. Check out our full list of benefits here: https://www.paramount.com/careers/benefits

- Generous paid time off.

- An exciting and fulfilling opportunity to be part of one of Paramount’s most dynamic teams.

- Opportunities for both on-site and virtual engagement events.

- Unique opportunities to make meaningful connections and build a vibrant community, both inside and outside the workplace.

- Explore life at Paramount: https://www.paramount.com/careers/life-at-paramount

Paramount is an equal opportunity employer (EOE) including disability/vet.

At Paramount, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Paramount is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access https://www.paramount.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to paramountaccommodations@paramount.com. Only messages left for this purpose will be returned.

Netflix is one of the world's leading entertainment services, with 283 million paid memberships in over 190 countries enjoying TV series, films and games across a wide variety of genres and languages. Members can play, pause and resume watching as much as they want, anytime, anywhere, and can change their plans at any time.

Industry: Entertainment Providers
Company Size: 10,001+ employees

Netflix

At Netflix, our mission is to entertain the world. Together, we are writing the next episode - pushing the boundaries of storytelling, global fandom and making the unimaginable a reality. We are a dream team obsessed with the uncomfortable excitement of discovering what happens when you merge creativity, intuition and cutting-edge technology. Come be a part of what’s next.

If you are an awesome and experienced Executive Assistants with interests supporting our leaders in Marketing, Communications, PR, Legal, and Production Operations, we would like to connect with you! Our opportunities are based in Los Angeles with in-office hybrid expectations.

**The Role**

Executive Assistants are critical to supporting our high-performing teams. Our Executive Assistants are highly impactful and stunning in their craft. They ensure the success of our leaders with their operational and administrative wizardry and proactively future-proof solutions by anticipating needs. The ideal candidates will be passionate about the content we create and enthusiastic about the impact they can make by contributing meaningfully to support the success of these teams.

**Responsibilities Include, But Are Not Limited To**

- Proactive management of calendars for the leader and their team, including scheduling internal and external meetings

- Booking necessary domestic and international travel, often multi-destination trips, while optimizing for efficiency and productivity for the executive and business

- Book, manage, and coordinate logistics for team meetings, events, and off-sites

- Leveraging proficiency in Google Suite tools for presentations and memos

- Accurately capture and document meeting minutes and decisions made in meetings

- Processing extensive expense reports in a timely manner

**Qualifications**

- 7+ years of experience in an Executive Assistant capacity supporting senior leaders, ideally in similar industries of media, tech, consulting

- Proficiency in Google: Gmail, Google Calendar, Google Docs, Google Sheets, Google Groups is a must

- Experience supporting domestic and international travel and reconciling expenses

- Experience supporting senior leaders with a global team and cross-functional stakeholders is a plus

- Responsive and able to work flexibly across multiple time zones

- Independent worker with strong organizational skills and the ability to prioritize and balance multiple projects and switch easily between tasks

- Displays professionalism in communication with internal and external partners

- Ability to be discreet and maintain confidential information

- Strong written and verbal communication skills

- Strong judgment and ability to make decisions quickly

- Strong attention to detail at all times

- Team player who operates in a fast-paced, team-oriented setting

- Able to stay calm under pressure and work on short deadlines

- Tech-savvy with an ability to lean into new technology and tools is a huge plus

Generally, our compensation structure consists solely of an annual salary; we do not have bonuses. You choose each year how much of your compensation you want in salary versus stock options. To determine your personal top of market compensation, we rely on market indicators and consider your specific job family, background, skills, and experience to determine your compensation in the market range. The range for this role is $125,000.00 - $220,000.00.

Netflix provides comprehensive benefits including Health Plans, Mental Health support, a 401(k) Retirement Plan with employer match, Stock Option Program, Disability Programs, Health Savings and Flexible Spending Accounts, Family-forming benefits, and Life and Serious Injury Benefits. We also offer paid leave of absence programs. Full-time hourly employees accrue 35 days annually for paid time off to be used for vacation, holidays, and sick paid time off. Full-time salaried employees are immediately entitled to flexible time off. See more details about our Benefits here.

Netflix is a unique culture and environment. Learn more here.

Inclusion is a Netflix value and we strive to host a meaningful interview experience for all candidates. If you want an accommodation/adjustment for a disability or any other reason during the hiring process, please send a request to your recruiting partner.

We are an equal-opportunity employer and celebrate diversity, recognizing that diversity builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.

Job is open for no less than 7 days and will be removed when the position is filled.

Expression of Interest: Executive Assistant Opportunities

At Jenner & Block, we shape what’s next through experience, vision, and judgment. In the most sensitive and consequential matters our clients face, we advocate fearlessly and are known for finding a clear path forward. Whether an opportunity or challenge, we combine diverse and extensive experience with original, creative thinking to help our clients stay ahead of an ever-changing landscape. Our commitment is to work as partners to define what comes next for you and your business, and to get there together.

Founded in 1914, Jenner & Block is an internationally recognized powerhouse with more than 500 lawyers across the United States and United Kingdom, and market leading Litigation, Investigations, Transactional, and Government Strategies practices. Our foundation is one of shared values: a commitment to integrity and professionalism, an eye towards a brighter future, and a tireless pursuit of justice. Throughout our history, we have shaped the direction of law, business, and policy—from Witherspoon to Watergate, Lehman to Lawrence, Guantanamo to GM’s IPO. And we continue to shape today’s greatest legal battles–from DACA to Dobbs, energy transitions to voting rights, data security to national security. Whether it is as champions for civil rights and social justice, or through our deep commitment to pro bono, and civic engagement, or through the impact work we do for our clients every day, we embrace our role in shaping a brighter future for our people, our clients, and our communities.

Content may include attorney advertising.

Industry: Law Practice
Company Size: 501-1,000 employees

Jenner & Block

**ABOUT JENNER & BLOCK **

Jenner & Block LLP is a law firm with a fearless reputation and global reach, high-level problem solvers in litigation, government controversies, investigations, regulatory challenges, and complex corporate transactions. With offices in Century City, Chicago, London, Los Angeles, New York, San Francisco, and Washington, DC, the firm represents a wide range of clients, counseling Fortune 100 companies, large privately held corporations, major nonprofits, top universities, private equity investors, and Native American tribes. Consistently recognized as a firm that stands up for its values with its commitment to justice and community service, Jenner has been named the No. 1 pro bono firm 13 times in the United States by The ~~American Lawyer ~~.

**OVERVIEW **

The Executive Assistant, working under the supervision of the Los Angeles Office Director of Administration, will take direction from and operate in support of senior attorneys in the performance of a variety of administrative duties as assigned. The Executive Assistant is a non‐exempt position. The hours are 8:45 am – 5:15 pm, Monday ‐ Friday and additional hours as required. This role will be based out of the firm's Century City office.

**ESSENTIAL JOB FUNCTIONS **

- Serve as the forward-facing liaison for a senior attorney, independently managing stakeholder communications under tight timelines and in high-pressure situations while maintaining a professional, solutions-oriented demeanor.

- Prepare expense reimbursements and process client-related or vendor invoices for payment.

- Coordinate meeting set-ups, including but not limited to conference calls, zoom meetings and in-person meetings.

- Maintain calendar and contacts for Executive, MP, Partner or Manager.

- Monitor mailboxes and maintain electronic filing system in Outlook.

- Document conversions, e.g., PDF to Word.

- Handle telephone calls from internal and external sources including taking accurate messages and appropriately routing calls.

- Coordinate travel arrangements (air, hotel, rail, car rental and black car) with firm-provided travel agency.

- Perform other related duties, special projects and assignments as required. Assist other admins in back-up support and vacation coverage.

- Input attorney time into the WebTime time entry program.

- Prepare, finalize and distribute new client Engagement Letters, New Business Memo, etc., including follow-up with client to ensure receipt of fully executed Engagement Letter. Initiate Conflicts Checks.

- Maintain physical client files including creation of records. Prepare inactive case files and attorney materials for off-site storage.

- Work with the Billing department in all aspects of the billing cycle, including but not limited to the review of client billing for accuracy, edits to content/grammar, resolution of billing problems and suggest process improvements.

- Assist with the preparation of presentation materials.

- Create, format and proofread correspondence, presentations, reports, binders, spreadsheets and other reference materials as required to prepare Executive, MP, Partner or Manager for meetings and projects. Draft executive letters, memos, reports, talking points, video scripts and other documents.

- Document inquiries and questions directed to the Executive and coordinate responses or conversations as appropriate.

- Analyze incoming memos, submissions and reports to determine their priority order. Review incoming correspondence and interoffice materials, determine priority and respond appropriately.

- Make recommendations regarding appropriate action and follow-up.

- Develop and maintain a broad and deep knowledge of law firm practices, processes and protocol. Have strong knowledge of various players.

- Schedule and support meetings, prepare presentation materials and provide additional administrative support as needed.

- Screen and prioritize Outlook Email Inbox, file email and maintain Outlook folders.

- Work closely with the other executive coordinators to execute administrative and strategic initiatives.

**QUALIFICATIONS & REQUIREMENTS **

- Advanced in basic computer applications including Windows 7 and Microsoft Office (Word, Excel, PowerPoint, Outlook).

- Flexibility to adjust hours and work the hours necessary to meet business needs. Able to work overtime as needed.

- College degree preferred or equivalent work experience required.

- Executive level administrative experience required.

- Ability to interface and collaborate in a complex matrix management environment.

- Works well independently as well as effectively within a team.

- Works well under pressure.

- Demonstrates effective interpersonal and communication skills, both verbal and in writing.

- Great client service skills, including being comfortable interacting with firm clients.

- Excellent organizational skills, ability to prioritize workload and have a strong attention to detail.

- Must be able to follow direction.

- Sound business judgment.

- Proven ability to multi‐task.

- Demonstrates initiative to anticipate needs.

**Additional Duties **

This job description is intended to provide a general overview of the primary duties and responsibilities for the position. It is not an exhaustive list of all tasks or responsibilities that may be assigned. The role may include additional duties, specialized projects, and other tasks as required. The firm reserves the right to modify or adjust the responsibilities to meet business needs.

**Physical Requirements **

Candidates must be able to meet the physical demands of the position, including the ability to commute to the office as required on designated in-office days based on the position. The firm is committed to providing reasonable accommodations in accordance with the Americans with Disabilities Act (ADA) for qualified individuals with disabilities.

**Jenner & Block LLP is an equal opportunity employer. Recruitment and employment decisions are not made on the basis of an individual’s race, color, creed, religion, national origin, ancestry, citizenship status, age, non-disqualifying physical or mental disability or medical condition, genetic information, sexual orientation, sex, gender identity and/or expression, pregnancy, childbirth, breastfeeding or related medical conditions, arrest record, matriculation, personal appearance, political affiliation, marital, parental, veteran, military, or order of protection status, or any other protected status or that of their relatives, friends, or associates. **

**Jenner & Block is proud to offer a competitive total rewards package, including comprehensive health & well-being benefits and 401k profit sharing. The anticipated pay range for this role in Century City is as follows: **

5 - 6 years of experience: $80K - $90K

7 - 8 years of experience: $91K - $100K

9 - 10 years of experience: $101K - $110K

10+ years of experience: $120K

**The actual offered rate for this position will be determined based on several factors, including qualifications and experience, geographic location, education, external market data, and consideration of internal equity. **

Executive Assistant (Century City)

The Child Care Alliance of Los Angeles is a unique and significant collaboration of 10 member agencies that have been serving communities across Los Angeles County for more than 40 years. Formed in 1997, the Child Care Alliance works to ensure that parents and families experience seamless delivery of high quality, affordable, accessible early care and education services. The agencies are multi-faceted, but all are strongly rooted in and connected to their surrounding communities, possess the cultural competencies to work effectively with the diverse populations they serve, and have well-established relationships with a very large network of local ECE providers. 

The impact of the Child Care Alliance is significant, reaching 10,000 licensed child care providers and 9,000 license exempt providers, serving over 40,000 children through the management of publicly-funded child care subsidies, and annually processing 37,000 requests for child care referrals and 28,000 requests for information about other ECE resources.

The Mission Statement of the Child Care Alliance of Los Angeles is to work together to strengthen families and ensure high quality child care and early learning across Los Angeles County.

Industry: Non-profit Organizations
Company Size: 11-50 employees

Child Care Alliance of Los Angeles

**Job Title: **Executive Assistant to the Executive Director & Leadership Team

**Reports To: **Executive Director

**FLSA Classification: **Exempt

**Location: ** Hybrid - Home Office and Central Office (must reside within 50 miles from CCALA Central Office)

**Pay Grade: **19

**Pay Range: **$84,750 -$93,225

**Date: **April 2026

** **

**About Us **

The Child Care Alliance of Los Angeles (CCALA) is a partnership of ten Resource and Referral and Alternative Payment agencies in Los Angeles County. Together, our agencies deliver services to thousands of families and child care providers.

Services include training and one-on-one coaching for child care providers to improve the work they do with children; assisting parents in finding and identifying quality child care; and providing information to parents and child care providers on topics such as child development and child care best practices. Through our member agencies, CCALA has the ability to reach providers, families and children at a grass-roots level in multiple languages and a strong understanding of their area’s unique communities.

CCALA is the glue that brings together our ten member agencies around:

- Best practices and standardized methods in child care voucher programs

- Advocacy on behalf of working parents and their children and early childhood educators, as well as for improvements to government systems and programs.

- Collaboration and coordination of county-wide services to families and providers in the areas of improving child care quality and well-being of the child.

- Valued leadership as champions for equity and inclusion, and impactful, high-quality programs and services.

**About the Opportunity **

We are seeking a highly organized and proactive Executive Assistant to support our Executive Director and Leadership Team. This is a high-impact role for someone who thrives in a fast-paced, mission-driven environment and enjoys being a trusted partner to senior leadership.

**What You'll Do **

- Manage complex calendars, scheduling, and executive priorities

- Coordinate travel, meetings, and board logistics

- Serve as a key liaison between leadership, stakeholders, and partners

- Draft and prepare professional communications, reports, and presentations

- Track priorities, deadlines, and strategic initiatives

- Support special projects and improve operational processes

- Handle sensitive information with a high level of discretion

**What We're Looking For **

- 3+ years of executive or high-level administrative support experience

- Experience supporting senior or C-level leaders preferred

- Exceptional organization, communication, and time management skills

- Strong judgement, professionalism, and confidentiality

- Ability to multitask and adapt in a fast-paced environment

- Advanced skills in Microsoft Office and collaboration tools

**Why Join Us? **

- Be a strategic partner to executive leadership

- Work in collaborative, mission-driven organization

- Competitive salary and hybrid flexibility

- Opportunity to make a meaningful impact in the community

**Apply Today **

If you're a detail-oriented professional who enjoys supporting leadership and driving efficiency, we'd love to hear from you!

Submit your resume to hiring@ccala.net and include the position title along with your name in the subject line.

Executive Assistant to Executive Director & Leadership Team

At Bailey Brand Management, every client and opportunity are handled with care and discretion. Our long-standing relationships with talent and brands are fostered by our commitment to service and results. Driven by 20+ years of industry experience, we focus on strategic brand partnerships that highlight each client’s unique skills and interests. From commercial endorsements to equity-based ventures to appearances, Bailey Brand Management’s core mission is to maximize the potential of its clients with brands & businesses around the world.

Exclusive Clients:
Ana de Armas, Kristen Bell, Melissa Benoist, Rachel Bilson, Adrien Brody, Sterling K. Brown, Lana Condor, Alexandra Daddario, Patrick Dempsey, Charlie Evans, Sarah Catherine Hook, Joshua Jackson, Scarlett Johansson, Brie Larson, Dan Levy, Rick Moranis, Dax Shepard, Hailee Steinfeld, and Allison Williams.

Industry: Entertainment Providers
Company Size: 2-10 employees

Bailey Brand Management, Inc.

Executive Assistant, Office of the CEO/Founder

**Reports to: ** CEO/Founder

**Position Summary **

Bailey Brand Management is seeking a highly motivated **Executive Assistant (Exempt) ** to

support the CEO in executing high-value brand partnerships and managing the operations of the

CEO’s office. This role offers direct exposure to endorsement negotiations, client strategy, and

the execution of global campaigns across a premier roster of talent.

As the CEO’s Executive Assistant, you will serve as a trusted extension of the CEO—managing

complex priorities, advancing deals, and ensuring precision across multiple fast-moving

initiatives. This is not a traditional administrative role; it requires strong judgment, discretion,

and attention to detail.

The Executive Assistant to the CEO provides high-level executive support while also owning

key administrative business operations that keep the CEO’s office and internal workflows

running smoothly. The role performs **office/non-manual work directly related to management **

**and general business operations ** and **regularly exercises discretion and independent **

**judgment **, making independent decisions within established guidelines that impact business

operations, time allocation, and execution of company priorities.

The ideal candidate is ambitious, intellectually curious, and motivated to build a long-term career

within entertainment and brand partnerships, while operating as a high-trust business partner to

the CEO.

**Core Responsibilities **

• Perform office/non-manual work directly related to management and general business

operations, including executive administration, operational coordination, internal/external

communications support, vendor/service coordination for the CEO’s office, and process

management for leadership workflows.

• Regularly exercise discretion and independent judgment in managing competing

priorities; triaging requests; making scheduling, routing, and resource decisions;

handling sensitive/confidential matters; and improving executive-office processes

that affect efficiency and business outcomes.

• Serve as a trusted extension of the CEO—owning time strategy, advancing priority

initiatives, and ensuring executional precision across fast-moving workstreams.Key Responsibilities

Executive Calendar, Prioritization & Time Strategy.

• Own the CEO’s complex calendar across internal leaders, clients, brands, and industry

partners; evaluate and prioritize requests based on business impact, deal timelines, and

key relationships.

• Create meeting structures that drive outcomes: agendas, pre-reads, decision points, and

follow-ups; ensure next steps, owners, and timelines are captured, communicated, and

tracked.

• Act as gatekeeper for the CEO’s time—independently resolving scheduling conflicts,

making tradeoffs, and escalating only when necessary.

Deal Execution & Brand Partnerships Support

• Prepare internally facing, detailed **offer breakdowns ** summarizing key deal terms,

timelines, and action items.

• Track timelines and key milestones across multiple active campaigns to ensure

deliverables and approvals stay on schedule.

• Draft external deal memos and internal summaries to align stakeholders.

• Coordinate with agents, managers, lawyers, and brand executives to advance approvals,

logistics, and deliverables.

• Build client-facing decks and conduct research on brands, market positioning, and

partnership strategy; synthesize findings into clear recommendations and next steps.

Travel, Logistics & Executive Support

• Plan and manage domestic/international travel end-to-end (itineraries, flights, ground

transportation, hotels, changes, contingencies).

• Coordinate logistics for key meetings, offsites, and events; manage run-of-show, vendors,

and onsite execution support as needed.

Executive Communications & Coordination

• Draft and manage executive-facing communications (internal updates, outreach emails,

meeting notes, action summaries) aligned with the CEO’s tone, priorities, and the

company’s voice.

• Prepare materials for leadership meetings: talking points, briefs, stakeholder summaries,

and status updates.

Confidential Matters & Relationship Management

• Handle highly sensitive information with discretion, professionalism, and sound

judgment.• Build trusted relationships with internal leaders, clients/partners, talent teams, and

assistants across organizations.

Operational Workflow Ownership (CEO Office / Business Ops Support)

• Own workflows for the CEO’s office, including vendor/service coordination, purchasing

requests, expense tracking, invoice routing, and document management—ensuring

timely, accurate execution and adherence to internal standards.

• Maintain visibility for the CEO via lightweight reporting (weekly priorities, key

deadlines, travel cadence, meeting outcomes, open action items).

• Identify recurring friction points (scheduling patterns, meeting overload, process gaps)

and implement improvements to increase efficiency, clarity, and execution.

Project & Priority Support

• Coordinate execution on CEO priorities by driving follow-ups and keeping stakeholders

aligned on expectations.

• Support special projects as assigned (research, vendor comparisons, process

documentation, new workflow implementation), with autonomy to recommend options

and next steps within established guidelines.

Executive Assistant: Office of the CEO/Founder

GoGuardian helps thousands of K-12 schools maximize the learning potential of every student by creating safe and effective digital learning environments. Our technology products help educators inspire curiosity in the classroom, support student mental health, and protect students from harmful or distracting content. Today, over 7 million students are safely exploring more of the internet with the industry’s most advanced device management platform. That’s why GoGuardian is the fastest growing education company in the U.S.*


When we're not building amazing education software, we're either surfing, playing soccer, or brewing a delicious cup of pourover coffee. Want to help us in our mission? We're hiring! 

*According to the 2018 Inc 500

Industry: E-Learning Providers
Company Size: 501-1,000 employees

GoGuardian

**What We Do ** At GoGuardian, we’re helping build a future where all learners are ready and inspired to solve the world’s greatest challenges. Our award-winning system of learning solutions is purpose-built for K-12 and trusted by school leaders to promote effective teaching and equitable engagement while helping empower educators to keep students safe.  **What It’s Like to Work at GoGuardian **We are an outcomes-focused learning company with a steadfast focus on improving learning environments, one classroom at a time. Working with us means joining a remote team of diverse, committed, mission-driven employees who are inspired by our vision, dedicated to our customers, and ready to roll up their sleeves. Guardians put their heads together to solve problems, learn together from experiments that fail, and stand together by their work with full accountability. We balance our diligence with an inclusive culture that invites everyone to bring their whole self to work. Join us and learn why “I love the people here” is one of the most frequent comments we hear from Guardians.

**The Role **

We’re looking for an Executive Assistant to join and support our executive leadership team. In this role, you’ll play a critical part in driving operational excellence, strategic coordination, and team engagement across the organization. This position sits on our Executive Assistant team, reporting to the Manager of Executive Operations. The ideal candidate is a nimble self-starter who possesses deep administrative expertise, owns end-to-end logistics, demonstrates sound judgment, and takes a proactive approach to stay ahead.

**What You'll Do **

- **Manage Complex Calendars & Priorities: Seamlessly coordinate multiple complex executive calendars and competing priorities, utilizing critical thinking to "think ahead" and anticipate the needs of your executive without explicit direction. **

- **Coordinate Travel & Events: ** Arrange simple and complex travel arrangements (domestic and international) and execute high-quality event planning for offsites and large meetings, inclusive of managing budgets and logistics end-to-end.

- **Drive Business Operations & Processes: **Streamline workflows by processing expense reports and facilitating critical business contracts/POs in alignment with procurement policies. Proactively identify opportunities to increase efficiency and improve processes.

- **Lead Communication & Meeting Prep: ** Manage leadership team rhythms (OpMechs, Staff meetings, etc.), serve as the key liaison by delivering meeting agendas and presentation materials, and lead follow-through/documentation on action items. Draft complex and sensitive correspondence on behalf of executives. You will handle sensitive material with the highest level of confidentiality.

- **Support Projects & Team Enablement: **Champion organizational strategy by managing cross-group programs/events (such as employee recognition, All Hands, etc.), assisting with new hire onboarding, and resolving issues in imaginative, practical ways.

- **Business Context & Priority Alignment: **Ensure a tight alignment across key business initiatives, priorities, and deliverables, to positively impact the executive you support through attending staff and other relevant meetings.

- **Relationship Building & Brand Extension **: Operate professionally as a thoughtful extension of the executive brand, working collaboratively across all seniority levels. Utilize both formal and informal channels to navigate the organization and achieve timely results. Communicate effectively and professionally with customers and external contacts as a proxy for the executive(s) you support.

**Who You Are **

- 3+ years of experience supporting C-suite level executives

- Able to effectively multitask under pressure, prioritize work, and quickly adapt to changing demands. Comfortable with utilizing AI and automating processes for maximum efficiency.

- A self-starter with a strategic and creative approach to problem-solving. Track record of successfully driving initiatives with minimal oversight and independently finding solutions to challenges (if you don't know the answer, you can find it).

- Exceptional communication skills, both written and verbal, with a professional and approachable presence. Demonstrated skills in professional business communication, including drafting emails, preparing reports, and facilitating meetings.

- Demonstrates a high level of organization with relentless attention to detail and accuracy.

- Exhibits a positive, energetic, and customer-service-oriented approach. Skilled at building and maintaining collaborative relationships across all organizational levels.

- Thrives in an unpredictable, fast-paced setting, with a strong appetite for creating and implementing necessary processes.

- College degree preferred

- Eager to take initiative in a fast-paced, ever-changing, dynamic environment.

- Fueled by the opportunity to truly impact the education landscape.

- Something else? Tell us! We want to learn more about you…

**What We Offer **

- Competitive pay, complete health insurance, 401(k) matching, and an employee equity plan.

- Flexible time off, paid holidays, paid parental leave, and a paid year-end holiday break.

- A robust catalog of benefits that support your professional growth and personal wellbeing, including work from home funds, fertility & adoption reimbursement, and more…

~~Plus the intangible: ~~

- A varied and challenging role in an innovative, global company.

- Supportive, driven colleagues who have your back and share your passion.

The typical base salary range for this position is $95,000 - $115,000 per year. The range displayed on this job posting reflects the minimum and maximum target for new hire base pay for this position and your pay will be determined by a variety of factors, including your primary work location, skills, qualifications and experience. Additional benefits information is listed on our careers page.

Please share this with your friends or co-workers who may be interested in working at GoGuardian! We have multiple openings and are always looking for talented people.

GoGuardian is an equal opportunity employer and makes employment decisions on the basis of merit and business needs. GoGuardian does not discriminate against employees, applicants, interns or volunteers on the basis of race, religion, color, national origin, ancestry, physical disability, mental disability, medical condition, pregnancy, marital status, sex, age, sexual orientation, military and veteran status, registered domestic partner status, genetic information, gender, gender identity, gender expression, or any other characteristic protected by applicable law. GoGuardian's Job Applicant Privacy Policy is located **here **.  #BI-Remote

The attorneys at West Coast Trial Lawyers have won thousands of cases involving car accidents, truck accidents, brain injuries, spine injuries, wrongful death, and more.  Our attorneys have worked for the largest firm in California, and southern California, and now leverage their backgrounds and legal knowledge to stand up to the world’s largest corporations they once defended. These include Fortune 500 companies such as Walmart, Chevron, J.P. Morgan Chase & Co., Facebook, and many more. Over the past ten years, we have recovered more than $1 billion for our clients.

Our goal is to provide ordinary people the best legal representation with the best results.  We are Harvard Law School educated and have years of experience working at the largest law firm in Los Angeles.  We believe in our clients and their cases, so we work on a contingency fee basis.  That means our clients do not pay any attorney's fees or costs unless we win their case.

We are trial lawyers specializing in catastrophic injury and death cases.  We get the best settlements from insurance companies because we prepare every case with the intention of going to trial.  By holding wrongdoers responsible for their misconduct, we ensure justice for our clients and make the world a safer place for all.

Industry: Law Practice
Company Size: 51-200 employees

West Coast Trial Lawyers

West Coast Trial Lawyers is seeking a highly capable, polished, and proactive Executive Assistant to provide direct support to our CEO/President. This is a high-trust, high-visibility role for someone who operates with precision, discretion, and a strong sense of ownership.

This is not a traditional administrative role, but a high-impact position requiring strong judgment, confidentiality, and the ability to anticipate needs in a fast-moving environment. The Executive Assistant will serve as a strategic partner to the CEO, ensuring seamless coordination across business operations, media engagements, and personal commitments.

**Key Responsibilities **

**Executive Operations **

- Manage a complex, fast-paced calendar across legal, business, and personal commitments

- Coordinate meetings, travel, and daily priorities with precision

- Ensure the CEO is fully prepared for all engagements through clear briefings and materials

**Media & Public Relations (Required) **

- Act as liaison with media outlets, producers, and publicists for television appearances and interviews

- Draft and prepare talking points, briefing materials, and supporting research

- Oversee and maintain the CEO’s social media presence, ensuring consistency and timely engagement

- Track and document all media appearances and press activity

**Internal Coordination **

- Serve as a central point of contact between the CEO and internal teams

- Coordinate meetings, capture action items, and ensure follow-through across departments

- Maintain strict confidentiality across high-profile clients, sensitive matters, and internal operations while protecting the CEO’s time, privacy, and priorities

- Partner with leadership to execute firm-wide priorities efficiently

**Qualifications **

- 3-8+ years of Executive Assistant experience supporting senior leadership

- Required: Experience supporting media, production, or public-facing executives

- Highly organized with exceptional attention to detail and follow-through

- Strong written and verbal communication skills

- Discreet, professional, and able to handle sensitive information

- Proactive and able to anticipate needs without direction

- Flexible and responsive, with availability outside standard business hours, including evenings and weekends as needed

**Compensation Range **: $70,000 - $85,000, depending on experience

West Coast Trial Lawyers offers a comprehensive benefits package, including medical, dental, vision, 401(k), and paid time off.

This is a rare opportunity to work alongside a nationally recognized leader at the intersection of law, media, and business, with direct exposure to high-level operations, decision-making, and brand strategy.

Executive Assistant to CEO / President

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