McGuireWoods, one of the world’s leading law firms, has earned the loyalty of its many longstanding clients with deep and broad legal experience; a passion for understanding their businesses and markets; innovative delivery of practical, business-minded solutions; and unmatched service. With 1,100+ lawyers in 21 offices worldwide, McGuireWoods’ continuing success comes down to one simple fact: The firm listens to its clients. 

That’s the reason they consistently place McGuireWoods among a select group of elite firms in surveys such as BTI Consulting’s Client Service A-Team, an annual ranking derived from unprompted feedback by general counsel and top decision-makers at Fortune 1,000 companies. McGuireWoods has been singled out for excellence on BTI’s Client Service 30 list 18 times.

Financial Times also repeatedly recognizes McGuireWoods as one of the most innovative law firms in North America.

Follow @McGuireWoodsLLP on Twitter 
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Posts may include attorney advertising and aren’t legal advice/opinion. Prior successes ≠ future results.

Industry: Law Practice
Company Size: 1,001-5,000 employees

McGuireWoods LLP

Savvy Admin PROD

**Overview**

McGuireWoods LLP has an opening for a Legal Administrative Assistant/Legal Secretary in our Jacksonville, FL office. This position supports Practice Assistants with a variety of administrative tasks. The ideal candidate takes initiative and demonstrates strong problem-solving skills. Administrative experience, specifically in a legal environment, is preferred.

McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.

**Responsibilities**

-  Performs administrative tasks such as answering phones, arranging meetings/calls as directed, making travel arrangements, calendaring and submitting expense reports.

-  Provides administrative assistance in the areas of business development, budget monitoring/reporting, and docket monitoring.

-  Prepares material for overnight/mail service deliveries.

-  Maintains client and firm files as well as case documents.

-  Searches, saves, and reviews Worksite electronic files for specific requests; circulate to appropriate parties per instructions.

-  E-files in accordance with court procedures.

-  Supports specialized billing requirements, cost reporting, and legal project expectations set by the client(s).

-  Prepares, proofreads, and edits legal documents and correspondence.

**Qualifications**

-  Requires high school diploma or GED or an equivalent combination of education and experience.

-  Must be proficient with Microsoft products, such as Word, Outlook, Office, and document management software; must be highly proficient in Excel.

-  Preferred experience billing software (Elite), and expense reimbursement software (ChromeRiver).

-  Must be highly organized, proactive, tech-savvy, able to work under pressure, and be a self-starter.

-  Must have strong attention to detail, possess proofreading skills, ability to effectively manage relationships and work as a part of a team.

-  Excellent communication and proofreading skills.

-  Willingness and desire to work with innovative technology platforms - our employees also have access to Harvey, a legal-specific AI tool that reduces time spent on routine tasks, allowing you to focus on more meaningful, high-impact work.

**Have more questions? Connect with a recruiter directly. **

Legal Administrative Assistant

Paramount Builders, Inc. is a reliable remodeling expert with a goal to give every one of our customers home improvement products and services that exceed their expectations. We have extensive industry knowledge and experience to do just that. Our commitment to excellence has earned us many awards and recognition, including an A+ rating with the Better Business Bureau. When you choose us to be your home improvement contractor, you will reap the benefits of working with some of the most experienced experts. We have been proudly serving homeowners throughout the East Coast since 1991, and our family-owned company has always prioritized our customers' needs.

Licensing Info: paramountbuilders.com/licenses/

Industry: Construction
Company Size: 201-500 employees

Paramount Builders, Inc.

Grow with us! Paramount Builders, a 1-800 HANSONS company, America's #1 Home Improvement Company that is continuously growing and expanding. We are looking for individuals who want to learn the business and receive the guidance to continue to advance within the company!

The Office Operations Coordinator / Administrative Assistant plays a critical role in keeping the Jacksonville branch running smoothly. The Office Administrative Assistant manages the daily administrative and operational workflow of the office while supporting the General Manager and cross-functional teams.

The Office Operations Administrative Assistant will serve as the central point of coordination for office operations, ensuring processes are followed, installations are supported, documentation is completed, and employees and customers receive a high level of service.

This role is ideal for someone who thrives in a fast-paced environment, enjoys solving problems, and takes pride in keeping teams organized and productive.

**We Offer: **

- $18 - $20/hour

- Weekly pay via direct deposit

- Full-Time (Monday-Friday from 8am-5pm)

- Eligible for Health Benefits at 30 days of employment (medical, dental, vision, life, critical, accident, short-term & long-term disability)

- Eligible for 401k w/company match at 90 days of employment

- Paid Time Off (with rollover of unused hours yearly)

- Eligible for Holiday Pay at 30 days of employment

- Tools provided to help you constantly learn, develop and grow within the company

- Committees to join such as fun, well-being and safety

- Referral bonuses

- Employee, Friends & Family Discounts

- Annual Summer Picnic w/opportunities to win weekly prizes and a grand prize of $5,000.00

**What You’ll Do: **

- Office & Branch Operations:

Oversee day-to-day office operations to ensure workflows are completed efficiently and according to company processes.

Maintain organization of all office records, installation paperwork, and customer documentation in appropriate computer systems.

Manage office supplies, equipment, and facility organization to maintain a professional work environment.

Support the General Manager in branch administrative and operational activities.

- Team & Employee Support:

Provide administrative and operational support to branch employees, installers, and leadership.

Assist with onboarding new employees and maintaining employee documentation.

Coordinate office communication and ensure timely completion of tasks across teams.

- Customer & Vendor Interaction:

Serve as the first point of contact for customers, vendors, installers, and visitors.

Answer and route incoming calls and office visitors professionally while ensuring customer inquiries are addressed quickly.

Maintain positive and professional relationships with customers and partners.

- Documentation & Data Management:

Enter and maintain accurate data in company systems.

Upload installation photos, contracts, and documentation into company databases.

Track and organize installation paperwork and ensure completed documentation is returned and filed properly.

- Payroll & Administrative Processing:

Review installation paperwork and submit payroll information or discrepancies to corporate when necessary.

Support corporate operations teams with administrative needs.

- Facility Management:

Maintain a clean and organized office environment.

Coordinate office events and internal activities.

Manage the office in the absence of the General Manager.

**What We Need: **

- High school diploma or GED

- 3+ year of administrative or office support experience

- Strong communication and organizational skills

- Proficiency with Microsoft Office (Word, Excel)

- Ability to multitask in a fast-paced office environment

- Self-motivated with strong attention to detail

**Preferred Experience **

- Office management or branch operations experience

- Experience supporting field teams or installation crews

- Construction or home improvement industry experience

**Core Values **

The ideal candidate demonstrates our core values every day:

- Get it Done – Fast, Right & Now

- Strive for Five – Go Above & Beyond

- Be a Problem Solver – Own it to Resolve it

- Care – Treat everyone with priority, respect and integrity

- Communicate – Call / Answer / Reach the Customer

**Physical Requirements: **

- Must be able to remain in a stationary position for prolonged periods

- Requires the ability to move about inside the office

- Must be able to move items weighing up to 25 pounds

- Must be able to communicate effectively with staff, customers, vendors, and the public

- Constantly operates a computer and other office equipment such as a calculator, copy machine and computer printer

- Adhered to working alone for long periods of time

**Hours/Schedule: **

Full-time, 40 hours per week/52 weeks per year. Standard hours are M – F, 8:00am – 5:00pm but due to cyclical nature of position, some overtime, including evening and weekend hours, will be required to complete projects under deadlines. Some local and statewide travel may be required.

It is the policy of Paramount Builders, a 1-800-Hansons company, not to discriminate against age, color, sex, sexual orientation, gender identity, disability, national origin, race, religion, or veteran status.

paramountbuilders.com/licenses/

Office Administrative Assistant

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