The State of Missouri is a team of amazing people who do amazing things every day for the citizens of our state. Across our 16 executive departments, the State of Missouri offers opportunities to have unique impact in a wide variety of careers. From science to law enforcement, from finance to training, from counseling to web design, you can use your skills and experience to make a difference. The State of Missouri offers a competitive benefits package that includes comprehensive health insurance, retirement, and paid-leave. 
 
If you want to make a difference, there’s a place for you with the State of Missouri. No matter where you’re at in your career, we will challenge you and help you grow. At the State of Missouri, we have transformed our approach to professional development. We are investing in new ways to build leaders at all levels. We are changing the way we work together. Whether you’re searching for entry-level, mid-level, or pre-retirement opportunities, you can find success with the State of Missouri. 
 
We are proud, committed public servants. We help others. We help keep our citizens safe and healthy. We help build a thriving economy and protect our natural environment. We help educate the next generation and fight opioids. We help communities recover from natural disasters and support families to live life with dignity. And, we help each other to reach our goals and serve the citizens of Missouri better. 
 
Join us!

Industry: Government Administration
Company Size: 10,001+ employees

State of Missouri

Savvy Admin PROD

**Job Location: ** Hawthorn Children's Psychiatric Hospital. 1901 Pennsylvania Ave., St. Louis MO, 63133

**Why You’ll Love This Position**

Hawthorn Children's Psychiatric Hospital provides specialized care for children and adolescents diagnosed with mental illness. We are looking for an energetic and organized administrative assistant to work with the Medical Director and Physicians.

Hawthorn Children’s Psychiatric Hospital uses the Sanctuary Model to guide our interactions with our teammates and the care we provide to our consumers in order to promote healing, safety, and nonviolence. This is accomplished by following the Foundation of Sanctuary – The Four Pillars of (1) Trauma Theory, (2) Seven Commitments, (3) S.E.L.F. (Safety, Emotion, Loss, and Future), (4) Sanctuary Tool Kit.

The Medical Department SOSA is primarily responsible for maintaining the credentialling and privileging for the Medical Department Staff at Hawthorn. This highly specialized function requires that the SOSA be knowledgeable in Joint Commission and CMS Standards for credentialing medical staff in hospital organizations. The SOSA is also responsible for coordinating the physician’s schedules, including the on-call coverage to meet the afterhours and emergency needs of the facility. The SOSA organizes and facilitates the orientation of new physicians, including the Child Fellows from Washington University. The SOSA also supports the Executive Committee at Hawthorn.

-  Facilitates credentialing and privileging process for all Medical Department staff

-  Completion of insurance company requirements and credentialling for physicians

-  Provides administrative support to the Medical Director. Coordinates physician’s schedules at Hawthorn, including regular business hours schedules and on-call schedules to help ensure the coverage needs of the facility are met

-  Organizes and facilitates orientation of new physicians and new Child Psychiatry Fellows

-  Provides administrative support to Quality Counsel Committee and Environment of Care Committee

-  Provides administrative support to Executive Committee Members (other than Medical Director) at Hawthorn (Chief Executive Officer, Chief Nurse Executive, Inpatient Program Director, and Residential Program Director)

-  Updates Medical Staff By-Laws as needed

-  Daily, regular contacts by phone and email with members of the Medical Staff, as well as members of the Executive Committee and Clinical Management team

-  Contacts several times weekly with Medical Department at Washington University regarding Child Psychiatric Fellows assigned to Hawthorn

-  Additional duties as needed

**Minimum Qualifications**

- Proficient in core applications of Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams)

- Knowledge of general office practices

- Ability to maintain clerical records, operate basic office equipment, and interact on the telephone or in person

- Must be well organized, able to successfully manage work priorities, and must possess proficient writing and professional communication skills

- Minimal physical exertion required, including walking from administration area to conference room(s) several times daily. Minimal lifting of files, generally not exceeding 25lbs.

- 0-1 years of relevant work experience

**Preferred Qualifications:**

- Try to simplify where possible. Be sure to cover things like education, exp, & skills in this section.

- Preferred qualifications

- Preferred qualifications

- For supervisory positions it’s recommended to include: Training, certification, and/or education in continuous process improvement programs such as Lean Six Sigma as well as completion of Missouri Way, Leadership Academy, and similar programs is preferred.

**Lack of post‐secondary education will not be used as the sole basis denying consideration to any applicant.**

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.

For questions contact the Human Resources Office at: Michael.Tillman@dmh.mo.gov

Lead Administrative Support Assistant Hawthorn Children's Psychiatric Hospital

Aisle & Abroad is a modern wedding, event, and destination experience studio specializing in beautifully curated celebrations and meaningful journeys. We help clients plan weddings, local events, honeymoons, anniversary trips, and personalized destination experiences with intention, creativity, and care.

Our focus is on crafting seamless, memorable moments—whether it’s walking down the aisle, celebrating a milestone, or exploring a new destination. By blending thoughtful planning, tailored recommendations, and elevated service, we create experiences that reflect each client’s vision and story.

At Aisle & Abroad, we believe life’s most important moments deserve exceptional settings and stress-free planning. Our team is committed to providing professional support, organized coordination, and a warm, personalized approach for every celebration and journey.

From the aisle to abroad, we’re here to bring your most meaningful moments to life.

Industry: Hospitality
Company Size: 11-50 employees

Aisle and Abroad

**Location: **Full Time / 100% Remote (United States)

**Salary: **$38,000 - $50,000 per year

**Job Description**

We are hiring an Administrative Assistant to support our management team with scheduling, correspondence, and document management. This role involves handling confidential business information and requires a background check prior to employment.

**Responsibilities**

- Manage calendars, schedule meetings, and coordinate appointments

- Draft, proofread, and send internal and external correspondence

- Organize and maintain confidential digital filing systems

- Track deadlines and follow up on pending tasks for team leads

- Prepare reports, presentations, and meeting summaries

- Handle general administrative tasks as assigned by management

**Requirements**

- High school diploma required; associate degree preferred

- Proficient in Google Workspace or Microsoft Office

- Strong organizational and time management skills

- Must pass a pre-employment background check

- No prior admin experience required — training provided

- Must be authorized to work in the United States

~~To apply, submit your resume and complete our short online application form.~~

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Administrative Assistant

**Why checks apply: **~~Handles confidential business documents and schedules — background check standard for all admin roles.~~

**Location: **Full Time / 100% Remote (United States)

**Salary: **$38,000 - $50,000 per year

**Job Description**

We are hiring an Administrative Assistant to support our management team with scheduling, correspondence, and document management. This role involves handling confidential business information and requires a background check prior to employment.

**Responsibilities**

- Manage calendars, schedule meetings, and coordinate appointments

- Draft, proofread, and send internal and external correspondence

- Organize and maintain confidential digital filing systems

- Track deadlines and follow up on pending tasks for team leads

- Prepare reports, presentations, and meeting summaries

- Handle general administrative tasks as assigned by management

**Requirements**

- High school diploma required; associate degree preferred

- Proficient in Google Workspace or Microsoft Office

- Strong organizational and time management skills

- Must pass a pre-employment background check

- No prior admin experience required — training provided

- Must be authorized to work in the United States

~~To apply, submit your resume and complete our short online application form.~~

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

ThoughtSpot is the AI-native Intelligence Platform for every enterprise. Our mission is to create a more fact-driven world by empowering everyone to explore any data, ask any question, and uncover actionable insights faster—leading to growth, better business outcomes, and efficiency in their organizations: www.thoughtspot.com


With ThoughtSpot’s intuitive natural language search, every user can confidently generate answers from their business data at every point of decisioning. The platform’s unified capabilities, along with our agentic AI analyst, Spotter, enable users to create precise, transparent, personalized, and actionable insights with enterprise grade trust, security, and scale. Accessible via the web and mobile app, ThoughtSpot ensures intelligent decision-making happens seamlessly, wherever and whenever needed. 

For developers, ThoughtSpot Embedded offers a low-code solution to integrate AI-powered analytics directly into products and services, driving data monetization and boosting user engagement for customers. 

Industry leaders like NVIDIA, Hilton Worldwide, Capital One and Huel rely on ThoughtSpot to transform how their employees and customers take advantage of data to create better business outcomes. 

Try ThoughtSpot today and experience the new era of analytics: https://www.thoughtspot.com/trial

Industry: Software Development
Company Size: 501-1,000 employees

ThoughtSpot

**The Role**

As the Executive Assistant & Office Manager, you’ll serve as both a trusted partner to senior GTM and C-suite leaders and as the backbone of our Chicago office. This is a highly visible, hands-on role that blends executive support with office operations, employee experience, and cross-functional coordination.

You’ll be someone leaders rely on to stay organized, responsive, and focused in a fast-paced environment, and someone employees turn to for a smooth, welcoming, well-run office experience. This role requires balancing high-touch executive support with day-to-day office operations and employee experience initiatives.

**Location: ** This role is based in Chicago and requires regular in-office presence.

**What You’ll Do**

~~Executive Assistant Responsibilities~~

- Manage complex calendars for senior leaders, including prompt and accurate scheduling of high-priority meetings with internal and external stakeholders.

- Schedule, plan, and coordinate travel, offsites, and leadership meetings.

- Prepare meeting materials (agendas, decks, notes, action items) and ensure follow-through on next steps.

- Act as a key point of contact on behalf of supported leaders.

- Draft, proofread, and edit correspondence, presentations, and internal communications.

- Proactively manage priorities, deadlines, and competing requests in a fast-moving environment.

- Handle sensitive and confidential information with discretion and professionalism.

- Support occasional personal or ad hoc tasks to enable executive productivity.

~~Office Manager Responsibilities~~

- Own day-to-day operations of the Chicago office, ensuring a seamless and positive in-office experience.

- Manage office vendors, supplies, facilities needs, and conference room logistics.

- Partner with People Ops on onboarding/offboarding logistics and in-office coordination.

- Help plan and execute onsite meetings, leadership visits, team events, and office moments.

- Serve as a go-to resource for employees with office-related questions or needs.

- Identify and implement improvements to office processes, organization, and employee experience.

- Act as connective tissue across teams, ensuring nothing falls through the cracks.

**What You Bring**

- 5+ years of experience as an Executive Assistant, ideally paired with Office Manager or workplace operations responsibilities, within a fast-paced, high-growth environment.

- Proven experience supporting senior executives, including C-suite leaders, with the ability to anticipate needs and operate with urgency.

- Experience working in a technology and/or sales-driven organization strongly preferred.

- Exceptional organizational, prioritization, and time-management skills with the ability to manage multiple competing priorities seamlessly.

- Excellent written and verbal communication skills with strong attention to detail.

- High degree of discretion, professionalism, and sound judgment when handling sensitive information.

- Ability to thrive in a dynamic environment where priorities shift quickly and responsiveness is critical.

- Strong operational mindset with experience balancing executive support, office operations, and employee experience responsibilities.

- Proficiency with productivity and collaboration tools (Google Workspace, Slack, Asana, etc.).

- A proactive, service-oriented approach and a strong sense of ownership.

- Someone who enjoys being the go-to person and takes pride in creating structure, efficiency, and a positive office environment.

~~In Illinois, the estimated annual salary range for this role is $70k– $100k. Actual compensation may vary and will be determined based on permissible, non-discriminatory factors such as skills, qualifications, experience, and location of the selected candidate.~~

~~Additional benefits for this role may include: equity, company bonus or sales commissions/bonuses; 401(k) plan; medical, dental, and vision benefits.~~

**Mandatory And Required Skills For All ThoughtSpot Roles**

Spotters are expected to demonstrate AI literacy and workflow integration to include to ability to:

- Comfortably and confidently integrate artificial intelligence into their daily workflow to increase productivity and quality.

- Hands-on experience to leverage AI tools (industry-leading LLMs) to increase productivity, automate routine tasks, and improve work quality.

- Speak to the experience of using AI for research, content creation, and document summarization while maintaining ownership of judgment and final decisions.

- Write effective prompts to get the most accurate and creative results from AI tools.

Spotters are expected to exemplify these key traits and AI Mindset:

- Curiosity in exploring new AI tools

- Adaptability to quickly learn and implement new, emerging AI technologies

- Critical thinking to know when to identify when AI should be used versus when human judgement is necessary

This combination of curiosity, adaptability, and discernment defines the AI mindset, and it’s required for every role at ThoughtSpot.

**AI Mindset for All Spotters**

At ThoughtSpot, we believe AI is a necessary and essential part of how we work. Every role, across every team, is expected to be fluent and comfortable with using AI to do their best work.

All Spotters are expected to experiment with ThoughtSpot’s AI tools (like Spotter and SpotterViz) and leading industry LLMs to streamline workflows, enhance output, and uncover new insights. Whether drafting content, analyzing data, or summarizing documents, AI is a daily partner. We value curiosity, openness to learning, and thoughtful application of AI to create real value. Training and resources are provided so every Spotter can confidently create with AI.

**Hybrid Work at ThoughtSpot**

Spotters are expected in-office 3 days per week to experience the energy of their local office. This approach balances the benefits of in-person collaboration and peer learning with the flexibility needed by individuals and teams.

**ThoughtSpot for All**

At ThoughtSpot, diverse teams build better products. Complex data problems need many perspectives, not just one. We welcome different backgrounds, identities, and experiences, and we work to create a place where everyone can be themselves and do their best work. If this role excites you and you believe you’re a strong match, we encourage you to apply.

**What Makes ThoughtSpot a Great Place to Work?**

ThoughtSpot is the Agentic Analytics Platform that empowers every enterprise to transform insights into action, on a mission to make the world more fact driven. We hire people with unique identities, backgrounds, and perspectives - this balance-for-the-better philosophy is key to our success. When paired with our culture of Trust, Customer Obsession, Innovation and Intensity, ThoughtSpot cultivates a respectful culture that pushes norms to create world-class products. If you’re excited by the opportunity to work with some of the brightest minds in the business and make your mark on a truly innovative company, we invite you to read more about our mission, and apply to the role that’s right for you.

**About ThoughtSpot**

The world’s most innovative companies turn to ThoughtSpot’s AI-Powered Analytics to put data in the hands of everyone, from the C-suite to the frontline. With simple, natural language search and AI, anyone can ask questions, discover insights, and act with confidence. Unlike legacy tools that sacrifice performance for complexity, ThoughtSpot is intuitively designed for every business user while being built to handle the most complex, large-scale data, wherever it resides. This unique combination of speed and simplicity is why enterprise leaders trust ThoughtSpot to transform decision-making into a truly data-driven culture.

At ThoughtSpot, we’re a curious, data-driven bunch. We believe the world works better when everyone has access to facts. That’s why we build products that make asking and answering data questions as natural as having a conversation.

Executive Assistant & Office Manager

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