The law firm of Kalikhman & Rayz, LLC is a legal practice focused on serving individuals and businesses in need of expert advice in southeastern Pennsylvania and the neighboring State of New Jersey. Dedicated to producing results, we pride ourselves on listening to our clients and providing creative legal guidance consistent with their goals and needs. Experienced in defending global insurance companies, large retailers, and manufacturers, our attorneys handle matters as varied as our clients, ranging from relatively simple issues to the most sensitive and complex commercial and insurance disputes. We are available for consultation whenever our clients call for assistance and are especially attentive to their needs in times of emergency.

Industry: Law Practice
Company Size: 11-50 employees

Kalikhman & Rayz, LLC

Savvy Admin PROD

**About Us **

Kalikhman & Rayz is a growing personal injury firm in the Philadelphia region built on a simple mission: ~~be the injury firm where people are proud to refer their family members. ~~ We invest in our systems, technology, and people — and we need someone who can bring the same energy to our financial operations.

**The Role **

We are looking for a **financial controller ** with personal injury law firm experience to own our day-to-day financial operations and reporting. This is a hands-on, data-focused role. You will be the person working with financial data, building reports, and giving the firm's leadership a clear picture of the firm's financial health.

**What You'll Do **

**Financial Reporting & Analysis: **

- Build and maintain internal financial reports and metrics**.**

- Analyze financial data to identify trends, flag issues, and recommend next steps on financial projects.

- Provide the firm’s leadership with a clear view of financial health.

**Day-to-Day Financial Operations: **

- Own the firm's QuickBooks Online environment — create, maintain, and reconcile data daily, including maintaining the chart of accounts.

- Manage full accounts payable and accounts receivable functions, including invoice approval, vendor payments, collections, and aging reports.

- Develop, document, and enforce internal financial controls and policies to safeguard firm assets.

- Handle bank deposits and account reconciliation.

**Bookkeeping & External Coordination: **

- Perform hands-on, day-to-day bookkeeping with the long-term goal of bringing all bookkeeping functions fully in-house.

- Serve as the in-house conduit to our external accounting firm, progressively reducing the firm's reliance on outside bookkeeping while maintaining the relationship for tax prep and compliance functions.

**Payroll, Time Tracking & HR Administration: **

- Oversee payroll processing — ensure accurate, on-time payroll runs in coordination with our payroll vendor.

- Manage time tracking and PTO administration, ensuring data flows correctly to payroll.

- Handle employee reimbursements and expense reports.

- Support basic HR administration tasks as needed (benefits enrollment, onboarding paperwork, etc.) with our benefits administration vendor.

**Systems & Integrations: **

- Pull and reconcile data between Clio Manage (case data) and QuickBooks Online (financial data).

- Maintain and troubleshoot integrations between systems to ensure case-related financial data stays in sync.

- Work with the Operations Team to build and improve financial dashboards, reporting workflows, and recommendations for growth.

**Cash Flow & Budget Oversight: **

- Support cash flow forecasting and monitoring to ensure the firm can meet its financial obligations.

- Perform actual vs. budget variance analysis and present findings to leadership on a regular cadence.

**Financial Projects & Growth: **

- Take point on ad hoc financial projects: vendor cost analyses, compensation modeling, budget forecasting, and more.

- Identify process gaps and propose improvements — you are not just maintaining the status quo; you are building better systems.

- Help leadership understand the financial story behind the data so decisions are grounded in real numbers.

**What We're Looking For **

**Must-haves: **

- Strong familiarity with QuickBooks Online.

- Bachelor’s degree (accounting, finance, or similar program preferred).

- Intellectual curiosity and an inherent motivation to add value in a growing organization.

- Strong attention to detail and comfort with expertise with finance and accounting principles.

- Ability to independently identify data errors, trace them to their source, and fix them — not just flag issues for someone else to resolve.

- Experience working at a law firm (personal injury preferred).

- Ability to independently input, organize, and analyze financial data using a variety of tools.

- Comfortable with cloud-based tools, dashboards, and modern workflows.

**Nice-to-haves: **

- Certified Public Accountant (CPA) license.

- Certified Management Accountant (CMA) certification.

- Experience developing or improving internal financial controls.

- Experience coordinating with external auditors or accounting firms.

- Familiarity with IOLTA procedures and personal injury distributions.

- Exposure to payroll, HR admin, or operational finance.

- Familiarity with Clio Manage.

**You do NOT need to be: **

- A senior executive or seasoned CFO.

- Someone who has already "done it all" — we value learning speed and cultural fit over a perfect resume.

**Who Thrives Here **

The ideal candidate has worked at another injury firm, understands how finances work at the individual case level and can translate that to firm-wide outcomes, and is ready to own and grow this role. You are organized, curious, self-directed, and comfortable working through complex issues. You care more about getting things right than looking impressive. You are the kind of person who, when a report doesn't look right, digs into the data instead of ignoring it or forwarding it to someone else.

**Our Values **

- **Team over ego ** — we build each other up.

- **Own it from start to finish ** — we are accountable for everything we do.

- **We win for clients ** — everything we do serves the people we represent.

- **Honest and direct ** — good or bad, we acknowledge every situation and address it head-on.

**Compensation & Details **

- **Schedule: ** 20 hours/week (flexible scheduling available)

- **Location: ** Huntingdon Valley, PA (in-office preferred, hybrid considered)

- **Compensation: ** Hourly

- **Start date: ** Negotiable

Financial Controller

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