VisioStack Inc. provides enterprise data management & business intelligence services that focus on improving operational maintenance.  The company offers solutions in railway infrastructure, signaling, and rolling stock with an emphasis on data integration, geospatial and network layering, maintenance forecasting, and work force management.  It specializes in storage and analytical operations of multidimensional data sets.

The platform’s strength is the ability to assemble and communicate decision enabling information from various data sources, presented through powerful visualization techniques.

Industry: IT Services and IT Consulting
Company Size: 11-50 employees

VisioStack Inc.

Savvy Admin PROD

Operations Coordinator

The Operations Coordinator plays a key support role within VisioStack’s operations team, working closely with the Director of Operations to ensure smooth execution of customer engagements, internal processes, and cross-functional projects. This position supports day-to-day operational activities by coordinating communication between customers, development teams, and leadership, helping translate business needs into actionable work. This role is ideal for someone who is highly organized, customer-focused, and comfortable operating at the intersection of technology, communication, and process management. The Operations Coordinator helps keep projects on track, supports internal workflows, and contributes to delivering a positive customer experience while maintaining operational efficiency.

Key Responsibilities

- Customer Support & Communication Support customer communications by coordinating meetings, follow-ups, and documentation related to requirements, deliverables, and timelines

- Assist in gathering and documenting customer needs, feedback, and enhancement requests

- Serve as a point of contact for routine customer inquiries, escalating issues to the Director of Operations as appropriate

- Help ensure customer communications are clear, timely, and aligned with internal priorities

- Operational Support & Project Coordination

- Assist the Director of Operations with project tracking, task coordination, and deadline management across teams

- Help coordinate work between development, product, quality assurance, and leadership teams

- Track action items, deliverables, and operational milestones to support on-time project execution

- Support the implementation and documentation of company policies, procedures, and operational workflows

- Process Improvement & Internal Efficiency

- Help identify process gaps or inefficiencies and suggest improvements to enhance internal operations

- Assist in maintaining organized documentation related to operations, compliance, and project management

- Support operational readiness for audits, reviews, and internal assessments as needed

- Contribute to scalable operational practices that support company growth

Qualifications

- Bachelor’s Degree or equivalent work experience

- Experience delivering client presentations and/or speaking with clients

- Excellent oral and written communication skills, Excellent customer service skills

- Self-motivated, ability to work individually or with team

- Strong attention to detail and highly organized

- Experience in developing content to address business needs

- Minimum 5+ years’ professional work experience in a fast-paced office environment

- Experience in a human resources/training, customer service, or project management setting

- Ability to handle multiple projects and priorities in a professional and timely manner

- Ability to effectively present information in a clear manner, demonstrate procedures, and respond to questions timely and succinctly

- Experience in creating documents using Microsoft Office (Excel, Word, and PowerPoint) as well as additional content development programs and software

- Must be legally authorized to work in the United States without sponsorship

Preferred skills/qualifications:

- Project Management experience in the IT/software development industry

- Familiar with SOC compliance and GIT Lab software

- Familiar with technical aspects of railway industry maintenance

Life at VisioStack

At VisioStack, our mission is to push the boundaries of growth in railway technology, in ourselves, and in those we interact with— living at the intersection of purpose and profession. We build powerful data analytics and visualization software that helps railways operate more efficiently, reduce wasted resources, and improve safety across critical infrastructure worldwide.

We value autonomy, creativity, and collaboration. Team members are empowered to contribute ideas, take ownership of their work, and meaningfully influence the direction of the products they support. We foster a collaborative, onsite work environment that encourages close teamwork, faster decision-making, and shared success.

Benefits

- Competitive paid time off

- Healthcare and retirement benefits

- Tenured paid sabbatical

Operations Coordinator

Paramount Builders, Inc. is a reliable remodeling expert with a goal to give every one of our customers home improvement products and services that exceed their expectations. We have extensive industry knowledge and experience to do just that. Our commitment to excellence has earned us many awards and recognition, including an A+ rating with the Better Business Bureau. When you choose us to be your home improvement contractor, you will reap the benefits of working with some of the most experienced experts. We have been proudly serving homeowners throughout the East Coast since 1991, and our family-owned company has always prioritized our customers' needs.

Licensing Info: paramountbuilders.com/licenses/

Industry: Construction
Company Size: 201-500 employees

Paramount Builders, Inc.

Grow with us! Paramount Builders, a 1-800 HANSONS company, America's #1 Home Improvement Company that is continuously growing and expanding. We are looking for individuals who want to learn the business and receive the guidance to continue to advance within the company!

The Office Operations Coordinator / Administrative Assistant plays a critical role in keeping the Jacksonville branch running smoothly. The Office Administrative Assistant manages the daily administrative and operational workflow of the office while supporting the General Manager and cross-functional teams.

The Office Operations Administrative Assistant will serve as the central point of coordination for office operations, ensuring processes are followed, installations are supported, documentation is completed, and employees and customers receive a high level of service.

This role is ideal for someone who thrives in a fast-paced environment, enjoys solving problems, and takes pride in keeping teams organized and productive.

**We Offer: **

- $18 - $20/hour

- Weekly pay via direct deposit

- Full-Time (Monday-Friday from 8am-5pm)

- Eligible for Health Benefits at 30 days of employment (medical, dental, vision, life, critical, accident, short-term & long-term disability)

- Eligible for 401k w/company match at 90 days of employment

- Paid Time Off (with rollover of unused hours yearly)

- Eligible for Holiday Pay at 30 days of employment

- Tools provided to help you constantly learn, develop and grow within the company

- Committees to join such as fun, well-being and safety

- Referral bonuses

- Employee, Friends & Family Discounts

- Annual Summer Picnic w/opportunities to win weekly prizes and a grand prize of $5,000.00

**What You’ll Do: **

- Office & Branch Operations:

Oversee day-to-day office operations to ensure workflows are completed efficiently and according to company processes.

Maintain organization of all office records, installation paperwork, and customer documentation in appropriate computer systems.

Manage office supplies, equipment, and facility organization to maintain a professional work environment.

Support the General Manager in branch administrative and operational activities.

- Team & Employee Support:

Provide administrative and operational support to branch employees, installers, and leadership.

Assist with onboarding new employees and maintaining employee documentation.

Coordinate office communication and ensure timely completion of tasks across teams.

- Customer & Vendor Interaction:

Serve as the first point of contact for customers, vendors, installers, and visitors.

Answer and route incoming calls and office visitors professionally while ensuring customer inquiries are addressed quickly.

Maintain positive and professional relationships with customers and partners.

- Documentation & Data Management:

Enter and maintain accurate data in company systems.

Upload installation photos, contracts, and documentation into company databases.

Track and organize installation paperwork and ensure completed documentation is returned and filed properly.

- Payroll & Administrative Processing:

Review installation paperwork and submit payroll information or discrepancies to corporate when necessary.

Support corporate operations teams with administrative needs.

- Facility Management:

Maintain a clean and organized office environment.

Coordinate office events and internal activities.

Manage the office in the absence of the General Manager.

**What We Need: **

- High school diploma or GED

- 3+ year of administrative or office support experience

- Strong communication and organizational skills

- Proficiency with Microsoft Office (Word, Excel)

- Ability to multitask in a fast-paced office environment

- Self-motivated with strong attention to detail

**Preferred Experience **

- Office management or branch operations experience

- Experience supporting field teams or installation crews

- Construction or home improvement industry experience

**Core Values **

The ideal candidate demonstrates our core values every day:

- Get it Done – Fast, Right & Now

- Strive for Five – Go Above & Beyond

- Be a Problem Solver – Own it to Resolve it

- Care – Treat everyone with priority, respect and integrity

- Communicate – Call / Answer / Reach the Customer

**Physical Requirements: **

- Must be able to remain in a stationary position for prolonged periods

- Requires the ability to move about inside the office

- Must be able to move items weighing up to 25 pounds

- Must be able to communicate effectively with staff, customers, vendors, and the public

- Constantly operates a computer and other office equipment such as a calculator, copy machine and computer printer

- Adhered to working alone for long periods of time

**Hours/Schedule: **

Full-time, 40 hours per week/52 weeks per year. Standard hours are M – F, 8:00am – 5:00pm but due to cyclical nature of position, some overtime, including evening and weekend hours, will be required to complete projects under deadlines. Some local and statewide travel may be required.

It is the policy of Paramount Builders, a 1-800-Hansons company, not to discriminate against age, color, sex, sexual orientation, gender identity, disability, national origin, race, religion, or veteran status.

paramountbuilders.com/licenses/

Office Administrative Assistant

Rimo3 helps IT professionals modernize, migrate, and manage applications at enterprise scale. The platform eliminates manual effort by automating packaging, validation, and patch testing. With patented IP, Rimo3 ensures every app is compatible, secure, and visible for dependencies and update readiness before deployment. Automated, unattended workflows reduce migration timelines from months to days, while contextual patch validation minimizes production risk. Rimo3 keeps environments evergreen with zero-touch app management and enhances Microsoft Intune with bulk operations, advanced controls, and unified reporting.

Industry: Software Development
Company Size: 11-50 employees

Rimo3

**About the Role **

We are hiring a Business Operations Coordinator to support execution across Operations and Marketing. You’ll keep campaigns, projects, and workflows on track, ensuring everything runs smoothly and delivers on time.

This is a high-impact, cross-functional role with visibility across the business and real ownership over execution.

**Responsibilities **

- Execute webinars, email campaigns, and social scheduling

- Coordinate event logistics, vendors, and timelines

- Track priorities, timelines, and deliverables across teams

- Maintain trackers and follow up on tasks and blockers

- Support process documentation and workflow improvements

- Manage sensitive documents across legal, finance, and HR

- Track expenses and maintain accurate records

**Qualifications **

- Highly organized with strong attention to detail

- Able to manage multiple priorities in a fast-paced environment

- Strong communication and coordination skills

- Experience in marketing, operations, or project coordination

- High integrity and discretion with confidential information

**What You’ll Get **

- Real ownership, not just task support

- Exposure across Marketing and Operations

- Opportunity to improve how the business runs

**Compensation & Details **

- $65,000 salary + full health benefits

- Flexible PTO

- Remote (Eastern US)

- Light travel (10–20%)

- Occasional on-site work in Snellville, GA (~2x/month, planned in advance)

- Candidates near Lawrenceville/Snellville, GA preferred or willing to travel

👉 ~~“To stand out, please include a brief note in your application highlighting relevant experience with events, campaigns, or operations.” ~~

Business Operations Coordinator

We work closely with landowners, community members, and project owners to ensure that each project is creatively and comprehensively designed, complements the area, and benefits the local community.
Our EPC package is a comprehensive set of services that ensure your solar project is designed, sourced, and constructed with high quality efficiency from start to finish.
Innovative battery storage solutions – with the greatest efficiency and lowest pricing in history – are revolutionizing the energy industry. URE is an energy storage leader, as developer of the largest cooperative utility energy storage project in the country. We lead innovative, revenue-generating projects that use modern, carefully qualified battery storage technologies in utility and industrial solutions.

Industry: Solar Electric Power Generation
Company Size: 11-50 employees

United Renewable Energy, LLC

United Renewable Energy (URE) is seeking a skilled, full-time Business Operations Associate to support daily business activities as a member of the Business Operations Team. This role contributes to administrative, financial, and operational functions that support internal teams, streamline workflows, and ensure accurate and timely execution of core business processes. The position plays a key role in promoting operational consistency, productivity, and overall organizational effectiveness.

**Responsibilities: **

- Ensure compliance with the Inflation Reduction Act (IRA) by meticulously tracking Prevailing Wage and Apprentice records across multiple projects.

- Collaborate on the tracking and maintenance of State and Federal requirements.

- Utilize Procore for efficient creation and management of purchase orders, work orders, and change orders.

- Execute accurate data entry tasks as needed, encompassing credit applications, NDA tracking sheet maintenance, new vendor information, and COI management.

- Support in tracking and managing business licensing obligations, including conducting necessary research activities.

- Maintain organized virtual filing systems and records across various platforms.

- Utilize NetSuite and other relevant software proficiently for effective bookkeeping.

- Format and create Excel/Google Sheets including inputting necessary formulas as required. Increase knowledge of these functions throughout employment.

- Continuously explore and recommend alternative applications to enhance the efficiency of business operations through ongoing research efforts.

- Communicate professionally and timely to vendors, clients, and colleague requests.

**Qualifications: **

- High school graduate.

- 3+ years of relevant experience supporting administrative business functions, project operations, or compliance activities, ideally in a construction, energy, or regulated industry setting.

- Experience with Procore, NetSuite, and spreadsheet tools preferred.

- Intermediate computer skills including Microsoft Office and Google Suite.

- Authorized to work in the USA.

- Possession of a valid Driver’s License.

- Ability to pass pre-employment and random drug screens, criminal background, and DMV checks.

- Self-starter and quick learner.

- Acute attention to detail.

- Strong communication skills, both verbal and written.

**Location: **

- Primary work location: Remote from home office – Metro Atlanta, GA residents preferred.

- Potential time spent at URE’s office locations in Cumming, GA and Asheville, NC.

- Must be willing to work Monday-Friday during EST business hours (8am-5pm).

**Salary and Benefits: **

- Full-Time.

- Salary commensurate with experience.

- Cell phone reimbursement.

- Comprehensive benefits package, including medical, dental, and vision coverage, Flexible Spending Account (FSA) option, and life insurance with employer contribution.

- 401k plan in accordance with company policy, including a 3% employer contribution after 1 year of employment.

- Ten company-paid holidays per year.

- Escalating accrual schedule for Paid Time Off.

- Paid sick and volunteer time off.

- Continuing education support to foster professional growth.

- Growth opportunities in a growing business and industry.

United Renewable Energy, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Business Operations Associate

At Reed Smith, everything we do is to apply our global experience in law to drive progress for our clients, for ourselves and for our communities. We are focused on outcomes, are highly collaborative and have deep industry insight. When combined with our local market knowledge and innovative mindset, this allows us to anticipate and address the needs of our clients and help them achieve their goals.

Our team of 3,000 people (including more than 1,600 lawyers) operate across more than 30 offices in the United States, Europe, the Middle East and Asia.

Industry: Law Practice
Company Size: 1,001-5,000 employees

Reed Smith LLP

Position summary

This executive assistant role is responsible for providing high-level, executive, and confidential administrative support. This role will deliver value in the following ways: central support resource for the leader and the practice team; an integrator connecting work streams that would otherwise remain siloed; a communicator linking the practice team, clients, and the broader organization.

**Job Duties And Responsibilities**

**Specialized legal support leading to exceptional client service**

- Calendar management and scheduling with meticulous attention to detail, including proactively identifying and monitoring matter-related deadlines, and organizing and creating invitations for internal and external events to include all pertinent details (Zoom links, locations, contact information), often across time zones and multiple busy calendars

- Liaise with internal and external clients and support services (e.g., IT, Travel, and Office Services, as well as external vendors) on behalf of the attorney and the practice team as it pertains to scheduling of meetings, events, and travel

- Leveraging the Firm's Travel Department while overseeing all aspects of travel planning, logistics, details, and execution, to attorney preferences, aiming to be efficient with the attorney's time during business trips, and keeping client-related components of business trips at the forefront

- Track all follow-up requests (meetings, materials, deliverables)

- Approach all client interactions, either in writing, by telephone, or in person, with professionalism, discretion, and diplomacy, as a representative of the attorney, the practice team, and the Firm

- Prepare and/or disseminate schedules, notifications, agendas, minutes, and meeting materials. Proactively prepare or coordinate preparation of background materials and due diligence for meetings to ensure the attorney is prepared for meetings, events, and interactions

- Prepare/draft legal documents as required, including exhibits for trial or closings, trial/closing binders, correspondence, notices, pleadings, and memoranda

- Build and maintain an effective working relationship with personnel at all levels. Effectively manage communications with high-level internal and external constituents

- Process Matter Opening Forms promptly, ensuring timely follow-up and assignment and communication of matter numbers. Maintain an ongoing status list of MOFs and new matters opened

- Contribute to success of the attorney's financial and client growth goals

- Independently prioritize, research, and follow up on multiple incoming issues and concerns addressed to the attorney, including those of a sensitive and/or confidential nature; recommend appropriate course of action, referral, and/or response

- Maintain Outlook contact lists, promptly adding new contacts upon introduction to the attorney and keeping up to date as contact information changes

- Work in conjunction with the Firm's Business Center to ensure prompt processing of all expenses

- Process timesheets daily, drafting entries and following up as appropriate

- Onsite responsibilities may include meeting clients in a professional manner; use of standard office equipment, including copiers and scanners; maintaining physical files; reviewing jobs for quality assurance; and providing support to attorneys outside of team assignments

- Provide support outside of standard working hours, including during evenings and weekends, as needed

- Additional duties as assigned

**Corporate Tasks As Required**

- Westlaw/Research: Perform internet research. Request UCC lien/litigation/bankruptcy searches from various entities (both state and county). Request certified copies of formation documents from various entities (both state and county); file formation documents with various entities (both state and county)

- Maintain paper and electronic filings. Maintain paper files for certain Estate Accounts (i.e., for purposes of tax filings); retrieve documents from files as needed

- Maintain Client Minute Books

**Litigation Tasks As Required**

- E-filings: Federal, state, and appellate court filings. Scheduling remote court appearances

- Schedule messengers and other vendors for pick-up of documents for errands such as filings with court, delivery of documents to counsel, and other types of errands

- Depositions: Schedule court reporter for hearing and/or depositions, download transcript, and/or send to client for review

Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time.

**Requirements**

**Education**

- Two years of college or equivalent experience required

- College degree or equivalent experience is preferred

**Experience**

- Five plus years of experience in a high-level administrative support position

- Experience in a law firm or other professional services firm preferred

**Skills**

- Expert organizational skills

- Top-notch time management skills

- Streamlined and polished communication style

- Problem-solving orientation

- Ownership of the role and the responsibilities

- Meticulous attention to detail

- Ability to remain calm and poised in times of high stress

**Additionally**

- Mastery of Microsoft Office suite, including ability to create PowerPoint presentations, Excel spreadsheets, and Word documents

- Advanced Outlook skills, including the calendaring and task functions

- Facility with Zoom and MS Teams

- Ability to handle confidential and sensitive matters professionally and with discretion

- Ability to resolve issues quickly, effectively, and diplomatically and to make appropriate recommendations

- Good decision-maker, strategic thinker, and proven ability to manage time, people, and resources in order to meet deadlines

- Demonstrated ability to take initiative, manage projects, and handle multiple competing priorities

- Flexibility and ability to adapt to constantly changing priorities

- Ability to deal with stress associated with a fast-paced work environment, including handling the demands of multiple tasks on a daily basis

- Ability to work well as a member of a team and make judgment decisions and handle daily responsibilities with little or no supervision

- Project management skills/training, a plus

**Other**

**Supervisory responsibilities: ** None

**Equipment To Be Used**

Personal computer and other office equipment such as telephone, calculator, copier, scanner, etc.

**Essential Job Functions**

- Ability to sit or stand for extended periods and perform tasks requiring prolonged and/or extensive computer use

- Ability to use computers, telecommunications, and digital collaboration tools to perform core job responsibilities

- Ability to communicate effectively

- Ability to maintain attention to detail while analyzing complex information, managing multiple priorities, and applying sound judgment to decisions

- Ability to access, use, and safeguard confidential and sensitive information while performing job responsibilities in work environments that support confidentiality, privacy, and information security requirements

- Ability to work extended hours as required to meet project, client, or business needs

- Ability to work a minimum of 4 days in the office (and up to 5 days if required) as a member of the EA team that is required to provide coverage in the office 5 days a week

**Working conditions**

Works in a typical office setting and/or remotely. You will be required to work in the office a minimum of 4 days per week. Occasionally called upon to work hours in excess of your normal daily schedule. The details of your weekly schedule will be discussed further with your direct supervisor.

Pay ranges

This represents the presently anticipated low and high end of Reed Smith's pay range for this position. Actual pay may vary based on various factors, including, but not limited to, location and experience.

This is a non-exempt position. The hourly wage range for this role is $31.54 to $38.72, with an estimated annual compensation range of $61,500 to $75,500, based on expected hours.

**Employee Benefits Overview**

Our comprehensive benefits package includes:

- 401(k) Retirement Plan

- Medical Insurance

- Health Savings Account (HSA)

- Virtual Health Services

- Dental Insurance

- Vision Insurance

- Accident Insurance

- Hospital Indemnity Insurance

- Critical Illness Insurance

- Life Insurance

- Short-Term Disability Coverage

- Long-Term Disability Coverage

- Flexible Spending Accounts (FSA)

- Lyra Health Employee Assistance Program (EAP)

- Paid Family Leave (for eligible Exempt and Non-Exempt staff)

- Transportation Benefit

- Back-up Child Care Services

- College Coach Program

- Pet Insurance

- Paid Sick Time (for Exempt staff)

- Paid Time Off (available to all full-time, non-temporary employees)

Reed Smith offers a challenging work environment, business casual dress code, and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and a generous 401(k) plan.

Equal opportunity statement

Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process.

Qualified candidates only. No search firms.

Legal Executive Assistant

Black Girls Smile Inc. (BGS) is a national nonprofit organization that promotes positive mental health and educational activities geared toward young black females. In 2012, BGS Founder and Executive Director Lauren Carson made a commitment to help ensure that all young black females feel supported, enlightened, and empowered to lead mentally healthy live 

Our mission is grounded in research, focus group findings, and personal experiences highlighting the under-served and underrepresented mental health needs of young Black women.

Our Vision:
We envision a society that through the normalization and dialogue surrounding mental wellness, all individuals, including young Black females are provided education, support, and resources necessary to lead mentally healthy lives.

Industry: Non-profit Organizations
Company Size: 2-10 employees

Black Girls Smile Inc.

**Black Girls Smile (BGS) **

Atlanta, GA (Hybrid)

Salary: $60,000 – $80,000 annually, depending on experience

**About Black Girls Smile **

Black Girls Smile Inc. (BGS) is a nationally recognized nonprofit organization dedicated to advancing the mental health and well-being of young Black women and girls. Since our founding in 2012, we have championed culturally responsive education, accessible resources, and holistic community support. Our impactful programs—including Safe Space Saturdays, therapy assistance, school-based mental health literacy initiatives, and the BeWellBlkGirl digital platform—are designed to bridge gaps in care, foster belonging, and inspire resilience. We prioritize community, partnership, and innovation, ensuring every Black girl and young woman has the support she needs to thrive.

**About the Role **

Join a passionate team and play a pivotal role as the Executive Assistant (EA) to our Executive Director. As EA, you will be a trusted partner, helping the Executive Director stay focused and effective by managing communications, scheduling, travel logistics, and relationships with both internal and external stakeholders. This hybrid position is based in Atlanta and offers flexibility, with occasional in-office duties and periodic travel (10–25%) to support conferences, speaking engagements, and key organizational events. You will be at the heart of our mission, contributing to initiatives that create lasting change for Black women and girls.

- Take ownership of the Executive Director’s calendar, scheduling, and meeting coordination, maintain and organize their email inbox—including drafting thoughtful responses in the ED’s voice—and oversee travel logistics for conferences, speaking engagements, and events, ensuring all priorities are aligned and materials are prepared for impactful participation.

- Handle essential administrative tasks, including CRM management, digital file organization, and documentation, supporting the efficiency of the organization.

- Process and track expense reports, reimbursements, and documentation in accordance with BGS policies.

- Conduct research and support special projects that drive our mission forward.

- Prepare travel briefs and materials for engagements.

**Qualifications **

- Demonstrated experience supporting senior leadership in a fast-paced, mission-driven environment.

- Exceptional organization, attention to detail, and proactive problem-solving skills.

- Strong written and verbal communication, with the ability to represent the Executive Director professionally and authentically.

- Ability to manage multiple priorities, work independently, and maintain confidentiality.

- Comfort navigating digital tools, CRM systems, and file management platforms.

- Willingness to travel periodically and adapt to dynamic schedules.

- Passion for mental health advocacy and commitment to the empowerment of young Black women and girls.

If you are driven by purpose and eager to make a tangible impact, we invite you to apply and join Black Girls Smile in creating a brighter, healthier future for Black women and girls across the nation.

#blackgirlssmile #bgs #nonprofit #nowhiring #atljobs #altantajobs #mentalhealth #BeWellBlkGirl

Executive Assistant to the Executive Director

At Serenity Mental Health Centers, we understand the challenges of living with mental health conditions and our compassionate, experienced team of medical professionals is here to support your path to wellness every step of the way. We offer specialized treatments, including Transcranial Magnetic Stimulation (TMS), Ketamine Therapy, ADHD Testing, and Medication Management, personalized to your unique needs. 

We treat a variety of mental health conditions such as Major Depressive Disorder, Anxiety Disorders, PTSD, Bipolar Disorder, OCD, ADHD, and more. Take the first step toward a brighter future and visit serenitymentalhealthcenters.com to schedule your consultation today!

Industry: Mental Health Care
Company Size: 51-200 employees

Serenity Healthcare

Serenity Healthcare is one of the fastest-growing healthcare organizations in the country, and we are looking for an exceptionally sharp, proactive Executive Assistant to support our Chief Marketing Officer. This is a high-trust position at the center of a fast-moving marketing operation that directly impacts how patients access care across our 35+ locations.

You will be the CMO's right hand: managing the details they should not have to think about, anticipating needs before they are voiced, and communicating on their behalf with clarity and discretion. If you thrive in environments where no two days look the same and take genuine pride in making an executive extraordinarily effective, we want to hear from you.

**Key Responsibilities**

- Own the CMO's calendar end-to-end, including managing complex scheduling, proactively resolving conflicts, and protecting time for the highest-priority work

- Draft, edit, and send communications on behalf of the CMO, including internal memos, external partner correspondence, and executive presentations

- Coordinate cross-functional meetings, prepare agendas in advance, capture minutes, and own follow-through on action items

- Serve as a trusted point of contact for internal leadership, agency partners, vendors, and key stakeholders, triaging and escalating with good judgment

- Support marketing operations by tracking campaign timelines, organizing project materials, and ensuring the CMO has the right context before every meeting and decision

- Manage travel logistics, expense reporting, and vendor coordination with minimal direction

- Handle sensitive information, including personnel matters, strategic plans, and patient-adjacent communications, with absolute discretion

- Maintain organized digital systems and documentation in compliance with HIPAA and internal confidentiality standards

- Anticipate what is needed proactively, flagging scheduling conflicts, surfacing priority shifts, and keeping the CMO ahead of the curve

**Requirements**

- 4+ years of executive-level administrative experience supporting a VP, SVP, or C-suite leader

- Exceptional written communication skills with the ability to draft polished, professional correspondence and executive materials independently

- Demonstrated ability to handle confidential information with discretion and professionalism

- Proven track record of being proactive, identifying issues before they escalate and resolving them without waiting to be asked

- Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment

- Proficient in Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams

- Experience in healthcare or a similarly regulated environment strongly preferred

**Benefits**

Salary: $65,000 - $80,000 annually, commensurate with experience

Full medical, dental, and vision benefits (90% paid for all dependents)

401(k) provided

Paid time off and company holidays

Opportunity for growth within a rapidly expanding organization

Executive Assistant to the Chief Marketing Officer

McKinsey is a global management consulting firm committed to helping organizations accelerate sustainable and inclusive growth. We work with clients across the private, public, and social sectors to solve complex problems and create positive change for all their stakeholders. We combine bold strategies and transformative technologies to help organizations innovate more sustainably, achieve lasting gains in performance, and build workforces that will thrive for this generation and the next.

Industry: Business Consulting and Services
Company Size: 10,001+ employees

McKinsey & Company

**Who You'll Work With**

You are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact.

In return for your drive, determination, and curiosity, we’ll provide the resources, mentorship, and opportunities to help you quickly broaden your expertise, grow into a well-rounded professional, and contribute to work that truly makes a difference.

When you join us, you will have:

- Continuous learning: Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast-paced learning experience, owning your journey.

- A voice that matters: From day one, we value your ideas and contributions. You’ll make a tangible impact by offering innovative ideas and practical solutions, all while upholding our unwavering commitment to ethics and integrity. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes.

- Global community: With colleagues across 65+ countries and over 100 different nationalities, our firm’s diversity fuels creativity and helps us come up with the best solutions. Plus, you’ll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences.

- Exceptional benefits: In addition to a competitive salary (based on your location, experience, and skills), we offer a comprehensive benefits package, including medical, dental, mental health, and vision coverage for you, your spouse/partner, and children.

**Your Impact**

You will be a creative problem solver for the Senior Partner and/or Partner whom you support. In this role, you will collaborate with your Partners to optimize their time, create trust-based relationships within their network while building your own, and deliver high-quality product.

The Partners’ network includes their clients, teams, practices, and internal colleagues. You will build ongoing rapport with your Partners, their clients, client assistants, internal colleagues, your Executive Assistant (EA) team and other EAs globally. You will act as an informed representative for the Partners when interacting with clients, internal and external customers, and others, while maintaining the confidentiality of highly sensitive information.

Your role involves organizing, strategically managing, and maintaining detailed and complex calendars for Senior Partners and other team members.

Your responsibilities will include planning and coordinating client and internal meetings, conference calls, conferences, events, and lunches or dinners, as well as sending out reminders. You will also coordinate complex international and local travel arrangements, manage travel logistics, and accommodate individual preferences.

Additional duties include tracking and managing all incoming communications, responding to correspondence that does not require the personal attention of the Partner, and assuming responsibility for planning, organizing, and executing major projects with minimal guidance.

These projects often involve coordinating schedules for senior leadership participants. Acting as an informed deputy, you will interact with clients and other key stakeholders whose goodwill and respect are critical to the Partners and the firm, while also fostering strong relationships with clients and their administrative contacts.

Collaboration with Executive Assistant Managers and department members is essential to ensure smooth workflow, timely actions, and adherence to deadlines.

Your role also includes organizing and maintaining all client and internal files using the firm's authorized system, providing backup coverage as needed, and coordinating events for both internal and external initiatives.

Additional responsibilities include preparing and submitting timesheets and expenses in accordance with deadlines, managing and monitoring client accounting statements and invoices upon request, and handling miscellaneous tasks such as printing, copying, mailing, and other duties as assigned.

**Your Qualifications and Skills**

- Undergraduate degree preferred

- 3+ years supporting senior level executives or comparable experience

- Outstanding administrative and organizational skills; detail oriented; able to prioritize and multitask; strong ownership evident through responsibility and accountability for end product; highly proactive mindset

- Strong typing and proofreading skills; ability to produce professional documents quickly and accurately

- Computer literacy, including strong email and calendaring skills

- Excellent judgment and impeccable discretion; ability to maintain the highest level of confidentiality

- Strong technical skills, including proficiency in PowerPoint, Word and Excel

- Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks; ability to work independently

- Ability to work efficiently and effectively in a fast-paced, deadline-driven, high-pressure environment

- Excellent interpersonal skills; embodies a positive attitude; ability to build relationships within the firm and with client executives and external experts

- Highly professional presence in person, on telephone, email, and all other work-related communications platforms

- Ability to prioritize and manage multiple workstreams

Executive Assistant

Find Operations Coordinator jobs in Georgia, United States with Savvy's AI Recruiter. Browse opportunities from top companies and get matched with roles that match your skills using our intelligent recruitment system.