The State of Oklahoma provides services to Oklahomans via roughly 30,000 state employees working across dozens of state agencies.

Industry: Government Administration
Company Size: 10,001+ employees

State of Oklahoma

Savvy Admin PROD

**Job Posting Title**

Internal Communications Specialist

**Agency**

640 SERVICE OKLAHOMA

**Supervisory Organization**

Communications

**Job Posting End Date**

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

**Estimated Appointment End Date (Continuous if Blank)**

**Full/Part-Time**

Full time

**Job Type**

Regular

**Compensation**

The Service Oklahoma (SOK) mission is to ease the stress in navigating government services by providing a best-in-class customer experience. We are Oklahomans helping Oklahomans by providing driver license and motor vehicle services on behalf of the state.

This position has an annual rate of $59,000.00.

The Service Oklahoma offers a generous benefits package, including a benefits allowance to off-set the costs of medical, dental, vision, life and disability insurance plans. The Service Oklahoma will match up to 7% towards an employee’s Defined Contribution retirement plan. Our employees receive 11 paid holidays, 15 days of paid annual leave, which increases with every 5 years of service, and 15 days of paid sick leave. Additionally, employees will receive longevity payments based on their years of service with the State of Oklahoma.

**Job Description**

POSITION SUMMARY

The Internal Communications Specialist plays a hands-on role in the Communications Division. This position is responsible for the development, implementation and maintenance of Service Oklahoma’s mission-driven internal communications strategy. This position will lead internal storytelling through close collaboration with their supervisor. In addition, they’ll be responsible for the development of a comprehensive communications calendar. The Specialist will support employee culture and engagement efforts while managing all internal communications including regular email updates, twice monthly newsletters and the agency’s intranet. This role also tracks performance analytics, employee surveys and other data points to inform and adjust Service Oklahoma’s internal communications strategy.

This position is essential to internal communications of all Service Oklahoma employees across the state. Your work will help improve access to information, encourage event participation, and strengthen trust within the agency.

**Position Responsibilities**

The job duties of this position may include responsibilities listed below.

-  Develops and executes an internal communications calendar with key employee dates, emails, newsletters, etc.

-  Implements and maintains brand voice guidelines, ensuring consistency across all internal channels

-  Formulates high-quality written and digital content for employee communication

-  Manages the twice monthly employee newsletter including developing visually appealing content, developing story ideas, writing, editing and proofing content

-  Writes, edits and proofs all internal communications, including forms, manuals, emails and intranet content

-  Coordinates all inter-agency communication through GovDelivery, including distribution list management

-  Manages and creates content for the agency intranet site

-  Works with the communications team to create digital content for internal audiences

-  Works with the executive team, communications team, human resources and other agency divisions to align all internal communications

-  Works with the Employee Engagement Manager to foster employee engagement and agency culture

-  Collaborates with partners to create quality content for internal-facing social media posts

-  Analyzes, tracks KPIs and provides quarterly reports on such to determine whether internal communications are achieving objectives and using such data to drive continuous improvement

-  Manages the agency’s Standard Operating Procedures on the intranet

-  Embraces new technologies and approaches to ensure messages are delivered in the most impactful and efficient way possible.

-  Attends events at the direction of the Sr. Communications Manager and/or Director of Communications

-  Other duties as assigned.

**Knowledge, Skills, & Abilities**

-  Professional and business writing skills, including copywriting and copyediting

-  Knowledge of the dynamics of internal communications

-  Proven ability to engage and educate audience with written and visual content

-  Ability to develop content with consistent brand voice and tone

-  Basic level knowledge and experience with email marketing platforms

-  Basic level knowledge of Canva and Adobe Creative Cloud programs, including Acrobat Pro, InDesign CC and Photoshop CC.

-  Ability to measure the success of communication strategies and tactics

-  Ability to organize and manage time efficiently

-  Creativity and attention to detail

-  Ability to work well under pressure and tight deadlines

-  Flexibility and active listening skills

-  Ability to work in Apple OS X or PC environment, SharePoint and Microsoft 365.

**Education & Experience**

-  Bachelor’s degree in communications, marketing, public relations, advertising, or a related field, PLUS at least two year(s) of related professional experience

-  Or an equivalent combination of education and experience

Preference may be given to candidates who have one or more of the following:

-  Experience in managing content development with various stakeholders including newsletters, intranet content and other curated content pieces

-  Experience in writing for internal, professional and business audiences

-  Applied experience with GovDelivery

-  Basic level knowledge of Canva and Adobe Creative Cloud programs, including Acrobat Pro, InDesign CC and Photoshop CC.

-  Basic video filming and editing

-  Basic knowledge of Asana

**Special Requirements**

-  The schedule for this position may require flexibility, including some weekends and overtime, based on the needs of the agency.

-  This position may require travel. The selected applicant must have reliable transportation and be willing and able to perform all job-related travel. Possession and maintenance of a valid Oklahoma Driver License is also required.

-  This position requires employees be able to lift 10-50 pounds on a regular basis, with assistance as needed.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the

employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

**Equal Opportunity Employment**

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

If You Are Needing Any Extra Assistance Or Have Any Questions Relating To a Job You Have Applied For, Please Click The Link Below And Find The Agency For Which You Applied For Additional Information

Agency Contact

Internal Communications Specialist

**Job Posting Title**

Business Support Specialist I

**Agency**

640 SERVICE OKLAHOMA

**Supervisory Organization**

D&S - Business Support Services

**Job Posting End Date**

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

**Estimated Appointment End Date (Continuous if Blank)**

**Full/Part-Time**

Full time

**Job Type**

Regular

**Compensation**

The Service Oklahoma (SOK) mission is to ease the stress in navigating government services by providing a best-in-class customer experience. We are Oklahomans helping Oklahomans by providing driver license and motor vehicle services on behalf of the state.

This position has an annual rate of $36,400.00.

The Service Oklahoma offers a generous benefits package, including a benefits allowance to off-set the costs of medical, dental, vision, life and disability insurance plans. The Service Oklahoma will match up to 7% towards an employee’s Defined Contribution retirement plan. Our employees receive 11 paid holidays, 15 days of paid annual leave, which increases with every 5 years of service, and 15 days of paid sick leave. Additionally, employees will receive longevity payments based on their years of service with the State of Oklahoma.

**Job Description**

**POSITION SUMMARY**

The Business Support Specialist is assigned duties and responsibilities involving document production and management through a variety of manual or technological processes. This may include preparing correspondence, reports or other documents, maintaining various filing systems, including computer records of various activities, reviewing and processing applications for permits or licenses, assisting agency customers with inquiries or problems concerning an assigned program area, processing various types of claims, requisitions, purchase orders and invoices for payment, and similar duties.

**Position Responsibilities**

This job description describes the general nature and level of work performed by the employee assigned to this position. It should not be construed as an exhaustive list of all required duties, responsibilities and skills.

General Duties

- Maintains a variety of records, such as perpetual inventories of supplies and materials and statements of expenditures; reconciles departmental records with central records; prepares correspondence, forms, and reports.

- Initiates and handles correspondence relating to a special field or program regarding agency or program rules, policies, procedures, or requirements.

- Performs a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs multiple tasks, such as posting and recording data.

- Adheres to local, state, and federal laws and policies.

- Produces documents of various levels of complexity, ranging from plain copy typing to the manipulation of data to create complex presentations.

- Receives, retrieves, and enters information using assigned computer or other data processing equipment; receives and reviews coded and uncoded source documents; proofs previously entered data and makes routine corrections.

- Examines, checks, and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and follows up on discrepancies.

- Maintains an inventory of equipment and supplies used in office or shop operations; receives or delivers mail, materials, and equipment.

- Reviews and processes claims from vendors, contractors, medical providers and others for reimbursement or payment under various state programs.

- Assists customers in securing needed information and documents; conducts interviews to obtain information from clients; provides transportation or other assistance to clients as required.

- Reviews and optimizes records management processes and develops implantation processes.

- Level II – coordinates work activities; trains staff; manages and creates scheduled reports.

- Other duties as assigned.

Placards

- Processes various intake forms of placards (i.e. mail, portal, and SOK store) within the federally required timeframe.

- Types and scans placard data into various programs daily.

Convictions/Suspensions

- Processes various intake forms of citations (i.e. mail, portal, and paper) within the federal federally required timeframe.

- Processes various intake forms of suspensions (i.e. mail, portal, and paper) within the federally required timeframe.

- Types and scans convictions/suspensions data into various programs daily. Processes and enters all received citations and suspensions into programs daily.

- Utilizes multi-faceted computer systems to enter, review, and audit data to ensure accuracy and completion in a timely manner.

- Receives communications from internal and external sources and forwards to appropriate SOK divisions or state agencies.

Collisions/MVR

- Enters, searches, and processes, data from generated collisions reports into programs with the use of computer skills and equipment. Calculates customer payments, deposits, and cashier reports.

- Opens, sorts, and processes all received mail, including, but not limited to, collision reports and MVR requests. Assists the needs of customers through various forms of communication, including in-person, email, and phone.

- Manages various spreadsheets in Excel to track monies, MVR requests, and other customer requests.

- Utilizes TEAMS and Outlook to work cross functionally with other SOK teams or divisions to process customer requests.

Med Certs

- Processes various intake forms of MedCerts (i.e. mail and portal) within the federally required timeframe.

- Ability to multitask within various programs to process MedCerts and computer skills to process MedCerts in multiple programs.

- Use of various state programs such as TEAMS and Outlook to work cross functionally with other SOK teams to process customer requests.

- Ability to sit, reach, and stand to perform job duties.

This position is expected to cross-train in all sections of Business Support Services and perform all job duties in each section based on the needs of the agency.

**Knowledge, Skills, & Abilities**

- Knowledge and understanding of office methods and procedures; of grammar, punctuation, spelling, and mathematics.

- Knowledge and understanding of preparing and interpreting charts and graphs; basic bookkeeping procedures and inventory techniques; standard business communication etiquette, including in-person, online, and via phone; current office technologies; proficient in Microsoft Office and phone procedures; use of computer equipment, such as state issued computer, fax, copy machine, and scanner; systems, such as Microsoft Office, including Outlook and Teams.

- Knowledge and understanding of records retention.

- Skills in operating computers, fax machines, copiers/printers, etc.

- Strong skills in organization and time management; in records management principles to help with solutions, data classification and processing, and processing lifecycle.

- Customer service skills to assist any customer needs or requests through various forms of communication to include in person, email, and phone.

- Ability to maintain effective working relationships with others; maintain and promote a positive attitude and work environment.

- Ability to follow oral and written instructions.

- Ability to establish and maintain a digital filing system; prepare documents, reports, and files for dissemination to external sources; quickly learn new systems of organization and technology.

- Ability to apply logic and reasoning to identify issues or approach problems, evaluate alternative solutions, and recommend possible conclusions using critical thinking skills; calculate simple math when processing customer payments, deposits, and cashier reports.

**LEVEL DESCRIPTORS**

Level I

- The Level I is an entry-level position where employees are responsible for performing various routine duties related to business support functions.

Level II

- The Level II is an advance-level position where employees may be assigned responsibilities as a subject matter expert, lead worker, and/or a team lead.

**Education & Experience**

The preferred minimum qualifications for this position are:

Level I

- An Associate’s Degree in any field

- OR two (2) years of experience in clerical office or a closely related field

- OR equivalent combination of education and experience.

Level II

- An Associate’s Degree in any field, PLUS one (1) year of experience in clerical office or closely related field

- OR three (3) years of experience in clerical office or a closely related field

- OR equivalent combination of education and experience.

**Preference May Be Given To Candidates Who**

- Can type more than 60wpm with an accuracy of more than 90% and demonstrate an advanced level at 10-key.

**Special Requirements**

- The schedule for this position may vary and require flexibility, including some early or late shifts, weekends, and occasional overtime, based on the needs of the agency.

- This position will not require travel.

- This position works in a comfortable office setting with a computer for a large percentage of the workday.

- This position requires employees to be able to sit/stand up to eight hours a day and lift 10-50 pounds on a regular basis, with assistance as needed.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

**Equal Opportunity Employment**

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

If You Are Needing Any Extra Assistance Or Have Any Questions Relating To a Job You Have Applied For, Please Click The Link Below And Find The Agency For Which You Applied For Additional Information

Agency Contact

Business Support Specialist I

**Job Posting Title**

Attorney I

**Agency**

640 SERVICE OKLAHOMA

**Supervisory Organization**

Legal Services

**Job Posting End Date**

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

**Estimated Appointment End Date (Continuous if Blank)**

**Full/Part-Time**

Full time

**Job Type**

Regular

**Compensation**

The Service Oklahoma (SOK) mission is to ease the stress in navigating government services by providing a best-in-class customer experience. We are Oklahomans helping Oklahomans by providing driver license and motor vehicle services on behalf of the state.

This position has an annual rate of $70,000.00.

The Service Oklahoma offers a generous benefits package, including a benefits allowance to off-set the costs of medical, dental, vision, life and disability insurance plans. The Service Oklahoma will match up to 7% towards an employee’s Defined Contribution retirement plan. Our employees receive 11 paid holidays, 15 days of paid annual leave, which increases with every 5 years of service, and 15 days of paid sick leave. Additionally, employees will receive longevity payments based on their years of service with the State of Oklahoma.

**Job Description**

**POSITION SUMMARY**

The Implied Consent Staff Attorney position is responsible for performing professional legal representation for Service Oklahoma, primarily in the area of implied consent litigation. Professional legal research and representation may be required in other areas related to driver license and motor vehicle services.

**Position Responsibilities**

This job description describes the general nature and level of work performed by the employee assigned to this position. It should not be construed as an exhaustive list of all required duties, responsibilities and skills.

- Ensures compliance with all relevant laws, regulations, and industry standards, including but not limited to those specific to Service Oklahoma.

- Prepares various briefs, pleadings, motions, petitions, and other legal documents.

- Assembles legal materials, agency data, documents, and pleadings for court cases.

- Ensures that deadlines are met for filing various court actions.

- Participates in all aspects of litigation.

- Provides management with advice and work product exhibiting knowledge, insight, and understanding of relevant law and facts.

- Other duties as assigned.

**Knowledge, Skills, & Abilities**

- Excellent written and verbal communication skills with the ability to draft clear and concise legal documents, and correspondence.

- Strong presentation skills with the ability to articulate complex legal concepts to diverse audiences in a clear and persuasive manner.

- Uncompromising ethical standards with a commitment to upholding the highest levels of integrity and professionalism in all aspects of the role.

- Ability to thrive in a fast-paced, dynamic environment and adapt quickly to changing priorities and circumstances.

- Resilience in the face of challenges, with the ability to maintain composure under pressure and navigate ambiguity with confidence.

- Ability to perform independent research, analysis, and application of legal principles, facts, and precedents.

**Education & Experience**

The preferred minimum qualifications for this position are:

- Graduation from an accredited law school; PLUS licensed to practice law in the State of Oklahoma; PLUS minimum one (1) year legal experience as a licensed attorney

**Special Requirements**

- The schedule for this position may vary and require flexibility, including some early or late shifts, weekends, and occasional overtime, based on the needs of the agency.

- This position will require occasional travel. The employee must be willing and able to perform all job-related travel. State vehicles may be available, but reliable transportation may be required for local travel.

- This position works in a comfortable office setting with a computer for a large percentage of the workday.

- This position requires employees to be able to stand up to eight hours a day and lift 10-50 pounds on a regular basis, with assistance as needed.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

**Equal Opportunity Employment**

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

If You Are Needing Any Extra Assistance Or Have Any Questions Relating To a Job You Have Applied For, Please Click The Link Below And Find The Agency For Which You Applied For Additional Information

Agency Contact

Attorney I

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