Thompson Hine LLP, a full-service business law firm with approximately 400 lawyers in 9 offices, was ranked number 1 in the category “Most innovative North American law firms: New working models” by The Financial Times and was 1 of 7 firms shortlisted for The American Lawyer’s inaugural Legal Services Innovation Award. Thompson Hine has distinguished itself in all areas of Service Delivery Innovation in the BTI Brand Elite, where it has been recognized as one of the top 4 firms for “Value for the Dollar” and “Commitment to Help” and among the top 5 firms “making changes to improve the client experience.” The firm’s commitment to innovation is embodied in Thompson Hine SmartPaTH® – a smarter  way to work – predictable, efficient and aligned with client goals. 

For more information, please visit  ThompsonHine.com and ThompsonHine.com/SmartPaTH.

Industry: Law Practice
Company Size: 501-1,000 employees

Thompson Hine LLP

Savvy Admin PROD

Thompson Hine LLP is seeking a full-time (37.5 hours/week) **Administrative Specialist ** (Litigation Legal Assistant) to join our downtown **Cleveland, Ohio ** office. This position is part of our Firmwide Administrative Support Center (“FASC”).

The FASC is responsible for providing high-level administrative and litigation support to attorneys, paralegals, and professional staff across all Thompson Hine offices. Primary responsibilities include but are not limited to: entering attorney time; preparing and submitting expense reports; processing new business intake requests; coordinating travel arrangements; performing data entry; conducting document comparisons; generating tables of contents and tables of authorities; assisting with trial, deposition, and arbitration preparation; and collaborating with attorneys, staff, and other departments as needed.

The ideal candidate will demonstrate strong interpersonal and communication skills, with the ability to build positive relationships in a collaborative team environment. Applicants must be self-motivated, detail-oriented, dependable, and adaptable to changing priorities in a fast-paced environment. Candidates should also possess excellent organizational, time-management, and customer service skills. The ability to work proactively and independently while effectively managing multiple responsibilities is essential.

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**REQUIRED QUALIFICATIONS: **

- Ten (10) or more years of combined experience as a legal secretary, legal assistant, or other legal support role, with a minimum of five (5) years in litigation practice support.

- Advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

- Advanced proficiency in document formatting, including stripping and applying styles and number schemes.

- Superior grammar, punctuation, and proofreading skills.

- Strong communication and problem-solving skills.

- Strong interpersonal skills with an aptitude for working effectively within a team.

- Excellent organizational skills and the ability to prioritize multiple tasks while meeting tight deadlines.

- High school diploma or equivalent.

**PREFERRED QUALIFICATIONS: **

- Intermediate-to-advanced knowledge of PDF software (e.g., Kofax), document management systems (e.g., NetDocs), and time entry systems (e.g., Aderant).

This position requires the employee to work on-site at the Cleveland office on a schedule determined by the Manager to support departmental and Firm needs. The Firm offers flexibility in scheduling for this position; however, regular hours must fall within the range of 8:30 a.m. to 6:00 p.m. E.T., Monday through Friday, with an agreed-upon daily schedule established at hire.

This position is also eligible to participate in a hybrid (in-office/remote) schedule upon successful completion of at least a 90-day training period. Occasional overtime and schedule adjustments may be required to accommodate workflow.

Compensation is determined upon the market in which the position is located, the responsibilities of the position, the experience and skills of the applicant, and other job-related factors. The estimated salary range for this Cleveland position is $78,000 to $96,000.

Thompson Hine LLP is an Equal Opportunity Employer that offers competitive wages and a robust benefits package. Benefit offerings include, but are not limited to, medical, dental, and vision insurance as well as paid time off (PTO).

Thompson Hine EEO Policy

Administrative Specialist (Litigation Legal Assistant)

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