At Jenner & Block, we shape what’s next through experience, vision, and judgment. In the most sensitive and consequential matters our clients face, we advocate fearlessly and are known for finding a clear path forward. Whether an opportunity or challenge, we combine diverse and extensive experience with original, creative thinking to help our clients stay ahead of an ever-changing landscape. Our commitment is to work as partners to define what comes next for you and your business, and to get there together.

Founded in 1914, Jenner & Block is an internationally recognized powerhouse with more than 500 lawyers across the United States and United Kingdom, and market leading Litigation, Investigations, Transactional, and Government Strategies practices. Our foundation is one of shared values: a commitment to integrity and professionalism, an eye towards a brighter future, and a tireless pursuit of justice. Throughout our history, we have shaped the direction of law, business, and policy—from Witherspoon to Watergate, Lehman to Lawrence, Guantanamo to GM’s IPO. And we continue to shape today’s greatest legal battles–from DACA to Dobbs, energy transitions to voting rights, data security to national security. Whether it is as champions for civil rights and social justice, or through our deep commitment to pro bono, and civic engagement, or through the impact work we do for our clients every day, we embrace our role in shaping a brighter future for our people, our clients, and our communities.

Content may include attorney advertising.

Industry: Law Practice
Company Size: 501-1,000 employees

Jenner & Block

Savvy Admin PROD

This job was posted by https://illinoisjoblink.illinois.gov : For more

**Information, Please See**

https://illinoisjoblink.illinois.gov/jobs/13399555

**POSITION SUMMARY**

The Legal Practice Assistant, working under the supervision of the

Manager of Administration will take direction from and operate in

support of several lawyers in the performance of a variety of

administrative duties as assigned. The Legal Practice Assistant is a

non-exempt position. The hours are 8:30am - 5:00pm (CT) Monday - Friday

**And Additional Hours As Required.**

**ESSENTIAL JOB FUNCTIONS**

-  Receive assignments from partners, associates, and lawyers and

perform tasks as requested; update requestor regarding receipt and

status of tasks/projects and consistently meet agreed upon

deadlines.

-  Input attorney time into the WebTime time entry program. Educate

**Timekeepers About Appropriate Time Entry Requirements And Standards.**

-  Work with the Billing department in all aspects of the billing

cycle, including but not limited to the review of client billing for

accuracy, edits to content/grammar; resolution of billing problems;

and efficient changes to the process.

-  Prepare attorney expense reimbursements and process client-related

vendor invoices for payment.

-  Sort, open, prioritize and route incoming mail. Prepare outgoing

mail including U.S.P.S., U.P.S. and Federal Express. Coordinate

messenger pick-ups and deliveries when necessary.

-  Coordinate attorneys firm and client-related meeting set-ups,

including but not limited to conference calls, zoom meetings and

in-person meetings.

-  Maintain calendar and contacts for attorneys. Maintain electronic

filing system via Outlook.

-  Perform document conversions, e.g., PDF to Word, etc.

-  Handle telephone calls from internal and external sources including

taking accurate messages and appropriately routing calls.

-  Coordinate prints, scans and duplicating projects with Digital

Document Center or Print/Mail Centers.

-  Coordinate travel arrangements (air, hotel, rail, car rental and

black car) with firm-provided travel agency.

-  Coordinate the New Matter Intake process. Prepare, finalize, and

distribute new client Engagement Letters, New Business Memo, etc.

Including follow-up with client to ensure receipt of fully executed

Engagement Letter. Initiate Conflicts Checks.

-  Maintain physical client files including creation of records via

records software.

-  Prepare inactive case files and attorney materials for off-site

storage.

-  Perform other related duties, special projects, and assignments as

required.

-  Assist other administrative assistants in back-up support and

vacation coverage.

-  Assist with the preparation of presentation materials for firm and

client audiences.

-  Prepare correspondence, memoranda, and legal documents such as

summonses, complaints, motions, and subpoenas from various sources

of origination (handwritten, typed copy, electronic copy, tape

transcription, etc.).

-  Finalize legal briefs by ensuring styles are consistent throughout

and preparing Table of Contents and Table of Authority, and

redlining documents.

-  Proofread memoranda and factual and legal documents.

-  General understanding of the litigation process or practice group

transaction from case or transaction inception to closure.

**QUALIFICATIONS AND REQUIREMENTS**

-  Proficient in basic computer applications including Windows 7 and

Microsoft Office (Word, Excel, PowerPoint, Outlook).

-  Flexibility to adjust hours and work the hours necessary to meet

business needs. Able to work overtime as needed.

-  LTC4 or Microsoft Office Specialist (MOS) certification preferred.

-  College degree preferred or equivalent work experience.

-  Demonstrated willingness to take initiative and ability to work oth

independently and in a team environment with a customer service

focus.

-  Skilled in collaborating with staff/team members in a complex matrix

management environment and managing associate, attorney, and

paralegal expectations.

-  Discernment to appropriately handle confidential and sensitive

information.

-  Demonstrated ability to communicate effectively and professionally

in a fast-paced and deadline driven environment.

-  Effective interpersonal and communication skills, both verbal and in

writing.

-  Great client service skills, including being comfortable interacting

with firm clients.

-  Excellent organizational skills, ability to effectively prioritize

workload, and strong attention to detail.

-  Must be able to follow directions.

-  Sound business judgment.

-  Proven ability to multi-task.

-  Demonstrated foresight to anticipate lawyers needs.

Legal Practice Assistant (Chicago)

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