Purposefully designed with attention to the details of everyday living, stayAPT Suites makes home feel a little less far away. We believe that being away from home shouldn’t mean having to sacrifice all of its comforts — that’s why each 500+ square-foot suite has a distinct living room with a sleeper sofa, a lounge chair, and a 55-inch television; a kitchen with a full-size stove, oven, dishwasher, microwave, and refrigerator; and a separate bedroom with a walk-in closet, second TV, and workspace.
 
stayAPT Suites caters to business, relocation and leisure travelers, offering a tremendous value whether you stay for one night, a week, a month, or longer.  With unmatched amenities and exceptional customer service, you’ll see why stayAPT suites is in a league of its own.

StayAPT Suites – the comforts of home, even on the road.

Industry: Hospitality
Company Size: 51-200 employees

stayAPT Suites

Savvy Admin PROD

The Executive Assistant plays a critical role in providing high-level administrative support to executive leadership within the organization. This position requires exceptional organizational, communication, and interpersonal skills to ensure the smooth functioning of executive operations while contributing to overall company efficiency and growth.

We are actively seeking an organized, energetic, and highly professional individual to provide exceptional support to our Matthews, NC office. This Executive Assistant will provide skilled and efficient clerical, administrative, and personal support primarily to the President & CEO while assisting other key business leaders as needed.

The ideal candidate is proactive, detail-oriented, adaptable, and thrives in a fast-paced, entrepreneurial environment. This individual must demonstrate strong judgment, professionalism, and discretion, anticipate needs, and manage multiple priorities with minimal supervision. The candidate must also possess strong organizational, financial, and interpersonal skills and engage professionally with executive leadership, franchisees, investors, and lenders.

Experience supporting executives in startup entrepreneurial environments, hospitality organizations, franchising, family offices, or private equity-backed companies is highly preferred. This position reports directly to the President & CEO.

**Essential Duties & Responsibilities **

**Executive Support **

- Provide high-level executive administrative support to the President & CEO.

- Operate autonomously while proactively anticipating executive and organizational needs.

- Manage confidential and time-sensitive information with professionalism and discretion.

- Serve as a trusted liaison between executives, employees, clients, vendors, and external stakeholders, while providing support with human resources functions and related matters.

**Calendar & Schedule Management **

- Coordinate and manage complex executive calendars, appointments, meetings, and events.

- Anticipate scheduling conflicts and proactively implement solutions.

- Prioritize and communicate schedule updates, deadlines, and changes effectively.

- Maintain visibility into ongoing projects, follow-ups, and executive priorities.

**Communication & Correspondence **

- Act as a primary point of contact between executives and internal/external stakeholders.

- Manage and screen phone calls, emails, mail, and other communications.

- Draft, edit, proofread, and prepare professional correspondence, presentations, reports, and documentation.

- Prepare executive materials in both digital and hard-copy formats.

- Demonstrate strong organizational, financial, and interpersonal skills, with the ability to engage professionally and effectively with executive leadership, franchisees, investors, and lenders.

**Meeting & Event Coordination **

- Prepare presentations for board meetings, franchisee meetings, and related executive sessions.

- Coordinate internal and external meetings and company events.

- Schedule conference rooms, arrange catering, and oversee meeting logistics and setup.

- Prepare meeting agendas and materials in advance.

- Attend meetings as needed, take notes, and distribute meeting summaries or action items.

**Travel Management **

- Manage all travel itineraries for the CEO.

- Coordinate domestic and international travel arrangements for executive leadership, including:

- Flights

- Hotels

- Ground transportation

- Detailed itineraries

- Ensure executives are provided with all required travel documentation while maintaining accurate and up-to-date calendars on SharePoint for executive leadership and field teams.

**Expense & Office Administration **

- Prepare and reconcile expense reports accurately and in a timely manner.

- Manage office supply orders, corporate gifts, and recognition items.

- Handle copying, scanning, sorting, binding, mailing, and distribution of materials.

- Develop and maintain organized digital and paper filing systems.

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**Operational & Project Support **

- Function as a central communication and planning hub for the Matthews office and executive leadership team.

- Assist with special projects, research assignments, and operational initiatives as business needs dictate.

- Resolve administrative issues through critical thinking, data analysis, and problem-solving.

- Support process improvement and administrative efficiency initiatives.

- Collaborate with key team members to help prioritize projects and organizational activities.

- Coordinate facility maintenance activities, vendor partnerships, and day-to-day office management functions.

**Qualifications **

- Proven experience as an Executive Assistant or in a similar high-level administrative role.

- Experience supporting Presidents and C-level executives.

- Hospitality, startup, franchising, or private equity experience is a plus.

- Strong proficiency in Microsoft Office 365, Outlook, Teams, Zoom, and online conferencing platforms.

- Excellent written, verbal, and interpersonal communication skills.

- Exceptional organizational and time-management abilities.

- Strong attention to detail and demonstrated project management skills.

- Ability to maintain strict confidentiality and exercise sound judgment.

- Comfortable learning and utilizing multiple internal systems and technologies.

- Ability to multitask and adapt in a fast-paced, changing environment.

- Ability to work independently with minimal supervision.

- Bachelor’s degree preferred or equivalent professional experience.

- Legally authorized to work in the United States.

**Core Competencies **

- Integrity

- Professionalism

- Adaptability

- Initiative

- Self-Management

- Critical Thinking

- Problem Solving

- Results Orientation

- Time & Task Management

- Organizational Excellence

- Customer Focus

- Communication Skills

- Attention to Detail

- Personal Accountability

- Sound Judgment

- Resiliency

Executive Assistant

Arium Networks is building the infrastructure that powers your most important connections. Specializing in designing, deploying, and operating small cell and DAS networks, we’re enhancing connectivity in even the most challenging locations.
 
With strong partnerships with wireless carriers, venues and communities across the country, we deliver reliable coverage and capacity where performance matters most.

Industry: Telecommunications
Company Size: 501-1,000 employees

Arium Networks

Arium Networks builds and operates small cell networks that are shaping the future of wireless connectivity. As demand for faster, more reliable wireless coverage continues to grow, small cell technology is becoming essential to how communities stay connected. Our company brings together an established infrastructure, existing client base, and deep industry expertise, while offering the rare opportunity to step into an early‑stage environment where your ideas matter and your contributions shape what comes next - helping define how we work, what we build, and how we scale. Joining Arium Networks allows you to grow your career while building technology that will influence how people connect in the years ahead.

**About The Role**

The Executive Assistant to the CEO at Arium Networks serves as a trusted partner and strategic resource to the Chief Executive Officer and multiple executives. This role provides advanced, diversified, and highly confidential administrative support requiring exceptional judgment, discretion, and a thorough understanding of company priorities, culture, and leadership expectations. The ideal candidate operates with a proactive mindset, anticipates executive needs, engages effectively with key stakeholders such as the Chief of Staff, executive leadership team, and the Board, ensuring seamless day-to-day operations for the CEO and the executive office.

**What You Will Do**

**Executive Support & Communications**

- Serve as the primary point of contact for the CEO and executive office, managing all inbound and outbound communications with professionalism and discretion.

- Proactively communicate and coordinate with the Chief of Staff, other executive leaders, and Executive Assistantsas needed for efficient and effective delivery of immediate priorities and strategic objectives.

- Draft, edit, and produce executive-level documents, presentations, reports, and correspondence for review and delivery by the CEO and other executives supported.

- Screen and prioritize mail and email messages; organize and route communications based on content, urgency, and relevance.

- Research and respond to inquiries in a timely manner.

- Handle all confidential materials related to company strategy, company performance, personnel, and development with the utmost discretion.

**Calendar, Travel & Logistics**

- Organize and manage internal and external meetings — including leadership reviews, board meetings, and external partner engagements — handling all meeting requirements.

- Manage the CEO and other executives’ complex calendars, proactively resolving scheduling conflicts, and ensuring alignment with strategic priorities.

- Coordinate executive travel arrangements, including airfare, lodging, ground transportation, and detailed itinerary preparation.

- Coordinate weekly leadership team meetings and other recurring cadences.

**Project & Action Item Management**

- Support the CEO and Arium Networks executive leadership team with ad hoc projects, strategic initiatives, and special requests.

- Manage action items, goals, and objectives generated from meetings; follow up to ensure timely completion and issue status reports as appropriate.

- Track internal and external documents requiring CEO review or signature; follow up to ensure execution within required timelines.

**Financial & Administrative Operations**

- Serve as a liaison between the CEO and key internal and external stakeholders, to facilitate communication, resolve issues, and drive organizational performance.

- Prepare, review, and submit expense reports to Accounts Payable in a timely and accurate manner.

- Provide backup support to other members of the executive leadership team as needed.

**What You Will Need To Succeed**

**Education / Certifications**

- High school diploma or equivalent required.

- Bachelor's degree or advanced coursework in Business Administration, Communications, or a related field preferred.

- Professional certifications (e.g., CAP, CEA) are a plus.

**Skills And Experience**

- Minimum of 7 years of executive administrative experience supporting C-level executives, preferably in a technology or network services environment.

- Prior experience directly supporting a CEO or equivalent executive strongly preferred.

- Demonstrated experience in a fast-paced, high-growth company environment is a plus.

- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration platforms (e.g., Teams, Slack, Zoom).

- Exceptional written and verbal communication skills, with the ability to represent the CEO's voice and intent.

- Demonstrated ability to manage highly sensitive and confidential information with absolute integrity.

- Attention to detail with excellent follow-through and time management capabilities.

- Ability to work autonomously, exercise sound judgment, and effectively prioritize in a dynamic environment.

- Initiative-taking, self-directed, and solutions-oriented approach to work.

- Availability and flexibility to respond to urgent matters in a 24-hour environment.

- Outstanding interpersonal skills with the ability to engage effectively across all levels of the organization and with key external stakeholders such as the Board.

- Working knowledge of finance and accounting principles.

**Organizational Relationship**

The Executive Assistant to the CEO reports directly to the Chief Executive Officer of Arium Networks, supporting other C-Suite executives as assigned, and works in close collaboration with the broader executive leadership team.

**Where you will work**

This role falls into our hybrid work model, which is 2-days work from home (Friday and Monday) and 3-days in the office (Tuesday through Thursday) to optimize collaboration, relationship building and key stakeholder engagement and may require some travel as needed.

**Compensation**

The pay range offered for this position is $88,000 – $111,000 per year. A candidate’s offer is determined by various factors including but not limited to, depth of experience, role-related knowledge and skills, relevant education or training, internal alignment, and work location. Depending on the position offered, the compensation package may also include incentive compensation opportunities in the form of a discretionary annual cash bonus or commissions, and equity incentives

**Your Company Benefits**

At Arium Networks we do our best to ensure you have access to the resources you need to live a healthy and happy life no matter where you are in life. Our benefits are built around your individual needs, covering physical, mental, and financial health and designed to enhance your quality of life.

We are proud to offer a full suite of health and wealth benefits for you and your loved ones. Below are a few of the key highlights of the many benefits we provide.

- Comprehensive healthcare plans with highly company subsidized premiums and annual company contribution to your Health Savings Account (HSA base plan for employee and dependents).

- Market-leading 401(k) plan, which includes up to 10% company contributions through our 5% match and 5% profit sharing program (based on employee contributions).

- New-child leave up to 8 weeks of 100% paid leave upon birth or legal adoption of a new child. Birth mothers are eligible for up to 8 weeks of additional 100% paid medical leave.

- Tuition reimbursement for eligible tuition and fees.

- Generous paid time-off for eligible full-time employees (minimum 18 days per year based on years of service).

- 10 company holidays plus 2 floating holidays.

Pursuant to the Los Angeles County and San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

If you are interested in joining our team, please visit the Arium Networks careers site to apply. We do not accept resumes from agencies, headhunters, or other third-party suppliers who have not signed a formal agreement with us. This position will remain posted until filled.

**Equal Employment Opportunities**

We are committed to providing equal employment opportunities to all persons regardless of race, color, ancestry, citizenship, national origin, religion, veteran status, disability, genetic characteristic or information, age, gender, sexual orientation, gender identity, gender expression, marital status, family status, pregnancy, or other legally protected status (collectively, “protected statuses”). We do not tolerate unlawful discrimination in any employment decisions, including recruiting, hiring, compensation, promotion, benefits, discipline, termination, job assignments or training.

Executive Assistant to the CEO

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