Honeywell is a Fortune 500 company that invents and manufactures technologies to address tough challenges linked to global macrotrends such as safety, security, and energy. With approximately 110,000 employees worldwide, including more than 19,000 engineers and scientists, we have an unrelenting focus on quality, delivery, value, and technology in everything we make and do.

Industry: Appliances, Electrical, and Electronics Manufacturing
Company Size: 10,001+ employees

Honeywell

Savvy Admin PROD

**Job Description**

As a Lead Administrative Assistant, you will play a vital role in ensuring the smooth operation of our administrative functions. This role will provide high-level administrative and organizational support to **Honeywell Global Security team **, and will be based out of our **Charlotte, NC ** office on a **Hybrid ** work schedule.

In this role you will operate in a fast-paced environment interacting daily with internal employees and external customers and vendors. This role will plan travel, coordinate multiple busy calendars, ensure complex meetings are planned effectively, and carry out other key administrative business processes. This role manages confidential and sensitive information. The ideal candidate will function with a high sense of urgency, and resourcefulness and be able to effectively prioritize competing objectives.

**Key Responsibilities**

- Executive Calendar Management

The Lead Administrative Assistant is responsible for extensive calendar management, proactively organizing and prioritizing the executive calendar to align with current objectives. This includes acting as a liaison for the executive team and consistently using sound judgment and discretion to ensure schedules are efficiently managed.

- Travel Coordination

This role coordinates complex travel arrangements, both domestic and international. Responsibilities include securing lodging, developing comprehensive itineraries, handling related correspondence, obtaining visas, acquiring letters of invitation from relevant countries, and ensuring that passports are kept up to date.

- Meeting and Conference Logistics

Organizing conference calls and meetings for a global audience is a key function, whether these are held virtually or onsite. The Lead Administrative Assistant manages all logistics related to these meetings to ensure seamless execution.

- Event Planning and Execution

Planning and executing various events—including meetings, business luncheons, client dinners, and employee team-building activities. The Lead Administrative Assistant ensures that each event is well organized and meets the intended objectives.

- Document Preparation

The position involves preparing agendas, reports, and presentations. Maintaining OneDrive files and correspondence for meetings and recording relevant information in the TEAMS channel.

- Staff Meeting Participation

The Lead Administrative Assistant attends staff meetings as determined by leadership and is responsible for tracking action items resulting from those meetings, ensuring that follow-up and completion are consistent and thorough.

**Qualifications**

**BENEFITS OF WORKING FOR HONEYWELL**

In addition to a competitive salary, leading-edge work, and developing solutions side-by-side with dedicated experts in their fields, Honeywell employees are eligible for a comprehensive benefits package. This package includes employer-subsidized Medical, Dental, Vision, and Life Insurance; Short-Term and Long-Term Disability; 401(k) match, Flexible Spending Accounts, Health Savings Accounts, EAP, and Educational Assistance; Parental Leave, Paid Time Off (for vacation, personal business, sick time, and parental leave), and 12 Paid Holidays. For more information visit: click here

The application period for the job is estimated to be 40 days from the job posting date; however, this may be shortened or extended depending on business needs and the availability of qualified candidates**. Job Posting Date: April 9, 2026**

**YOU MUST HAVE**

-  Minimum of 5 years of experience providing administrative support in an office environment.

-  Handle sensitive and confidential information

-  Demonstrated experience scheduling appointments, updating calendars and coordinating global travel

-  Proficiency in Microsoft Word, PowerPoint, Excel, and Office 365, including designing spreadsheets with formulas and pivot tables, creating dynamic presentations, and managing shared files and collaborative projects.

-  Proven ability to prioritize and manage multiple concurrent projects and deadlines in a fast-paced environment, ensuring timely completion of tasks and high-quality results.

-  Proactive and solves problems while identifying areas for improvement.

-  High level of maturity, dependability and integrity in ensuring confidentiality is maintained

-  High energy level, work ethic, passion to excel and the ability to build relationships across the enterprise at all levels.

-  Ability to work a hybrid work schedule in line with Executive requirements and needs.

**WE VALUE**

-  Strong problem-solving skills and attention to detail.

-  Ability to work independently and as part of a team.

**About Honeywell**

Honeywell International Inc. (Nasdaq: HON) invents and commercializes technologies that address some of the world's most critical challenges around energy, safety, security, air travel, productivity, and global urbanization. We are a leading software-industrial company committed to introducing state-of-the-art technology solutions to improve efficiency, productivity, sustainability, and safety in high growth businesses in broad-based, attractive industrial end markets. Our products and solutions enable a safer, more comfortable, and more productive world, enhancing the quality of life of people around the globe. Learn more about Honeywell: click here

**About Us**

Honeywell helps organizations solve the world's most complex challenges in automation, the future of aviation and energy transition. As a trusted partner, we provide actionable solutions and innovation through our Aerospace Technologies, Building Automation, Energy and Sustainability Solutions, and Industrial Automation business segments – powered by our Honeywell Forge software – that help make the world smarter, safer and more sustainable.

Lead Administrative Assistant

Ferrugio Design + Associates is an international design firm with an extensive portfolio of hospitality and high-end residential projects for the world’s leading companies, brands and Forbes Top Billionaires. In the last decade, founder Joseph Ferrugio and his team, has been recognized by numerous organizations, professionals, and peers for creating innovative conceptual spaces that revolve around modern functionality.  

Joseph leads a creative team of designers to provide innovative design solutions for your project. Each project is conceived individually and maintains a sense of surrounding and context for a luxurious, comfortable and sophisticated environment.  

Joseph Ferrugio has over 10+ years experience in Residential design, Hospitality design, and boasts over10 million square feet of built design. Ferrugio Design + Associates offers a broad range of services including interior and exterior design, furniture, fixture and equipment specification, MEP Coordination and technology integration for any of your modern day needs.  

Let Ferrugio Design + Associates and their international experience guide you with your next award-winning project.

Industry: Design Services
Company Size: 11-50 employees

Ferrugio Design + Associates

**About the Role **We are seeking a highly organized, detail-oriented Executive Assistant & Studio Coordinator to support daily operations across executive, administrative, and studio functions. This role is integral to keeping both the office and project workflows running efficiently.

**This is not a design role. ** Instead, this position focuses on **FF&E specification support, material library management, and executive/office coordination ** within a design-focused environment.

**Key Responsibilities ****Executive & Administrative Support **

- Provide day-to-day administrative support to leadership

- Assist with data entry and organization of project specifications (FF&E, finishes, materials)

- Maintain accurate and well-organized project documentation

**Project Coordination & Meeting Support **

- Attend internal project meetings and take clear, organized meeting minutes

- Document key decisions, action items, and follow-ups

- Distribute meeting notes to the team and help track progress on action items

- Assist in maintaining organization across active projects

**Material Library & FF&E Support **

- Organize and maintain the office material library (samples, catalogs, finishes, etc.)

- Assist with compiling and managing FF&E specifications and schedules

- Ensure materials and documentation are current, accurate, and accessible to the team

**Vendor Coordination & Industry Engagement **

- Coordinate with vendor representatives for product updates and sample management

- Schedule and manage vendor meetings and lunch & learns

- Maintain relationships with reps and ensure consistent material flow into the office

**Front Office & Client Experience **

- Answer incoming company phone calls and direct appropriately

- Greet clients and guests, ensuring a professional and welcoming experience

- Serve as the face of the office and first point of contact

**Office Operations **

- Maintain office organization, cleanliness, and day-to-day functionality

- Monitor and restock office and kitchen supplies

- Coordinate deliveries, vendors, and general office needs

**Qualifications **

- 2+ years of experience in an administrative, executive assistant, office coordinator, or similar role

- Strong attention to detail, especially with data entry, documentation, and note-taking

- Excellent written and verbal communication skills

- Highly organized with the ability to manage multiple responsibilities

- Proactive, dependable, and solution-oriented mindset

**Preferred Experience **

- Previous experience working in an **architecture, interior design, or construction-related firm ** strongly preferred

- Familiarity with **FF&E specifications, material libraries, or design documentation ** is a strong plus

**Important Note **This role supports the design process but **does not involve design responsibilities or creative production work **. Candidates seeking a design-focused position may not find this role to be the right fit.

**What We’re Looking For **

- Someone who takes ownership of both the office and operational workflows

- Detail-oriented and process-driven, especially with specifications and documentation

- Strong note-taker who can capture and communicate information clearly

- Comfortable balancing administrative duties with studio support tasks

- Professional, polished, and proactive in a client-facing environment

**Compensation **Competitive salary based on experience.

**How to Apply **

- Please submit your resume along with a brief note about your experience and why this role is a fit.

Executive Assistant & Studio Coordinator

Rosenberg USA is a fan manufacturer specializing in motorized impeller technology. Manufactured in Kunzelsau, Germany, our USA office is located just outside of Charlotte, North Carolina, and carries a wide variety of fan options from AC, DC, and EC fan/motor options. The Rosenberg Group is made up of (3) three manufacturers: Rosenberg / ECOFIT / ETRI.

Rosenberg USA provides sales and support for various industries such as HVAC, avionics, railway, clean room, data centers, medical/healthcare, equipment cooling, and wind turbine applications (to name a few).  

Our RoVent Selection Software is openly available from our website and contains performance curve, drawings, 3D .STP files, and other helpful tools for finding a fan for your solution. 

Let our staff help find the perfect fan for your solution.

Industry: Industrial Machinery Manufacturing
Company Size: 11-50 employees

Rosenberg USA

**Customer Service Representative **

**Location: ** Indian Trail, NC (Charlotte Metro Area)

**Type: ** Full-Time, Permanent

**About Rosenberg USA **

Rosenberg USA, Inc. is the American subsidiary of the Rosenberg Group, a world-class leader in air movement innovation. From our headquarters in Indian Trail, NC, we provide sales, engineering, and technical support for high-performance fan and motor technology used in HVAC, data centers, and renewable energy sectors. We pride ourselves on combining German engineering excellence with a customer-first American spirit.

**Your Role **

As part of our Customer Service team, you will be an integral part of our Sales Department supporting Regional Sales Managers, as well as customers, before during, and after purchases. You will manage order entry for your designated region and provide sales reporting as needed to promote growth throughout the region.

**Key Responsibilities: **

- **Quotations: ** Assist with the preparation of quotes (including lead time information, terms of delivery and payment).

- **Sales: ** Assist with Sales orders – Order entry, check factory order dates against Sales Order confirmation and communicate with customers.

- **PO Processing: ** Accurate order entry.

- **Inventory: ** Coordinate with internal teams on product availability and shipping.

- **Product Returns: ** Assist with claims (RMA) process.

- **Documentation: ** Keep shared files on the file server and files in document management system (DocuWare) up to date.

- **Reporting: ** Help with preparing Sales reports.

**Your Profile **

- **Education: ** High School Diploma or GED required.

- **Background: ** Minimum of 3 years customer service or sales support experience.

- **Software: ** Proficiency with MS Office (Word, Excel) is essential. Experience with ERP software is a plus.

- **Mindset: ** A detail-oriented team player with strong verbal and written communication skills.

**Benefits at Rosenberg USA **

- **Competitive Compensation: ** Market-aligned salary based on experience.

- **Healthcare: ** Comprehensive Medical, Dental, and Vision insurance plans.

- **Retirement: ** 401(k) plan with company matching to support your long-term financial goals.

- **Paid Time Off: ** Generous PTO and paid holidays.

- **Professional Growth: ** Opportunity to grow with a company that is moving forward and experiencing exponential growth.

- **Work Environment: ** A clean, modern facility with a family-oriented atmosphere and collaborative team culture.

**Apply Today **

- Ready to join a leader in green technology? Please submit your resume and cover letter, including your salary expectations and availability, to our HR Department.

Customer Service Representative

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