We build to improve lives. 

Knowing that the work we do directly affects people, we commit to delivering a high quality end product with a collaborative construction process. The planning, collaboration, communication, and execution for each of our projects is focused on the success of the entire team, an approach that has earned us a network of excellent partners and a 93% client referral rate. Whether constructing office space, a laboratory, or a mission critical facility, we offer a practical approach built on a foundation of technical construction experience tailored to meet each project’s specific needs. 

Founded in 1992 and with offices in the Silicon Valley, Oakland, and Sacramento, California, XL is a contractor of choice for leading companies in advanced technology, life sciences, healthcare, civic, commercial, and education. XL is consistently ranked as one of the Best Places to Work by the San Francisco Business Times/Silicon Valley Business Journal and is a founding member of the United States Green Building Council (USGBC) Silicon Valley Chapter.

Industry: Construction
Company Size: 501-1,000 employees

XL Construction

Savvy Admin PROD

Are you an organized, proactive, and detail-loving administrative professional looking to grow your career in a new and exciting direction? Join **XL Construction **, one of the Bay Area’s most respected construction firms, and become the ~~go-to administrative guru ~~ at our jobsites!

We’re looking for someone who thrives on keeping things running smoothly, coordinating documents, tracking project details, and supporting a variety of team members. If you’ve worked as an administrative assistant or office coordinator and want to move into a career where no two days are the same, this is your opportunity to jump into the world of construction.

**What You’ll Be Doing: **

You’ll be based on an active construction jobsite, helping make sure the entire project team is supported. You’ll be working directly with Project Managers, clients, vendors, and site staff, making sure everything from paperwork to logistics is handled professionally and efficiently.

**You’ll be: **

- Keeping project documents organized and up to date

- Helping collect electronic paperwork from subcontractors and vendors

- Preparing and submitting billing packages (don’t worry—we’ll train you!)

- Tracking payments and making sure all the forms are where they need to be

- Supporting daily jobsite operations like ordering supplies and coordinating deliveries

- Managing project setup, permits, and closeout documentation

- Jumping in wherever needed to keep things on track

**Who You Are: **

- You love creating order out of chaos and can juggle multiple tasks with grace

- You’re a natural communicator who’s comfortable talking to all types of people

- You enjoy working in a dynamic, fast-moving environment

- You’re tech-savvy and comfortable with Microsoft Office or Google Workspace

- You’re excited to learn about construction and grow with a company that invests in its people

- You have 3+ years of experience in an admin, coordinator, or office support role (not necessarily in construction!)

**Why This Role Rocks: **

- You’ll be at the center of it all on the jobsite.

- You’ll get exposure to industry leading professionals and exciting, large-scale building projects

- We’ll train you in construction processes so you can grow your skills and career

- You’ll be part of a company with a great reputation, a collaborative culture, and tons of opportunity

Whether you're ready for a new challenge or simply curious about what construction life is all about, this is your door in. Come join us and be part of something you're proud to help build!

Project Administrator

Greenberg Traurig, LLP has more than 2750 attorneys in 47 locations in the United States, Europe and the Middle East, Latin America, and Asia. The firm is a 2022 BTI “Highly Recommended Law Firm” for superior client service and is consistently among the top firms on the Am Law Global 100 and NLJ 500. Greenberg Traurig is Mansfield Rule 6.0 Certified Plus by The Diversity Lab. The firm is recognized for powering its U.S. offices with 100% renewable energy as certified by the Center for Resource Solutions Green-e® Energy program and is a member of the U.S. EPA’s Green Power Partnership Program. The firm is known for its philanthropic giving, innovation, diversity, and pro bono. Web: www.gtlaw.com.

Industry: Law Practice
Company Size: 1,001-5,000 employees

Greenberg Traurig, LLP

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

**Join our Private Wealth Services Team as an Administrative Assistant in our San Diego (Del Mar) office.**

We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving the team’s success. If you are someone who has a strong work ethic, demonstrates initiative, adaptability, and innovation, and is looking to expand your knowledge by working with transactional attorneys, we invite you to join our team.

This role will be based in our San Diego (Del Mar) office, on a primarily in-office basis (3-4 days in office). Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the Business Director.

**Position Summary**

The Practice Group Administrative Assistant provides administrative and records support to attorneys within the Private Wealth Services department. This entry-level role assists with document scanning, indexing, filing, and basic records maintenance, as well as supporting new matter setup, travel coordination, and expense processing. The position also helps maintain compliance with records procedures, legal holds, and ethical walls while providing general administrative support as needed for the group’s Legal Support Specialists (LSS).

**Key Responsibilities**

- Provides practice group and administrative support for the private wealth services department in San Diego.

- Scans and index documents into the document management system; perform general file maintenance including retrieving and distributing documents from various sources.

- Responsible for original estate planning documents and the transfers of these documents between locations.

- Coordinates department-specific documents for office meetings.

- Coordinates travel arrangements and process expense reimbursements and vendor invoices.

- Assists with opening new client matters.

- Conducts label review, validation, and provision.

- Index materials into the RMS database.

- Performs onsite and offsite collection audits.

- Processes collections for transfers for departing attorneys and clients.

- Coordinated pickups and deliveries with offsite storage vendors.

- Handled labeling and auditing of files under Ethical Wall or Legal Hold.

- Respond to inquiries regarding records, files, and processes.

- Assisted with overflow secretarial work and perform additional duties and responsibilities as assigned.

**Qualifications**

~~Skills & Competencies~~

- Superior attention to detail and outstanding organizational skills.

- Excellent interpersonal and communication skills, both oral and written.

- Strong problem-solving abilities and good judgment.

- Ability to manage time effectively under pressure and meet strict deadlines.

- Motivated self-starter who can work independently and collaboratively.

- Maintain confidentiality of sensitive information.

- Establish and maintain effective working relationships within the firm.

~~Education & Prior Experience~~

- High school diploma or its equivalent required; college degree is a plus.

- 1-3 years of administrative or records experience, preferably in a law firm or professional services environment.

- Proficiency with Windows-based software and Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).

- Experience with Records Management Systems like FileTrail is a plus.

- Ability to quickly learn new software applications.

- Availability to work full-time on-site with flexibility for overtime.

~~Technology~~

- Proficiency in Microsoft Office Suite, Adobe Acrobat, and legal document management systems.

- Experience with corporate filing platforms and entity management software (such as CSC, GEMS, hCue) is highly desirable.

- Exceptional computer skills with the ability to learn new software applications quickly.

**Physical Requirements**

- While performing the duties of this job, the employee is occasionally required to move from workstation or desk throughout the work area to work independently or with a team to meet with colleagues or supervisors and retrieve work assignments

- This position may also be sedentary and require the employee to sit for extended periods of time

- Requires manual dexterity to dial a telephone, enter data into a computer, handle objects, and operate tools

- Some filing is required and this would entail the ability to lift files, open filing cabinets, and bend or stand as necessary

**The Expected Pay Range For This Position Is**

$28 to $32 per hour

Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.

Practice Group Administrative Assistant

Please follow Department of Human Resources main page at:
https://www.linkedin.com/company/los-angeles-county/

Industry: Government Administration
Company Size: 10,001+ employees

County of Los Angeles

**Position/Program Information**

**Type Of Recruitment**

OPEN COMPETITIVE- EMERGENCY

**Exam Number**

b0888B-EA

**Filing Dates**

Tuesday, September 17, 2024 at 9 a.m. (Pacific Time)

This examination will remain open until the need of the service are met and is subject to close without prior notice.

The LA County Board of Supervisors recently declared a local state of emergency for homelessness , and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you.

The Department of Mental Health is seeking qualified candidates to fill emergency Administrative Assistant II vacancies related to the homelessness crisis.

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%.

Those who successfully pass the assessment will be considered for permanent appointment to Administrative Assistant II.

**Essential Job Functions**

Analyzes, evaluates, prepares, and makes recommendations on the budget of a smaller department or a major segment of the budget of a large-sized department.

Analyzes and makes recommendations on the siting, leasing, equipping and staffing of major facilities.

Analyzes and makes recommendations on complex organizational problems and work procedures having an interdivisional, interdepartmental, or limited public impact.

Assumes responsibility, as assigned, for performing other specialized duties related to the overall management of the department.

Participates in the implementation of changes resulting from studies, and writes associated procedural manuals and instructions.

**Requirements**

**MINIMUM REQUIREMENTS:**

**Training And Experience**

**Option I **: Two years of experience in a *staff capacity analyzing and making recommendations for the solution of problems of organization, systems and procedures, program, budget or personnel.

**Option II **: One year of experience at the level of Los Angeles County's Class of **Staff Assistant I, ***Administrative Assistant I, or ****Senior Departmental Personnel Assistant analyzing and making recommendations for the solution of problems of organization, administration, budget, or personnel.

NO OUT-OF-CLASS EXPEREIENCE OR VERIFICATION OF EXPERINCE LETTERS (VOEL) WILL BE ACCEPTED. APPLICANTS MUST HAVE THE REQUIRED EXPERIENCE AT THE TIME OF FILING.

- Staff capacity is defined as working in an advisory capacity to line managers to provide program and administrative support.

- In the County of Los Angeles, the level of Staff Assistant I is defined as having responsibility for the housekeeping and record keeping functions; and conducts administrative studies of internal operations and procedures as an assistant to the manager of a line operation in a department.

- In the County of Los Angeles, the level of Administrative Assistant I is defined as analyzing and making recommendations for the solution of the less complex problems of organization, program, procedures, systems, facilities planning, budget and personnel; or analyzes and makes recommendations for the solution of more difficult problems in the same areas under close supervision and guidance.

- In the County of Los Angeles, the level of Senior Departmental Personnel Assistant is defined as assisting technical human resources staff in carrying out the personnel program of a department.

**License**

A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

**Physical Class**

Physical Class II – Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

**Additional Information**

**EXAMINATION CONTENT **:

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

**Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment.**

**APPLICATION AND FILING INFORMATION**

Applications must be submitted online only and will be reviewed for interview consideration on an ongoing basis. If you have not been contacted within 60 days and the recruitment remains open or reopens for filing, we encourage you to submit a new application. This will allow you to reaffirm your interest and update any relevant information.

**INSTRUCTIONS FOR FILING ONLINE**

Applications must be filed online by clicking on the green "Apply" button located on the top right corner of the screen.

Applicants must complete and submit their online applications and upload required documents (e.g. Official Transcripts, Resume, etc.) as attachment(s) during application submission, or send by email to exams@dmh.lacounty.gov within 7 calendar days from date of application submission. Indicate the Exam Title on the subject line when sending required documents by email.

Fill out your application completely. The acceptance of your application will depend on whether you have clearly shown that you meet the Minimum Requirements. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, provide the name and address of your employer, your job title, beginning and ending dates, and description of work performed. If your application is incomplete, it will be rejected.

Many important notifications will be sent electronically to the email address provided on the application, so it is important that you provide a valid email address. Please add isan@dmh.lacounty.gov as well as noreply@governmentjobs.com and info@governmentjob.com to your email address and list of approved senders to prevent email notification from being filtered as span/junk/clutter mail.

You have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices.

Plan to submit your online application well in advance before the deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on govermentjobs.com/careers/lacounty .gov

you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

**SOCIAL SECURITY NUMBER LANGUAGE**

Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number**.**

**COMPUTER AND INTERNET ACCESS AT LIBRARIES**

For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

**FAIR CHANCE EMPLOYER**

The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). **If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.**

**NO SHARING USER ID AND PASSWORD**

All applicants must file their applications online using their own user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record.

**ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI)**

The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

**Department Contact**

**HR Examinations Unit: ** (213) 972-7034

**HR Examinations Unit Email: ** exams@dmh.lacounty.gov

**Analyst Contact Phone: ** Antonio Estrada, (213) 972-7034

**Analyst Contact Email: **ACEestrada@dmh.lacounty.gov

**ADA COORDINATOR PHONE: **(213) 972-7034

**TELETYPE PHONE **: (800) 735-2922

**CALIFORNIA RELAY SERVICES PHONES: **(800) 735-2922

**COUNTY OF LOS ANGELES**

**Employment Information**

**Any language contained in the job posting supersedes any language contained below.**

This document is intended to provide general information about the recruitment process of the County of Los Angeles. Applicants with questions about a specific job posting should contact the exam analyst listed on the posting.

**Equal Employment Opportunity/Non-Discrimination Statement**

The County of Los Angeles is an Equal Employment Opportunity Employer and is committed to non-discrimination in the County workforce, regardless of age (40 and over); ancestry; color; ethnicity; religious creed; protected family or medical leave status; disability; marital status; medical condition; genetic information; military and veteran status; national origin; race ; sex; gender; sexual orientation; or any other characteristic protected by State or federal law. For more information, please visit: https://employee.hr.lacounty.gov/eeo-programs/ .

**Testing Accommodations For Applicants**

The County of Los Angeles complies with all federal and state disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application process, please contact the testing accommodation coordinator listed on the job posting. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. For more information on accommodations, please visit: https://hr.lacounty.gov/accessibility/ .

**Fair Chance**

The County of Los Angeles is a Fair Chance employer. Except as otherwise permissible under applicable laws, you will not be asked to provide information about conviction history unless you receive a conditional offer of employment. The County will make an individualized assessment of whether your conviction history has a direct and adverse relationship with the specific duties of the job, and will also consider potential mitigating factors, which may include, but is not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).

**Employment Eligibility**

Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States.

**Career PathFinder**

Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles, please visit our interactive Career PathFinder application at http://career-pathfinder.hr.lacounty.gov .

**Veteran’s Credit**

Pursuant to the County Charter and County policy, in all open competitive examinations (i.e., examinations open to everyone), the County of Los Angeles will add a credit of 10 percent of the total credits specified for such examination to the final passing score of an honorably discharged veteran, as well as the spouse of a deceased or disabled veteran, who served in the Armed Forces of the United States under specific conditions.

For more information on veteran’s credit, please visit: https://file.lacounty.gov/SDSInter/dhr/205102_PPG_115.pdf

Revised September 2025

ADMINISTRATIVE ASSISTANT II/EMERGENCY APPOINTMENTS HOMELESSNESS

Ballard Spahr LLP, an AmLaw 100 law firm with more than 600 lawyers in 15 U.S. offices, serves clients across industry sectors in litigation, transactions, and regulatory compliance. 

We partner with clients—from start-ups to Fortune 500 companies, governments, and non-profit organizations—to deliver the strategic counsel, powerful advocacy, and dynamic thinking that helps them overcome challenges, protect what’s important, and position themselves for future success. 

The firm combines a comprehensive scope of practice with strong regional market knowledge. And we are nationally recognized in the development and use of innovative technology to drive efficiency, transparency, and results.

Industry: Law Practice
Company Size: 1,001-5,000 employees

Ballard Spahr LLP

Department: Litigation

**About Us**

Ballard Spahr is a renowned national law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.

Ballard Spahr LLP has an excellent opportunity for an experienced legal administrative assistant (legal secretary) with demonstrated litigation, technical, and administrative skills to work in the San Francisco office. This role provides support to attorneys in the Litigation practice group by maintaining and processing case information, managing the progression of cases to final disposition, creating electronic files, preparing and processing correspondence, memoranda, and complex legal documents, and performing other administrative functions. The successful candidate will be expected to train and mentor junior LAAs and LSAs. Working collaboratively with a team of LAAs, this position shares overflow responsibility and supports all timekeepers assigned to the team. This position is hybrid and offers a work schedule of 3 days a week in the San Francisco office once fully trained.

**Why Join Us?**

- Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.

- Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.

- Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

- Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

**Your Role**

As a Legal Administrative Assistant within our Litigation Department, your responsibilities include, but are not limited to:

- Preparing documents for state and federal court filings, including discovery requests and responses, letters, pleadings, motions, and documents.

- E-filing in various state and federal courts, both trial and appellate.

- Creating electronic files, preparing and processing correspondence, memoranda, and complex legal documents, and performing other administrative functions.

- New client intake and file maintenance utilizing the firm's electronic records management system.

- Billing, travel coordination, and expense reimbursement.

- Interact effectively, courteously, and professionally with clients, attorneys, staff, and peers.

**What We Are Looking For**

- Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.

- Communication: Strong verbal and written communication abilities.

- Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

**Required Experience**

This position requires a minimum of 5 years of general litigation experience. A high degree of proficiency with Microsoft Office, including Word, Excel, and Outlook, is essential. Candidates must have experience supporting attorneys in complex litigation. Experience with e-filing, document management systems (such as NetDocs), and time and billing systems is required; Elite experience is a plus.

The salary range for this position is from $90,000 – $105,000, which reflects the Firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors, such as the candidate’s experience and qualifications.

Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the firm’s website.

**Ready to Grow with Us?**

If you are ready to play a vital role in the Firm’s success, we encourage you to apply and be a part of our commitment to excellence.

At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.

Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

The firm is not accepting resumes from search firms for this position.

Legal Administrative Assistant- Litigation

Expert Witness for Entertainment Industry disputes

Industry: Movies, Videos, and Sound
Company Size: 1 employee

Law Firms

Legal Administrative Assistant (Litigation)

Hybrid – San Diego, CA

A highly respected **plaintiff-side litigation boutique ** is seeking a**Administrative Assistant ** to join their team in San Diego. This is an **urgent hire ** due to growing caseloads and offers the opportunity to support attorneys handling **high-impact civil litigation matters nationwide **.

This firm is known for handling complex, high-stakes plaintiff cases against major institutions and organizations, achieving landmark settlements and verdicts for clients across the United States.

**Responsibilities **

- Organize and maintain litigation files and document management systems

- Track case status, deadlines, and key litigation milestones

- Maintain and update records within case management and CRM systems

- Support attorneys with administrative litigation tasks and document preparation

- Ensure files and case materials are maintained with a high level of organization and accuracy

Qualifications

- **3+ years of legal administrative or legal assistant experience **

- Prior experience in **litigation environments (plaintiff-side preferred) **

- Experience with **practice management or CRM systems ** is a plus

**Salary and Other Compensation: **

The annual salary for this position is between **$75,000 – $95,000 **. Factors which may affect pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate. The other benefits includes:

- **Health insurance, dental and vision **

- **401(k) match **

- **PTO **

This role offers strong mentorship, meaningful work, and room to grow long-term within the firm.

Legal Assistant

Committed to Your Success – As a law firm of more than 900 professionals, Venable delivers legal services globally in every area of regulatory compliance, government affairs, corporate and business transactions, intellectual property, and complex litigation. But no matter the practice, we are united by our passion for the work, all meant to empower you, our client, to be the best version of yourself in any circumstance. Because it’s not about us; it’s about you – your priorities, your goals, your long list of what-ifs that keep you up at night. That’s just our to-do list. That’s what keeps us focused – your success.

Disclaimer: 
Content posted to LinkedIn by the law firm Venable LLP is for informational purposes only and is not intended to provide legal advice or opinion. Such advice may only be given when related to specific fact situations that Venable has accepted an engagement as counsel to address. ATTORNEY ADVERTISING.

Industry: Law Practice
Company Size: 1,001-5,000 employees

Venable LLP

You’re looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to how we work. That’s why we’re looking for a **Legal Administrative Assistant **to provide comprehensive administrative support to assigned legal staff.

**The ideal candidate will be responsible for… **

- Prioritizing assignments and preparing often sensitive and detailed correspondence

- Preparing witness and trial binders, deposition preparation and logistics, receiving electronic filing notifications from courts for cases via Pacer accounts and court ECF accounts, and preparing exhibits for filings

- Interacting professionally with members of other departments and varied external contacts

- Scheduling appointments, making travel and/or meeting arrangements and maintaining business calendars as instructed

- Effectively establishing and maintaining well organized files, while managing the integrity of original client documents

- Maintaining confidentiality, assuring work product is accurate and presented professionally and making efforts to foster a positive rapport with all internal and external contacts

**The successful candidate will demonstrate… **

- A minimum of 2 years experience within a law firm and/or professional services environment; experience working within a litigation practice required

- Knowledge of eFiling in all court systems; experience using Pacer accounts and court ECF accounts

- Advanced use of MS Word (including redlining, comparing documents, advanced formatting, TOA and TOC creation and manipulation, and embedded hyperlinks)

- Intermediate to advanced level skills using MS Office Suite; strong computer aptitude to use other programs (including Adobe, Best Authority, eFiling, DocuSign, PDF Essentials, various ERoom platforms, DropBox, etc.)

- Proficiency in the use of document management systems

- Ability to efficiently proof and edit (using edit marks) non-routine correspondence, reports and tables for typographical errors and sentence structure

- High level of communication skills requiring social sensitivity and willingness to gain extensive knowledge of department procedures in order to communicate effectively with staff, management, attorneys, and clients

- Ability to follow and convey instructions effectively with a high degree of courtesy and tact

Pay Range for Candidates in Los Angeles: $90,000- $120,000 per year

The range provided is the minimum and maximum salary that Venable in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. Additional compensation may include discretionary bonuses and overtime, if eligible. Overtime wages earned will be paid in compliance with applicable law.

Committing your time and talent is no small matter—at Venable, we know that superior client service begins with an investment in our people. Our competitive compensation, robust benefits, and programs that support our employees’ well-being, families, and futures reflect our dedication to prioritizing the whole person, not just the professional.

Venable’s benefits package includes medical, dental, vision, disability, life insurance, flexible spending and healthcare savings accounts, 401(k) with firm profit share, paid time off, firm paid holidays, wellness and personal advocacy programs, family planning resources and leave programs, tuition reimbursement, and more. New employees are provided a detailed orientation to the firm’s benefit offerings upon hire.

Here, we strive to offer the kind of care that radiates, from our colleagues to our clients, to our communities, so that success finds everyone.

~~Applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Material job duties for this role include having access to privileged and confidential firm and client information, firm employees, and the firm’s premises. This role requires the hired individual to perform the material job duties outlined in this job posting. If the firm reasonably believes an applicant’s criminal history may have a direct, adverse, and negative relationship with the material job duties required by the role, a conditional offer of employment may be rescinded. ~~

Legal Administrative Assistant

National Care Professionals Institute (NCPI) is a family-owned education provider dedicated to empowering caregivers and administrators in California’s Residential Care Facilities for the Elderly (RCFE) and Adult Residential Facilities (ARF). We specialize in Title 22-compliant continuing education courses, administrator certifications, and caregiver training designed to meet state requirements while promoting real-world excellence in care.

Our mission is simple: provide accessible, affordable, and high-quality training that equips care professionals with the knowledge, skills, and confidence to enhance the lives of those they serve. With bilingual course offerings, flexible learning formats, and a focus on patient-centered care, NCPI is committed to raising the standard for the assisted living community.

Industry: Education
Company Size: 2-10 employees

National Care Professionals Institute

**Our Company **

We are a small, family-owned business in the education and training space, and we are currently expanding. As we grow, we are looking for someone who can take full ownership of our customer communication and front desk operations.This is not a typical administrative role, we are looking for someone who understands that every call, text, and email is an opportunity to create a great experience.

**Your Role **

You will be the **first point of contact ** for our customers. Your primary responsibility is to ensure that every person who reaches out to us feels heard, supported, and guided in the right direction. Most of our calls are simple (course questions, schedules, pricing), but they require someone who can communicate clearly, confidently, and with a high level of professionalism and patience.

**Key Responsibilities **

**Call Handling (Primary Responsibility) **

- Answer all incoming calls during business hours

- Provide accurate information about our courses (training will be provided)

- Maintain a friendly, calm, and professional tone at all times

- Identify when a call needs to be escalated and transfer it appropriately

**Text & Missed Call Follow-Up **

- Respond to all missed calls promptly via text

- Send course links, schedules, and relevant information

- Maintain organized communication using our phone system

**Email Management **

- Monitor and respond to incoming emails

- Handle general inquiries and basic support requests

- Escalate more complex issues when needed

**Scheduling & Rescheduling **

- Assist customers with rescheduling requests

- Clearly communicate available options

- Ensure all changes are handled accurately and professionally

**Basic Technical Support **

- Help customers navigate our website

- Assist with login issues and basic troubleshooting

- Direct more complex issues to the appropriate person

**What We are Looking For **

- Exceptional communication skills (clear, calm, and professional)

- A genuinely positive attitude and strong customer service mindset

- **Unlimited patience **, especially when working with a wide range of customers

- Strong comfort with technology (websites, systems, messaging platforms)

- Ability to learn quickly and adapt without constant supervision

- High level of reliability and responsiveness

**Important Notes About This Role **

- This is a **customer experience-focused position **, not a sales-heavy role

- You will not be taking payments over the phone

- Your goal is to **guide and support customers **, not pressure them

- You must be comfortable handling a high volume of communication

**Work Schedule **

- Full-time position (40h per week)

- Fully Remote (must be fully available during assigned working hours to take calls and respond to emails)

- Hourly pay during training period

- Opportunity for performance-based incentives as you grow in the role

**Why Our Company **

We offer complete flexibility to work from anywhere as long as you can complete your job.

We are a growing business that values:

- Simplicity and efficiency

- High-quality customer experience

- A supportive, team-oriented environment

You will play a key role in helping us scale while maintaining the personal, high-touch experience our customers expect.

Administrative Assistant

Simplifying property management with streamlined accounting services. Specializing in Appfolio for the managed properties and QuickBooks Online for the Management Company.

Industry: Accounting
Company Size: 2-10 employees

Property Accounting Co.

**Administrative Assistant / Operations Support **

We’re looking for a reliable, organized, and curious Administrative Assistant / Operations Support to help keep day-to-day operations running smoothly while working closely with the founder.

This role is more than traditional admin work—you’ll handle essential tasks while also contributing ideas to improve workflows, project management, and overall operations. You don’t need to have all the answers, but you should enjoy learning, brainstorming, and helping us figure out better ways to get things done.

We’re a small, specialized accounting firm with a small offshore team, and a US based office in Woodland Hills.

**Schedule **

This is a part-time, in-office role, with flexible schedules that allow for collaboration and independent work:

- **Option 1: ** Three 6-hour days per week (18 hours)

- **Option 2: ** One 8-hour day plus two 6-hour days (20 hours)

- Core collaboration hours are 8:00 AM – 3:00 PM with the founder; you’ll have overlapping hours for teamwork and independent work time. Offshore team works from 6AM-3PM pacific time.

Over time, occasional remote work may be considered, but the role will start fully in-person. We’re looking for someone collaborative yet comfortable working independently and respecting focused work time.

**Key Responsibilities **

- Support client onboarding and maintain project templates in Karbon HQ

- Track ongoing engagements and one-time projects, ensuring deadlines are met

- Assist with scheduling

- Provide client support via phone, email, and in person

- Help document and improve workflows, processes, and internal systems

- Coordinate with IT providers as needed and assist with tech-related tasks

- Support light bookkeeping tasks, including invoicing, expense tracking, and QuickBooks entries

- Assist with marketing and event support, including occasional networking events and social media posting

- Partner with the founder on ad hoc projects and operational improvements

**We welcome applications from 3rd and 4th year college business students looking to gain practical, real-world experience in accounting and business operations. **

**Skills & Qualifications **

- Highly organized with the ability to manage multiple priorities

- Curious, proactive, and comfortable asking questions

- Strong communication skills, both written and verbal

- Tech-savvy and comfortable learning new tools (Karbon HQ, QuickBooks Online, Microsoft Office Suite)

- Professional and responsive, especially in a hybrid or remote communication environment

- Interest in learning business operations and growing into a leadership role over time

- Ability to work on highly detailed tasks that require sustained focus while working on detailed, repetitive tasks

- High School Diploma, BA in Business preferred

**Why This Role is Exciting **

- This is more than a traditional administrative position. You’ll have the chance to learn how a business operates, contribute to key processes, and grow into an important operations leader as the company scales. If you enjoy collaborating, problem-solving, and making things run smoother, this is a role where you can truly make an impact.

Entry Level Administrative Assistant / Operations Support

Blip is an American drone manufacturing startup specializing in eVTOL unmanned aircraft engineered for versatility across all industries. Our aircraft feature agnostic payload systems, enabling seamless adaptation for security, delivery, inspection, and more. Every Blip drone is designed, engineered, and built in California, setting a new standard for innovation and reliability in aerial robotics.

Industry: Technology, Information and Internet
Company Size: 11-50 employees

Blip Industries

**Administrative Assistant (Part-Time, On-Site – Beverly Hills) **

📍 Beverly Hills, CA | 🕒 Part-Time

**About Blip **

Blip is a UAS (Unmanned Aircraft Systems) manufacturer focused on building advanced drone and autonomous systems.

**Role Overview **

We’re looking for a reliable and organized **Administrative Assistant ** to support daily operations. This is a part-time, on-site role based in Beverly Hills.

**Responsibilities **

- Manage calendars, scheduling, and coordination

- Handle emails, calls, and general communications

- Organize documents, files, and internal systems

- Assist with day-to-day operational tasks

- Support leadership with administrative needs

**Requirements **

- Prior experience working at a **startup (required) **

- Experience in **deep tech, hardware, or engineering-focused companies (preferred) **

- Strong organization and attention to detail

- Ability to work independently and stay proactive

- Strong communication skills

**Nice to Have **

- Experience supporting founders or small teams

- Familiarity with tools like Google Workspace, Slack, Notion

If you have startup experience and want to be part of a growing UAS company, we’d love to hear from you.

The County of Lake provides a variety of services to Lake County residents and visitors, including public protection, health and sanitation, public assistance, libraries, agricultural assistance, parks, recreational and cultural activities, elections, planning, behavioral health services, and infrastructure. Many of the the County's services are provided Countywide, while others are provided only to the residents of the unincorporated areas.

The government of Lake County welcomes the opportunity to serve this energetic, expanding community.  We are dedicated to meeting the needs of the public and are striving to provide a stable, secure environment that will foster individual, social and responsible business development.

Industry: Government Administration
Company Size: 501-1,000 employees

County of Lake

Under direction and general supervision, performs a wide variety of legal secretarial and administrative support duties for an assigned county department or for staff attorneys, ranging from routine tasks to more complex and specialized assignments, including gathering and preparing information, and responding to public and staff contacts and concerns; and performs related duties as assigned.

**LEGAL ADMINISTRATIVE ASSISTANT**

**Education And Experience:**

Three (3) years of full-time responsible office and administrative support work, including experience in a position requiring knowledge of legal terminology and procedures and substantial public contact.

**Additional Directly Related Education And/or Experience May Be Substituted.**

**LEGAL ADMINISTRATIVE ASSISTANT, SENIOR**

**Education And Experience:**

Two (2) years of full-time responsible legal office and administrative support work at a level comparable to Legal Administrative Assistant with the County of Lake.

**Additional Directly Related Education And/or Experience May Be Substituted.**

The information presented in job postings, job descriptions, or recruitment materials does not form a legally binding contract, either explicit or implicit. Benefits may differ among different employee groups. The details provided in these materials are subject to change or cancellation without prior notification. Prospective employees of the County of Lake must undergo the County's pre-employment medical review program upon receiving a conditional job offer before assuming their position with the County.

Applicants may substitute relevant experience and/or education at a 2 to 1 ratio to fulfill minimum qualifications. For further details, individuals should reach out to the Human Resources department.

**ADA Accommodations**

Individuals in need of accommodation during the application and/or selection process under the Americans with Disabilities Act (ADA) should reach out to County of Lake Human Resources at (707) 263-2213.

**The County is an Equal Opportunity-Affirmative Action Employer**

**Veteran's Preference**

**LEGAL ADMINISTRATIVE ASSISTANT**

**DEFINITION**

Under general supervision, performs routine legal secretarial and administrative support duties for an assigned county department or for staff attorneys; gathers and prepares information; responds to public and staff contacts and concerns; and performs related duties as assigned.

**DISTINGUISHING CHARACTERISTICS**

This is the entry and first working level in the Legal Administrative Assistant class series. Incumbents perform a limited variety of routine legal, office, and administrative support work. Work assignments require a basic knowledge of legal terminology, legal documents, and legal procedures. This class is distinguished from Legal Administrative Assistant, Senior because incumbents in the latter class perform a broader scope of more complex legal support duties. Incumbents initially employed as a Legal Administrative Assistant may be promoted to Legal Administrative Assistant, Senior upon demonstration of sufficient work skills and knowledge, as well as sustained satisfactory work performance.

**SUPERVISION RECEIVED AND EXERCISED**

Receives direct supervision from assigned supervisory or management staff, depending on the assigned area. Exercises no supervision over staff.

**EXAMPLES OF ESSENTIAL DUTIES**

Class specifications are intended to present a descriptive list of the scope of duties performed by employees in this class and are not intended to reflect all duties performed within the job.

- Learns and performs a variety of specialized legal secretarial and administrative support duties for an assigned county department or for staff attorneys.

- Interviews office visitors and telephone callers, answering inquiries, responding to concerns, and referring them to other staff as appropriate.

- Receives documents and referrals from courts and other agencies, passing them on to attorneys or other staff when needed.

- Learns and uses on-line, automated software systems for developing program information, records, and legal documents.

- Learns to prepare or assist with the preparation of routine legal documents such as motions, briefs, court orders, notices, subpoenas, affidavits, petitions, complaints, warrants, and abstracts of judgments.

- Checks and reviews information and documents for completeness and conformance with required formats and procedures.

- Calendars court appearances and maintains case logs for proceedings.

- Prepares files and information for court proceedings.

- Retrieves historical information from files, records, and computerized information systems; compiles information for records and reports; completes reports required by other government agencies.

- Assists with the development of information requirements for assigned programs and services.

- Composes correspondence; types and/or uses word processing software to prepare reports, documents, letters, forms, and other items; completes a variety of forms and documents.

- Assists with special projects.

- Prepares materials for meetings and conferences.

- Maintains inventories of office supplies and program material.

- Operates a computer and uses standard business software to maintain detailed records of activities and functions.

- May do basic research in assisting with the development of citations for cases and background information for court documents.

- Performs related duties as assigned.

**MINIMUM QUALIFICATIONS**

**Knowledge of:**

- Legal terminology, documents, and procedures.

- Modern office methods, including filing and information retrieval systems.

- Good public relations techniques.

- File maintenance and information retrieval systems.

- Requirements for completing and filing legal documents.

- Computers and standard business software used in legal, office, and administrative support work.

- Correct English usage, grammar, spelling, and punctuation.

- Basic mathematics.

**Ability To:**

- Perform a variety of specialized legal office support, including secretarial and administrative detail work.

- Read, interpret, and apply a variety of county, department, and unit policies, procedures, and regulations applicable to the department and unit where assigned.

- Identify, prepare, and use a variety of legal documents and forms.

- Exercise good judgment in a variety of situations.

- Gather and organize data and information.

- Prepare and/or proofread a variety of letters, proclamations, resolutions, public relations materials, informational materials, and other written documents.

- Prepare clear, concise, and accurate reports.

- Operate and use office equipment, including a personal computer.

- Learn and use specialized software applicable to an assigned department’s programs and functions.

- Type and/or use word processing software at an acceptable rate to meet work production requirements.

- Take dictation and/or notes at an appropriate rate for the job assignment and transcribe them accurately.

- Deal tactfully and courteously with the public and other staff when explaining the functions and policies of the work area where assigned.

- Regularly work well under pressure, meeting multiple and sometimes conflicting deadlines.

- Constantly demonstrate cooperative behavior with colleagues, supervisors, and customers/clients.

**Additional Directly Related Education And/or Experience May Be Substituted.**

**WORKING CONDITIONS, ADA, AND OTHER REQUIREMENTS**

The County of Lake is an equal opportunity employer and will comply with its obligations under the law to provide equal employment opportunities to qualified individuals with disabilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Incumbents generally work in a typical office environment with adequate light and temperature. There may be occasional exposure?to?extreme temperatures, loud noise, fumes, noxious odors, dust, mist, gases, and poor ventilation; underground, confined, or restricted?workspaces; and heights more than five stories above ground level.?Incumbents may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Positions in this class typically require: sitting, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, talking, hearing, seeing, and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Light Work: Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for light work.

Positions in this class may require local and statewide travel as necessary.

A successful candidate will be required to submit to and pass a background check prior to the appointment. Depending upon the position and/or assigned department, the background check may include but is not limited to civil and criminal history check, reference check, Live Scan, and/or credit check (as allowed under state law).

**Disaster Service Workers: ** As members of the County of Lake Emergency Services Organization, all Lake County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to perform certain emergency services at the direction of the department and / or County.

~~The contents of this class specification shall not be construed to constitute any expressed or implied warranty or guarantee, nor shall it constitute a contract of employment. The County of Lake assumes no responsibility beyond the general accuracy of the document, nor does it assume responsibility for any errors or omissions in the information contained herein. The contents of this specification may be modified or revoked without notice. Terms and conditions of employment are determined through a “meet and confer” process and are subject to the Memorandum of Understanding currently in effect.~~

**LEGAL ADMINISTRATIVE ASSISTANT, SENIOR**

**DEFINITION**

Under direction, performs a wide variety of the more complex and specialized legal secretarial and administrative support duties for an assigned county department or for staff attorneys; gathers and prepares information; responds to public and staff contacts and concerns; and performs related duties as assigned.

**DISTINGUISHING CHARACTERISTICS**

This is the experienced, journey-level classification in the Legal Administrative class series. Incumbents perform a wide variety of legal, office, and administrative support work. Work assignments require substantial knowledge of legal terminology, legal documents, and legal procedures. This class is distinguished from the Legal Administrative Assistant because incumbents in the latter perform a limited scope of more routine legal support duties.

**SUPERVISION RECEIVED AND EXERCISED**

Receives direct supervision from assigned supervisory or management staff, depending on the assigned area. Exercises no supervision over staff. May provide lead direction, work coordination, and training, as assigned.

**EXAMPLES OF ESSENTIAL DUTIES**

Class specifications are intended to present a descriptive list of the scope of duties performed by employees in this class and are not intended to reflect all duties performed within the job.

- Performs a wide variety of specialized legal secretarial and administrative support duties for an assigned county department or for staff attorneys.

- Interviews office visitors and telephone callers, answering inquiries, responding to concerns, and referring them to other staff as appropriate.

- Receives documents and referrals from courts and other agencies, passing them on to attorneys or other staff when needed.

- Uses on-line, automated software systems for developing program information, records, and legal documents.

- Composes, prepares, or assists with the preparation of a wide variety of legal documents such as motions, briefs, court orders, notices, subpoenas, affidavits, petitions, complaints, warrants, and abstracts of judgments.

- Checks and reviews information and documents for completeness and conformance with required formats, standards, and procedures.

- Calendars court appearances and maintains case logs for proceedings.

- Prepares files and information for court proceedings.

- Retrieves historical information from files, records, and computerized information systems; compiles information for records and reports; completes reports required by other government agencies.

- Assists with the development of information requirements for assigned programs and services.

- Composes correspondence; types and/or uses word processing software to prepare reports, documents, letters, forms, and other items; completes a variety of forms and documents.

- Assists with special projects.

- Prepares materials for meetings and conferences.

- Maintains inventories of office supplies and program material.

- Operates a computer and uses standard business software to maintain detailed records of activities and functions.

- May develop and maintain.

- May perform research in assisting with the development of citations for cases and background information for court documents.

- Performs related duties as assigned.

**MINIMUM QUALIFICATIONS**

**Ability to:**

- Perform a variety of specialized legal office support, including secretarial and administrative detail work.

- Read, interpret, and apply a variety of county, department, and unit policies, procedures, and regulations applicable to the department and unit where assigned.

- Identify, prepare, and use a variety of legal documents and forms.

- Exercise good judgment in a variety of situations.

- Gather and organize data and information.

- Prepare and/or proofread a variety of letters, proclamations, resolutions, public relations materials, informational materials, and other written documents.

- Prepare clear, concise, and accurate reports.

- Operate and use office equipment, including a personal computer.

- Use specialized software applicable to an assigned department’s programs and functions.

- Type and/or use word processing software at an acceptable rate to meet work production requirements.

- Take dictation and/or notes at an appropriate rate for the job assignment and transcribe them accurately.

- Deal tactfully and courteously with the public and other staff when explaining the functions and policies of the work area where assigned.

- Regularly work well under pressure, meeting multiple and sometimes conflicting deadlines.

- Constantly demonstrate cooperative behavior with colleagues, supervisors, and customers/clients.

**WORKING CONDITIONS, ADA, AND OTHER REQUIREMENTS**

The County of Lake is an equal opportunity employer and will comply with its obligations under the law to provide equal employment opportunities to qualified individuals with disabilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Incumbents generally work in a typical office environment with adequate light and temperature. There may be occasional exposure?to?extreme temperatures, loud noise, fumes, noxious odors, dust, mist, gases, and poor ventilation; underground, confined, or restricted?workspaces; and heights more than five stories above ground level.?Incumbents may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Positions in this class typically require: sitting, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, talking, hearing, seeing, and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Light Work: Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for light work.

Positions in this class may require local and statewide travel as necessary.

A successful candidate will be required to submit to and pass a background check prior to the appointment. Depending upon the position and/or assigned department, the background check may include but is not limited to civil and criminal history check, reference check, Live Scan, and/or credit check (as allowed under state law).

**Disaster Service Workers: ** As members of the County of Lake Emergency Services Organization, all Lake County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to perform certain emergency services at the direction of the department and / or County.

~~The contents of this class specification shall not be construed to constitute any expressed or implied warranty or guarantee, nor shall it constitute a contract of employment. The County of Lake assumes no responsibility beyond the general accuracy of the document, nor does it assume responsibility for any errors or omissions in the information contained herein. The contents of this specification may be modified or revoked without notice. Terms and conditions of employment are determined through a “meet and confer” process and are subject to the Memorandum of Understanding currently in effect. ~~

Legal Administrative Assistant / Legal Administrative Assistant Sr.

In 1850, Elk Grove was established as a hotel and stagecoach stop. Located south of historic Sutter’s Fort, it became a crossroads for business, entertainment, mail service and agriculture and acted as home base for gold miners in nearby communities. After it played its part in the early gold rush and statehood history in California, a close-knit community evolved with a distinctly rural and western lifestyle. Despite its proximity to California’s capital city, Elk Grove remained quietly independent of Sacramento’s growth and development as it expanded into adjoining countrywide areas until the 1980’s.

Today, Elk Grove is a diverse, vibrant, and family-friendly community of approximately 178,000 people in the Sacramento, California region, located 14 miles south of the State Capitol and 60 miles east of the Bay Area. In addition, the beautiful Sierra Nevada mountains, several wine country regions, and countless other nearby amenities offer endless day-trip opportunities. Elk Grove is a young, ethnically diverse, modern city that was the first city in California to incorporate in the 21st Century (July 2000). The city is known for its low crime rate, excellent schools, over 100 community parks and 28 miles of trails, plentiful dining and shopping options, numerous annual events and festivals, and over 270 sunny days per year. 

The city is home to an entrepreneurial spirit and a superior quality of life, offering everything from starter homes to ranch estates where families can put down roots. Opportunities to participate in youth sports and countless other outdoor activities abound in Elk Grove. The City is exceptionally proud of District56, a City facility that encompasses an award-winning aquatics complex and many other community-centric amenities. Elk Grove is a city with small town roots that boasts a proud heritage and bright future.

Industry: Government Administration
Company Size: 201-500 employees

City of Elk Grove

**The City of Elk Grove is now accepting applications for the position of**

**ADMINISTRATIVE ASSISTANT I/II**

Administrative Assistant I: $53,089 - $71,158 annually

Administrative Assistant II: $58,666 - $78,633 annually

The ideal candidate for the Administrative Assistant I/II position is highly organized, detail-oriented, and experienced in a government or public agency environment. This role supports the administrative functions of the Public Works Department and requires the ability to manage multiple priorities with accuracy and professionalism.

Key responsibilities include coordinating and maintaining calendars, facilitating clear communication between City staff, consultants, and the public, and supporting administrative processes such as requisitions, invoices, task orders, and contract administration. Experience with budget tracking, expenditure monitoring, and financial reconciliation is highly desirable.

The ideal candidate is self-motivated, adaptable, and comfortable learning new systems and tools to enhance efficiency and reporting. Experience with data entry, analysis, and report or dashboard development is preferred.

**Tentative Recruitment Timeline: (subject to change)**

~~Filing Deadlin ~~~~e: ~~~~April 27 ~~~~, 2026, ~~~~at 11:59 pm~~

~~Oral Board Interviews: May 20, 2026 (Virtual)~~

~~Selection Interviews: May 28, 2026 (In Person)~~

The City offers a competitive salary and generous benefit package including CalPERS retirement benefits, a deferred compensation match and more.

Why work for the City of Elk Grove? Learn more here: Elk Grove Jobs.

**COMMUNITY PROFILE**

Elk Grove is a vibrant, family-friendly community of approximately 182,842 people in the Sacramento, California region, located 14 miles south of the State Capital and 60 miles east of the Bay Area. Elk Grove is a young, ethnically diverse, modern city that was incorporated in 2000. Elk Grove has low crime, excellent schools, over 100 community parks and 28 miles of trails, plentiful dining and shopping options, numerous annual events and festivals, and over 270 sunny days per year.

DEFINITION

Under immediate to general supervision, performs routine to advanced administrative support work in support of assigned programs, division, or department; coordinates assigned activities with other divisions, outside agencies, and the public; assists in the development of contracts, grants, and program deliverables; monitors budget expenditures; reviews and process invoices, payments, and refunds; prepares, tracks, and maintains vendor contracts; provides information and assistance to other City staff and the general public regarding assigned programs, policies, and procedures; and performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED

Receives immediate (Administrative Assistant I) to general supervision (Administrative Assistant II) from assigned management or supervisor personnel. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS

Administrative Assistant I: This is the entry level classification in the Administrative Assistant series. Initially under close supervision, incumbents learn and perform routine administrative and programmatic work in an assigned program, division, or department. As experience is gained, assignments become more varied, complex, and difficult. Close supervision and frequent review of work lessen as an incumbent demonstrates skill to perform the work independently. Positions at this level usually perform most of the duties required of positions at the II-level but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise.

Administrative Assistant II: This is the journey level classification in the Administrative Assistant series. Positions at this level are distinguished from the I-level by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

Positions in the Administrative Assistant class series are flexibly staffed and positions at the II-level are normally filled by advancement from the next lower level upon management approval, after gaining the knowledge, skill, and experience which meet the qualifications for and after demonstrating the ability to perform the work of the higher-level class, subject to budgetary funds.

**EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)**

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

Some duties, knowledge, skills, and abilities may be performed/exercised in a learning capacity for entry-level (I-level) positions.

- Receives and responds to requests for information, records, and documents; converts hardcopy records into digital formats; indexes digital records into an electronic records system; maintains electronic and hardcopy files; files and retrieves record copies; responds to public complaints.

- Participates in planning, coordinating, and implementing assigned programs, projects, and initiatives; participates in the development and implementation of program goals, objectives, policies, procedures, and priorities; participates in the development and implementation of strategies for the achievement of program goals; assists in monitoring assigned programs.

- Assists with the preparation and maintenance of department/division annual operating budget; records and monitors expenditures; keeps management informed on the status of budget line items throughout the fiscal year.

- Prepares, maintains, and verifies departmental accounting, financial, and grant records, ledgers, logs, and files; compiles, reviews, and records financial data to various departmental accounts; resolves discrepancies; establishes and maintains various files and records; reconciles and processes department transactions; prepares financial reports for management.

- Receives new contracts, assists in preparation of contract development; reviews contract agreements for changes and forwards to management for approval.

- Provides assistance to management staff; participates in and provides staff support to a variety of committees and boards; prepares and presents reports and other correspondence as appropriate and necessary; relieves management staff of administrative work including investigating and answering complaints and providing assistance in resolving operational and administrative problems.

- Assists in organization and coordination of department/division workflow; makes recommendations to management on the same; develops and revises office forms and report formats as required.

- Coordinates attendance for staff at required and elective training; registers staff for training and conference events; maintains training records and associated training expenses.

- Coordinates travel for departmental personnel including flights, lodging, rental vehicles, and registrations; communicates travel arrangements; maintains and records travel spending for area(s) of assignment.

- Participates in community outreach and/or special events for assigned department; assists in event planning and coordination; prepare materials or presentations.

- Researches and reviews purchase requests for equipment and supplies; retrieves quotes or bids; documents inventory, purchases equipment and supplies and maintains equipment and supplies; verifies purchase records are accurate and resolve discrepancies.

- Types, formats, edits, revises, proofreads, and processes a variety of documents and forms including reports, correspondence, memoranda, agenda items and reports, agreements, technical and statistical charts and tables, and other specialized and technical materials from rough draft, modified standard format, and brief verbal instructions; develops, revises, and maintains standardized and master documents; composes correspondence and other documents.

- May provide clerical/administrative support for Commission/Committee meetings.

- Performs related duties as assigned.

**Qualifications**

Knowledge of:

- Basic techniques for administrative, financial, statistical, and comparative analyses.

- Customer service and public relations methods and techniques.

- Methods and techniques of effective technical, administrative, and financial record keeping, report preparation, and presentation.

- Methods and techniques of research and operational and administrative analysis.

- Organization and operation of municipal government.

- Pertinent federal, state, and local laws, codes, and regulations.

- Basic concepts for preparing and monitoring municipal budgets.

- Basic concepts of grant application and administration in a municipal setting.

- Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.

- Methods and techniques of preparing technical and administrative reports, and general business correspondence.

- City and mandated safety rules, regulations, and protocols.

- Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

- Diversity, equity, inclusion, and belonging concepts and principles, including their significance in organizational dynamics and the functioning of the City and their impact on fostering innovation and collaboration.

- The structure and content of the English language at a level necessary to successfully perform the duties assigned.

- Current equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

**Ability To**

- Plan and organize work to meet changing priorities and deadlines.

- Standard organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs related to area of assignment.

- Basic accounting and bookkeeping principles and practices.

- Prepare and proofread correspondence.

- Understand and carry out verbal and written instructions.

- Work effectively in an environment with frequent interruptions and a high degree of public contact by phone or in person.

- Assist with the preparation and monitoring of departmental operational budgets and grants.

- Perform a full range of varied, complex, sensitive, and highly responsible office, administrative, secretarial, and routine programmatic support functions of assigned programs, division, and/or department with only occasional instruction or assistance.

- Prepare a variety of reports, charts, visual data representation, and other documents.

- Interpret and apply pertinent federal, state, and local laws, codes, regulations, and departmental policies and procedures.

- Develop and maintain recordkeeping systems.

- Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

- Communicate clearly and concisely in the English language at a level necessary for successful job performance.

- Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.

- Engage with a diverse public and workforce, facilitating inclusive service delivery, and implementing equitable city policies.

- Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

**Education And Experience**

- Administrative Assistant I/II: Completion of the twelfth (12th) grade.

- Administrative Assistant I:One (1) year of experience performing administrative, clerical, and/or customer service support duties in a professional office environment.

- Administrative Assistant II: Two (2) years of increasingly responsible experience providing administrative support for budget, personnel, and program administration at a level comparable to the classification of Administrative Assistant I with the City of Elk Grove.

**Licenses And Certifications**

- Some positions may require possession of, or ability to obtain by the time of appointment, an appropriate, valid California driver’s license. This requirement may be waived for individuals who are unable to obtain a driver’s license due to a disability.

**Retired Annuitants**

This is a regular full-time position. Retired Annuitants are not eligible for appointment to this position under Government Code Sections 7522.56, 21224, 21227, and 21229. Retired CalPERS members may apply only if they are planning to voluntarily reinstate from retirement.

**Employment Sponsorship**

This position is not eligible for H-1B visa sponsorship or any other type of employment-based visa sponsorship.

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Standing in and walking between work areas is frequently required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification frequently bend, stoop, kneel, and reach to perform assigned duties, as well as push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds. Reasonable accommodations will be made for individuals with disabilities who are qualified to perform essential functions of a position or positions within this classification.

ENVIRONMENTAL CONDITIONS

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

FLSA Status: Non-exempt.

~~The information listed above is subject to change and does not constitute either an expressed or implied contract. The City of Elk Grove is an equal opportunity employer and is committed to creating a work environment in which all individuals are treated with respect and professionalism. In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact the Human Resources Department at (916) 478-2230. ~~ **City of Elk Grove participates in E-Verify to confirm the employment eligibility of all new hires. **

Administrative Assistant I/II

At BGSP, our attorneys lead the way in complex civil defense by combining decades of trial experience with cutting-edge litigation strategy. Known for shaping trends and setting standards, we continuously refine our approach to meet the demands of modern legal challenges. We handle every matter with responsive service and clear communication, whether we represent the client directly or connect them to the right resource through our trusted referral network. In every case, our goal is the same: deliver tailored legal strategies that reflect your unique needs and objectives.

Industry: Law Practice
Company Size: 51-200 employees

Behar | Gibbs | Savage | Paulson

Pay: $24.00+ per hour

Job Type: Full-time

Work Location: In person Administrative Assistant – Legal Operations & Office Support Location: Long Beach, California

Position Type: Full-time

Experience Level: 1+ Years

Practice Focus: Legal Administration | Insurance Defense | Complex Litigation Join a Litigation Firm Committed to Excellence BEHAR | GIBBS | SAVAGE | PAULSON LLP is a trial-focused law firm handling high-stakes insurance defense and complex litigation.

We are seeking a detail-oriented and proactive Administrative Assistant to support our attorneys and legal operations. This role is ideal for someone who thrives in a structured, fast-paced legal environment and enjoys being the organizational backbone of the firm.

Who You Are: You are a dependable professional with strong organizational skills and a proactive mindset. You understand the importance of confidentiality, accuracy, and timeliness in a legal setting. You’re comfortable juggling multiple tasks and take pride in keeping the office running smoothly. What You’ll Do

- Prepare and forward letters to adjusters, clients, and insureds (e.g., mediation, trial, court dates, depositions)

- Prepare, serve, and calendar supplemental discovery

- Download, organize, and chart medical records and subpoenaed documents (SDTs)

- Contact record vendors (e.g., ABI, COMPEX) for updates and missing records/films

- Handle requests for approval of films and quotes

- Download links and save documents to case files

- Calendar due dates for discovery, depositions, and other litigation milestones

- Assist with expert retention:

- Draft retention letters

- Forward records and materials

- Prepare expert files (3 days before deposition) and calendar deadlines

- Draft Case Management Conference (CMC) statements for attorney review

- Assist with trial preparation including exhibits, notebooks, and general support

- Prepare and serve initial discovery and deposition notices

What We’re Looking For

- 1+ years of administrative experience, preferably in a legal or professional services setting

- Strong organizational and time management skills

- Proficiency in Microsoft Office Suite (especially Outlook and Excel)

- Excellent written and verbal communication skills

- Ability to maintain confidentiality and handle sensitive information

- Familiarity with legal terminology and litigation procedures is a plus

Why Join Us?

- Be part of a respected and growing litigation firm

- Work in a professional, collaborative environment

- Competitive hourly pay

- Opportunities for growth and development within the firm

Benefits

- 401(k)

- 401(k) matching

- Dental insurance

- Employee assistance program

- Flexible schedule

- Flexible spending account

- Health insurance

- Health savings account

- Life insurance

- Paid time off

- Referral program

- Retirement plan

- Vision insurance

Benefits:

- 401(k)

- 401(k) matching

- Dental insurance

- Flexible schedule

- Health insurance

- Health savings account

- Life insurance

- Paid time off

- Parental leave

- Professional development assistance

- Retirement plan

- Vision insurance

Work Location: Long Beach, CA 90831

We’re a team of recruiters from across the country who share a passion for helping companies hire the people they need to grow. Our direct-hire work spans:

Accounting & Finance | Administration | Creative | Education | Engineering | Executive Search | Insurance | IT Services | Healthcare | Sales & Marketing | Scientific

We take a listen first, friendly, consultative approach and use our industry experience to make sure our clients meet the professionals who can make a real impact.

Industry: Staffing and Recruiting
Company Size: 2-10 employees

Monument Search Group

4-days in office and Fridays are a WFH day!

Private Equity firm with a fantastic team culture and 100% paid benefits package and is looking for an Administrative Assistant to join the firm in its San Francisco Bay Area office. A successful Administrative Assistant will be organized, reliable, able to maintain confidentiality, and able to successfully manage several time sensitive requests and projects simultaneously.

**Role Responsibilities **

- Provide comprehensive administrative support to leaders across the organization.

- Manage calendars by scheduling meetings and proactively coordinating with executives and partners.

- Coordinate domestic and international travel, including transportation, accommodations, and itineraries, in accordance with the Firm’s Travel & Expense Policy.

- Prepare and submit expense reports on time as outlined in the Firm’s Travel & Expense Policy.

- Serve as backup for the Office Assistant and provide front desk coverage as needed.

- Assist with ordering, organizing, and distributing office and event supplies.

- Participate in event planning and culture-building initiatives across the Firm.

- Handle sensitive and confidential information with the highest level of discretion.

- Actively contribute as a member of the Operations team.

**Qualifications **

- Bachelor’s degree preferred.

- Minimum of 2 years of Executive/Administrative Assistant experience in a formal office setting.

- Exceptional attention to detail, strong organizational skills, and excellent interpersonal abilities.

- High integrity in handling confidential information.

- Proficiency in Concur, Microsoft Word, Excel, PowerPoint, and Outlook.

- Ability to multi-task, prioritize, and perform under pressure to meet deadlines.

- Flexible, collaborative team player willing to assist, teach, and learn from others.

Please share your resume with us at hello@monumentsearchgroup.com for immediate consideration.

At National University, we believe it’s not just about the degrees our students earn, but the degree to which they use them.

Since 1971, we have supported working professionals who want to be a powerful force for positive change. That’s why we make education accessible to adults who live and work in the real world. It’s why we were the first to develop a flexible, one-class-per-month format. It’s why we offer more than 120 graduate and undergraduate degree programs. And it’s why we will continue to innovate and leave a mark on people who will one day leave their mark on the world.

We embrace diversity. Because it brings a new perspective to every industry. Our classes and faculty are made up of an eclectic mix of people who reflect our different communities and have the influence to shape where we’re headed.

We do all this because we care. About our students. Our staff. Our supporters and our community. We are a private, nonprofit institution that does not answer to shareholders. We invest our money back into making improvements so that the people who come here can do the same.

We know our legacy does not end when our students graduate. It begins.

Industry: Higher Education
Company Size: 1,001-5,000 employees

National University

**Compensation Range:**

Hourly: $22.00 - $22.00

**Position Summary**

With limited supervision, the Administrative Assistant I (Temporary) position provides administrative and staff support duties for the Learning Experience (LeX) team, primarily LeX leadership, requiring various skills and knowledge of organizational policies and procedures. The role executes a broad range of administrative functions, including calendar and meeting coordination, document preparation, travel arrangements, expense reporting, invoice processing, and budget tracking. It supports team operations by coordinating project logistics, maintaining digital assets (e.g., SharePoint and video platforms), and ensuring accurate, timely documentation.

**Essential Functions:**

- Provides administrative support for the Learning Experience Team, including but not limited to:

- Document creation and coordination, gathering data for reports, meeting coordination and documentation, calendar management, travel planning, submission of expense reports and organizing and maintaining document filing systems.

- Assist the AVP in monitoring and seeking reimbursement from appropriate cost centers and departmental budgets.

- Executes travel arrangements for Department team members such as flights, hotel, and itinerary as needed.

- Coordinates with team to organize and store assets, including managing learning assets, documents, etc. on SharePoint, or video hosting platform.

- Submits and tracks invoices for multiple teams across the department, ensuring accuracy, proper coding, and timely processing in accordance with organizational policies.

- Coordinates and manages project logistics for the video production team, including scheduling, resource tracking, deadline monitoring, and communication with internal stakeholders to ensure timely project completion.

- Assists with taking meeting notes, updating agendas and meetings, documents, spreadsheets and tracking software.

- Orders and tracks office supplies for the department, ensuring timely fulfillment of team needs while adhering to approved budgets and purchasing guidelines.

- Coordinates and updates content on the department’s SharePoint site, ensuring materials are accurate, properly organized, and aligned with departmental standards.

- Other duties as assigned.

**Supervisory Responsibilities: **N/A

**Requirements:**

**Education & Experience:**

- High School Diploma or equivalency required.

- Bachelor’s degree preferred.

- One (1) year relevant experience in an administrative support role required.

- Preferred experience supporting a department within a university setting.

**Competencies/Technical/Functional Skills:**

- Ability to participate as an active team member for the Business unit, Department and organization and work toward a common goal. Contributes fully to the team effort and plays an integral part in the operations. Demonstrates an ability to participate as an active team member working toward common goals.

- Accepts personal accountability, proactively seeks resolution for personal limitations head-on; and supports honesty and respect towards others, the company and oneself.

- Ability to resolve problems using initiative and creativity, practical options may need to be assessed or identified, or the problem broken down into component parts; routine data or information is gathered form standard sources and analyzed using pre-determined procedures.

- Solid critical thinking, reasoning skills to determine a different course of action and complete tasks and/or projects.

- Intermediate use of computers and Microsoft Office Suite Applications such as Word, Excel, Power Point, Outlook.

- Strong working knowledge of organizational skills with attention to details, accuracy, follow-up, and follow-through.

- Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals of constituencies in a diverse community. Ability to communicate effectively orally and in writing.

- Work independently and foster a cooperative spirit within a large and/or small team of diverse cultures, while working in a fast-paced environment with multiple deadlines and frequently changing priorities.

**Travel: **No Travel Required.

Candidate receiving offers will be offered a salary/pay rate commensurate with experience that vary based on a candidate’s qualifications, skills, and competencies. Absent exceptional circumstances, candidates will be offered a salary within this range for this position. The minimum salary will be offered based on the minimum exemption threshold based on state of residency. Base pay is one component of National University’s total rewards package, as we are dedicated to supporting the needs of the “whole you” with our holistic approach to employee benefits by offering comprehensive well-being benefits for you and your family. For full details about our benefit plan offerings, please visit benefits.nu.edu. For Part-time benefits, please click here.

National University is committed to maintaining a high-quality workforce representative of the populations we serve. National University employs more than 4,500 faculty and staff and serves over 45,000 students. We are united in our mission to meet the global education demands of the 21st Century and are dedicated to creating a supportive academic and work environment that allows students, faculty and staff to develop their interests and talents while experiencing a sense of community. With programs available both online and at our many campus locations, National University is a leader in creating innovative solutions to education and meeting the needs of our student population, including adult learners and working professionals.

National University (NU) is proud to be an equal opportunity employer and does not discriminate against any employee or applicant per applicable federal, state and local laws. At NU, a mix of highly talented, innovative and creative people come together to make the impact of a lifetime for each of our student learners. All qualified applicants will receive equal consideration for employment, education, and admission at National University.

Temporary Administrative Assistant I

Redwood Outdoors is USA's #1 Sauna and Cold Plunge Company with an impressive selection of luxury outdoor saunas, and cold plunge tubs to choose from. With nationwide shipping, your backyard oasis is only a phone call away.

Industry: Retail Health and Personal Care Products
Company Size: 11-50 employees

Redwood Outdoors

**Receptionist **

**Department: Sales **

**Reports To: Retail Sales Manager **

**Location: **Santa Monica, CA (On-site, Part-time)

**Company Overview: **

Redwood Outdoors is a fast-growing e-commerce company specializing in Premium Sauna and Cold Plunge products designed to bring the wellness benefits of heat and cold therapy to homes in the USA.

**Position Overview **

The Part‑Time Showroom Receptionist serves as the first point of contact for customers, helping create a warm, welcoming, and organized showroom environment. This role is responsible for greeting guests, offering refreshments, managing guest flow, and supporting the sales team during busy periods. The ideal candidate is friendly, highly organized, and thrives in a fast‑paced, customer‑facing setting while ensuring every visitor has a positive and seamless experience from arrival to handoff.

**Key Responsibilities **~~ ~~

- Collect and accurately record customer contact information for follow‑up and CRM tracking

- Greet all guests promptly and warmly upon arrival, creating a welcoming showroom experience

- Offer beverages and light snacks to guests and ensure comfort throughout their visit

- Assign guests to an appropriate Retail Sales Expert based on availability and customer needs

- Support overall foot traffic flow in the showroom, helping ensure smooth transitions between guests and sales staff

- Monitor and restock beverages, snacks, and hospitality supplies throughout the day

- Maintain a clean, organized, and inviting front‑of‑house area

**Qualifications **~~ ~~

- Friendly, outgoing, and customer‑focused personality with a genuine interest in creating a positive guest experience

- Prior experience in retail, hospitality, customer service, or front‑of‑house environments preferred (but not required for the right candidate)

- Ability to stay organized, multitask, and prioritize responsibilities in a fast‑paced, high‑traffic showroom environment

- Strong verbal communication skills and comfort interacting with a wide range of customers

- Dependable, punctual, and able to work a consistent **part‑time schedule **, including weekends or peak store hours as needed

- Comfortable working on your feet for extended periods and performing light physical tasks such as restocking snacks and beverages

- Detail‑oriented with the ability to accurately collect guest contact information and coordinate with sales staff

**Work Schedule: **

Part-time (28 hours/week), Thursday – Sunday

This is a part‑time, hourly, non‑exempt position scheduled Thursday through Sunday from 11:30 AM to 6:00 PM, with a 30-minute unpaid meal break. Actual hours worked may vary based on business needs.

**Work Location **: On-site at Santa Monica Showroom: 1030 Montana Ave, Unit F, Santa Monica, CA 90403

**Compensation: **

As required by various pay transparency laws, we share a competitive range of compensation for candidates hired into this position. However, pay is influenced by factors specific to applicants, including but not limited to skill set, level of experience, and education/certification(s).**Please note: ** The salary for this position falls within this predefined range. If your compensation expectations exceed this range, we kindly ask that you refrain from applying. This ensures alignment between candidate expectations and the role’s budget.

- $21-$24 an hour

**Benefits: **

- $400 towards Learning and Development

- **FREE ** Sauna or Cold Plunge after 12 months of employment + 50% all accessories

- $150 Desk stipend for upgrading your basic workstation

- Fully stocked snacks

- Paid time off, including vacation days, sick days, and some federal holidays

- A dynamic and supportive work culture focused on teamwork and success

**Industry: **

Retail Health and Personal Care Products

**Employment Type: **

Part-time, Non-exempt, Hourly

~~Redwood Outdoors is an Equal Opportunity Employer. Our policy is clear: there shall be no discrimination based on age, disability, sex, race, religion or belief, gender reassignment, marriage/civil partnership, pregnancy/maternity, or sexual orientation. We actively promote equality of opportunity for all with the right mix of talent, skills, and potential. We welcome applications from a wide range of candidates, and selection will be based on individual merit alone. ~~

Receptionist

Manufacturing and distributing bar soap, liquid soap, and skin care products for over 20 years using all natural ingredients and essential oils from the South of France. Olivia Care is the only bar soap manufacturer on the west coast using the highest quality vegetable soap base.

Industry: Cosmetics
Company Size: 11-50 employees

Olivia Care

**Company Description **

Olivia Care has been manufacturing and distributing all-natural skin care products for over 25 years, using the highest quality ingredients. Olivia Care takes pride in offering eco-friendly, cruelty-free, and sustainable products.

**Role Description **

The Olivia Care beauty team is looking for a driven individual that is passionate about beauty and skincare and give them a unique opportunity to gain hands on experience. We are looking for a full-time Receptionist/Office Assistant at  our location in Gardena(15 minutes south of downtown LA), CA. The Receptionist/Office Assistant will be responsible for greeting and directing all visitors, handling incoming calls, managing mail and email, scheduling appointments, preparing documents, and maintaining filing systems, and running errands when needed. Pay is $22/Hour + Benefits

**Qualifications **

- Phone Etiquette, Receptionist Duties, and Clerical Skills

- Excellent Communication and Customer Service skills

- Experience with Microsoft Office and Google Suite

- Detail-oriented with excellent organizational skills

- Ability to multitask and prioritize tasks efficiently

- Bilingual in Spanish is a plus

- High School Diploma or equivalent, Associates Degree is preferred

Receptionist/Office Assistant

Law firm specialised in aviation related contracts, in particular civil aircraft engine maintenance and engine leasing worlwide.

Industry: Despachos de abogados
Company Size: 1 empleado

Law firm

**Full job description **

We are a family law firm seeking a professional, organized, and dependable administrator to manage tasks including those of a receptionist and e-filing clerk to join our team. This position is ideal for someone who is detail-oriented, reliable, and comfortable working in a fast-paced legal environment. The role involves front-desk responsibilities, office management, and substantial administrative and e-filing support for attorneys and staff.

Responsibilities

- Greet clients, visitors, and vendors and maintain a professional reception area.

- Answer, screen, and route incoming calls.

- Manage office supplies, equipment needs, and vendor coordination.

- Organize and maintain physical and electronic filing systems.

- Assist in preparing, formatting, and proofreading legal documents.

- Perform electronic court filings in state and federal courts and track filing confirmations and deadlines.

- Coordinate service of process, handle mail, and manage deliveries.

- Schedule meetings, depositions, and conference room use.

- Support attorneys and paralegals with administrative tasks and special projects.

- Ensure overall smooth day-to-day office operations.

Qualifications

- Prior law office experience

- Strong organizational and multitasking abilities.

- Professional communication skills, both written and verbal.

- Proficiency with Microsoft Office (Word, Outlook, Excel) and PDF editing tools.

- Ability to maintain confidentiality and work independently with minimal supervision.

- Reliable, punctual, and able to manage deadlines in a fast-paced environment.

**Salary and Other Compensation: **

The annual salary for this position is between **$50k-90k base **. Factors which may affect pay within this range include geography/market, skills, education, experience, and other qualifications of the successful candidate.

Law Firm Administrator

BOY LONDON is one of the most iconic names in punk rebellion fashion.

Founded in 1976 on London’s King’s Road, the brand emerged from the punk movement and quickly became a symbol of counterculture, creative freedom, and bold self-expression. Over the decades, BOY LONDON has been worn by cultural icons including musicians, artists, and creatives around the world, becoming a globally recognized fashion label with deep roots in music, youth culture, and street style.

While the brand has maintained a strong presence internationally through licensing and global partnerships, BOY LONDON has held longstanding trademark rights in the United States.

BOY LONDON AMERICA represents the official return and renewed expansion of the brand in the U.S. market.

Based in Los Angeles and New York, the U.S. team is focused on reestablishing BOY LONDON within the American fashion landscape through design, culture, and strategic retail partnerships.

The brand’s next chapter in the United States centers on:

• Elevated contemporary apparel rooted in punk heritage
• Cultural collaborations with musicians, artists, and creatives
• Strategic wholesale partnerships with leading retailers
• Creative storytelling that connects past legacy with modern culture

With more than four decades of history and global recognition, BOY LONDON continues to stand for individuality, creativity, and rebellion.

The return to the United States marks the beginning of a new era for the brand in one of the world’s most influential fashion markets.

Industry: Retail Apparel and Fashion
Company Size: 2-10 employees

BOY London America

About BOY London:BOY London is a globally recognized fashion brand known for its iconic streetwear and cultural impact. As we expand our presence in Los Angeles and prepare for our next runway show, we are looking for a part-time Operations & Office Coordinator to join our team. This is a part-time role (approx. 25-30 hours per week) with the potential to grow into a full-time position as the company expands.

Role Overview:We are seeking a proactive, organized, and tech-savvy Operations & Office Coordinator to support our executive team and design team. In this role, you’ll be a vital link between leadership, creative, and operational teams, ensuring smooth daily operations as we prepare for our next collection. This is an excellent entry-level role with significant growth potential, allowing you to take on more responsibility as the company evolves.

Key Responsibilities:

- Manage daily office operations and ensure the workspace remains organized and efficient.

- Coordinate and maintain calendars for the executive team, ensuring meetings, deadlines, and priorities are aligned.

- Liaise with the design team to catalog and organize the upcoming collection using Excel and other tools.

- Track and manage office supplies and administrative systems to ensure smooth operations.

- Act as a communication hub, update info boxes, coordinate messages, and serve as a liaison across teams.

- Assist with project management, track timelines, milestones, and deliverables for key initiatives.

- Help coordinate logistics for events, photoshoots, and brand activities.

- Provide ad hoc administrative support, prepare reports, manage digital filing, and assist wherever needed.

**Qualifications: **

- 1-2 years of administrative or operations support experience (fashion or startup environment preferred).

- Proficiency in Microsoft Excel and Google Workspace (Gmail, Calendar, Docs).

- Strong organizational skills and attention to detail.

- Excellent communication skills: comfortable liaising with executives and creative teams.

- Ability to multitask and adapt in a fast-paced environment.

- Passion for fashion and a desire to grow with a dynamic, creative brand.

**Compensation: **

**$25 to $35 per hour, depending on experience. Approx. 25-30 hours per week, with the potential for this part-time role to become full-time as the company grows. **

**How to Apply: **

- **Please submit your resume and a brief cover letter detailing your interest and relevant experience to info@boylondon.com. We can’t wait to meet you! **

Part-Time Operations & Office Coordinator – BOY London (Los Angeles)

We're dedicated to leveraging mobile apps to drive positive change and enhance people's lives. Our mission is to provide innovative tools that empower users to overcome challenges and achieve their goals effortlessly, simplifying their daily routines and making their lives easier.

As a leading mobile app developer and publisher, we offer a diverse portfolio of over 30 apps across the Fitness, Productivity, Creative, and Learning categories. With a cumulative total of 3 million monthly downloads and a remarkable 100 million downloads worldwide, our apps resonate with users globally.

Operating within a fully remote global work environment, we value flexibility and individuality, fostering a culture where diverse perspectives thrive. Our culturally diverse team ensures inclusivity and creativity in every facet of app development.

At the core of our values is a dedication to user well-being and community collaboration. Through our AI-first approach, we're actively shaping the future of mobile technology, prioritizing excellence in user experience.

Join us on our journey to make a meaningful impact and inspire individuals worldwide to unleash their full potential with our transformative mobile apps.

Industry: Technology, Information and Internet
Company Size: 51-200 employees

Air Apps

**About Air Apps**

At Air Apps, we believe in thinking bigger and moving faster. We’re a family-founded company on a mission to create the world’s first AI-powered Personal & Entrepreneurial Resource Planner (PRP), and we need your passion and ambition to help us change how people plan, work, and live. Born in Lisbon, Portugal in 2018 and now with offices in both Lisbon and San Francisco we’ve remained self-funded while reaching over 100 million downloads worldwide.

Our long-term focus drives us to challenge the status quo every day, pushing the boundaries of AI-driven solutions that truly make a difference. Here, you’ll be a creative force, shaping products that empower people across the globe.

Join us on this journey to redefine resource management and change lives along the way.

**The Role**

We are looking for an organized and proactive Office Corrdinator to join our onsite team in San Francisco. This role will be central to establishing and maintaining the day-to-day operations of our SF office. You will be the go-to person for office coordination, vendor interactions, welcoming visitors and candidates, and supporting a smooth experience for new joiners.

**Responsibilities**

- Support the setup and organization of our new San Francisco office.

- Manage office-related purchases, inventory, and supplies (including food, beverages, and consumables).

- Coordinate with external vendors and service providers.

- Welcome and assist candidates, visitors, and external partners.

- Help onboard new team members, including desk setup and initial orientation.

- Maintain an orderly and welcoming office environment.

- Assist with ad hoc administrative and scheduling tasks as needed.

**Requirements**

- Around 2+ years of experience in administrative, office coordination, or similar roles.

- Excellent organizational and multitasking skills.

- Strong interpersonal and communication abilities.

- Proactive mindset, resourcefulness, and attention to detail.

- Familiarity with handling vendors and basic office management tasks is a plus.

**Why Join Air Apps?**

- Apple hardware ecosystem for work.

- Annual Bonus.

- Medical Insurance (including vision & dental).

- Disability insurance - short and long-term.

- 401k up to 4% contribution.

- Air Conference – an opportunity to meet the team, collaborate, and grow together.

- Transportation budget

- Free meals at the hub

- Gym membership

**Diversity & Inclusion**

At Air Apps, we are committed to fostering a diverse, inclusive, and equitable workplace. We enthusiastically welcome applicants from all backgrounds, experiences, and perspectives. We celebrate diversity in all its forms and believe that varied voices and experiences make us stronger.

**Application Disclaimer**

At Air Apps, we value transparency and integrity in our hiring process. Applicants must submit their own work without any AI-generated assistance. Any use of AI in application materials, assessments, or interviews will result in disqualification.

Office Coordinator

What will you do with all your free time?

DEPLOY IN MINUTES WITH FLOSUM
Flosum is a leading provider of end-to-end secure DevSecOps, data backup, recovery and archival, data protection and security automation, right out of the box. Just like any other cloud solution on Force.com, your organization can be up and running in a matter of minutes. Flosum is the recommended solution by many Salesforce employees, system integrators as well as enterprise organizations who use Flosum.

GET MODERN APPLICATION DEVELOPMENT ON SALESFORCE TODAY #MAD #DX
Flosum is simple to setup and use right away — Salesforce developers, release managers, salesforce admin, business analysts and more are instantly productive on our platforms. Flosum lives in Salesforce, takes mere minutes to setup, is software agnostic, requires no code skills (but can play nice with GIT), has simple drag and drop UI, is flexible and elastic, is 100% compliant and secure, is approved for government, pharma, healthcare and finance and saves your team invaluable time and money.

Let Flosum free your time to get back to what you do best - developing awesome code.

We help Enterprise teams build better apps fast. What will you do with your newfound free time?

Want to learn more? Book a meeting with us:

https://www.flosum.com/book-a-meeting

Industry: Software Development
Company Size: 201-500 employees

Flosum

**Company Overview**

Flosum is a Salesforce-native DevOps and data protection platform trusted by enterprises across technology, financial services, healthcare, energy, and the federal government. We operate with a lean, high-performance culture where every team member has outsized impact. We are financially sustainable, AI-forward, and growing — and we need someone exceptional to help our CEO operate at peak effectiveness across both the business and his personal office.

**The Role**

The ideal candidate will reside in San Ramon California, or in the Bay Area. This is not a typical Office Manager position. You will serve as the operational right hand to Flosum's CEO, managing a blend of professional and personal operations that require intelligence, discretion, financial literacy, and legal awareness.

You will be the single point of accountability for ensuring that nothing falls through the cracks across a complex, fast-moving set of responsibilities. If you thrive on variety, can context-switch between a tax filing and a college application in the same hour, and want a role where you learn how a CEO actually operates day to day — this is it.

**Who You Are**

- You are sharp, driven, and high-energy with an insatiable appetite for learning and getting things done

- You have a baseline understanding of personal finance, investments, and tax processes — enough to be dangerous and ask the right questions

- You have exposure to or genuine interest in legal processes — you do not need to be a lawyer, but you should be comfortable reading a contract, understanding a filing deadline, and coordinating with attorneys without hand-holding

- You are an exceptional organizer who builds systems, not just to-do lists

- You exercise impeccable judgment and discretion — you will have access to sensitive personal and financial information

- You communicate clearly, directly, and proactively — you do not wait to be asked

- You are comfortable operating independently with minimal supervision and can manage up effectively

- You are tech-savvy and embrace AI tools to maximize your productivity

**What You Will Own**

~~Investment & Financial Operations~~

- Coordinate with financial advisors, accountants, and investment managers on behalf of the CEO

- Track and organize personal investment portfolios, statements, and financial correspondence

- Manage tax preparation workflows — gather documents, coordinate with CPAs, track deadlines, and ensure timely filings for both personal and business-related obligations

- Process, organize, and resolve incoming financial paperwork, invoices, and office mail efficiently

- Maintain a clear system for accounts payable, reimbursements, and recurring financial commitments

~~Legal Coordination & Light Legal Work~~

- Serve as the primary liaison with attorneys, legal agencies, and regulatory bodies for personal and light business legal matters

- Review, organize, and track contracts, agreements, and legal correspondence

- Manage timelines for legal filings, renewals, and compliance deadlines

- Conduct basic legal research and prepare summaries to support decision-making

- Coordinate with local government agencies and offices on permits, filings, and documentation

~~Personal & Family Operations~~

- Manage logistics for family-related matters including college applications, enrollment, academic deadlines, and school communications

- Coordinate medical appointments, insurance paperwork, and health-related administration for the CEO's family

- Handle personal scheduling, travel, and logistics that intersect with professional commitments

- Serve as the go-to problem solver for personal administrative needs, ensuring fast resolution

~~Office & Administrative Operations~~

- Own the CEO's incoming mail — physical and digital — with a system for triage, action, and follow-up

- Maintain organized records and filing systems across financial, legal, and personal domains

- Identify and implement tools and processes that increase efficiency across all areas of responsibility

- Proactively flag issues, deadlines, and risks before they become problems

**Requirements**

2-5 years of experience in executive support, operations, legal administration, financial coordination, or a similar role combining multiple disciplines

Bachelor's degree required; coursework or certification in business, finance, pre-law, paralegal studies, or a related field is a strong plus

Demonstrated ability to manage complex, multi-track workstreams with competing deadlines

Experience coordinating with external professionals (attorneys, accountants, financial advisors)

Familiarity with personal tax filings, investment documentation, and basic legal agreements

Proficiency with productivity and AI tools — Google Workspace, Microsoft Office, and a willingness to adopt new technology aggressively

Must be trustworthy, discreet, and comfortable handling confidential information

**What Makes This Role Special**

This is a rare opportunity to work directly alongside a CEO and learn how decisions get made at the intersection of business, finance, and personal life. You will not be siloed. You will not be bored. You will build skills across legal, financial, and operational domains that most people do not get exposure to until much later in their careers. If you are ambitious and want a role with real responsibility from day one, we want to hear from you.

**Benefits**

**What We Offer**

- Opportunity to shape the digital strategy at a high-growth Salesforce ISV

- Collaborative, innovative, and mission-driven culture

- Competitive compensation and benefits

- Career growth in a fast-scaling company serving global enterprises

**Extras (Benefits & Perks)**

- Be part of a global, mission-driven team

- Learn from top leaders in Salesforce DevOps and SaaS sales

- Work on exciting challenges in a rapidly growing industry

Office Manager

Generations Healthcare was founded upon the belief that caring for the sick, the elderly, and the infirm is a special and sacred stewardship. It is our mission to have this belief reflected in everything we do; in the presentation of our homes, in the professionalism of our staff, and in the daily delivery of care to our residents and their families. It is our purpose that whoever enters a Generations home will receive kind, competent, and compassionate service. 

We are caring for a lifetime: a lifetime of memories, a lifetime of care, a lifetime of love.

Industry: Hospitals and Health Care
Company Size: 1,001-5,000 employees

Generations Healthcare

**Walnut Creek Skilled Nursing and Rehabilitation, 94595**

**HMO/Medi-Cal Biller (Business Office Assistant)**

**$28- $31 DOE**

Walnut Creek Skilled Nursing and Rehabilitation is searching for a HMO/CAL biller.

**Essential Functions**

-  Assists in the completion of initial and re-authorizations as needed of all HMO/CAL custodial residents, including pertinent documentation necessary for approval.

-  Keeps accurate and necessary tracking system for Authorizations needed.

-  Completes Authorizations timely and follow up for approval.

-  Submits claims for HMO/CAL’s, including follow up, phone calls and Appeals.

-  Researches and follows up on HMO claims as assigned by the Office Manager and Bookkeeper, i.e. Claims submission, Appeals, follow up and correspondence; accountability to the Business Office Manager/Bookkeeper for the assigned accounts with oral and written reports of action taken.

-  Assists in the Collection Process of all private accounts, including phone calls, collection letters and the policy and procedure for collections. Keeps accurate documentation on all phone calls.

-  Performs assistive functions as necessary or directed, i.e. letters, phone calls, photocopying, etc.

-  Relieves receptionist for breaks and lunch or whenever needed.

-  Engages in cross training for all business related services.

**Qualifications:**

- High School diploma or GED equivalent

- Speak, read, write and understand the English language

- AP, Payroll or Healthcare facility bookkeeping experience

**Benefits:**

We offer a competitive compensation package, healthcare benefits and excellent career growth opportunities. Health Benefits for full-time employees offered 1st of the month following hire date.

Benefits and incentive programs (including sign-on bonuses, if applicable) are subject to eligibility requirements and may change at any time. Sign-on bonus terms and amounts are subject to change and are based on the employee’s date of hire.

Generations Healthcare was founded upon the belief that caring for the sick, the elderly, and the infirm is a special and sacred stewardship. It is our mission to have this belief reflected in everything we do: in the presentation of our homes, in the professionalism of our staff, and in the daily delivery of care to our residents and their families. It is our purpose that whoever enters a Generations home will be met with kindness, competence and compassion.

We invite you to make a difference in the lives of others and our residents, who represent a Lifetime of Memories, a Lifetime of Care, and a Lifetime of Love.

**Please note: ** This position requires the successful completion of a background check, pre-employment physical, and drug screening as part of the hiring process.

The Company is an equal opportunity employer and makes employment decisions on the basis of merit. The Company prohibits unlawful discrimination against employees or applicants based on race (including traits historically associated with race, such as hair texture and protective hairstyles), religion, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, reproductive health decision making, gender, gender identity, gender expression, age, military status, veteran status, uniformed service member status, sexual orientation, transgender identity, citizenship status, pregnancy, or any other consideration made unlawful by federal, state, or local laws. The Company also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics.

HMO/Medi-Cal Biller

Established since 2005, Atlas International, Inc., is committed to creating superior kitchen and bath products to improve the lives of its customers. Atlas International is currently located in a 100,000 square foot distribution warehouse in Huntington Beach, California. Atlas International prides itself on its innovative products, great customer service and a desire to become a leader in its industry.

ARIEL Bath and Cavaliere range hoods are among the various brands and products Atlas offers. The Ariel Platinum line of steam showers and whirlpool bathtubs make steamtherapy and a spa experience possible in the comfort of a personal bathroom. We also offer shower panels, walk-in tubs, eco-friendly toilets and bathroom vanities.

Cavaliere kitchen range hoods, and other brands we carry, are made of brushed stainless steel and come in different sizes for wall mounted, island, or under the cabinet range hoods. We also offer range hood accessories for the convenience of our customers.

With more than 15 years of experience in manufacturing, Atlas strives to provide products designed with elegance and the latest technologies in mind. Our goal is to produce high end quality products at accessible prices so our customers can get the most out of their bathrooms and kitchens. We believe that the many hours we spend in our homes should be as enjoyable as possible.

Industry: Wholesale
Company Size: 51-200 employees

Atlas International, Inc

**Company Description **

Founded in 2005, Atlas International, Inc. specializes in high-quality kitchen and bath products designed to enhance daily living. Based in a 100,000-square-foot distribution facility in Huntington Beach, California, the company is known for its innovative designs and exceptional customer service. Brands such as ARIEL Bath and Cavaliere offer products like steam showers, whirlpool bathtubs, eco-friendly toilets, kitchen range hoods, and elegant bathroom vanities. With over 15 years of experience, Atlas International combines style, technology, and affordability to create premium products that bring comfort and functionality to kitchens and bathrooms. The company's mission is to make homes an enjoyable and stylish haven for its customers.

**Position Overview **

We are seeking a dependable and highly organized Office Administrator to join our team. This role is the heartbeat of our daily office operations. We aren't necessarily looking for years of specific experience; instead, we are looking for a "culture fit" who is teachable, eager to learn, and ready to grow with our processes.

The ideal candidate remains calm and collected in a fast-paced environment and possesses the proactive mindset needed to stay ahead of the curve.

**Key Responsibilities **

- Front Desk Management: Greet carriers and visitors upon arrival, directing them as needed.

- Order & Document Flow: Handle the printing of daily orders and ensure all paperwork is meticulously organized, scanned, and filed.

- Responsive Communication: Manage incoming emails and internal messages, ensuring all team members and clients receive timely and professional responses.

- Process Adaptation: Stay flexible and adapt quickly as office procedures evolve.

- Team Support: Take the initiative to assist with various tasks and projects to keep the office running smoothly.

**What We’re Looking For **

- A Proactive Mindset: You don’t wait for instructions when you see something that needs to be done.

- Organization Skills: You have a natural ability to keep physical and digital spaces orderly.

- Composure: You are known for being calm and collected, even when managing multiple tasks.

- Tech Comfort: You are comfortable with Microsoft Outlook (a major plus) and feel confident undergoing initial training via remote platforms.

- Strong Communication: Excellent written skills with an emphasis on being responsive and helpful.

**Requirements **

- Ability to work in-person at our office location.

- Willingness to be coached and learn new software or systems.

- A professional and welcoming demeanor.

**Benefits: **

- 401(k)

- 401(k) matching

- Bonus based on performance

- Dental insurance

- Health insurance

**How to apply: **

**Please submit your resume to kellee.le@arielglobal.com **

Office Administrative_Full Time_ Starting Pay from $20+

Don't Stop. Sandisk has been expanding the possibilities of data storage for more than 25 years—giving businesses and consumers the peace of mind that comes from knowing their data is readily available and reliable, even in the most challenging environments. Our products are used in the world's leading-edge data centers, embedded in game-changing smartphones, tablets, and laptops, and entrusted by consumers around the world. 

As a vertically-integrated storage solution company, we are able to quickly deliver innovative, high-quality solutions with less time from research to realization. From mobile devices to hyperscale data centers, Sandisk storage solutions make the incredible possible.

If you’re interested in joining our team of innovators and industry influencers and to help shape the future of digital technology with a leading provider of flash memory storage solutions, check out our current openings and connect with us today.

Industry: Semiconductor Manufacturing
Company Size: 5,001-10,000 employees

Sandisk

**Company Description**

Sandisk understands how people and businesses consume data and we relentlessly innovate to deliver solutions that enable today’s needs and tomorrow’s next big ideas. With a rich history of groundbreaking innovations in Flash and advanced memory technologies, our solutions have become the beating heart of the digital world we’re living in and that we have the power to shape.

Sandisk meets people and businesses at the intersection of their aspirations and the moment, enabling them to keep moving and pushing possibility forward. We do this through the balance of our powerhouse manufacturing capabilities and our industry-leading portfolio of products that are recognized globally for innovation, performance and quality.

Sandisk has two facilities recognized by the World Economic Forum as part of the Global Lighthouse Network for advanced 4IR innovations. These facilities were also recognized as Sustainability Lighthouses for breakthroughs in efficient operations. With our global reach, we ensure the global supply chain has access to the Flash memory it needs to keep our world moving forward.

**Job Description**

We are seeking a highly organized and resourceful Executive Assistant to partner with our Consumer Product Sr. Leadership team. In this role you will provide high-level administrative support to multiple executives by managing schedules, coordinating meetings, handling communications, and ensuring efficient office operations. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment ensuring the team operates at its best.

The ideal candidate is proactive and takes initiative, is focused, and innovative. Excellent written and verbal communication skills, strong critical thinking and attention to detail are equally meaningful in this role. This dynamic role will have the ability to work independently on projects and must be able to work under pressure at times to handle a wide variety of activities.

**Essential Duties And Responsibilities**

- Extensive calendar management, including prioritizing and arranging meetings, workshops, and conferences

- Coordinate complex logistics for travel by developing itineraries, booking domestic and international flights, arranging transportation and accommodation. Visa and passport processing if necessary

- Provide vacation coverage for other EAs as needed

- Coordination of staff meetings, all hands meetings, offsites including tracking of action items and follow-ups

- Manage a wide range of administrative and executive related tasks, including drafting routine correspondence and organizing/maintaining electronic files, updating distribution lists, onboarding new hires, creating/updating organizational charts, expense approvals, creating PR/PO and coordinate AV and IT requirements for meetings

- Reconcile expenses in a timely manner adhering to Sandisk’s global expense policies

- Anticipate needs and identify problems proactively, looking around corners for solutions and using existing resources in problem-solving

- Assist with formatting, editing, creating and consolidation of presentations and other office documents. Advanced knowledge of PowerPoint is a plus!

- Interact regularly and build relationships with executives and colleagues across various teams

- Ability to take initiative and work independently but take direction as needed with a positive attitude

**Qualifications**

Required:

- Bachelor’s Degree (or equivalent work experience required) and 5+years of experience as an assistant supporting VP-level executives

- Advanced knowledge of Microsoft 365 applications (Word, PowerPoint, Excel, Outlook and Teams)

- Experience working in a support role with C-suite administrative staff is preferred

**Skills**

- Excellent written and oral communication skills

- Ability to multi-task, work independently, and as part of a team

- Excellent time management skills

- Demonstrates Leadership

**Additional Information**

- Primary work location: Sandisk Milpitas office

**Additional Information**

Sandisk is committed to providing equal opportunities to all applicants and employees and will not discriminate against any applicant or employee based on their race, color, ancestry, religion (including religious dress and grooming standards), sex (including pregnancy, childbirth or related medical conditions, breastfeeding or related medical conditions), gender (including a person’s gender identity, gender expression, and gender-related appearance and behavior, whether or not stereotypically associated with the person’s assigned sex at birth), age, national origin, sexual orientation, medical condition, marital status (including domestic partnership status), physical disability, mental disability, medical condition, genetic information, protected medical and family care leave, Civil Air Patrol status, military and veteran status, or other legally protected characteristics. We also prohibit harassment of any individual on any of the characteristics listed above. Our non-discrimination policy applies to all aspects of employment. We comply with the laws and regulations set forth in the "Know Your Rights: Workplace Discrimination is Illegal” poster. Our pay transparency policy is available here.

Sandisk thrives on the power and potential of diversity. As a global company, we believe the most effective way to embrace the diversity of our customers and communities is to mirror it from within. We believe the fusion of various perspectives results in the best outcomes for our employees, our company, our customers, and the world around us. We are committed to an inclusive environment where every individual can thrive through a sense of belonging, respect and contribution.

Sandisk is committed to offering opportunities to applicants with disabilities and ensuring all candidates can successfully navigate our careers website and our hiring process. Please contact us at jobs.accommodations@sandisk.comto advise us of your accommodation request. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.

Based on our experience, we anticipate that the application deadline will be **07/24/2026 **(3 months from posting), although we reserve the right to close the application process sooner if we hire an applicant for this position before the application deadline. If we are not able to hire someone from this role before the application deadline, we will update this posting with a new anticipated application deadline.

**Compensation & Benefits Details**

- An employee’s pay position within the salary range may be based on several factors including but not limited to (1) relevant education; qualifications; certifications; and experience; (2) skills, ability, knowledge of the job; (3) performance, contribution and results; (4) geographic location; (5) shift; (6) internal and external equity; and (7) business and organizational needs.

- Thesalaryrange is what we believe to be the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range and this range is only applicable for jobs to be performed in California, Colorado, New Yorkor remote jobs that can be performed in California, Colorado and New York. This range may be modified in the future.

- If your position is non-exempt, you are eligible for overtime pay pursuant to company policy and applicable laws. You may also be eligible for shift differential pay, depending on the shift to which you are assigned.

- You will be eligible to participate in Sandisk'sShort-Term Incentive (STI) Plan, which provides incentive awards based on Company and individual performance. Depending on your role and your performance, you may be eligible to participate in our annual Long-Term Incentive (LTI) program, which consists of restricted stock units (RSUs) or cash equivalents, pursuant to the terms of the LTI plan. Please note that not all roles are eligible to participate in the LTI program, and not all roles are eligible for equity under the LTI plan.RSU awards are also available to eligible new hires, subject to Sandisk’s Standard Terms and Conditions for Restricted Stock Unit Awards.

- We offer a comprehensive package of benefits including paid vacation time; paid sick leave; medical/dental/vision insurance; life, accident and disability insurance; tax-advantaged flexible spending and health savings accounts; employee assistance program; other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity; tuition reimbursement; transit; the Applause Program; employee stock purchase plan; and the SandiskSavings 401(k) Plan.

- Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.

Executive Assistant

Confidential Page

Industry: Language Schools
Company Size: 1 employee

Confidential

**EXECUTIVE ASSISTANT **

**Location: ** West Hollywood, CA (Onsite 5 days a week)

A prominent and highly visible entertainment company is seeking an exceptional Executive Assistant to partner directly with its Chief Executive Officer. This confidential search is for a career EA who operates at the highest level of the profession and is prepared for a role defined by intensity, trust, and constant motion.

This position requires a true 24/7 mindset, significant overtime, and an unwavering commitment to excellence. The successful candidate will function as an extension of the CEO, anticipating needs, managing competing priorities, and navigating a dynamic, high-stakes environment with precision and discretion.

**Core Responsibilities **

- Orchestrate an ever-changing, high-volume calendar with expert prioritization and judgment

- Coordinate complex domestic and international travel, often on short notice

- Serve as a strategic gatekeeper and trusted liaison across senior executives, industry leaders, talent, agencies, studios, and partners

- Leverage existing relationships and knowledge of key industry players to facilitate access, communication, and scheduling efficiency

- Draft, review, and manage communications on behalf of the CEO with accuracy and tone sensitivity

- Prepare detailed briefings, materials, and action items for meetings and key engagements

- Proactively identify issues, solve problems, and “manage up” to ensure seamless executive effectiveness

- Oversee and drive special projects with cross-functional visibility

- Maintain real-time awareness of industry activity, relationships, and key stakeholders

**Required Experience & Skills **

- 10+ years supporting C-level executives, ideally within entertainment, media, or similarly fast-paced sectors

- Strong, current knowledge of the entertainment landscape

- Existing network or demonstrated ability to quickly navigate and connect within industry circles is highly valued

- Outstanding written and verbal communication skills

- Impeccable organizational abilities and attention to detail

- Proven ability to handle highly sensitive information with absolute discretion

- Self-directed, anticipatory, and solutions-driven

- Willingness to work extended hours and remain highly responsive

This role offers a unique opportunity to operate at the center of a global entertainment organization, supporting a CEO whose pace and expectations require a best-in-class partner.

Okta gives you a neutral, powerful and extensible platform that puts identity at the heart of your stack. No matter what industry, use case, or level of support you need, we’ve got you covered.

Industry: Software Development
Company Size: 5,001-10,000 employees

Okta

**Secure Every Identity, from AI to Human**

Identity is the key to unlocking the potential of AI. Okta secures AI by building the trusted, neutral infrastructure that enables organizations to safely embrace this new era. This work requires a relentless drive to solve complex challenges with real-world stakes. We are looking for builders and owners who operate with speed and urgency and execute with excellence.

This is an opportunity to do career-defining work. We're all in on this mission. If you are too, let's talk.

**The Executive Assistant Opportunity **

Okta is hiring an Executive Assistant to provide a wide array of administrative, logistical, and project-related support to Engineering executives within the Auth0 Product Unit.

This is a highly visible position within the organization, enabling our executives in a collaborative, and remote environment to ensure they can be effective in their roles.

**What you’ll be doing **

- Manage daily schedule of the Executives

- Schedule and coordinate logistics for meetings, conferences and special events across global time zones (remote & in person)

- Coordinate domestic and international travel, process expense reports and assist with management of travel budget needs

- Co-ordinate All Hands and Newsletters for each of the Executives’ organizations

- Acts as a liaison for assigned executives, relaying and exchanging information with others including

- Anticipate the Executives’ needs and proactively assemble the appropriate people and resources to solve problems.

- Field incoming requests; exercise strong judgment and discretion with highly confidential information.

- Work cross-functionally to ensure communication is efficient and clear between teams.

- Organize, prioritize and coordinate multiple work activities with demonstrated ability to meet deadlines.

**What you’ll bring to the role **

- A minimum of 5 years work experience in the capacity of an Administrative Assistant supporting multiple VP level remote executives

- Expectation of complete confidentiality on all business matters

- Ability to actively manage multiple projects in a fast-moving, high pressure environment

- Ability to be flexible in response to changing priorities and needs

- Extensive experience with arrangement of complex schedules and logistics, at times, across multiple time zones

- Extraordinary time management skills and attention to detail

- Strong communication, planning, organizational and analytical skills

- Ability to remain energetic and positive in a fast-paced and demanding environment

- Dedicated with the ability to anticipate next steps.

- Works well with a variety of personalities; embraces teamwork

- Proficient working with Google workspace

P25145

Below is the annual base salary range for candidates located in San Francisco Bay Area. Your actual base salary will depend on factors such as your skills, qualifications, experience, and work location. In addition, Okta offers equity (where applicable), bonus, and benefits, including health, dental and vision insurance, 401(k), flexible spending account, and paid leave (including PTO and parental leave) in accordance with our applicable plans and policies. To learn more about our Total Rewards program please visit: https://rewards.okta.com/us.

The annual base salary range for this position for candidates located in the San Francisco Bay area is between: : $117,000 USD - $160,000 USD

**The Okta Experience**

- Supporting Your Well-Being

- Driving Social Impact

- Developing Talent and Fostering Connection + Community

We are intentional about connection. Our global community, spanning over 20 offices worldwide, is united by a drive to innovate. Your journey begins with an immersive, in-person onboarding experience designed to accelerate your impact and connect you to our mission and team from day one.

Okta is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, marital status, age, physical or mental disability, or status as a protected veteran. We also consider for employment qualified applicants with arrest and convictions records, consistent with applicable laws.

If reasonable accommodation is needed to complete any part of the job application, interview process, or onboarding please use this Form to request an accommodation.

Notice for New York City Applicants & Employees: Okta may use Automated Employment Decision Tools (AEDT), as defined by New York City Local Law 144, that use artificial intelligence, machine learning, or other automated processes to assist in our recruitment and hiring process. In accordance with NYC Local Law 144, if you are an applicant or employee residing in New York City, please click here to view our full NYC AEDT Notice.

Okta is committed to complying with applicable data privacy and security laws and regulations. For more information, please see our Personnel and Job Candidate Privacy Notice at https://www.okta.com/legal/personnel-policy/.

Paramount is a leading media and entertainment company that creates premium content and experiences for audiences worldwide. Driven by iconic studios, networks and streaming services, Paramount's portfolio of consumer brands includes CBS, Showtime Networks, Paramount Pictures, Nickelodeon, MTV, Comedy Central, BET, Paramount+, Pluto TV and Simon & Schuster, among others. Paramount delivers the largest share of the U.S. television audience and boasts one of the industry's most important and extensive libraries of TV and film titles. In addition to offering innovative streaming services and digital video products, the company provides powerful capabilities in production, distribution and advertising solutions.

Industry: Entertainment Providers
Company Size: 10,001+ employees

Paramount

**#WeAreParamount on a mission to unleash the power of content… you in?**

We’ve got the brands, we’ve got the stars, we’ve got the power to achieve our mission to entertain the planet – now all we’re missing is… YOU! Becoming a part of Paramount means joining a team of passionate people who not only recognize the power of content but also enjoy a touch of fun and uniqueness. Together, we co-create moments that matter – both for our audiences and our employees – and aim to leave a positive mark on culture.

**Executive Assistant**

**Overview:**

The Executive Assistant will provide high-level administrative support to the Head of Production Platform. This role requires solid organization skills, attention to detail, and the ability to manage multiple priorities in a dynamic environment. The EA will manage executive schedules, including booking in-person and Zoom meetings with internal or external attendees, and serve as a key point of coordination while maintaining professionalism, discretion, and confidentiality.

**Key responsibilities include:**

- Providing comprehensive calendar management across time zones.

- Coordinating domestic and international travel logistics and detailed itineraries.

- Preparing daily briefings and coordinating executive briefing logistics at vendor facilities.

- Organizing large events in partnership with security, facility, and catering teams.

- Handling expense reports, invoices, and various administrative projects as needed.

**Basic Qualifications:**

- 5+ years of experience as an Executive Assistant.

- Solid organizational and planning skills.

- Exemplary time management skills and the ability to proficiently prioritize tasks.

- Solid verbal and written communication skills.

**Additional Qualifications:**

- Knowledge of office management systems and procedures.

- Proven problem-solving skills and high attention to detail.

- Ability to handle confidential information with the highest level of discretion.

- Experience in meeting support, including agenda creation, minute taking, and action item tracking.

Paramount Streaming, a division within Paramount Global, is the home to the company's direct-to-consumer services spanning free and paid in the form of Pluto TV and Paramount+. Pluto TV is the global leader in free ad-supported TV, delivering more than 1,400 global channels and an extensive library of streaming content, including live and original channels. Paramount+, digital subscription video-on-demand and live streaming service, combines live sports, breaking news, and A Mountain of Entertainment™. Paramount+ features an expansive library of original series, hit shows and popular movies across every genre from world-renowned brands and production studios, including SHOWTIME®.

**Additional Information**

Hiring Salary Range: $85,000.00 - 100,000.00.

The hiring salary range for this position applies to New York, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable, as otherwise dictated by the appropriate Collective Bargaining Agreement.

**What We Offer:**

- Attractive compensation and comprehensive benefits packages. Check out our full list of benefits here: https://www.paramount.com/careers/benefits

- Generous paid time off.

- An exciting and fulfilling opportunity to be part of one of Paramount’s most dynamic teams.

- Opportunities for both on-site and virtual engagement events.

- Unique opportunities to make meaningful connections and build a vibrant community, both inside and outside the workplace.

- Explore life at Paramount: https://www.paramount.com/careers/life-at-paramount

Paramount is an equal opportunity employer (EOE) including disability/vet.

At Paramount, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Paramount is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access https://www.paramount.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to paramountaccommodations@paramount.com. Only messages left for this purpose will be returned.

We are Uber. The go-getters. The kind of people who are relentless about our mission to help people go anywhere and get anything and earn their way. Movement is what we power. It’s our lifeblood. It runs through our veins. It’s what gets us out of bed each morning. It pushes us to constantly reimagine how we can move better. For you. For all the places you want to go. For all the things you want to get. For all the ways you want to earn. Across the entire world. In real time. At the incredible speed of now.

The idea for Uber was born on a snowy night in Paris in 2008, and ever since then our DNA of reimagination and reinvention carries on. We’ve grown into a global platform powering flexible earnings and the movement of people and things in ever expanding ways. We’ve gone from connecting rides on 4 wheels to 2 wheels to 18-wheel freight deliveries. From takeout meals to daily essentials to prescription drugs to just about anything you need at any time and earning your way. From drivers with background checks to real-time verification, safety is a top priority every single day. At Uber, the pursuit of reimagination is never finished, never stops, and is always just beginning.

Industry: Internet Marketplace Platforms
Company Size: 10,001+ employees

Uber

**About The Role**

The role will support the Chief Privacy Officer, Chief Product Counsel and Associate General Counsel for Autonomous Mobility & Delivery. Executive Assistant Business Partners (EABPs) partner with Uber's leadership to provide sophisticated administrative and operational support, while also contributing to projects that help drive business priorities and strengthen team collaboration and morale.

Do you enjoy anticipating the needs of the team and solving complex admin and operational issues before they even arise? Do you want to be a part of an extraordinary EA community? If so, see the day-to-day functions below and apply!

**What You'll Do**

-  Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations

-  Help ensure leaders are properly prepared and on time for all meetings.

-  Assist with the scheduling of multiple stakeholder meetings

-  Contribute to leadership meetings by taking notes and tracking action items

-  Navigate the intricacies of supporting leaders remotely and a complex conference room landscape when returning to the office

-  Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs

-  Make domestic and international travel arrangements and process travel expense reports based on direction from traveler

-  Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing

-  Follow up and provide reminders on project deadlines, AIs, and deliverables

-  Assist with ensuring the timely review and submission of expenses

-  May assist with facility/space planning logistics

-  May preview and provide feedback regarding team expense reports, and assist with managing leader's or team's morale budget

-  May work on other tasks and projects as assigned

**Basic Qualifications**

-  Minimum 6+ years of administrative experience

**Preferred Qualifications**

-  Minimum 8+ years of administrative experience preferred

-  Minimum 4+ years experience supporting a VP-level leader in any sized business or a Director-level leader in a global business

-  Google calendar

-  Tech company experience

-  Experience supporting multiple leaders

-  Excellent communication skills with ability to build strong relationships with both internal and external stakeholders

-  Demonstrated ability to prioritize leaders' calendar with ability to make judgment calls and decisions based on rapidly shifting priorities

-  Proven ability to work in a fast paced, often changing environment with efficiency and accuracy

-  Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight

-  Strong organizational skills with a strong attention to detail

-  Experience coordinating projects

-  Experience with budget management

-  Ability to work with confidential information

-  Experience working in a complex, matrixed and global environment

-  Bachelor's degree or equivalent practical experience

For San Francisco, CA-based roles: The base hourly rate range for this role is USD$51.93 per hour - USD$57.70 per hour. You will be eligible to participate in Uber's bonus program, and may be offered an equity award & other types of comp. All full-time employees are eligible to participate in a 401(k) plan. You will also be eligible for various benefits. More details can be found at the following link https://jobs.uber.com/en/benefits., For San Francisco, CA-based roles: The base hourly rate range for this role is USD$51.93 per hour - USD$57.70 per hour. You will be eligible to participate in Uber's bonus program, and may be offered an equity award & other types of comp. All full-time employees are eligible to participate in a 401(k) plan. You will also be eligible for various benefits. More details can be found at the following link https://jobs.uber.com/en/benefits.

Executive Assistant Business Partner II

Founded in 1958, Sequoia Living is a Bay Area nonprofit organization that provides older adults from all economic backgrounds with stimulating, joyful living environments and services that enrich their lives. 

Our mission is to provide homes and services for healthy and joyful aging. Through our diverse network of Life Plan Communities, affordable housing communities, and community service programs, our team of extraordinary people seeks to create experiences rooted in our guiding philosophy to Never Stop Growing

Discover what it means to grow stronger, wiser, and more joyful at Sequoia Living.

Industry: Hospitals and Health Care
Company Size: 201-500 employees

Sequoia Living

We’re hiring a proactive, tech-savvy, and highly organized Executive Assistant to support our President/CEO, Board of Directors and leadership team. You’ll manage complex priorities, build trusted relationships, and bring humor, professionalism, and polish to every interaction. As a bridge between the CEO, Board of Directors, and internal teams, you’ll help ensure our mission of “living well” runs seamlessly behind the scenes.

Who You Are

- Sense of Humor: You bring optimism, perspective, and warmth to every room.

- Tech-Savvy Communicator: You’re fluent in Microsoft 365, Google Workspace, Zoom, and PowerPoint. You enjoy creating polished visuals.

- Proactive Partner: You think two steps ahead, solve problems creatively, and help the CEO focus on strategic priorities.

- Professional & Playful: You relate easily to Board members, residents, and colleagues while maintaining discretion and credibility.

- Mission Driven: You find meaning in supporting work that improves lives and builds community.

What You’ll Do

- Provide high-level, proactive support to the Executive team anticipating needs, managing priorities, and coordinating communications.

- Serve as primary liaison to the Board of Directors and related committees.

- Prepare professional, visually engaging presentations, reports, and communications.

- Maintain and update the Board Portal for timely access to accurate and organized materials.

- Plan and execute high-stakes meetings, retreats, and quarterly Board sessions.

- Write and edit correspondence and materials that reflect Sequoia Living’s voice and values.

- Support and lead home office administrative staff.

- Handle expenses and sensitive information with confidentiality and care.

Qualifications

- 5+ years of executive-level administrative experience, preferably supporting C-suite or nonprofit leaders.

- Strong writing, editing, and presentation design skills.

- Advanced proficiency in Microsoft 365 and collaboration tools.

- Experience managing Board or committee communications preferred.

- Bachelor’s degree preferred or equivalent experience.

Why Join Sequoia Living

At Sequoia Living, we value purpose, partnership, and joy in all that we do.

- Competitive compensation and benefits

- Collaborative and inclusive culture

- Hybrid work flexibility

- A mission that truly matters

Sequoia Living is an Equal Opportunity Employer we celebrate diversity and are committed to inclusion, respect, and belonging.

~~Join us and help create spaces where people of all ages thrive. ~~

#ExecutiveAssistant #CLevelSupport #BoardRelations #NonprofitJobs #AdministrativeExcellence #SequoiaLiving #BayAreaJobs #StrategicPartner #TechSavvy #HybridWork

Executive Assistant to Chief Executive Officer

Netflix is one of the world's leading entertainment services, with 283 million paid memberships in over 190 countries enjoying TV series, films and games across a wide variety of genres and languages. Members can play, pause and resume watching as much as they want, anytime, anywhere, and can change their plans at any time.

Industry: Entertainment Providers
Company Size: 10,001+ employees

Netflix

At Netflix, our mission is to entertain the world. Together, we are writing the next episode - pushing the boundaries of storytelling, global fandom and making the unimaginable a reality. We are a dream team obsessed with the uncomfortable excitement of discovering what happens when you merge creativity, intuition and cutting-edge technology. Come be a part of what’s next.

If you are an awesome and experienced Executive Assistants with interests supporting our leaders in Marketing, Communications, PR, Legal, and Production Operations, we would like to connect with you! Our opportunities are based in Los Angeles with in-office hybrid expectations.

**The Role**

Executive Assistants are critical to supporting our high-performing teams. Our Executive Assistants are highly impactful and stunning in their craft. They ensure the success of our leaders with their operational and administrative wizardry and proactively future-proof solutions by anticipating needs. The ideal candidates will be passionate about the content we create and enthusiastic about the impact they can make by contributing meaningfully to support the success of these teams.

**Responsibilities Include, But Are Not Limited To**

- Proactive management of calendars for the leader and their team, including scheduling internal and external meetings

- Booking necessary domestic and international travel, often multi-destination trips, while optimizing for efficiency and productivity for the executive and business

- Book, manage, and coordinate logistics for team meetings, events, and off-sites

- Leveraging proficiency in Google Suite tools for presentations and memos

- Accurately capture and document meeting minutes and decisions made in meetings

- Processing extensive expense reports in a timely manner

**Qualifications**

- 7+ years of experience in an Executive Assistant capacity supporting senior leaders, ideally in similar industries of media, tech, consulting

- Proficiency in Google: Gmail, Google Calendar, Google Docs, Google Sheets, Google Groups is a must

- Experience supporting domestic and international travel and reconciling expenses

- Experience supporting senior leaders with a global team and cross-functional stakeholders is a plus

- Responsive and able to work flexibly across multiple time zones

- Independent worker with strong organizational skills and the ability to prioritize and balance multiple projects and switch easily between tasks

- Displays professionalism in communication with internal and external partners

- Ability to be discreet and maintain confidential information

- Strong written and verbal communication skills

- Strong judgment and ability to make decisions quickly

- Strong attention to detail at all times

- Team player who operates in a fast-paced, team-oriented setting

- Able to stay calm under pressure and work on short deadlines

- Tech-savvy with an ability to lean into new technology and tools is a huge plus

Generally, our compensation structure consists solely of an annual salary; we do not have bonuses. You choose each year how much of your compensation you want in salary versus stock options. To determine your personal top of market compensation, we rely on market indicators and consider your specific job family, background, skills, and experience to determine your compensation in the market range. The range for this role is $125,000.00 - $220,000.00.

Netflix provides comprehensive benefits including Health Plans, Mental Health support, a 401(k) Retirement Plan with employer match, Stock Option Program, Disability Programs, Health Savings and Flexible Spending Accounts, Family-forming benefits, and Life and Serious Injury Benefits. We also offer paid leave of absence programs. Full-time hourly employees accrue 35 days annually for paid time off to be used for vacation, holidays, and sick paid time off. Full-time salaried employees are immediately entitled to flexible time off. See more details about our Benefits here.

Netflix is a unique culture and environment. Learn more here.

Inclusion is a Netflix value and we strive to host a meaningful interview experience for all candidates. If you want an accommodation/adjustment for a disability or any other reason during the hiring process, please send a request to your recruiting partner.

We are an equal-opportunity employer and celebrate diversity, recognizing that diversity builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.

Job is open for no less than 7 days and will be removed when the position is filled.

Expression of Interest: Executive Assistant Opportunities

At Jenner & Block, we shape what’s next through experience, vision, and judgment. In the most sensitive and consequential matters our clients face, we advocate fearlessly and are known for finding a clear path forward. Whether an opportunity or challenge, we combine diverse and extensive experience with original, creative thinking to help our clients stay ahead of an ever-changing landscape. Our commitment is to work as partners to define what comes next for you and your business, and to get there together.

Founded in 1914, Jenner & Block is an internationally recognized powerhouse with more than 500 lawyers across the United States and United Kingdom, and market leading Litigation, Investigations, Transactional, and Government Strategies practices. Our foundation is one of shared values: a commitment to integrity and professionalism, an eye towards a brighter future, and a tireless pursuit of justice. Throughout our history, we have shaped the direction of law, business, and policy—from Witherspoon to Watergate, Lehman to Lawrence, Guantanamo to GM’s IPO. And we continue to shape today’s greatest legal battles–from DACA to Dobbs, energy transitions to voting rights, data security to national security. Whether it is as champions for civil rights and social justice, or through our deep commitment to pro bono, and civic engagement, or through the impact work we do for our clients every day, we embrace our role in shaping a brighter future for our people, our clients, and our communities.

Content may include attorney advertising.

Industry: Law Practice
Company Size: 501-1,000 employees

Jenner & Block

**ABOUT JENNER & BLOCK **

Jenner & Block LLP is a law firm with a fearless reputation and global reach, high-level problem solvers in litigation, government controversies, investigations, regulatory challenges, and complex corporate transactions. With offices in Century City, Chicago, London, Los Angeles, New York, San Francisco, and Washington, DC, the firm represents a wide range of clients, counseling Fortune 100 companies, large privately held corporations, major nonprofits, top universities, private equity investors, and Native American tribes. Consistently recognized as a firm that stands up for its values with its commitment to justice and community service, Jenner has been named the No. 1 pro bono firm 13 times in the United States by The ~~American Lawyer ~~.

**OVERVIEW **

The Executive Assistant, working under the supervision of the Los Angeles Office Director of Administration, will take direction from and operate in support of senior attorneys in the performance of a variety of administrative duties as assigned. The Executive Assistant is a non‐exempt position. The hours are 8:45 am – 5:15 pm, Monday ‐ Friday and additional hours as required. This role will be based out of the firm's Century City office.

**ESSENTIAL JOB FUNCTIONS **

- Serve as the forward-facing liaison for a senior attorney, independently managing stakeholder communications under tight timelines and in high-pressure situations while maintaining a professional, solutions-oriented demeanor.

- Prepare expense reimbursements and process client-related or vendor invoices for payment.

- Coordinate meeting set-ups, including but not limited to conference calls, zoom meetings and in-person meetings.

- Maintain calendar and contacts for Executive, MP, Partner or Manager.

- Monitor mailboxes and maintain electronic filing system in Outlook.

- Document conversions, e.g., PDF to Word.

- Handle telephone calls from internal and external sources including taking accurate messages and appropriately routing calls.

- Coordinate travel arrangements (air, hotel, rail, car rental and black car) with firm-provided travel agency.

- Perform other related duties, special projects and assignments as required. Assist other admins in back-up support and vacation coverage.

- Input attorney time into the WebTime time entry program.

- Prepare, finalize and distribute new client Engagement Letters, New Business Memo, etc., including follow-up with client to ensure receipt of fully executed Engagement Letter. Initiate Conflicts Checks.

- Maintain physical client files including creation of records. Prepare inactive case files and attorney materials for off-site storage.

- Work with the Billing department in all aspects of the billing cycle, including but not limited to the review of client billing for accuracy, edits to content/grammar, resolution of billing problems and suggest process improvements.

- Assist with the preparation of presentation materials.

- Create, format and proofread correspondence, presentations, reports, binders, spreadsheets and other reference materials as required to prepare Executive, MP, Partner or Manager for meetings and projects. Draft executive letters, memos, reports, talking points, video scripts and other documents.

- Document inquiries and questions directed to the Executive and coordinate responses or conversations as appropriate.

- Analyze incoming memos, submissions and reports to determine their priority order. Review incoming correspondence and interoffice materials, determine priority and respond appropriately.

- Make recommendations regarding appropriate action and follow-up.

- Develop and maintain a broad and deep knowledge of law firm practices, processes and protocol. Have strong knowledge of various players.

- Schedule and support meetings, prepare presentation materials and provide additional administrative support as needed.

- Screen and prioritize Outlook Email Inbox, file email and maintain Outlook folders.

- Work closely with the other executive coordinators to execute administrative and strategic initiatives.

**QUALIFICATIONS & REQUIREMENTS **

- Advanced in basic computer applications including Windows 7 and Microsoft Office (Word, Excel, PowerPoint, Outlook).

- Flexibility to adjust hours and work the hours necessary to meet business needs. Able to work overtime as needed.

- College degree preferred or equivalent work experience required.

- Executive level administrative experience required.

- Ability to interface and collaborate in a complex matrix management environment.

- Works well independently as well as effectively within a team.

- Works well under pressure.

- Demonstrates effective interpersonal and communication skills, both verbal and in writing.

- Great client service skills, including being comfortable interacting with firm clients.

- Excellent organizational skills, ability to prioritize workload and have a strong attention to detail.

- Must be able to follow direction.

- Sound business judgment.

- Proven ability to multi‐task.

- Demonstrates initiative to anticipate needs.

**Additional Duties **

This job description is intended to provide a general overview of the primary duties and responsibilities for the position. It is not an exhaustive list of all tasks or responsibilities that may be assigned. The role may include additional duties, specialized projects, and other tasks as required. The firm reserves the right to modify or adjust the responsibilities to meet business needs.

**Physical Requirements **

Candidates must be able to meet the physical demands of the position, including the ability to commute to the office as required on designated in-office days based on the position. The firm is committed to providing reasonable accommodations in accordance with the Americans with Disabilities Act (ADA) for qualified individuals with disabilities.

**Jenner & Block LLP is an equal opportunity employer. Recruitment and employment decisions are not made on the basis of an individual’s race, color, creed, religion, national origin, ancestry, citizenship status, age, non-disqualifying physical or mental disability or medical condition, genetic information, sexual orientation, sex, gender identity and/or expression, pregnancy, childbirth, breastfeeding or related medical conditions, arrest record, matriculation, personal appearance, political affiliation, marital, parental, veteran, military, or order of protection status, or any other protected status or that of their relatives, friends, or associates. **

**Jenner & Block is proud to offer a competitive total rewards package, including comprehensive health & well-being benefits and 401k profit sharing. The anticipated pay range for this role in Century City is as follows: **

5 - 6 years of experience: $80K - $90K

7 - 8 years of experience: $91K - $100K

9 - 10 years of experience: $101K - $110K

10+ years of experience: $120K

**The actual offered rate for this position will be determined based on several factors, including qualifications and experience, geographic location, education, external market data, and consideration of internal equity. **

Executive Assistant (Century City)

McKinsey is a global management consulting firm committed to helping organizations accelerate sustainable and inclusive growth. We work with clients across the private, public, and social sectors to solve complex problems and create positive change for all their stakeholders. We combine bold strategies and transformative technologies to help organizations innovate more sustainably, achieve lasting gains in performance, and build workforces that will thrive for this generation and the next.

Industry: Business Consulting and Services
Company Size: 10,001+ employees

McKinsey & Company

**Who You'll Work With**

You are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact.

In return for your drive, determination, and curiosity, we’ll provide the resources, mentorship, and opportunities to help you quickly broaden your expertise, grow into a well-rounded professional, and contribute to work that truly makes a difference.

When you join us, you will have:

- Continuous learning: Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast-paced learning experience, owning your journey.

- A voice that matters: From day one, we value your ideas and contributions. You’ll make a tangible impact by offering innovative ideas and practical solutions, all while upholding our unwavering commitment to ethics and integrity. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes.

- Global community: With colleagues across 65+ countries and over 100 different nationalities, our firm’s diversity fuels creativity and helps us come up with the best solutions. Plus, you’ll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences.

- Exceptional benefits: In addition to a competitive salary (based on your location, experience, and skills), we offer a comprehensive benefits package, including medical, dental, mental health, and vision coverage for you, your spouse/partner, and children.

**Your Impact**

You will be a creative problem solver for the Senior Partner and/or Partner whom you support. In this role, you will collaborate with your Partners to optimize their time, create trust-based relationships within their network while building your own, and deliver high-quality product.

The Partners’ network includes their clients, teams, practices, and internal colleagues. You will build ongoing rapport with your Partners, their clients, client assistants, internal colleagues, your EA team and other EAs globally. You will act as an informed representative for the Partners when interacting with clients, internal and external customers, and others, while maintaining the confidentiality of highly sensitive information.

Your role involves organizing, strategically managing, and maintaining detailed and complex calendars for Senior Partners and other team members.

Your responsibilities will include planning and coordinating client and internal meetings, conference calls, conferences, events, and lunches or dinners, as well as sending out reminders. You will also coordinate complex international and local travel arrangements, manage travel logistics, and accommodate individual preferences.

Additional duties include tracking and managing all incoming communications, responding to correspondence that does not require the personal attention of the Partner, and assuming responsibility for planning, organizing, and executing major projects with minimal guidance.

These projects often involve coordinating schedules for senior leadership participants. Acting as an informed deputy, you will interact with clients and other key stakeholders whose goodwill and respect are critical to the Partners and the firm, while also fostering strong relationships with clients and their administrative contacts.

Collaboration with Executive Assistant Managers and department members is essential to ensure smooth workflow, timely actions, and adherence to deadlines.

Your role also includes organizing and maintaining all client and internal files using the firm's authorized system, providing backup coverage as needed, and coordinating events for both internal and external initiatives.

Additional responsibilities include preparing and submitting timesheets and expenses in accordance with deadlines, managing and monitoring client accounting statements and invoices upon request, and handling miscellaneous tasks such as printing, copying, mailing, and other duties as assigned.

**Your Qualifications and Skills**

- Undergraduate degree preferred

- 3+ years supporting senior level executives or comparable experience

- Outstanding administrative and organizational skills; detail oriented; able to prioritize and multitask; strong ownership evident through responsibility and accountability for end product; highly proactive mindset

- Strong typing and proofreading skills; ability to produce professional documents quickly and accurately

- Computer literacy, including strong email and calendaring skills

- Excellent judgment and impeccable discretion; ability to maintain the highest level of confidentiality

- Strong technical skills, including proficiency in PowerPoint, Word and Excel

- Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks; ability to work independently

- Ability to work efficiently and effectively in a fast-paced, deadline-driven, high-pressure environment

- Excellent interpersonal skills; embodies a positive attitude; ability to build relationships within the firm and with client executives and external experts

- Highly professional presence in person, on telephone, email, and all other work-related communications platforms

- Ability to prioritize and manage multiple workstreams

As one of the nation’s largest electric utilities, we’re bringing more clean and renewable sources of energy to Southern California. 

From energy storage to transportation electrification, our employees are working on innovative projects that will help cut emissions and greenhouse gases to provide cleaner air for everyone. 

We have diverse teams, made up of inventors, doers and problem solvers. The people here at SCE don't just keep the lights on. The mission is so much bigger. We are fueling the kind of innovation that is changing an entire industry, and quite possibly the planet. 

Follow us on LinkedIn and visit www.edisoncareers.com to learn more about who we are and how we’re working together to create a better tomorrow.

Industry: Utilities
Company Size: 10,001+ employees

Southern California Edison (SCE)

**Join the Clean Energy Revolution**

Become an **Executive Assistant ** at Southern California Edison (SCE) for our Environment, Healthy, Safety, and Quality (EHSQ) organization and build a better tomorrow. In this job, you’ll provide high level administrative support to mulitiple executives. The role manages complex executive calendars, coordinates internal and external meetings, and performs a wide range of administrative and operational tasks to ensure efficient office operations. This role requires discretion, sound judgment, and the ability to manage multiple priorities. As an **Executive Assistant **, your work will help power our planet, reduce carbon emissions and create cleaner air for everyone. Are you ready to take on the challenge to help us build the future?

**Responsibilities**

- Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, presentations and other documents.

- Organizes and maintains databases, libraries, and knowledge repositories, implementing systems to enhance accessibility and eﬃciency in accessing research materials and reports.

- Takes ownership of planning and executing meetings, ensuring seamless logistics, agenda preparation, taking notes, action item tracking and monitoring, and coordination of attendees' schedules.

- Utilizing business software and Artiﬁcial Intelligence to draft correspondence, create reports and presentations, and ensure timely follow-up on action items. As directed, prioritize and route correspondence eﬀectively.

- Oversees the preparation of expenditure approvals and purchase orders for general office procurement needs, ensuring compliance with budgetary guidelines and financial regulations. Ensures preparation and dispatch of all incoming and outgoing executive mail and confidential documents.

- Provides well-researched data and analysis including but not limited to project planning, resource allocation, and special initiatives.

- Collaborates with cross-functional teams on special projects requiring in-depth research and analysis, providing valuable insights to drive project success.

- Handles sensitive and proprietary information while maintaining a high degree of conﬁdentiality and professionalism.

- A material job duty of all positions within the Company is ensuring the protection of all its physical, ﬁnancial and cybersecurity assets, and properly accessing and managing private customer data, proprietary information, conﬁdential medical records, and other types of highly sensitive information and data with the highest standards of conduct and integrity.

**Minimum Qualifications**

- Four or more years of experience performing advanced administrative, secretarial, and clerical functions.

**Preferred Qualifications**

- Experience navigating and managing SharePoint sites, document libraries and file organization systems.

- Experience with Excel to track projects, deliverables, or executive priorities.

- Experience developing and formatting PowerPoint presentations.

- Experience processing executive level expense reports and credit card reconciliations.

- Experience processing purchase orders, invoices, and requisitions in SAP or similar financial systems, ensuring compliance with company policies.

- Experience coordinating department-wide team meetings, events and logistics.

- Experience managing and prioritizing multiple, complex executive calendars, including coordination with internal and external stakeholders.

- Experience serving as an Executive Assistant

- Experience prioritizing executive's email inbox

- Previous administrative experience supporting executive leadership or senior management teams.

- Experience working in the utility industry or in a highly regulated, externally facing environment (e.g., public affairs, government relations, corporate communications).

**Additional Information**

- This position’s work mode is hybrid. The employee will report to an SCE facility for a set number of days with the option to work remotely on the remaining days.  Unless otherwise noted, employees are required to work and reside in the state of California.  Further details of this work mode will be discussed at the interview stage. The work mode can be changed based on business needs.

- Visit our Candidate Resource page to get meaningful information related to benefits, perks, resources, testing information, hiring process, and more!

- Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

- The primary work location for this position is (work location). However, the successful candidate may also be asked to work at various locations from time to time for events (e.g., offsite meetings, all-hands meetings, etc.).  .

- Relocation does not apply to this position.

- This position requires testing and applicants who are identified to continue through the selection process will be invited to test via email. Reference our Information Guides for the following tests: (BCAB test #5206). Candidates who have previously passed these assessment(s), in some cases, may not need to retest again for this position.

**About Southern California Edison**

The people at SCE don't just keep the lights on. Our mission is so much bigger. We’re fueling the kind of innovation that’s changing an entire industry, and quite possibly the planet. Join us and create a future with cleaner energy, while providing our customers with the safety and reliability they demand. At SCE, you’ll have a chance to grow personally and professionally, making a real impact in Southern California and around the world.

Southern California Edison is a proud Equal Opportunity Employer, including disability and protected veteran status.

We are committed to ensuring that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodations at AskHR@sce.com or (626) 302-3456 and select option 2.

The Child Care Alliance of Los Angeles is a unique and significant collaboration of 10 member agencies that have been serving communities across Los Angeles County for more than 40 years. Formed in 1997, the Child Care Alliance works to ensure that parents and families experience seamless delivery of high quality, affordable, accessible early care and education services. The agencies are multi-faceted, but all are strongly rooted in and connected to their surrounding communities, possess the cultural competencies to work effectively with the diverse populations they serve, and have well-established relationships with a very large network of local ECE providers. 

The impact of the Child Care Alliance is significant, reaching 10,000 licensed child care providers and 9,000 license exempt providers, serving over 40,000 children through the management of publicly-funded child care subsidies, and annually processing 37,000 requests for child care referrals and 28,000 requests for information about other ECE resources.

The Mission Statement of the Child Care Alliance of Los Angeles is to work together to strengthen families and ensure high quality child care and early learning across Los Angeles County.

Industry: Non-profit Organizations
Company Size: 11-50 employees

Child Care Alliance of Los Angeles

**Job Title: **Executive Assistant to the Executive Director & Leadership Team

**Reports To: **Executive Director

**FLSA Classification: **Exempt

**Location: ** Hybrid - Home Office and Central Office (must reside within 50 miles from CCALA Central Office)

**Pay Grade: **19

**Pay Range: **$84,750 -$93,225

**Date: **April 2026

** **

**About Us **

The Child Care Alliance of Los Angeles (CCALA) is a partnership of ten Resource and Referral and Alternative Payment agencies in Los Angeles County. Together, our agencies deliver services to thousands of families and child care providers.

Services include training and one-on-one coaching for child care providers to improve the work they do with children; assisting parents in finding and identifying quality child care; and providing information to parents and child care providers on topics such as child development and child care best practices. Through our member agencies, CCALA has the ability to reach providers, families and children at a grass-roots level in multiple languages and a strong understanding of their area’s unique communities.

CCALA is the glue that brings together our ten member agencies around:

- Best practices and standardized methods in child care voucher programs

- Advocacy on behalf of working parents and their children and early childhood educators, as well as for improvements to government systems and programs.

- Collaboration and coordination of county-wide services to families and providers in the areas of improving child care quality and well-being of the child.

- Valued leadership as champions for equity and inclusion, and impactful, high-quality programs and services.

**About the Opportunity **

We are seeking a highly organized and proactive Executive Assistant to support our Executive Director and Leadership Team. This is a high-impact role for someone who thrives in a fast-paced, mission-driven environment and enjoys being a trusted partner to senior leadership.

**What You'll Do **

- Manage complex calendars, scheduling, and executive priorities

- Coordinate travel, meetings, and board logistics

- Serve as a key liaison between leadership, stakeholders, and partners

- Draft and prepare professional communications, reports, and presentations

- Track priorities, deadlines, and strategic initiatives

- Support special projects and improve operational processes

- Handle sensitive information with a high level of discretion

**What We're Looking For **

- 3+ years of executive or high-level administrative support experience

- Experience supporting senior or C-level leaders preferred

- Exceptional organization, communication, and time management skills

- Strong judgement, professionalism, and confidentiality

- Ability to multitask and adapt in a fast-paced environment

- Advanced skills in Microsoft Office and collaboration tools

**Why Join Us? **

- Be a strategic partner to executive leadership

- Work in collaborative, mission-driven organization

- Competitive salary and hybrid flexibility

- Opportunity to make a meaningful impact in the community

**Apply Today **

If you're a detail-oriented professional who enjoys supporting leadership and driving efficiency, we'd love to hear from you!

Submit your resume to hiring@ccala.net and include the position title along with your name in the subject line.

Executive Assistant to Executive Director & Leadership Team

At Bailey Brand Management, every client and opportunity are handled with care and discretion. Our long-standing relationships with talent and brands are fostered by our commitment to service and results. Driven by 20+ years of industry experience, we focus on strategic brand partnerships that highlight each client’s unique skills and interests. From commercial endorsements to equity-based ventures to appearances, Bailey Brand Management’s core mission is to maximize the potential of its clients with brands & businesses around the world.

Exclusive Clients:
Ana de Armas, Kristen Bell, Melissa Benoist, Rachel Bilson, Adrien Brody, Sterling K. Brown, Lana Condor, Alexandra Daddario, Patrick Dempsey, Charlie Evans, Sarah Catherine Hook, Joshua Jackson, Scarlett Johansson, Brie Larson, Dan Levy, Rick Moranis, Dax Shepard, Hailee Steinfeld, and Allison Williams.

Industry: Entertainment Providers
Company Size: 2-10 employees

Bailey Brand Management, Inc.

Executive Assistant, Office of the CEO/Founder

**Reports to: ** CEO/Founder

**Position Summary **

Bailey Brand Management is seeking a highly motivated **Executive Assistant (Exempt) ** to

support the CEO in executing high-value brand partnerships and managing the operations of the

CEO’s office. This role offers direct exposure to endorsement negotiations, client strategy, and

the execution of global campaigns across a premier roster of talent.

As the CEO’s Executive Assistant, you will serve as a trusted extension of the CEO—managing

complex priorities, advancing deals, and ensuring precision across multiple fast-moving

initiatives. This is not a traditional administrative role; it requires strong judgment, discretion,

and attention to detail.

The Executive Assistant to the CEO provides high-level executive support while also owning

key administrative business operations that keep the CEO’s office and internal workflows

running smoothly. The role performs **office/non-manual work directly related to management **

**and general business operations ** and **regularly exercises discretion and independent **

**judgment **, making independent decisions within established guidelines that impact business

operations, time allocation, and execution of company priorities.

The ideal candidate is ambitious, intellectually curious, and motivated to build a long-term career

within entertainment and brand partnerships, while operating as a high-trust business partner to

the CEO.

**Core Responsibilities **

• Perform office/non-manual work directly related to management and general business

operations, including executive administration, operational coordination, internal/external

communications support, vendor/service coordination for the CEO’s office, and process

management for leadership workflows.

• Regularly exercise discretion and independent judgment in managing competing

priorities; triaging requests; making scheduling, routing, and resource decisions;

handling sensitive/confidential matters; and improving executive-office processes

that affect efficiency and business outcomes.

• Serve as a trusted extension of the CEO—owning time strategy, advancing priority

initiatives, and ensuring executional precision across fast-moving workstreams.Key Responsibilities

Executive Calendar, Prioritization & Time Strategy.

• Own the CEO’s complex calendar across internal leaders, clients, brands, and industry

partners; evaluate and prioritize requests based on business impact, deal timelines, and

key relationships.

• Create meeting structures that drive outcomes: agendas, pre-reads, decision points, and

follow-ups; ensure next steps, owners, and timelines are captured, communicated, and

tracked.

• Act as gatekeeper for the CEO’s time—independently resolving scheduling conflicts,

making tradeoffs, and escalating only when necessary.

Deal Execution & Brand Partnerships Support

• Prepare internally facing, detailed **offer breakdowns ** summarizing key deal terms,

timelines, and action items.

• Track timelines and key milestones across multiple active campaigns to ensure

deliverables and approvals stay on schedule.

• Draft external deal memos and internal summaries to align stakeholders.

• Coordinate with agents, managers, lawyers, and brand executives to advance approvals,

logistics, and deliverables.

• Build client-facing decks and conduct research on brands, market positioning, and

partnership strategy; synthesize findings into clear recommendations and next steps.

Travel, Logistics & Executive Support

• Plan and manage domestic/international travel end-to-end (itineraries, flights, ground

transportation, hotels, changes, contingencies).

• Coordinate logistics for key meetings, offsites, and events; manage run-of-show, vendors,

and onsite execution support as needed.

Executive Communications & Coordination

• Draft and manage executive-facing communications (internal updates, outreach emails,

meeting notes, action summaries) aligned with the CEO’s tone, priorities, and the

company’s voice.

• Prepare materials for leadership meetings: talking points, briefs, stakeholder summaries,

and status updates.

Confidential Matters & Relationship Management

• Handle highly sensitive information with discretion, professionalism, and sound

judgment.• Build trusted relationships with internal leaders, clients/partners, talent teams, and

assistants across organizations.

Operational Workflow Ownership (CEO Office / Business Ops Support)

• Own workflows for the CEO’s office, including vendor/service coordination, purchasing

requests, expense tracking, invoice routing, and document management—ensuring

timely, accurate execution and adherence to internal standards.

• Maintain visibility for the CEO via lightweight reporting (weekly priorities, key

deadlines, travel cadence, meeting outcomes, open action items).

• Identify recurring friction points (scheduling patterns, meeting overload, process gaps)

and implement improvements to increase efficiency, clarity, and execution.

Project & Priority Support

• Coordinate execution on CEO priorities by driving follow-ups and keeping stakeholders

aligned on expectations.

• Support special projects as assigned (research, vendor comparisons, process

documentation, new workflow implementation), with autonomy to recommend options

and next steps within established guidelines.

Executive Assistant: Office of the CEO/Founder

GoGuardian helps thousands of K-12 schools maximize the learning potential of every student by creating safe and effective digital learning environments. Our technology products help educators inspire curiosity in the classroom, support student mental health, and protect students from harmful or distracting content. Today, over 7 million students are safely exploring more of the internet with the industry’s most advanced device management platform. That’s why GoGuardian is the fastest growing education company in the U.S.*


When we're not building amazing education software, we're either surfing, playing soccer, or brewing a delicious cup of pourover coffee. Want to help us in our mission? We're hiring! 

*According to the 2018 Inc 500

Industry: E-Learning Providers
Company Size: 501-1,000 employees

GoGuardian

**What We Do ** At GoGuardian, we’re helping build a future where all learners are ready and inspired to solve the world’s greatest challenges. Our award-winning system of learning solutions is purpose-built for K-12 and trusted by school leaders to promote effective teaching and equitable engagement while helping empower educators to keep students safe.  **What It’s Like to Work at GoGuardian **We are an outcomes-focused learning company with a steadfast focus on improving learning environments, one classroom at a time. Working with us means joining a remote team of diverse, committed, mission-driven employees who are inspired by our vision, dedicated to our customers, and ready to roll up their sleeves. Guardians put their heads together to solve problems, learn together from experiments that fail, and stand together by their work with full accountability. We balance our diligence with an inclusive culture that invites everyone to bring their whole self to work. Join us and learn why “I love the people here” is one of the most frequent comments we hear from Guardians.

**The Role **

We’re looking for an Executive Assistant to join and support our executive leadership team. In this role, you’ll play a critical part in driving operational excellence, strategic coordination, and team engagement across the organization. This position sits on our Executive Assistant team, reporting to the Manager of Executive Operations. The ideal candidate is a nimble self-starter who possesses deep administrative expertise, owns end-to-end logistics, demonstrates sound judgment, and takes a proactive approach to stay ahead.

**What You'll Do **

- **Manage Complex Calendars & Priorities: Seamlessly coordinate multiple complex executive calendars and competing priorities, utilizing critical thinking to "think ahead" and anticipate the needs of your executive without explicit direction. **

- **Coordinate Travel & Events: ** Arrange simple and complex travel arrangements (domestic and international) and execute high-quality event planning for offsites and large meetings, inclusive of managing budgets and logistics end-to-end.

- **Drive Business Operations & Processes: **Streamline workflows by processing expense reports and facilitating critical business contracts/POs in alignment with procurement policies. Proactively identify opportunities to increase efficiency and improve processes.

- **Lead Communication & Meeting Prep: ** Manage leadership team rhythms (OpMechs, Staff meetings, etc.), serve as the key liaison by delivering meeting agendas and presentation materials, and lead follow-through/documentation on action items. Draft complex and sensitive correspondence on behalf of executives. You will handle sensitive material with the highest level of confidentiality.

- **Support Projects & Team Enablement: **Champion organizational strategy by managing cross-group programs/events (such as employee recognition, All Hands, etc.), assisting with new hire onboarding, and resolving issues in imaginative, practical ways.

- **Business Context & Priority Alignment: **Ensure a tight alignment across key business initiatives, priorities, and deliverables, to positively impact the executive you support through attending staff and other relevant meetings.

- **Relationship Building & Brand Extension **: Operate professionally as a thoughtful extension of the executive brand, working collaboratively across all seniority levels. Utilize both formal and informal channels to navigate the organization and achieve timely results. Communicate effectively and professionally with customers and external contacts as a proxy for the executive(s) you support.

**Who You Are **

- 3+ years of experience supporting C-suite level executives

- Able to effectively multitask under pressure, prioritize work, and quickly adapt to changing demands. Comfortable with utilizing AI and automating processes for maximum efficiency.

- A self-starter with a strategic and creative approach to problem-solving. Track record of successfully driving initiatives with minimal oversight and independently finding solutions to challenges (if you don't know the answer, you can find it).

- Exceptional communication skills, both written and verbal, with a professional and approachable presence. Demonstrated skills in professional business communication, including drafting emails, preparing reports, and facilitating meetings.

- Demonstrates a high level of organization with relentless attention to detail and accuracy.

- Exhibits a positive, energetic, and customer-service-oriented approach. Skilled at building and maintaining collaborative relationships across all organizational levels.

- Thrives in an unpredictable, fast-paced setting, with a strong appetite for creating and implementing necessary processes.

- College degree preferred

- Eager to take initiative in a fast-paced, ever-changing, dynamic environment.

- Fueled by the opportunity to truly impact the education landscape.

- Something else? Tell us! We want to learn more about you…

**What We Offer **

- Competitive pay, complete health insurance, 401(k) matching, and an employee equity plan.

- Flexible time off, paid holidays, paid parental leave, and a paid year-end holiday break.

- A robust catalog of benefits that support your professional growth and personal wellbeing, including work from home funds, fertility & adoption reimbursement, and more…

~~Plus the intangible: ~~

- A varied and challenging role in an innovative, global company.

- Supportive, driven colleagues who have your back and share your passion.

The typical base salary range for this position is $95,000 - $115,000 per year. The range displayed on this job posting reflects the minimum and maximum target for new hire base pay for this position and your pay will be determined by a variety of factors, including your primary work location, skills, qualifications and experience. Additional benefits information is listed on our careers page.

Please share this with your friends or co-workers who may be interested in working at GoGuardian! We have multiple openings and are always looking for talented people.

GoGuardian is an equal opportunity employer and makes employment decisions on the basis of merit and business needs. GoGuardian does not discriminate against employees, applicants, interns or volunteers on the basis of race, religion, color, national origin, ancestry, physical disability, mental disability, medical condition, pregnancy, marital status, sex, age, sexual orientation, military and veteran status, registered domestic partner status, genetic information, gender, gender identity, gender expression, or any other characteristic protected by applicable law. GoGuardian's Job Applicant Privacy Policy is located **here **.  #BI-Remote

The attorneys at West Coast Trial Lawyers have won thousands of cases involving car accidents, truck accidents, brain injuries, spine injuries, wrongful death, and more.  Our attorneys have worked for the largest firm in California, and southern California, and now leverage their backgrounds and legal knowledge to stand up to the world’s largest corporations they once defended. These include Fortune 500 companies such as Walmart, Chevron, J.P. Morgan Chase & Co., Facebook, and many more. Over the past ten years, we have recovered more than $1 billion for our clients.

Our goal is to provide ordinary people the best legal representation with the best results.  We are Harvard Law School educated and have years of experience working at the largest law firm in Los Angeles.  We believe in our clients and their cases, so we work on a contingency fee basis.  That means our clients do not pay any attorney's fees or costs unless we win their case.

We are trial lawyers specializing in catastrophic injury and death cases.  We get the best settlements from insurance companies because we prepare every case with the intention of going to trial.  By holding wrongdoers responsible for their misconduct, we ensure justice for our clients and make the world a safer place for all.

Industry: Law Practice
Company Size: 51-200 employees

West Coast Trial Lawyers

West Coast Trial Lawyers is seeking a highly capable, polished, and proactive Executive Assistant to provide direct support to our CEO/President. This is a high-trust, high-visibility role for someone who operates with precision, discretion, and a strong sense of ownership.

This is not a traditional administrative role, but a high-impact position requiring strong judgment, confidentiality, and the ability to anticipate needs in a fast-moving environment. The Executive Assistant will serve as a strategic partner to the CEO, ensuring seamless coordination across business operations, media engagements, and personal commitments.

**Key Responsibilities **

**Executive Operations **

- Manage a complex, fast-paced calendar across legal, business, and personal commitments

- Coordinate meetings, travel, and daily priorities with precision

- Ensure the CEO is fully prepared for all engagements through clear briefings and materials

**Media & Public Relations (Required) **

- Act as liaison with media outlets, producers, and publicists for television appearances and interviews

- Draft and prepare talking points, briefing materials, and supporting research

- Oversee and maintain the CEO’s social media presence, ensuring consistency and timely engagement

- Track and document all media appearances and press activity

**Internal Coordination **

- Serve as a central point of contact between the CEO and internal teams

- Coordinate meetings, capture action items, and ensure follow-through across departments

- Maintain strict confidentiality across high-profile clients, sensitive matters, and internal operations while protecting the CEO’s time, privacy, and priorities

- Partner with leadership to execute firm-wide priorities efficiently

**Qualifications **

- 3-8+ years of Executive Assistant experience supporting senior leadership

- Required: Experience supporting media, production, or public-facing executives

- Highly organized with exceptional attention to detail and follow-through

- Strong written and verbal communication skills

- Discreet, professional, and able to handle sensitive information

- Proactive and able to anticipate needs without direction

- Flexible and responsive, with availability outside standard business hours, including evenings and weekends as needed

**Compensation Range **: $70,000 - $85,000, depending on experience

West Coast Trial Lawyers offers a comprehensive benefits package, including medical, dental, vision, 401(k), and paid time off.

This is a rare opportunity to work alongside a nationally recognized leader at the intersection of law, media, and business, with direct exposure to high-level operations, decision-making, and brand strategy.

Executive Assistant to CEO / President

Founded in 1998, US Capital Global offers a range of advanced financial solutions, including debt, equity, and investment products customized for middle-market enterprises and investors. The firm oversees direct investment funds while delivering comprehensive wealth management and investment banking services, encompassing M&A strategies and capital raising expertise. Among the notable entities within the consortium are US Capital Global Investment Management LLC, US Capital Global Wealth Management LLC, and US Capital Global Securities LLC, an SEC-registered broker-dealer and member of FINRA. To learn more, visit www.uscapital.com.

Industry: Investment Banking
Company Size: 51-200 employees

US Capital

**About the role: Executive Assistant **

Full Time

$65K to $75K annual based on experience and current pay standards plus bonus program.

HYBRID format (4 days in office 1 WFH)

Responsibilities:

- Manage executive calendar, including scheduling meetings and appointments, and providing reminders.

- Coordinate offsite meetings, events, and conferences, as well as travel arrangements.

- Act as the primary point of contact for internal and external stakeholders.

- Prepare and review materials for meetings, presentations, and other documents.

- Assist with ad-hoc reports and special projects as needed.

- Provide support and guidance to other administrative staff when necessary.

- Uphold confidentiality and integrity in handling sensitive information.

- Excel in a collaborative environment, demonstrating strong communication and organizational skills.

- Prioritize tasks effectively, demonstrating attention to detail and resilience in meeting deadlines.

Minimum Qualifications:

- Bachelor's degree or equivalent experience.

- Preferably 1 year of executive assistant experience, ideally in financial services.

- Proficiency in Microsoft Office and CRM software such as Salesforce.

- Excellent written and verbal communication skills.

- Ability to adapt quickly to new systems.

- Self-motivated and detail-oriented.

An award-winning recruitment agency supporting businesses and professionals globally.

🏆 Recruiter Awards 2022 Winner – Best Professional Services Agency

Strictly Recruitment specialises in: Office Support | HR | Finance & Accounts | Marketing | Legal

We partner with national & international law firms, as well as in-house legal and business support functions, leading accountancy firms, consultancies, banks, private equity houses, connecting them with high-quality talent through a trusted, network-led approach.

☎️ UK: +44 (0)207 628 4000
☎️ USA: (213) 474 3362
📧 hello@strictly-recruitment.com

Industry: Staffing and Recruiting
Company Size: 11-50 employees

Strictly Recruitment

**EXECUTIVE ASSISTANT TO MANAGING PARTNER **

**San Francisco | Complex Litigation **

Leading Global law firm seek experienced Litigation Executive Assistant to support the Managing Partner of a high-performing office. This is a rare opportunity to work alongside some of the firm’s most senior partners, playing a key role in keeping the practice running smoothly while acting as a trusted partner to leaders working at the very top of the legal profession. The role sits at the heart of a fast-paced complex Litigation team where discretion, organization and professionalism are essential

You will provide high-level litigation and administrative support across a busy practice, playing a key role in ensuring matters run smoothly and deadlines are consistently met. Over time, this role offers the opportunity to act as a mentor and point of contact for the wider assistant team, helping drive consistency, collaboration, and best practices.

**Key Responsibilities **

- Prepare, format, and proofread complex litigation documents (pleadings, motions, briefs, discovery, correspondence)

- Manage court filings across state and federal courts, including appellate courts

- Maintain awareness of court rules, procedures, and deadlines

- Draft and update tables of contents and authorities

- Coordinate hearings, depositions, mediations, and trial logistics

- Liaise with court personnel, opposing counsel, experts, and vendors

- Provide full administrative support including diary management, travel, expenses, and billing

- Assist with conflict checks, new matter openings, and engagement documentation

- Maintain accurate filing systems and provide team coverage where required

**Team Lead (Progression Opportunity) **

- Act as a liaison between Attorney Assistants and Office Administration

- Support mentoring, onboarding, and training of team members

- Help coordinate workflow, coverage, and best practices across the team

- Contribute to process improvements and operational initiatives

- Support team meetings and internal communications

**About You **

- 10+ years’ litigation experience, ideally within a large law firm or complex practice

- Strong understanding of litigation procedures, discovery, and trial preparation

- Highly organized with the ability to manage multiple priorities and deadlines

- Excellent attention to detail and communication skills

- Advanced proficiency in tools such as PACER, Adobe Acrobat, NetDocuments, and Microsoft Office

- Experience with Intapp, Chrome River, or 3E is advantageous

- Prior mentoring or informal leadership experience is beneficial

**Why Apply? **

- Work closely with high-caliber attorneys on complex litigation matters

- Opportunity to step into a lead/mentoring capacity without moving away from hands-on work

- Exposure to cross-office collaboration and firm-wide initiatives

- A role that combines technical expertise with leadership growth

If you’re a seasoned Litigation Assistant looking for your next step in a dynamic and supportive environment, we’d love to hear from you.

**Pay Transparency Statement (San Francisco) **

The expected salary range for this position is **$120,000 – $140,000 per annum **, depending on experience, qualifications, and overall fit.

Industry: Financial Services
Company Size: 11-50 employees

Jewel Legacy Financial

**Company Description**

Jewel Legacy Financial is a trusted financial services company dedicated to providing personalized support and innovative solutions to meet clients' financial needs. Based on a hybrid work model, we emphasize flexibility while maintaining high standards of excellence. Our goal is to offer seamless customer experiences, assist clients in achieving financial goals, and uphold a legacy of quality service. At Jewel Legacy Financial, we believe in fostering a collaborative and inclusive work environment for our team.

**Role Description**

This part-time hybrid role of Customer Service Representative is based in Las Vegas, NV, with some work-from-home flexibility. The representative will handle client inquiries, provide customer support, resolve issues to ensure customer satisfaction, and contribute to enhancing the overall customer experience. Day-to-day tasks include responding to calls and emails, managing accounts or concerns, and maintaining accurate records of customer interactions.

**Qualifications**

- Proficiency in Customer Service, including communication and problem-solving skills

- Experience in Customer Support and ensuring Customer Satisfaction

- Knowledge of enhancing Customer Experience and fostering positive relationships

- Attention to detail and organization for maintaining accurate records

- Familiarity with CRM software is a plus

- Ability to work effectively in both in-office and remote environments

- High school diploma required; associate or bachelor’s degree is a plus

Customer Service Representative (Remote)

Pacific Medical, Inc. is a distributor of durable medical equipment, prosthetics and orthotics; specializing in orthopedic rehabilitation, arthroscopic surgery, and sports medicine.  Our corporate headquarters are located in Tracy, California.  We operate in seven western states, with a team of 500 highly skilled representatives.

Industry: Medical Equipment Manufacturing
Company Size: 201-500 employees

Pacific Medical, Inc.

Pacific Medical, Inc. was established in 1987 and is a leading distributor for durable medical equipment and surgical instruments servicing the seven western states.  We provide our services directly to the patient, medical networks, physician clinics and offices.  We are dedicated to the advancement of patient care through excellent service and product technology.

We have an immediate opportunity to join our growing company.  We are currently seeking a full-time (M-F 8:00 AM-5:00 PM) Office Clerk for our Tracy, CA office.

**Job Responsibilities: **

- Receive, print, sort, and assemble medical billing files and distribute for processing

- Alphabetize and file files

- Pull files as requested

- Perform other clerical duties as needed

**Job Requirements: **

- High School Diploma or Equivalent

**Physical Requirements: **

- Must be able to lift up to 5 lbs. as needed, stand, use hands to handle/feel, reach with hands and arms

**Hourly Rate Pay Range: ** $17.00 to $19.00

·         Annual Range ($35,360.00 to $39,520.00)

·          Example of Annual O/T Range (5 to 10 hours per month @ 12 months range $1,485.00 - $3,420.00)

**Bonus Opportunity:**

Profit Bonus: $0 to $500 per month (increases hourly rate up to $2.88 per hour or up $6k per year)

**Total Compensation Opportunity Examples:**

Annual Base Pay: $35,805.00 (Estimate incl. 5 hrs O/T per month, Low-range Profit Bonus after 3 months)

Annual Mid-Range Pay: $41,517.50 (Estimate incl. 5 hrs O/T per month, Mid-range Profit Bonus)

Annual Top Pay: $48,940.00 (Estimate incl. 10 hrs O/T per month, Max Profit bonus)

**Additional Benefits for Full-Time Employees (3 to 4 weeks of Paid Time Off)**

**Holidays: ** 10 paid holidays per year

**Vacation Benefit: ** At completion of 3-month introductory period, vacation accrual up to a max of 40 hours in the first 23 months, at 24 months, accrual up to a max of 80 hours with a rollover balance.

**Sick Benefit: ** Sick accrual begins upon date of hire up to a max accrual of 80 hours annually with a max usage of 48 hours annually with a rollover balance.

Candidates that apply must be action oriented, decision quality, ethics and values, integrity and trust, self-motivated, willingness to learn and work well in a team environment.  This position is a great opportunity for an entry-level candidate.  The final candidate will submit to a background check.

Claims Clerk (on-site)

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