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Industry: Online Audio and Video Media
Company Size: 51-200 employees

Inside Higher Ed

Savvy Admin PROD

The Administrative Coordinator will provide administrative support and perform general office management duties necessary for the efficient operation of an office, unit, or program. The responsibilities of this role require significant collaboration and coordination with others.

Development and Alumni Relations (DAR) supports Johns Hopkins' focus on research, teaching, and patient care, and its role as a national and global leader in higher education. We create and foster enduring relationships that result in advocacy and philanthropic support for Johns Hopkins University & Medicine”strengthening the institution through partnerships with donors, alumni, volunteer leaders, faculty, students, staff, and patients.

We are excited to add a talented and motivated casual Administrative Coordinator to join our central administrative team. As a member of this dynamic group, you will play a key role in supporting day-to-day operations and ensuring smooth workflow across various development offices within Development and Alumni Relations. The ideal candidate will be organized, proactive, and dedicated to providing high-quality administrative support while fostering a positive and efficient work environment. This is an excellent opportunity for an individual who thrives in a collaborative setting and is eager to contribute to team success. The administrative coordinator will be deployed to divisions and central offices to support individuals or teams during vacancies or periods of extended leave. The successful candidate in this role may have the opportunity to join the team in a full-time capacity.

**Specific Duties And Responsibilities**

- Plan, support, and organize daily activities of the office, unit, or program.

- Manage team or individual calendars, plan and schedule meetings, and coordinate associated logistics.

- Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for meetings. Record and draft meeting minutes, monitor, and follow-up on action items.

- Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs, and maintenance.

- May serve as the liaison or contact with internal and external service providers.

- Identify and resolve administrative problems and issues.

- Analyze operating practices, processes, and procedures (e.g., record keeping systems, forms control, office layout, workflow requirements).

- Develop and recommend administrative processes/procedures to assure efficiency in general office operations; interpret and communicate operating policies

- Develop and compile reports.

- Assist with the preparation of presentations.

- Assist with planning special events/functions, including workshops, conferences, etc.

- Perform non-routine and confidential administrative functions, as needed.

- Coordinate work assignments of students and/or temporary office support, as needed.

- Coordinate preparation, set up and logistics for events/functions.

- Assist with basic financial tasks, e.g. expense reports, invoices, reimbursements.

- Other duties as assigned.

In addition to the duties described above, the Administrative Coordinator will:

- Process gifts through Paywire and JHAS (development CRM), track, and acknowledge all gifts to the division.

- Analyze and resolve problems, interpret policies, and demonstrate solid knowledge of processes and protocols for gift processing.

- Develop and maintain an expert knowledge of development financial processes, JHAS, constituent and relationship management, and development research policies and protocols. Track fundraising and stewardship actions. Submit research requests, enter prospect management actions, and coordinate biographical and other updates in JHAS with Advancement Services. Retrieve and modify giving and donor reports as requested by gift officers.

- Support the planning of donor visits, advisory council meetings, cultivation events, and alumni engagement gatherings.

- Execute departmental mail-merged mailings accurately and efficiently. This includes departmental gift acknowledgment processes, donor communications, solicitation appeals, and event follow-up. Utilized additional tools such as Mailchimp, Thankview, and SalesforceMarketing Cloud, as appropriate.

**Minimum Qualifications**

- High school diploma or graduation equivalent.

- Two years of related experience.

- Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

**Preferred Qualifications**

- Highly proficient with Microsoft Office programs, including Outlook, Word, Excel, and PowerPoint.

Classified Title: Administrative Coordinator

Job Posting Title (Working Title): Administrative Coordinator

Role/Level/Range: ATO 37.5/02/OE

Starting Salary Range: Minimum: $35,490 - Maximum: $66,104 (targeted salary: $50,000; commensurate with experience)

Employee group: Casual / On Call

Schedule: Monday-Friday, 8:30am-5:00pm

FLSA Status: Non-Exempt

Location: Mount Washington Campus

Department name: 10001644-Human Resources

Personnel area: University Administration

Administrative Coordinator

Aisle & Abroad is a modern wedding, event, and destination experience studio specializing in beautifully curated celebrations and meaningful journeys. We help clients plan weddings, local events, honeymoons, anniversary trips, and personalized destination experiences with intention, creativity, and care.

Our focus is on crafting seamless, memorable moments—whether it’s walking down the aisle, celebrating a milestone, or exploring a new destination. By blending thoughtful planning, tailored recommendations, and elevated service, we create experiences that reflect each client’s vision and story.

At Aisle & Abroad, we believe life’s most important moments deserve exceptional settings and stress-free planning. Our team is committed to providing professional support, organized coordination, and a warm, personalized approach for every celebration and journey.

From the aisle to abroad, we’re here to bring your most meaningful moments to life.

Industry: Hospitality
Company Size: 11-50 employees

Aisle & Abroad

**Position Overview**

We are seeking a highly organized and detail-oriented **Remote Scheduling Coordinator ** to support appointment setting, reservation coordination, and general scheduling activities in a remote environment. This position focuses on accuracy, communication, and administrative support to ensure a smooth and efficient client experience.

This role is ideal for individuals who are dependable, organized, and comfortable working independently using digital tools.

**Key Responsibilities**

- Coordinate scheduling requests, appointments, and reservations

- Maintain accurate calendars, client records, and scheduling details

- Communicate professionally with clients via email, phone, and online platforms

- Confirm appointments and review scheduling details for accuracy

- Provide general administrative and customer support

- Follow established processes and scheduling procedures

- Assist with updates, changes, and client requests as needed

- Collaborate with internal teams to support scheduling needs

**Qualifications**

- Strong written and verbal communication skills

- Excellent organizational skills and attention to detail

- Comfortable using online systems and scheduling tools

- Ability to manage multiple tasks in a remote environment

- Customer service, administrative, or scheduling experience preferred

- Reliable internet access and ability to work from home

**What We Offer**

- Flexible remote work environment

- Structured onboarding and ongoing guidance

- Opportunities for growth based on performance

- Supportive and collaborative team setting

**Work Environment**

This is a remote role requiring a reliable internet connection and the ability to stay organized and productive in a virtual workspace.

**Apply Today**

If you enjoy coordinating details, assisting with reservations, and working in a flexible remote environment, we encourage you to apply.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Remote Scheduling Coordinator (Work From Home) | Training Provided

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