Emory University, a top research university located in Atlanta, Georgia, is an inquiry-driven, ethically engaged and diverse community whose members work collaboratively for positive transformation in the world through courageous leadership in teaching, research, scholarship, health care and social action.
 
The university is recognized internationally for its outstanding liberal arts college, superb professional schools and one of the Southeast's leading health care systems.

Industry: Higher Education
Company Size: 10,001+ employees

Emory University

Savvy Admin PROD

**Discover Your Career at Emory University**

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

**Description**

Administrative Assistants provide administrative support for one or more of the following: general management, a research environment or a specific program.

KEY RESPONSIBILITIES:

-  Provides administrative support specifically for HR department, Director of Operations and Executive Director.

-  Responds to incoming telephone calls.

-  Maintains calendars and prioritizes meeting requests for management.

-  Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.

-  May complete forms, grant applications, and/or correspondence associated with programs.

-  Prepares charts and graphs for reports and presentations.

-  Creates and edits programmatic and other reports associated with ACPE’s primary business.

-  Schedules meetings and help with logistics for meetings, possibly assisting Assistant Director of Event Planning.

-  Prepare materials for meetings and special events. Having experience with Boards and professional associations would be a preference.

-  Initiates, processes, and maintains records and invoices.

-  Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.

-  May monitor or maintain budgets and grants, assist with budget development for HR, and prepare related expense reports and reimbursements.

-  Plans and coordinates travel arrangements for Executive Director.

-  Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.

-  Establishes and organizes files and documents.

-  Oversees ordering and maintenance of office supplies.

-  Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

-

-  Bachelors degree or equivalency of a high school diploma and five years of administrative experience.

-  Proficiency with Microsoft Office including Outlook, PowerPoint, and Excel.

-  Experience with collaborations tools (OneDrive, Zoom, Teams, and/or others).

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.

**Additional Details**

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).

Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.

Administrative Assistant - Association for Clinical Pastoral Education (ACPE)

At Reed Smith, everything we do is to apply our global experience in law to drive progress for our clients, for ourselves and for our communities. We are focused on outcomes, are highly collaborative and have deep industry insight. When combined with our local market knowledge and innovative mindset, this allows us to anticipate and address the needs of our clients and help them achieve their goals.

Our team of 3,000 people (including more than 1,600 lawyers) operate across more than 30 offices in the United States, Europe, the Middle East and Asia.

Industry: Law Practice
Company Size: 1,001-5,000 employees

Reed Smith LLP

Position summary

This executive assistant role is responsible for providing high-level, executive, and confidential administrative support. This role will deliver value in the following ways: central support resource for the leader and the practice team; an integrator connecting work streams that would otherwise remain siloed; a communicator linking the practice team, clients, and the broader organization.

**Job Duties And Responsibilities**

**Specialized legal support leading to exceptional client service**

- Calendar management and scheduling with meticulous attention to detail, including proactively identifying and monitoring matter-related deadlines, and organizing and creating invitations for internal and external events to include all pertinent details (Zoom links, locations, contact information), often across time zones and multiple busy calendars

- Liaise with internal and external clients and support services (e.g., IT, Travel, and Office Services, as well as external vendors) on behalf of the attorney and the practice team as it pertains to scheduling of meetings, events, and travel

- Leveraging the Firm's Travel Department while overseeing all aspects of travel planning, logistics, details, and execution, to attorney preferences, aiming to be efficient with the attorney's time during business trips, and keeping client-related components of business trips at the forefront

- Track all follow-up requests (meetings, materials, deliverables)

- Approach all client interactions, either in writing, by telephone, or in person, with professionalism, discretion, and diplomacy, as a representative of the attorney, the practice team, and the Firm

- Prepare and/or disseminate schedules, notifications, agendas, minutes, and meeting materials. Proactively prepare or coordinate preparation of background materials and due diligence for meetings to ensure the attorney is prepared for meetings, events, and interactions

- Prepare/draft legal documents as required, including exhibits for trial or closings, trial/closing binders, correspondence, notices, pleadings, and memoranda

- Build and maintain an effective working relationship with personnel at all levels. Effectively manage communications with high-level internal and external constituents

- Process Matter Opening Forms promptly, ensuring timely follow-up and assignment and communication of matter numbers. Maintain an ongoing status list of MOFs and new matters opened

- Contribute to success of the attorney's financial and client growth goals

- Independently prioritize, research, and follow up on multiple incoming issues and concerns addressed to the attorney, including those of a sensitive and/or confidential nature; recommend appropriate course of action, referral, and/or response

- Maintain Outlook contact lists, promptly adding new contacts upon introduction to the attorney and keeping up to date as contact information changes

- Work in conjunction with the Firm's Business Center to ensure prompt processing of all expenses

- Process timesheets daily, drafting entries and following up as appropriate

- Onsite responsibilities may include meeting clients in a professional manner; use of standard office equipment, including copiers and scanners; maintaining physical files; reviewing jobs for quality assurance; and providing support to attorneys outside of team assignments

- Provide support outside of standard working hours, including during evenings and weekends, as needed

- Additional duties as assigned

**Corporate Tasks As Required**

- Westlaw/Research: Perform internet research. Request UCC lien/litigation/bankruptcy searches from various entities (both state and county). Request certified copies of formation documents from various entities (both state and county); file formation documents with various entities (both state and county)

- Maintain paper and electronic filings. Maintain paper files for certain Estate Accounts (i.e., for purposes of tax filings); retrieve documents from files as needed

- Maintain Client Minute Books

**Litigation Tasks As Required**

- E-filings: Federal, state, and appellate court filings. Scheduling remote court appearances

- Schedule messengers and other vendors for pick-up of documents for errands such as filings with court, delivery of documents to counsel, and other types of errands

- Depositions: Schedule court reporter for hearing and/or depositions, download transcript, and/or send to client for review

Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time.

**Requirements**

**Education**

- Two years of college or equivalent experience required

- College degree or equivalent experience is preferred

**Experience**

- Five plus years of experience in a high-level administrative support position

- Experience in a law firm or other professional services firm preferred

**Skills**

- Expert organizational skills

- Top-notch time management skills

- Streamlined and polished communication style

- Problem-solving orientation

- Ownership of the role and the responsibilities

- Meticulous attention to detail

- Ability to remain calm and poised in times of high stress

**Additionally**

- Mastery of Microsoft Office suite, including ability to create PowerPoint presentations, Excel spreadsheets, and Word documents

- Advanced Outlook skills, including the calendaring and task functions

- Facility with Zoom and MS Teams

- Ability to handle confidential and sensitive matters professionally and with discretion

- Ability to resolve issues quickly, effectively, and diplomatically and to make appropriate recommendations

- Good decision-maker, strategic thinker, and proven ability to manage time, people, and resources in order to meet deadlines

- Demonstrated ability to take initiative, manage projects, and handle multiple competing priorities

- Flexibility and ability to adapt to constantly changing priorities

- Ability to deal with stress associated with a fast-paced work environment, including handling the demands of multiple tasks on a daily basis

- Ability to work well as a member of a team and make judgment decisions and handle daily responsibilities with little or no supervision

- Project management skills/training, a plus

**Other**

**Supervisory responsibilities: ** None

**Equipment To Be Used**

Personal computer and other office equipment such as telephone, calculator, copier, scanner, etc.

**Essential Job Functions**

- Ability to sit or stand for extended periods and perform tasks requiring prolonged and/or extensive computer use

- Ability to use computers, telecommunications, and digital collaboration tools to perform core job responsibilities

- Ability to communicate effectively

- Ability to maintain attention to detail while analyzing complex information, managing multiple priorities, and applying sound judgment to decisions

- Ability to access, use, and safeguard confidential and sensitive information while performing job responsibilities in work environments that support confidentiality, privacy, and information security requirements

- Ability to work extended hours as required to meet project, client, or business needs

- Ability to work a minimum of 4 days in the office (and up to 5 days if required) as a member of the EA team that is required to provide coverage in the office 5 days a week

**Working conditions**

Works in a typical office setting and/or remotely. You will be required to work in the office a minimum of 4 days per week. Occasionally called upon to work hours in excess of your normal daily schedule. The details of your weekly schedule will be discussed further with your direct supervisor.

Pay ranges

This represents the presently anticipated low and high end of Reed Smith's pay range for this position. Actual pay may vary based on various factors, including, but not limited to, location and experience.

This is a non-exempt position. The hourly wage range for this role is $31.54 to $38.72, with an estimated annual compensation range of $61,500 to $75,500, based on expected hours.

**Employee Benefits Overview**

Our comprehensive benefits package includes:

- 401(k) Retirement Plan

- Medical Insurance

- Health Savings Account (HSA)

- Virtual Health Services

- Dental Insurance

- Vision Insurance

- Accident Insurance

- Hospital Indemnity Insurance

- Critical Illness Insurance

- Life Insurance

- Short-Term Disability Coverage

- Long-Term Disability Coverage

- Flexible Spending Accounts (FSA)

- Lyra Health Employee Assistance Program (EAP)

- Paid Family Leave (for eligible Exempt and Non-Exempt staff)

- Transportation Benefit

- Back-up Child Care Services

- College Coach Program

- Pet Insurance

- Paid Sick Time (for Exempt staff)

- Paid Time Off (available to all full-time, non-temporary employees)

Reed Smith offers a challenging work environment, business casual dress code, and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and a generous 401(k) plan.

Equal opportunity statement

Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process.

Qualified candidates only. No search firms.

Legal Executive Assistant

Black Girls Smile Inc. (BGS) is a national nonprofit organization that promotes positive mental health and educational activities geared toward young black females. In 2012, BGS Founder and Executive Director Lauren Carson made a commitment to help ensure that all young black females feel supported, enlightened, and empowered to lead mentally healthy live 

Our mission is grounded in research, focus group findings, and personal experiences highlighting the under-served and underrepresented mental health needs of young Black women.

Our Vision:
We envision a society that through the normalization and dialogue surrounding mental wellness, all individuals, including young Black females are provided education, support, and resources necessary to lead mentally healthy lives.

Industry: Non-profit Organizations
Company Size: 2-10 employees

Black Girls Smile Inc.

**Black Girls Smile (BGS) **

Atlanta, GA (Hybrid)

Salary: $60,000 – $80,000 annually, depending on experience

**About Black Girls Smile **

Black Girls Smile Inc. (BGS) is a nationally recognized nonprofit organization dedicated to advancing the mental health and well-being of young Black women and girls. Since our founding in 2012, we have championed culturally responsive education, accessible resources, and holistic community support. Our impactful programs—including Safe Space Saturdays, therapy assistance, school-based mental health literacy initiatives, and the BeWellBlkGirl digital platform—are designed to bridge gaps in care, foster belonging, and inspire resilience. We prioritize community, partnership, and innovation, ensuring every Black girl and young woman has the support she needs to thrive.

**About the Role **

Join a passionate team and play a pivotal role as the Executive Assistant (EA) to our Executive Director. As EA, you will be a trusted partner, helping the Executive Director stay focused and effective by managing communications, scheduling, travel logistics, and relationships with both internal and external stakeholders. This hybrid position is based in Atlanta and offers flexibility, with occasional in-office duties and periodic travel (10–25%) to support conferences, speaking engagements, and key organizational events. You will be at the heart of our mission, contributing to initiatives that create lasting change for Black women and girls.

- Take ownership of the Executive Director’s calendar, scheduling, and meeting coordination, maintain and organize their email inbox—including drafting thoughtful responses in the ED’s voice—and oversee travel logistics for conferences, speaking engagements, and events, ensuring all priorities are aligned and materials are prepared for impactful participation.

- Handle essential administrative tasks, including CRM management, digital file organization, and documentation, supporting the efficiency of the organization.

- Process and track expense reports, reimbursements, and documentation in accordance with BGS policies.

- Conduct research and support special projects that drive our mission forward.

- Prepare travel briefs and materials for engagements.

**Qualifications **

- Demonstrated experience supporting senior leadership in a fast-paced, mission-driven environment.

- Exceptional organization, attention to detail, and proactive problem-solving skills.

- Strong written and verbal communication, with the ability to represent the Executive Director professionally and authentically.

- Ability to manage multiple priorities, work independently, and maintain confidentiality.

- Comfort navigating digital tools, CRM systems, and file management platforms.

- Willingness to travel periodically and adapt to dynamic schedules.

- Passion for mental health advocacy and commitment to the empowerment of young Black women and girls.

If you are driven by purpose and eager to make a tangible impact, we invite you to apply and join Black Girls Smile in creating a brighter, healthier future for Black women and girls across the nation.

#blackgirlssmile #bgs #nonprofit #nowhiring #atljobs #altantajobs #mentalhealth #BeWellBlkGirl

Executive Assistant to the Executive Director

McKinsey is a global management consulting firm committed to helping organizations accelerate sustainable and inclusive growth. We work with clients across the private, public, and social sectors to solve complex problems and create positive change for all their stakeholders. We combine bold strategies and transformative technologies to help organizations innovate more sustainably, achieve lasting gains in performance, and build workforces that will thrive for this generation and the next.

Industry: Business Consulting and Services
Company Size: 10,001+ employees

McKinsey & Company

**Who You'll Work With**

You are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact.

In return for your drive, determination, and curiosity, we’ll provide the resources, mentorship, and opportunities to help you quickly broaden your expertise, grow into a well-rounded professional, and contribute to work that truly makes a difference.

When you join us, you will have:

- Continuous learning: Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast-paced learning experience, owning your journey.

- A voice that matters: From day one, we value your ideas and contributions. You’ll make a tangible impact by offering innovative ideas and practical solutions, all while upholding our unwavering commitment to ethics and integrity. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes.

- Global community: With colleagues across 65+ countries and over 100 different nationalities, our firm’s diversity fuels creativity and helps us come up with the best solutions. Plus, you’ll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences.

- Exceptional benefits: In addition to a competitive salary (based on your location, experience, and skills), we offer a comprehensive benefits package, including medical, dental, mental health, and vision coverage for you, your spouse/partner, and children.

**Your Impact**

You will be a creative problem solver for the Senior Partner and/or Partner whom you support. In this role, you will collaborate with your Partners to optimize their time, create trust-based relationships within their network while building your own, and deliver high-quality product.

The Partners’ network includes their clients, teams, practices, and internal colleagues. You will build ongoing rapport with your Partners, their clients, client assistants, internal colleagues, your Executive Assistant (EA) team and other EAs globally. You will act as an informed representative for the Partners when interacting with clients, internal and external customers, and others, while maintaining the confidentiality of highly sensitive information.

Your role involves organizing, strategically managing, and maintaining detailed and complex calendars for Senior Partners and other team members.

Your responsibilities will include planning and coordinating client and internal meetings, conference calls, conferences, events, and lunches or dinners, as well as sending out reminders. You will also coordinate complex international and local travel arrangements, manage travel logistics, and accommodate individual preferences.

Additional duties include tracking and managing all incoming communications, responding to correspondence that does not require the personal attention of the Partner, and assuming responsibility for planning, organizing, and executing major projects with minimal guidance.

These projects often involve coordinating schedules for senior leadership participants. Acting as an informed deputy, you will interact with clients and other key stakeholders whose goodwill and respect are critical to the Partners and the firm, while also fostering strong relationships with clients and their administrative contacts.

Collaboration with Executive Assistant Managers and department members is essential to ensure smooth workflow, timely actions, and adherence to deadlines.

Your role also includes organizing and maintaining all client and internal files using the firm's authorized system, providing backup coverage as needed, and coordinating events for both internal and external initiatives.

Additional responsibilities include preparing and submitting timesheets and expenses in accordance with deadlines, managing and monitoring client accounting statements and invoices upon request, and handling miscellaneous tasks such as printing, copying, mailing, and other duties as assigned.

**Your Qualifications and Skills**

- Undergraduate degree preferred

- 3+ years supporting senior level executives or comparable experience

- Outstanding administrative and organizational skills; detail oriented; able to prioritize and multitask; strong ownership evident through responsibility and accountability for end product; highly proactive mindset

- Strong typing and proofreading skills; ability to produce professional documents quickly and accurately

- Computer literacy, including strong email and calendaring skills

- Excellent judgment and impeccable discretion; ability to maintain the highest level of confidentiality

- Strong technical skills, including proficiency in PowerPoint, Word and Excel

- Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks; ability to work independently

- Ability to work efficiently and effectively in a fast-paced, deadline-driven, high-pressure environment

- Excellent interpersonal skills; embodies a positive attitude; ability to build relationships within the firm and with client executives and external experts

- Highly professional presence in person, on telephone, email, and all other work-related communications platforms

- Ability to prioritize and manage multiple workstreams

Executive Assistant

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