The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving, and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.

Why Work at Michigan?

Being part of something greater, of serving a larger mission of discovery and care — that's the heart of what drives people to work at Michigan. In some way, great or small, every person here helps to advance this world-class institution. It's adding a purpose to your profession. Work at Michigan and become a victor for the greater good.

Industry: Higher Education
Company Size: 10,001+ employees

University of Michigan

Savvy Admin PROD

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Responsibilities*

**Provide Clerical/Administrative Support**

- Answer telephone calls

- Scan documents (scan requisitions and worksheets); organize and file test reports and documents, file slides

- Manage inventory: unpack shipments, stock lab supplies, reconcile invoices

- Assist with training new staff, House Officers, and faculty as appropriate

**Accessioning, Specimen Processing And Distribution**

- Track specimens/assets to receive and send specimens between departments.

- Accession, process and distribute patient samples within the laboratory consistent with accuracy and quality assurance goals of the laboratory.

- Access and navigate the Pathology Document Control System, Hospital Information System (HIS), and Laboratory Information System (LIS) to accession patient specimens, requesting additional information from appropriate resources.

- Assist in Problem solving (duplicate scan requests, missing slides, incorrect slides, and missing information); call on unacceptable specimens (misaligned coverslips, excess medium, broken slides etc.).

- Work with other Digital Pathology, Histology, or Cytology laboratory personnel to process and/or store patient casework with optimal efficiency and accuracy (e.g. basic

- sample preparation and setup of assays, loading instrument or automation lines, filing of slides and blocks).

**Maintain and Operate Instruments*/Laboratory Support:**

- Perform and document daily maintenance as specified in instrument procedures.

- Analyze patient samples/slides as specified in the instrument procedures.

- Enter information into laboratory databases or picture archive communication systems (PACS).

- Ensure continuous operation by routinely monitoring the status of reagents, parts and supplies.

- Monitor error codes and perform basic troubleshooting. Notify a supervisor or senior operator if unable to resolve an instrument problem. Document problems, action taken and outcomes in instrument log books.

- Operate the dishwasher and autoclave to clean and sterilize laboratory supplies; wash slide cassettes. Prepare reagents. Maintain work area in a well-stocked, clean condition.

**Perform Testing**

- Perform analysis of quality control material with documentation of completion and of action taken for out-of-range values.

- Accurately transfer off-line patient data from worksheets and instrument printouts to the computer/LIS/PACS

**Professional Development**

- Fulfill departmental continuing education requirement.

**Characteristic Duties And Responsibilities**

- Track the inflow of glass slides for whole slide imaging

- Prioritize urgent scanning requests

- Appropriately clean, organize and prepare microscope slides containing histologically mounted tissue for scanning (whole-slide imaging)

- Appropriately judge the quality of scanned images

- Recognize and resolve basic hardware or software problems. Work through unique issues with additional staff/supervisor as needed

- Recognize any workflow irregularities/inconsistencies and take appropriate action on his/her own initiative. Work through unique issues with additional staff/supervisor as needed.

- Must be able to operate and interact with both our vendor-supplied and custom software and database

- Track the return of glass slides to clients

- Deliver glass slides as needed

- Assist with management of image storage resources

- Interact with faculty and trainees regarding special whole-slide imaging requests, escalate to supervisor if required; perform customized workflows as directed

- Travel to enterprise sites where unit-related functions and instruments are located to perform training or troubleshooting

- Participate in training on new or additional instruments, workflow updates or changes, software implementation and changes, and telepathology systems

- Perform instrument verification following repairs or moves and record results Observe all procedures for protected health information (PHI) On occasion, perform scanning of photographs, negatives, or color film transparencies

Required Qualifications*

**In order to be considered for this position the applicant must have met or will have met all the required qualifications prior to the start date of employment.**

- High school diploma

- Requires frequent standing/walking/sitting for long periods of time and the ability to lift up to 25lbs.

Desired Qualifications*

- One or more years college instruction or associate degree or equivalent experience with exposure to biology, anatomy and physiology, or other laboratory related field Reasonable knowledge of the methods, materials and equipment used in laboratory activities is desirable.

- Previous experience in performance of standard laboratory procedures

- Demonstrated confidence and ability with computers and software

- Attention to detail

- Willing to work in a growing and rapidly changing environment

- The ability to prioritize tasks under occasional high work volumes without sacrificing accuracy

- Excellent communication skills

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

**What Benefits can you Look Forward to?**

- Excellent medical, dental and vision coverage effective on your very first day

- 2:1 Match on retirement savings

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Work Schedule

This full time, 40 hour position is on the night shift and will require rotating holidays and weekends and on-call.

Additional Information

- Works with infectious disease and/or hazardous materials

- May have exposure to noise from laboratory equipment and pneumatic tube system.

Union Affiliation

This position is covered under the collective bargaining agreement between the U-M and the United Michigan Medicine Allied Professionals (UMMAP), which contains and settles all matters with respect to wages, benefits, hours, and other terms and conditions of employment.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.

Laboratory Technician

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.

PHYS THERAPY STUDENT II

Michigan Medicine, based in Ann Arbor, Michigan, is part of one of the world’s leading universities.

Michigan Medicine is a premier, highly ranked academic medical center and award-winning health care system with state-of-the-art facilities. Our vision is to create the future of health care through scientific discovery, innovations in education, and the most effective and compassionate care. 

We want to be the leader in health care, health care reform, and biomedical innovation.

Michigan Medicine includes the U-M Hospitals and Health Centers; the U-M Medical School and its Faculty Group Practice; one of the nation's largest biomedical research communities; and education programs that train thousands of future health professionals and scientists each year. We were formerly known as the University of Michigan Medical Center; today that term applies generally to the collection of buildings on our main medical campus in Ann Arbor. 

We have a close partnership with the U-M School of Nursing and other health sciences schools at U-M. Through  the Michigan Health Corporation, we are able to form partnerships outside of our University.

Industry: Hospitals and Health Care
Company Size: 10,001+ employees

Michigan Medicine

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

**Job Summary**

We're looking for a senior level administrative assistant who genuinely enjoys the academic side of medicine, the details, the structure, the organization, and the satisfaction of getting it exactly right.

This role sits at the center of our faculty's academic and professional work, specifically supporting CV development, Elements maintenance and scholarly documentation, with additional focus on high-volume procurement and reimbursements. It's a unique blend of transactional coordination and detail-oriented academic support ideal for someone who thrives in both worlds.

Our team culture matters a lot to us! We?re collaborative, supportive, and intentionally low on chaos. We help each other out, we communicate openly, and we take pride in the work we do without taking ourselves too seriously.

This position is part of a newly designed support model that allows clinical administrative staff to focus on operations, while this role leads our academic and professional workstream. You'll partner closely with faculty, leadership, and administrative teammates to keep things moving smoothly and accurately.

We are primarily remote, with occasional in-office time at our Burlington location - conveniently off the main medical campus, with easy parking and a quieter, more flexible work environment. Join us!

**Summary**

Provides centralized support for faculty academic, professional development, and research-related administrative activities within the Department of Physical Medicine & Rehabilitation.

This role manages work categorized as academic in nature, including faculty CV maintenance, procurement, reimbursement, research and scholarly support, and legal activity coordination. The position works closely with faculty, administrative clinical staff, and departmental leadership to ensure accurate documentation, timely processing of professional activities, and compliance with institutional requirements.

Responsibilities*

**Academic Record & CV Management**

- Maintain and update faculty CVs in accordance with Medical School formatting requirements.

- Perform regular updates and maintenance within the Elements faculty activity reporting system.

- Assist faculty with documentation of scholarly activity, publications, presentations, and professional service.

- Coordinate collection of materials required for academic promotion and review processes.

**Procurement Assistance**

This role will serve as the primary administrative resource for faculty procurement activities and will manage a high volume of purchasing transactions related to academic, research, and professional operations.

- Coordinate the ordering and procurement of goods and services required for faculty academic, research, and professional activities, including technology, supplies, professional materials, and other approved purchases.

- Initiate and process purchases using appropriate university procurement methods such as Marketsite+ and PCard transactions in accordance with university guidelines.

- Identify and utilize approved university strategic suppliers and contracted vendors when sourcing goods or services.

- Monitor and track purchase orders, delivery timelines, and order fulfillment to ensure goods and services are received accurately and on schedule.

- Assist faculty and departmental leadership in navigating procurement processes and selecting the appropriate purchasing method for goods or services.

- Track procurement activity and maintain organized records for departmental purchasing transactions.

**Reimbursements & Academic Expense Coordination**

- Process reimbursements related to professional development, travel, and academic activities.

- Assist faculty with reimbursement documentation and submission requirements.

- Maintain records of professional development expenditures and funding balances.

**Professional Development & CME Administration**

- Coordinate conference registrations, membership renewals, and related professional activities as requested.

**Scholarly & Research Support**

- Assist clinical faculty with preparation of biosketches and academic documentation required for grants or collaborations.

**Legal, Deposition, and Subpoena Coordination**

- Coordinate administrative aspects of legal inquiries involving faculty, including depositions, subpoenas, legal meeting coordination, billing for legal activities.

- Serve as liaison with institutional legal team to ensure proper documentation and scheduling

- Track legal requests and assist with billing documentation when required.

**Departmental Workflow Coordination**

- Serve as the primary administrative contact for academic workstream requests submitted through departmental intake channels.

- Collaborate with clinical administrative pod staff to ensure requests are routed appropriately between operational and academic workstreams.

**Collaboration & Communication**

- Work closely with the Department Administrative Manager to monitor workload distribution and address complex or escalated requests.

- Collaborate with administrative pod staff to ensure seamless support for faculty needs.

- Participate in departmental administrative meetings and process improvement initiatives.

Required Qualifications*

Senior Level: Bachelor's degree and a minimum of two (2) years of administrative experience supporting academic, research, or professional activities OR four (4) or more years of administrative experience in an academic medicine or higher education environment.

Open to underfill as Administrative Assistant Intermediate Healthcare with required qualifications of high school education or equivalent and two to four years of administrative experience in an academic medicine or higher education environment.

**Key Competencies**

- Strong organizational skills with the ability to manage documentation, track detailed information, and maintain accurate records.

- Experience coordinating complex requests and activities across multiple stakeholders in a fast-paced environment.

- Strong attention to detail and documentation accuracy.

- Ability to manage multiple deadlines and requests simultaneously.

- Excellent written communication and organizational skills.

- Collaborative approach to problem solving and workflow coordination.

Desired Qualifications*

- Experience working in an academic medical center environment.

- Familiarity with faculty activity reporting systems (e.g., Elements, Marketsite+).

- Experience supporting academic promotion processes.

- Experience coordinating academic reimbursements and professional development funding.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

**What Benefits can you Look Forward to?**

- Excellent medical, dental and vision coverage effective on your very first day

- 2:1 Match on retirement savings

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Work Schedule

Monday-Friday 8-5

Work Locations

Combination of remote and in-person work at 325 E. Eisenhower Pkwy, Ann Arbor, MI

Underfill Statement

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.

Administrative Assistant Senior/Intermediate Healthcare

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

**Job Summary**

Responsible for implementing and managing positive and effective labor relations programs across the health system, supporting both short- and long-term labor relations strategies. Administers and interprets collective bargaining agreements for the health system and University, oversees disputes, grievances, arbitration procedures, and monitors corrective actions. Represents management in all aspects of labor relations, including the negotiation, drafting, interpretation, and administration of collective bargaining agreements. Maintains accurate records and ensures compliance with all applicable laws and regulations.

Responsibilities*

- Supports senior leaders, Human Resources Business Partners, and staff by providing guidance on organizational policies and procedures, ensuring compliance with legal requirements and union contracts. Assists with the resolution of grievances, disciplinary actions, and terminations, and identifies potential legal issues, escalating to leadership as appropriate.

- Provides recommendations to senior leadership, management, and bargaining unit representatives regarding the development, application, administration, and interpretation of union-management agreements. Facilitates discussions and works to resolve complex issues between management and labor unions, fostering effective communication and collaboration.

- Interprets union-management agreements and represents management in the negotiation and resolution of grievances in accordance with established procedures. Consults with managers to recommend appropriate courses of action regarding labor disputes and related matters.

- Prepares for, leads, and/or participates in union-management contract negotiations, serving as first or second chair. Compiles and analyzes written documentation for presentation to senior leadership and union representatives during bargaining sessions

- Fosters a collaborative and harmonious labor-management environment by building and maintaining strong working relationships with senior leadership and union representatives.

- Delivers education and guidance on labor relations, contract interpretation, and labor law to supervisors, managers, and staff. Applies principles of continuous process improvement to enhance daily operations.

- Maintains departmental reports and records, and collects statistical data for administrative and regulatory purposes. Assembles and analyzes information on labor relations trends. Oversees documentation related to grievances, arbitrations, NLRB and MERC decisions, disciplinary actions, and terminations.

- Ensures compliance with regulations and requirements set by agencies such as the Michigan Employment Relations Commission, National Labor Relations Board, Equal Employment Opportunity Commission, Office of Civil Rights, and Department of Justice. Adheres to established departmental policies, procedures, and objectives.

- Proactively monitors trends, issues, and patterns related to collective bargaining agreements, disciplinary actions, and settlements, and recommends course corrections as needed.

- Contributes to the development of short- and long-term strategic plans for the labor relations function.

- Performs additional responsibilities as requested to achieve business objectives.

Required Qualifications*

- Bachelor degree preferably in Business, Human Resources, Industrial Relations, Labor and Employment Relations or equivalent training or experience.

- Five years of labor relations experience required.

- Demonstrated experience as chief spokesperson in multiple contract negotiations required.

- In depth knowledge and expertise in labor and employee relations, benefits, compensation, and recruitment.

- History of hearing grievances or disputes at the last step, preparing for arbitrations, and working knowledge of the Michigan Public Employment Relations Act, National Labor Relations Act and National Labor Relations Board procedures required.

- Must have the ability to work independently and to develop and maintain positive working relationships with all levels of management and staff.

- Demonstrated ability to prepare CBA analysis, write training materials and conduct staff trainings.

- Demonstrated excellent written, verbal, analytical, and organizational skills with the ability to work collaboratively and independently

Skills You Have

- Thorough Knowledge of Labor Laws and Regulations: Strong understanding of federal, state, and local laws governing labor relations, including NLRA, FMLA, FLSA, EEOC, NLRB, and MERC regulations.

- Contract Administration and Negotiation: Demonstrated ability to interpret, administer, and negotiate collective bargaining agreements.

- Dispute and Conflict Resolution: Advanced skills in resolving grievances, arbitrations, and disciplinary matters with diplomacy and effectiveness.

- Analytical and Critical Thinking: Ability to analyze complex labor relations issues, identify trends, and recommend strategic courses of action.

- Strategic Planning: Experience in developing and implementing short- and long-term labor relations strategies aligned with organizational goals.

- Communication Skills: Exceptional oral and written communication skills for conveying complex concepts to diverse audiences, preparing reports, and presenting findings.

- Interpersonal and Relationship-Building Skills: Proven ability to foster collaborative relationships with union representatives, management, and senior leadership.

- Education and Training: Ability to design and deliver training and educational sessions on labor relations practices, contract interpretation, and labor law application.

- Confidentiality and Integrity: Commitment to maintaining confidentiality and upholding ethical standards in all labor relations matters.

- Continuous Improvement: Ability to use data analysis and feedback to drive process improvements within labor relations functions.

- Project Management: Capable of managing multiple projects, priorities, and deadlines effectively.

- Adaptability and Problem-Solving: Skilled at navigating changing environments and responding effectively to unforeseen challenges.

Desired Qualifications*

- Ten years of direct experience in labor relations is preferred.

- HRCI and/or SHRM Certification is desired.

- A Juris Doctor degree or equivalent education, training and experience in labor relations is preferred.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.

Sr. Labor Relations Advisor

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